HomeMy WebLinkAboutAgenda - 12/11/2008 - 4kORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 11, 2008
Action Agenda
Item No. ~~
SUBJECT: Application for State Public School Building Capital Funds and NC Education
Lottery Monies
DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No
ATTACHMENT (S):
Attachment 1. Application for Public School
Building Capital Funds
(a) OCS Cedar Ridge High
School
Attachment 2. Applications for NC Education
Lottery
(a) CHCCS Conversion of
Lincoln Center Pottery
Shop for Phoenix
Academy
(b) CHCCS Elementary #11
Planning and Design
(c) OCS Science Lab
Infrastructure Upgrades
(d) OCS CW Stanford
Middle School HVAC
Renovation
INFORMATION CONTACT:
Donna Coffey, 245-2151
PURPOSE: To approve applications to the North Carolina Department of Public Instruction to
release funds from Orange County's Public School Building Capital Fund and NC Education
Lottery account.
BACKGROUND:
Public School Building Fund
In 1987, the North Carolina General Assembly established the Public School Building capital
Fund (PSBCF) to assist county governments in meeting their public school capital needs. The
State uses a portion of its corporate income tax receipts (including interest earned) to fund the
PSBCF. Monies from the fund are allocated to counties on an average daily membership
(ADM) basis but not specific to one school district or the other. The State reimburses PSBF
funds to counties only after entities have paid the actual bills.
2
Per Board approved Capital Funding Policy, Commissioners have chosen to have PSBCF
monies offset school related debt service. In order to receive the monies, County
Commissioners and Boards of Education must submit approved applications for funds. The
attached application requests the State to release $1,095,278 for Orange County to offset debt
service Cedar Ridge High School. Staff anticipates the Orange County Schools Board of
Education to approve the application at one of their December 2008 meetings.
NC Education Lottery Funds
In August 2005, the NC General Assembly approved the NC Education Lottery. Per the
County's Capital Funding Policy, Commissioners have agreed to allow each school district to
use Lottery proceeds for renovation projects. As with the PSBCF monies, these monies are
released to local entities on a reimbursement basis, and County Commissioners and Boards of
Education must submit approved funding applications.
The attached applications request the State to release funds to cover costs of the following
renovations:
• Chapel Hill Carrboro City Schools (CHCCS) Conversion of Lincoln Center Pottery
Shop - $624,202
• CHCCS Elementary #11 Planning and Design - $974,000
• Orange County Schools (OCS) Science Lab Infrastructure Upgrades - $250,000
• OCS CW Stanford Middle School HVAC Renovation - $450,000
Staff anticipates both Boards of Education to approve their respective applications at one of
their December 2008 meetings.
FINANCIAL IMPACT: The total amount being requested from the State is $3,393,480. This
includes $1,095,278 in PSBF monies and $2,298,202 in Lottery proceeds.
• PSBF -The County's approved FY 2008-09 Annual Operating Budget anticipates
$1,450,000 in PSBF revenues. As outlined above, the request for reimbursement of
Cedar Ridge debt totals $1,095,278 leaving $354,722 yet to be requested from the State.
Staff plans to submit an additional PSBF funding request in February 2009 after debt
payments for other school related projects are actually paid.
Lottery Funds - Monies requested will reimburse the following projects:
o Chapel Hill Carrboro City Schools (CHCCS) Conversion of Lincoln Center Pottery
Shop - $624,202
o CHCCS Elementary #11 Planning and Design - $974,000
o Orange County Schools (OCS) Science Lab Infrastructure Upgrades - $250,000
o OCS CW Stanford Middle School HVAC Renovation - $450,000
RECOMMENDATION (S): The Manager recommends the Board of County Commissioners
approve, and authorize the Chair to sign, the applications for Public School Building Capital
Funds and NC Education Lottery proceeds.
3
Revised 10/5/06
APPLICATION
PUBLIC SCHOOL CAPITAL BUILDING FUND Approved:
ADM (Corporate Tax) FUND Date:
County: Orange Contact Person: Donna Coffey
Address: PO Box 8181, Hillsborough, NC 27278 Title: Budget Director
School Admin. Unit: Orange County Schools Phone: (919) 245-2151
Project Title: Debt Service -Cedar Ridge High School
Location: Hillsborough, NC
Type of Facility: High School
G.S. 115G546.2(b) "Counties shall use monies in the Fund for capital outlay projects including the
planning, construction, reconstruction, enlargement, improvement, repair, or renovation of public school
buildings and for the purchase of land for public school buildings; for equipment to implement a local
school technology plan that is approved pursuant to G.S. 115C-102.6C; or for both. Monies used to
implement a local school technology plan shall be transferred to the State School Technology Fund and
allocated by that Fund to the local school administrative unit for equipment. As used in this section,
'public school buildinos' only includes facilities for individual schools that are used for instructional and
related purposes and does not include centralized administration, maintenance, or other facilities."
