HomeMy WebLinkAbout2008-107 Health Dept - Person County Health Dept for Public Health Emergency Preparedness//-~~'..ozvd~~
OCHD Preparedness Agreement
With Person County HD
FY 08-09
NORTH GAROLINA
ORANGE COUNTY
SERVICES AGREEMENT
BETWEEN ORANGE COUNTY HEALTH DEPARTMENT AND
PERSON COUNTY HEALTH DEPARTMENT FOR
PUBLIC HEALTH EMERGENCY PREPAREDNESS
THIS AGREEMENT, is made and entered into this 18th day of November,
2008 by and between Orange County Health Department, a unit of Orange
County Government, North Carolina (the "County") party of the first part; and
Person County Health Department (the "Provider"), party of the second part;
WITNESSETH:
For the purpose and subject to the terms and conditions hereinafter set
forth, the County hereby contracts for the services of the Provider, and the
Provider agrees to provide the services to the County in accordance with the
terms of this Agreement.
I. TERM:
This agreement will be in effect beginning December 1, 2008 through
June 30, 2009 and shall be renewable annually on a fiscal year basis, thereafter
upon written notice executed by both parties.
II. MAXIMUM AMOUNT PAYABLE
The Maximum Amount payable to Provider under this Agreement shall be
$24,000.
III. SERVICES
The intent of this agreement is to allow for shared resources between
Person County and Orange County in order that both counties can complete the
required deliverables as stated in the Preparedness Agreement Addendum 514
(AA514) with the North Carolina Division of Public Health. These requirements
may vary year to year as the federal program changes. Updates will be
distributed by the Office of Public Health Preparedness and Response (PHP & R)
at the Division of Public Health. "Preparedness Coordinator (PC)" refers to an
individual identified who is the person responsible for fulfilling the planning
processes and writing the plans as required by the AA514.
~ ne Nreaaredness coordinator sna~~ ensure that:
Each county has an all-hazards plan for Public Health which includes the
identification of populations with special needs by May 31, 2009. This plan should
address how individuals within these populations will be identified in a database for
emergency preparedness. Appendices to county plans will serve to fulfill this
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OCHD Preparedness Agreement
With Person County HD
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2. Develop and implement mutual aid agreements, as needed, to support NIMS
com liant ublic health res onse e. ., local, re Tonal .
3. If there is an airborne infection isolation room (All) operated by the local health
department, contact the PHRST to have the room evaluated at least annually to
assess room ventilation and other All room parameters for compliance with the
CDC's "Guidelines for Preventing the Transmission of Mycobacterium Tuberculosis
in Health-Care Settin s, 2005".
4. Use and maintain an incident management system for local event and response
activities (e.g., WebEOC, EM 2000). Where possible this should be coordinated
and performed in conjunction with local emergency management and should be
able to communicate with states stems i.e., WebEOC .
5. Develop and implement health and safety plans for public health responders to
include (at a minimum) guidelines for personal protective equipment (PPE),
proph taxis, mental health and personal safe
6. Develop and implement a community containment policy, in accordance with the
pandemic influenza plan, b Ma 31, 2009.
7. Maintain current and updated 24/7/365 contact information for each Local Health
Department. This information should include telephone numbers, pagers, and other
information needed to alert the LHD to critical events and/or recommend needed
emer enc res onses.
8. Conduct a minimum of two (2) exercises by May 31, 2009. It is anticipated that local
public health will conduct or participate in numerous exercises during the grant year.
Local health departments (LHDs) are, at a minimum, required to exercise the
following components of their planning activities:
• Exercise some aspect of your Quarantine and Isolation policy
• Exercise some aspect of your Communications Plan
Exercise SNS Ian
9. Conduct or participate significantly in a full-scale SNS exercise by May 31, 2009
(next grant year). This requirement has been fulfilled by both counties as of
11 /1 /2008.
10. Develop and implement a corrective action plan with 60 days after each drill or
exercise based on recommendations from our After Action Re ort
11. Continue to implement the Division of Public health's National Incident Management
System (NIMS) Workforce Training program. Maintain an updated database of
trained individuals within each health department. Report the aggregate number of
individuals trained both newt trained and total trained uarterl .
12. Develop and/or maintain an OSHA compliant respiratory protection program as
offered by the PHRST by May 31, 2009. Coordinate and schedule annual fit testing.
Staff participating in the program should at a minimum include environmental health
staff, EPI Team staff, clinical staff, risk manager, and the public health preparedness
coordinator.
