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Home My WebLink AboutAgenda - 12/11/2008 - 4mORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 11, 2008 Action Agen a Item No. ~ SUBJECT: Fiscal Year 2008-09 Budget Amendment #4 DEPARTMENT: Budget PUBLIC HEARING: (YIN) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary Attachment 3. Senior Citizen Health Promotion Program Grant Project Ordinance INFORMATION CONTACT: Donna Coffey, (919) 245-2151 Attachment 4. Criminal Justice Partnership Program Grant Project Ordinance PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2008- 09. BACKGROUND: Department on Aging 1. The Department on Aging has received additional revenue for the following programs: • Frail Elderly -donated funds totaling $700 for the Eldercare Division's Frail Elderly Program. These funds will assist at-risk older adults in maintaining their independent living. (See Attachment 1, column #1) Fit Feet Clinic -additional fees totaling $2,500 from increased participation in the "Fit Feet" clinic. The additional revenue will provide for contracted services and additional clinic supplies. This brings the total program budget to $125,943 for FY 2008-09. (See Attachment 1, column #2 and Attachment 3, Senior Citizen Health Promotion Program Grant Project Ordinance) 2 Orange Public Transportation (OPT) 2. Orange Public Transportation has received additional revenue from the North Carolina Department of Transportation for the following programs: • Elderly and Disabled Transportation Assistance Program -receipt of $38,621 for temporary personnel and contract services. This brings the budget for this program to $93,745 for FY 2008-09. • Rural Public Transportation Program -receipt of $34,652 to offset costs of temporary personnel and contract services. This brings the budget for this program to $84,314 for FY 2008-09. • Work First Transport -funds totaling $10,631 to offset operational costs of providing OPT services. The department will use the funds to expand the Wheels for Work vehicle procurement and repair program. This brings the budget for this program to $21,870 for FY 2008-09. (See Attachment 1, column #3) Library Services 3. Library Services has received additional revenue for the following programs and services: • The North Carolina Room -receipt of $500 from the Durham-Orange Genealogical Society to purchase supplies and equipment for the North Carolina Room. • Public Internet Access - E-Rate discount funds totaling $3,010 to improve Internet access on public computers. In accordance with the Federal Telecommunications Act of 1996, the Orange County Library receives discounts for telecommunication services offered by Embarq. There is no County match required for the receipt of these funds. • Children's Summer Reading Program -grant funds totaling $1,000 from Wal-Mart to fund several interactive children's activities, including after school programs and book week programming. There is no County match required for the receipt of these funds. (See Attachment 7, column #4) Department of Social Services 4. The Department of Social Services has received notification of additional Adoption Enhancement Fund donations: • Foster Care Donations -donations totaling $4,015 to offset costs for the on-going needs of foster care children. • General Assistance Donations -donations totaling $11,937 to aid special-needs clients, including senior citizens. (See Attachment 1, column #5) 5. The Department of Social Services has received notification of additional State funds for the following programs: • Adult Home Care -receipt of $12,212 from the NC Division of Aging and Adult Services. The department will use $2,612 to offset the cost of purchasing adult day care for individuals with disabilities to help them meet basic needs. The remaining $9,600 will provide contracted services for elderly patients to avoid institutional placement. • Work First -receipt of $7,988 in Temporary Assistance for Needy Families Federal Funds (TANF) to purchase supplies for the Work First