Short Description of Construction Project:
Fiscal year 2008-09 debt service payment associated with 2001 private placement financing to construct Cedar
Ridge High School
Estimated Costs:
Purchase of Land
Planning
Construction
Renovation
Enlargement
Repair
School Technology
Debt Service/Bond Payment
Total
State
$ 1,095,278.30
$ 1,095,278.30
Bid Dates/Vendors:
Contracts signed/Dates:
Estimated date of beginning of construction:
Estimated date of completion:
Match: The matching funds of one dollar of local funds for every three dollars of state funds are from
(source): property taxes
$ 365,092.75 of the matching funds have been expended for/date/description:
debt service in October 2008
Reporting requirements: We, the undersigned, agree to submit a statement of state/local amounts
expended for this project within 60 days of completion of the project.
The County Commissioners and the Board of Education do hereby jointly request approval of the above
project and request release of $ 1,095,278.30 from the Public School Building Capital
Fund. We certify that the project herein described is within the parameters of 115C-546.2(b) and that
all of the match is available and designated as match of this project.
(Signature -Chair, County Commissioners)
Local
$ N/A
$ 365,092.75
$ 365,092.75
Total
0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 1,460,371.05
$ 1,460,371.05
(Date)
(Signature -Chair, Board of Education) (Date)
APPLICATION
Approved:
PUBLIC SCHOOL BUILDING CAPITAL FUND
NORTH CAROLINA EDUCATION LOTTERY Date:
county: Orange County Contact Person: Donna Coffey
LEA: Chapel Hill Carrboro City Schools
Address: PO Box 8181, Hillsborough, NC 27278
Project Title: Phoenix Academy
Location: Merrit Mill Road, Chapel Hill, NC
Type of Facility: Alternative School
Title: Budget Director
Phone: 919-245-2151
North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North
Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance
with G.S. 115C-546.2. Further, G.S. 115C-546.2 (d) has been amended to include the following:
(3) No county shall have to provide matching funds...
(4) A county may use monies in this Fund to pay for school construction projects in local school
administrative units and to retire indebtedness incurred for school construction projects incurred on or
after January 1, 2003.
(5) A county may not use monies in this Fund to pay for school technology needs.
As used in this section, "Public School Buildings" shall include only facilities for individual schools that
are used for instructional and related purposes, and does not include central administration,
maintenance, or other facilities.
Short description of Construction Project: Remodel non-classroom space and convert that space
into Phoenix Academy Alternative School.
Estimated Costs:
Purchase of Land $
Planning and Design Services 62,000.00
New Construction
Additions /Renovations 562,202.00
Repair
Debt Payment /Bond Payment
TOTAL $ 624,202.00
Estimated Project Beginning Date: March 2008 Est. Project Completion Date: August 2008
We, the undersigned, agree to submit a statement of state monies expended for this project within 60
days following completion of the project.
The County Commissioners and the Board of Education do hereby jointly request approval of the above
project, and request release of $ 624,202.00 from the Public School
Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the
parameters of G.S. 115C-546.
(Signature -Chair, County Commissioners)
(Date)
(Signature -Chair, Board of Education)
(Date)
Form Date: Sept 1, 2006
APPLICATION
PUBLIC SCHOOL BUILDING CAPITAL FUND
NORTH CAROLINA EDUCATION LOTTERY
county: Orange County
LEA: Chapel Hill Carrboro City Schools
Address: PO Box 8181, Hillsborough, NC 27278
Project Title: Elementary #11
Location: Chapel Hill, NC
Type of Facility: Elementary School
Approved:
Date:
Contact Person: Donna Coffey
Title: Budget Director
Phone: 919-245-2151
North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North
Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance
with G.S. 115C-546.2. Further, G.S. 115C-546.2 (d) has been amended to include the following:
(3) No county shall have to provide matching funds...
(4) A county may use monies in this Fund to pay for school construction projects in local school
administrative units and to retire indebtedness incurred for school construction projects incurred on or
after January 1, 2003.
(5) A county may not use monies in this Fund to pay for school technology needs.