13. Develop, implement and exercise a telecommunication plan to encompass the use
the NC Medical Communications Network (NCMCN) in accordance with the PHP&R
Telecommunication Plan. This plan will list the different types of communications
that the counties have to communicate with the Regions and the State. It will
include the t e of communication and who will be usin it.
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OCHD Preparedness Agreement
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14. Maintain radio equipment (both Pack Radios as well as 800 megaherz) as assigned
to each health department to communicate with Local, Regional, and State
emergency communication networks. Coordinate radio checks, training.,
maintenance and upkeep of Pack radios with PHRST 4. Follow the guidelines in the
NC Office of Emergency Medical Service "Dial Code" (http://facility-
service.state.nc.us/EMS/technolg.shtml). LHDs will maintain the current template of
fre uencies assi ned to radios, includin the Pack Radio .
15. Update county SNS plan in accordance with most current CDC guidance and '
incorporate all elements of the SNS local assessment tool. All LHDs MUST have
an SNS plan. The most current version of the CDC SNS planning guidance is
Version 10.02.
16. Provide an updated electronic copy of the SNS plan to PHP&R. This plan must
have a "last updated date" within six (6) months to be considered up-to-date. Plans
shall include the location and contact name and phone number of the local receiving
node and points of dispensing, address all elements of the most current SNS local
assessment checklist, and any pertinent MOAs or MOUs. Each county shall also
submit an electronic copy of their checklist scored and with page numbers of each
item.
17. As part of the overall exercise requirements, SNS plans must be exercised annually.
You may exercise a portion of or the entire SNS plan. To count as the yearly SNS
exercise, counties must exercise either the entire plan or a different portion of the
plan that was exercised the year prior. After Action Report (AARs) must be
completed within 30 days and submitted to PHP&R within 45 calendar days of the
exercise.
18. Multidisciplinary training related to SNS will be conducted at least twice a year. This
may include road shows, seminars, and orientations. These may be in support of
but will not be in lace of exercisin the SNS plan.
The PC will coordinate with relevant staff in each health department to ensure
that the following agreement addenda requirements will be accomplished.
19. Each local health department must participate in the North Carolina Health Alert
Network NCHAN .
20. ~ Demonstrate that 75% of full-time employees will have completed the Public Health
Workforce Development System Online Assessment
PublicHeathPre aredness.or b Ma 31, 2009.
21. Participate in county and regional Intrastate Crisis Communication Enhancement
Network (ICCE Net) by establishing and maintaining a Local Health Information
Team through coordination with the designated public information officer for each
health de artment.
22. Work with the designated public information officer for each health department to
ensure that there is a point of contact for the PHP&R Communication Coordinator to
facilitate ICCE Net and WebEOC activities. _,
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OCHD Preparedness Agreement
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23. Work with the designated public information officer for each health department to
ensure that health risk communication educational activities are held for PIOs and
media facilitators. The following is a list of core agencies and organizations that
should be asked to provide a lead PIO, public affairs officer (PAO), or staff ember
responsible for coordinating media/ public information and risk communication
educational activities. (Others can be added as deemed appropriate by each
county.)
• County f
• Health Department
• Large Municipalities
• Emergency Management (if different from county PIO)
• Hospital(s)
• Emergency Medical Services
• Red Cross
24. Provide materials as needed to the public health information officers on health/risk
information to the public and kev partners as needed.
The PC shall spend sufficient time in each county to ensure that the listed
deliverables are accomplished.
The PC shall attend all Local Emergency Planning Committee meetings, PHRST
4 PC Coordinator meetings, and other subcommittee meetings as necessary to
accomplish the deliverables.
The PC shall ensure that the Quarterly Narrative Report (QNR) is submitted to
the Division of Public Health on time.
Person County Health Department Responsibilities
Person County shall not sub-contract out any of the services provided for in this
Agreement without prior discussion and written approval of Orange County.
Person County Health Department (Provider) shall hire and supervise afull-time
Public Health Nurse III as the Public Health Preparedness Coordinator. The
Provider shall inform Orange County (County) in the event of a resignation.
Provider will ensure that the PC has a laptop and/or desktop computer,
celphone, pager and basic office supplies available for use.
Shared Health Department Responsibilities
Each health department will maintain office space for the PC that contains a
telephone and a computer access port.
Each health department will ensure that the PC has access to county email
systems and electronic files sufficient to accomplish the deliverables.
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OCHD Preparedness Agreement
With Person County HD
FY 08-09
Each health department will ensure that basic office supplies are available at
each location for the PC's use.
Each health department's finance officer will be responsible for submitting the
financial Electronic Monthly Report (EMR) to the Division of Public Health.
Each health department and county government will supply statistics and
information as required to complete the deliverables in this agreement.