program. • Energy Administration Program -receipt of $2,168 from the Low Income Home Energy Assistance Program (LIHEAP) Block Grant to purchase supplies for the program. • Child Day Care Subsidies -receipt of $451,351 from the NC Department of Health and Human Services to provide childcare subsidies to low-income families. • Crisis Intervention Program -receipt of $126,385 to provide for the heating needs of Orange County residents in crisis. (See Attachment 1, column #6) Criminal Justice Partnership Program (CJPP) 6. The North Carolina Department of Corrections has awarded $4,786 to Orange County's Criminal Justice Partnership Program (CJPP). This award brings the total CJPP Budget to $245,652 for FY 2008-09. Freedom House will receive these pass-through funds for operating costs associated with currently offered programs. (See Attachment 1, column #7 and Attachment 4, Criminal Justice Partnership Program Grant Project Ordinance) Orange Grove Volunteer Fire Department 7. At its November 18, 2008 meeting, the Board of County Commissioners approved a request from the Orange Grove Volunteer Fire District to appropriate $20,000 from the district's County-held fund balance. The fire department plans to use the monies to offset the cost of purchasing a replacement fire truck. (See Attachment 1, column #8) Health Department 8. The Health Department has received notification an award of one-time funds of $3,000 from the North Carolina Department of Public Health. These funds are provided to participating counties as part of a grant from the Centers for Disease Control and Prevention, and must be used to purchase vaccine storage equipment. (See Attachment 1, column #9) 9. The Health Department has also received notification from the North Carolina Department of Health and Human Services of additional Aid-to-County funds totaling $48,000 for the current fiscal year. The department plans to use these funds to cover interpreter services and to offset personnel costs within health promotion and personal health divisions. (See Attachment 1, column #10) 4 FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve the budget and grant ordinance amendments for FY 2008-09. Attachment 1. Orange County Proposed 2008-09 Budget Amendment The 2008-09 Orange County Budget Ofdinance fs amended as follows: Oanwal fund 66 Addltlonal State funds for the follavdng DSS 85 Recelpt of Footer Care proprems: Adult Home 8'3 Recslpt of eddPoonal ~ Recut of additlonel donatlons (54,015) for the Cars (512,212) for tr2 Reeelpt of edditlonal funds from the NCDOT to donetlons for the follovdrq onyokp needs of foster dlwWed adult and 500) from fsx (52 the following Orenge Library programs end are dtlldron; Oenerel eklerty patbnb; Work 87 Receipt of Criminal 01 Receipt of funds , Increased partldpatlon in Publc TrenepoAetlon xrvkes: The North AesNbmx Donatlom First (57,988) to purohaea Justloa Partnership Eneumbrenu Carry Budgat As Mwndad (5700) for Ns FraN EWedy the "Flt FeaC diMc (see progrerta: Elderly and Carotlna Room (5500), (511,937) b akl spedal- supplbe; Energy Admin. Progrem (CJPP) pax- Ori6lnd Budget Forwards Budgat as Amended Through BOA M9 Program to aecbt at-risk eM 3, Ssrdor Dbablsd Tremportetlon PubBc Inbmet Axex needs dienb, induding Program (52,185) for through Ponds (54,786) fc older adu6s In melMakring C6hsn Heath Promotlon Aesbbncs Progrem (53,010), end the xnbr dtlzex. Thxe progrem supptlx; CMId coMreged xMcec wtlh ihek IndeperdeM IMng Propam Grant Proied (536,821), Rurel Publk Chiklron'e Summer fund aro ast aekle Ina Day Care Subaldix Freedom Houx Ordnance) Trensporfetlon Progam Reading Proprem spsdal Adoptbn (5451,351) for lowancom (534,852), and Work Flret (57 000) Enhancement fund hmllbs; Crbb Intsrwntlo Tretrsport (510,631) ' (oubMe of the Gsnerel Program (5728,385) for FuM) Me hsetlng needs of OC reeldsMS in cdah Pro a Texas S 728 307,889 S S 720 303 86f S 720 374 see S S a a a a a Saks Texas S 16 807 370 S S 10 067 370 S 18 007 10 S S S S S S S Licanx and Permits S 260,000 S S T88 000 S 260 