As used in this section, "Public School Buildings" shall include only facilities for individual schools that
are used for instructional and related purposes, and does not include central administration,
maintenance, or other facilities.
Short description of Construction Project: Planning and design for construction of new elementary
school
Estimated Costs:
Purchase of Land
Planning and Design Services
New Construction
Additions /Renovations
Repair
Debt Payment /Bond Payment
TOTAL
974,000.00
31,980,730.00
$ 32,954,730.00
Estimated Project Beginning Date: June 2008 Est. Project Completion Date: August 2011
We, the undersigned, agree to submit a statement of state monies expended for this project within 60
days following completion of the project.
The County Commissioners and the Board of Education do hereby jointly request approval of the above
project, and request release of $ 974,000.00 from the Public School
Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the
parameters of G.S. 115C-546.
s
(Signature -Chair, County Commissioners)
(Date)
(Signature -Chair, Board of Education)
(Date)
Form Date: Sept 1, 2006
APPLICATION
PUBLIC SCHOOL BUILDING CAPITAL FUND
NORTH CAROLINA EDUCATION LOTTERY
county: Orange County
LEA: Orange County Schools
Address: PO Box 8181, Hillsborough, NC
Approved:
Date:
contact Person: Donna Coffey
Title: Budget Director
Phone: 919-245-2151
Project Title: Middle School Science Lab Upgrades/Renovations
Location: CW Stanford and AL Stanback Middle Schools
Type of Facility: Middle School
North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North
Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance
with G.S. 115C-546.2. Further, G.S. 115C-546.2 (d) has been amended to include the following:
(3) No county shall have to provide matching funds...
(4) A county may use monies in this Fund to pay for school construction projects in local school
administrative units and to retire indebtedness incurred for school construction projects incurred on or
after January 1, 2003.
(5) A county may not use monies in this Fund to pay for school technology needs.
As used in this section, "Public School Buildings" shall include only facilities for individual schools that
are used for instructional and related purposes, and does not include central administration,
maintenance, or other facilities.
Short description of Construction Project: upgrade/renovate middle school science labs
Estimated Costs:
Purchase of Land
Planning and Design Services
New Construction
Additions /Renovations
Repair
Debt Payment /Bond Payment
250,000.OQ
TOTAL ~
250,000.00
Estimated Project Beginning Date: p~ p Est. Project Completion Date: ~~~_
We, the undersigned, agree to submit a statement of state monies expended for this project within 60
days following completion of the project.
The County Commissioners and the Board of Education do hereby jointly request approval of the above
project, and request release of $ 250,000.00 from the Public School
Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the
parameters of G.S. 115C-546.
(Signature -Chair, County Commissioners)
(Date)
(Signature -Chair, Board of Education)
Form Date: Sept 1, 2006
(Date)
APPLICATION Approved:
PUBLIC SCHOOL BUILDING CAPITAL FUND
NORTH CAROLINA EDUCATION LOTTERY Date:
county: Orange County
LEA: Orange County Schools
Address: PO Box 8181, Hillsborough, NC
contact Person: Donna Coffey
Title: Budget Director
Phone: 919-245-2151
Project Title: CW Stanford Middle School HVAC Renovation
Location: CW Stanford Middle School
Type of Facility: Middle School
North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North
Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance
with G.S. 115C-546.2. Further, G.S. 115C-546.2 (d) has been amended to include the following:
(3) No county shall have to provide matching funds...
(4) A county may use monies in this Fund to pay for school construction projects in local school
administrative units and to retire indebtedness incurred for school construction projects incurred on or
after January 1, 2003.
(5) A county may not use monies in this Fund to pay for school technology needs.
As used in this section, "Public School Buildings" shall include only facilities for individual schools that
are used for instructional and related purposes, and does not include central administration,
maintenance, or other facilities.
Short description of Construction Project: replacement of HVAC
Estimated Costs:
Purchase of Land
Planning and Design Services
New Construction
Additions /Renovations
Repair
Debt Payment /Bond Payment
TOTAL
Estimated Project Beginning Date: OS~ot~y~pg
450,000.00
$ 450,000.00
Est. Project Completion Date: pq ytp I mpg
We, the undersigned, agree to submit a statement of state monies expended for this project within 60
days following completion of the project.
The County Commissioners and the Board of Education do hereby jointly request approval of the above
project, and request release of $ .450,000.00 from the Public School
Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the
parameters of G.S. 115C-546.
(Signature -Chair, County Commissioners) (Date}
(Signature -Chair, Board of Education) (Date)
Form Date: Sept 1, 2006