The health directors will hold bi-monthly conference calls between health
directors, the PC, and other staff as determined by each health director for the
purpose of coordinating the accomplishment of deliverables.
Each health director and/or a health director designee, will make a minimum of
one hour a week available to the PC for a meeting.
Each health director will ensure that health department employees will assist and
support the completion of the required and recommended training programs and
other deliverables.
Each health director will ensure that the medical director of each department is
available for consultation as needed with the PC.
IV. PAYMENT
Provider shall submit an invoice for services provided on a monthly basis
in the amount of $3,010 for the period December 1, 2008 through June 30, 2009.
Funds necessary to cover additional expenses incurred to ensure that
deliverables are met will be invoiced no later than May 31, 2009 and may not
exceed the total amount of this contract ($24,000). These additional funds must
be approved in advance by the Orange County Health Department. The invoice
shall contain Provider's name and federal tax identification number and shall be
signed and dated by the health director or his or her designee. The County will
make payments to Provider upon receipt of and approval of the invoice by the
Orange County Health Department and the Orange County Financial Services
Department.
V. RELATIONSHIP OF PARTIES
Provider is an independent contractor of the County. Provider represents
that he has or will secure, at his own expense, all personnel required in
performing the services under this Agreement. Such personnel shall not be
employees of or have any individual contractual relationship with the County. All
personnel engaged in work under this Agreement shall be fully qualified and shall
be authorized, licensed or permitted under state and local law to perform such
services. It is further agreed by Provider that he shall obey all State and Federal
statutes, rules and regulations which are applicable to provisions of the services
called for herein. Neither Provider nor any employee of the Provider shall be
deemed an officer, employee or agent of the County.
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OCHD Preparedness Agreement
With Person County HD
FY 08-09
VI. CANCELLATION
This Agreement may be cancelled by Provider upon ten (10) days written
notice to the County, and the County may terminate this agreement upon ten (10)
days written notice to Provider. In the event that funding through the NC Division
of Public Health is reduced or discontinued, written notice will be provided by
each county to the other of the intent to continue or discontinue.
VII. INSURANCE REQUIREMENTS
Provider shall obtain, at his sole expense, all insurance as required by the
County's Risk Manager and shall not commence work until such insurance is in
effect and certification thereof has been received by the County's Risk Manager.
Such insurance shall name the County as Additional Insured under both General
Liability and Auto Liability policies. The Provider will ensure that appropriate
professional liability insurance is in place for the PC.
VIII. INDEMNIFICATION
Provider agrees to defend, indemnify, and hold harmless the County, for
all loss, liability, claims or expense (including reasonable attorney's fees) arising
from bodily injury, including death or property damage, to any person or persons
caused in whole or in part by the negligence or misconduct of the Provider,
except to the extent same are caused by the negligence or willful misconduct of
the County.
It is the intent of this section to require Provider to indemnify the County to
the extent permitted under North Carolina law.
IX. NON-ASSIGNMENT
Provider shall not assign this Agreement, including rights to payments, to
any other party without the prior written consent of the County.
IX. ENTIRE AGREEMENT
The parties have read this Agreement and agree to be bound by all of its
terms, and further agree that it constitutes the complete and exclusive statement
of the Agreement between the parties.
XI. GOVERNING LAW
Both parties agree that this Agreement shall be governed by the laws of
the State of North Carolina.
XII. INTERPRETATION.
When the context in which words are used in this Agreement indicates
that such is the intent, words shall in the singular number shall include the plural
and vice versa. The masculine gender shall include the feminine and neuter.
IN WITNESS WHEREOF, the County and the Provider have executed and
entered into this Agreement as of the day and year first above written.
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OCHD Preparedness Agreement
With Person County HD
FY 08-09
ORANGE COUNTY, NORTH CAROLINA
FOR AND ON BEHALF OF
ORANGE COUNTY HEALTH
D PARTMENT
Rosemary .Summers, MPH, DrPH
Health Director
FOR AND ON BEHALF OF
PERSON COUNTY HEALTH
DEPARTMENT
~~~~~
Jan' Clayton
Health Director
f
DATE:_~I g~~~ DATE: ~ ~' ~ ~ ~ ~~~
FOR AND ON BEHALF OF THE BOUNTY OF ORANGE
terry Jacobs .C
Orange un o rd Commissioners
ORANGE COUNTY FINANCE DIRECTOR:
DATE: ! 17~o q
'This instrument has been pre-audited in the manner required by the Local
Government Budget and Fiscal Control Act."
DATE: v
Gary H m hre
Financ irec#
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