000 S S S S S S - S Into ovemmenrel S 76,303 782 S S 10 303,762 S 11 6847 S S 8 87 904 f 4010 S S 800104 S rr,..,... r... n....r~. S 10 e6a eea f - S 10.668.603 6 70.642.103 f 700 S - S - f - S S S Govemin.S Mana amaM S 8524851 S S 85 881 S 8,547,778 S f S S S S S General Sarvkas ; 18188 875 S S 18188 875 S 19 7M 8 3 S S S S S S Commun 8 Environment Human Services S 4,178 847 f 38 886 871 5 S S 4178 7 S 76 888 71 5 148 85 S 76 282 t71 S f 700 S f S S W 804 S S S S S S 800104 S S Public Sara CuOure 6 Recna6on Education S 17184424 S 7 888 588 S 84,482 788 S S S 17184 24 S 7,688 0 f 84,462 786 S 17,177 S 7 B! 680 S U 2 788 S S S S S S S S 4 10 S S S S S S Transfan Out S 5 081 528 S 8091 528 5 6 77 OOS Total General Fund Approprlatlon S 183,005,580 S i 187,005,680 S 187 10,842 S 700 S S 67,804 S 4510 S S 600104 S Ffro 171strlct funds Pro., ..Tax S 3 008156 5 7 008188 S 3008188 Into ovemmental S f S Inwshnant Eamin s S 6179 S ti 178 S 8178 A ro fisted Fund Balance S 52109 S 62108 S 62108 Total Flro Db cis Fund Revenue ; 3,082 414 S S 7,08 144 S 7 062 M4 S S S S S S S Ex endauros Remillence to Fire Diebicb S 7 082444 S 7082 414 S 7,062 S S S 5 S S S - Grenl Project Fund Intevovemmental S 470777 S 470777 S 110677 S 4,786 Che es for SeMces S 6< D00 S 61000 S 81000 S 2,500 Transfer from Generel Fund S 81 877 S ft 977 S 777 Miscellaneous S Transfer from Olhar Funds S sled Fund Balance Total Rmnux S 818,154 S - S - S 018 784 S S 872,771 S - S 2500 S - S - S S S 4 788 Ex nd0uros Child Care Health - Smart Sbrt S 75,772 S 76 772 S 78 772 HeaOh Carolinians S S S HeaIN 5 Wellnex Trust Gmnt S 87 089 S 87,088 S 97,098 3enbr Citlzen Health Promotlon S 727 447 S 127141 S f7 847 S 2,500 Dental HeeOh -Smart Start S S S Enhanced Child SeMces Coord SS S 5 S Intensh~e Home Vhitln Criminal JusOce Pertnerehl P rem S 88 774 S 240 BBB S 86 774 S 240 668 S 86174 S 240 888 S 4,788 Hazard M" a0on Generetor Pro act S f Bu6er Zana Protection P ram S S 800 MHz Communicatlorrs TrensBon S S Secure Our Schools-OCS GrenI S S Citlzen Co Coundl Grenl S S NPDES Grant S S Canboro Growl Health KWa Grant S 12800 S 12 800 S 12 900 SceOered Stle Housl Grant S S Human R hb 6 Reletbna HUD Grant Total sndltures S - S 678764 S - f - S 818764 S 216,477 S 672177 S - S 2600 S - S - S 5 S 4788 Attachment 1. Orange Count The 2008-09 Orange County 8~ •'10 Receipt of sddltlonal Aid-ta-County funds (548,000) from the North 80 Receipt of one-tlme CeroOna Department of 58 An appropdetion of ryrnds (Sa 000) hom the Health and Human 520,000 from the OrenOa North Carolina Services to cover Grove Volunber Fhe ' Department of Publb edditlonal lan0ua0e BudOet As Amended Company s land balance Heath b purchase aerWcss needed for the ThrouOh BOA N4 b help wOh the purchase vacdne stora0e kraemW ImmiOreM and of a replacement fire Wck egWpment refu0ee populetlorro, end br salary support wSMn the dsparbnsnfe health promotbn and personal hsatlh dhhbns Genets Fund :~ZT:It3T3 Fire Dls0/ct Funds Pro • Taz S 200676! Inter ovemmanbl S Investment Eemin s 5 6 778 A ro riabd Fund Babnca S 20,000 S 72 708 Total Mcb Fund Rsvanue S 20000 S S 2 7052144 Ex nd0ures Remitlence to Fire Disirkts 5 20 000 S S S ~ 052 44! Grant Project Fund Into ovemmenbl S M6 5 Che es for Servces S 58 500 Transfer from General Fund 5 SS7 Miscellaneous S Trensler from Other Funds S stall Fund Belence 5 ToW Revenues S - 5 - S - S 575 77 Child Care Health-Smart Stall S 76772 HeaSh Carolinfarn 5 Health 6 Wellness Trust Gant S 87,089 Senior Citlzen Health Promotlon S 90 Dental HaeOh -Smart Start S Enhanced Child Services Coots SS S Intensive Fbme Vbitl S 65174 Crtminal Justke Pertnerehi Pr rem f 245 852 Hazard etlon Generator Pro act S Buner Zone Protedlon P ram S tN10 MHz Cammunlcetions TrensPoon S Secure Our SchooM - OCS Grant 5 ClOzen Co Coundl GreM S NPDES Grent 5 Cenboro Growl Health Kkla Grent S 72 800 ScaOered Sae Houdn Grent 5 Human ' hts 6 Relatlons HUD Grant f 245 {77 Total Egrsn tares S S S - S t78 77 Q1 Year-To-Date Budget Summary Fiscal Year 2008-09 General Fund Budget Summary Ori final General Fund Bud et $183,005,580 dditional Revenue Received Through Budget Amendment #4 December 11, 2008 Grant Funds $61,726 Non Grant Funds $838,.277 dditional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $245,477 Total Amended General Fund Budget $184,151,060 Dollar Change in 2008-09 Approved General Fund Bud et $1,145,480 Change in 2008-09 Approved General Fund Budget 0.63% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 833.650 Original Approved Other Funds Full Time Equivalent Positions 69.800 dditional Positions A roved Mid-Year 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2008-09 903.450 8 Criminal Justice Partnership Program Grant Project Ordinance Project Number 29-7050 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Orange-Chatham Criminal Justice Partnership Program as awarded to Orange and Chatham Counties by the North Carolina Department of Corrections. The project will provide pre-trial release and substance abuse services to persons sentenced to intermediate sanctions. Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent. The officers of the County are hereby directed to proceed with the grant project within the grant document, the rules and regulations of the North Carolina Department of Corrections. Section 3. The following revenue is anticipated to be available to complete this project: Intergovernmental (2007-08) $241,162 Intergovernmental (2008-09) $190,118 Total Intergovernmental $431,280 Transfer from General Fund (2007-08) $24,534 Transfer from General Fund (2008-09) $55,534 Total from General Fund $80,068 Total Orange-Chatham Criminal Justice Partnership Revenue $511,348 Section 4. The following amount is appropriated for this project: Public Safety -Orange-Chatham Criminal Justice Partnership $Sl 1, 348 Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. 9 Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this projecf. Section 8. Positions authorized through this grant project ordinance include: 1.0 Full-time equivalent Criminal Justice Program Coordinator Section 9. This project ordinance is in effect until June 30, 2009. Subsequent funding is contingent upon the availability of grant funds. Section 10. This ordinance supersedes all previous "Criminal Justice Partnership Program" grant project ordinances. Modified this 11~' day of December 2008. 10 Senior Citizen Health Promotion Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop a comprehensive and coordinated County health promotion and disease prevention program for citizens involving a partnership of public agencies, University Health Affairs and private groups. Section 2.The officers of the County are hereby directed to proceed with the grant project in accordance with the mutual cooperation agreement between the County and the University of North Carolina at Chapel Hill, as approved by the Board of County Commissioners on June 30, 1997. Section 3. The following revenue is anticipated to be available to complete this project: Grant Funds (2007-08) $41,470 Fees for Service (2007-08) $95,500 Transfer from General Fund (2007-08) $32,142 Total FY 2007-08 Revenue $169,112 Grant Funds (2008-09) $33,000 Fees for Service (2008-09) $56,500 Transfer from General Fund (2008-09) $36,443 Total FY 2008-09 Revenue $125, 943 Total Revenue $295,055 Section 4. The following amount is appropriated for this project: Human Services -Senior Citizen Health Promotion $295, OSS Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7.Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. Positions authorized through this grant project ordinance include: 11 1.0 Full Time Equivalent Senior Public Health Educator This position is authorized through June 30, 2009. Subsequent funding in future years is contingent upon the availability of grant funds. Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant Project Ordinances. Section10.This project, originally adopted May 2, 1994 and subsequently amended, is in effect through June 30, 2009. Modified this 11~' day of December 2008.