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Home My WebLink AboutAgenda - 12/11/2008 - 4iORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 11, 2008 Action Agenda Item No. SUBJECT: Schools Adequate Public Facilities Ordinance (Schools APFO) -Approval of Membership and Capacity Numbers DEPARTMENT: Manager/Planning/Budget/ PUBLIC HEARING: (Y/N) No County Attorney ATTACHMENT(S): 1. Orange County and Chapel Hill-Carrboro School Districts: Schools APFO Capacity Calculation and Change Request Form (Includes Student Membership) for Elementary, Middle, and High School Levels (6 pages total) 2. Chart depicting LOS, Capacity, Membership, and Membership Increases INFORMATION CONTACT: Craig Benedict, 245-2592 Donna Coffey, 245-2151 Geof Gledhill, 732-2196 Perdita Holtz, 245-2611 Shannon Berry, 245-2589 PURPOSE: To consider approval of November 14, 2008 membership and capacity numbers for both school districts (Orange County and Chapel Hill-Carrboro City Schools) which will be used in developing 10-year student membership projections and the 2009 SAPFO Technical Advisory Committee (SAPFOTAC) Report. BACKGROUND: In accordance with the Schools APFO MOUs (Memorandum of Understanding), the Board of County Commissioners approves the school districts' November 15 membership and capacity numbers within fifteen (15) days after receiving the numbers from the School Districts. Both school districts submitted their membership and capacity numbers in accordance with the MOUs. Because November 15 fell on a Saturday this year, membership numbers of November 14 were reported. As per the MOUs, this step of the SAPFO process entails only the approval of the student membership and capacity numbers. The SAPFOTAC, comprised of representatives of both school systems and the Planning Directors of the County and Towns, is tasked to produce an annual report for the governing boards of each Schools APFO partner. The full annual SAPFOTAC report, which will include 10-Year student membership projections, will be completed in early 2009. Additionally, the CAPS (Certificate of Adequate Public Schools) system is updated with actual membership and capacity figures after the BOCC approves the information submitted by the school districts. The building capacities used this year include the new Morris Grove Elementary School (CHCCS Elementary School #10), which opened in August 2008, and the new Partnership school facility in the Orange County Schools District. In addition, the State of North Carolina class size reduction to 1:21 (from 1:23) for grades kindergarten through 3 (K-3) was 2 implemented this school year in both districts with the opening of the new elementary school in CHCCS. The chart at Attachment 2 shows the Capacity and Membership for each school level in both school districts and the increase (or decrease) over the November 15, 2007 membership. It also shows the Allowable Maximum Level of Service (LOS) as was agreed upon as part of the SAPFO MOU process and the Actual LOS based on November 14, 2008 Membership numbers. The increased capacity created by the opening of Morris Grove Elementary School (CHCCS Elementary School #10) brings the actual LOS back to within the allowable maximum for the elementary level in the CHCCS district. Additional capacity was created at the high school level within the Orange County School District with the construction and opening of the new Partnership school. FINANCIAL IMPACT: Precise financial impacts cannot be determined, but changes in projected growth in student membership for the next ten years is expected to result in higher future operating and capital budget requests. RECOMMENDATION(S): The Manager recommends the Board approve the November 14, 2008 Membership and Capacity numbers as submitted by each school district. 3 School District: Orange County Schools SAPFO CAPS Year. November 14, 2008 -November 13, 2009 Capacity and Membership Submittal Date: November 14, 2008 s 2. November 15th falls on a wcdcend in 2008 and 2009. Therefore, mernbeaship numbers provided shall be from the Friday before. Justification: 1.Elementary school t:apacities reflect 1:21 class size ratio in grades K-3 Capacity Certification: ~l`~ Superintendent Date Membership Certification: l~ ~-~ Su ante dent Date BOCC Chair Date BOCC Chair Date Special Not®(s): I . For the November 15, 2002 base year the board accepted the superintend-ceAified capacities as part of the Scnoo~ Yacwnes Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by (1) the School C[P or (2) an amended version of this form that is certified by the IiOCC. 4 School District: Orange County Schools SAPFO CAPS Year: November 14, 2008 -November 13, 2009 Capacity and Membership Submittal Date: November 14, 2008 2 2. November 15th falls on a weekend in 2008 and 2009. Therefore, membership number: provided shall be From the Friday before. Justification: Capacity Certification: Supe end~nt Date Membership Certification: t~ ~1ti- ~Q Su erint ndent Date BOCC Chair Date BOCC Chair Date Special Note(s): 1. For the November I5, 2002 baso year the board acceptod the superintendent-certified capacities as part of the School F~ilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. Thcse capacities will remain effective until changod by (I) the School CIP or (2) an amended version of this form that is certified by the BOCC. 5 School District: Orange County Schools S FO CAPS Year: November 14, 2008 -November 13, 2004 Capacity and Membership Submittal Date: November 14, 2008 2 2. November 15th falls on a wedcend in 2008 and 2009. Therefore. membership rumbas provided shalt be fmm the Friday before. Justification: 1. The capacity increase reflects the relocafton and new construction for Partnership. Capacity Certification: ~~~ Supe 'ntendent Date Membership Ce ification: ~~ ~ ~ u int ndent Date BOCC Chair Date BOCC Chair Date Special Note(s): 1. For the Novemba• 15, 2002 base year the board accepted the supairrtendentcertified capacities as part of the School Facilities Task Force review and 2003 Planner: and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by (1 }the School GIP or (2) an amended version of this form that is certified by the BOCC. c oo rs c• e 1 ro ity c o0 ear: ovetn r - ovem er , Capacity and Membership Sabmittal Date: November 14, 2008 2. November 15th Palls on a weekend in 2008 and 2009. Therefore, membership numbers provided shall be from the Friday before. Justification: 1.Elementary school capacities reflect 1:21 class size ratio in grades K-3 Capacr/lity C[ertffication: Superintendent Date MembJer~s~hi®p Certification: i~~~l~' i~~. ll'I7~~~ Superintendent Oate BOCC Chair Date BOCC Chair Date Specfa/ Note(sj: 1. For the November 15, 2002 bast year the board accepted the superintendent-certified capacities as part of the School Facilities Task Foroe review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changod by (1) the School C[P or (2) an amended version of this form that is certified by the BOCC. 0o s ape t ro tty coo s ear. ovem er - ovem er , Capaelty and Membersh/p Submittal Date: November 14, 2008 2. November i5th fa11s on a woekend in 2008 and 2009. Therefore, membership numbers provided shall be from the Friday before. Justlflt,.ation: Capactfty Certlfic®®atlon: Superintendent Date Membership CertiDcat~on: Superintendent Date BOCC Chair Date BOCC Chair Date Special Note(s): 1. For the November 15, 2002 base year the board accepted the superintendent-certified capacities as part of tl-e School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by (1) the School C7P or (2) an amended version of this form that is certified by the BOCC. 00 : ape l r0 tty oo S ear: ovem - ovem r , Capacity and Membemhip Submittal Date: November ] 4, 2008 2. November 15th fatls on a weekend in 2008 and 2009. Therefore, membership numbers provided shall be from the Friday before. Justif-cation: Capacity Certlfl~c~tion: Superintendent Date Membership Certification: %~~~~~ ~~ l~-off Superintendent Date BOCC Chair Date BOCC Chair Date SpeclAit Note(s): 1. For the November I5, 2002 base year the board accepted the superintendent-certified capacities as part of the School Feeilities Task Fotce review end 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain efferxive uriti7 chan8ed by (1) the School CIP or (2) an amended version of this form that is certified by the BOCC. Attachment 2 School LOS, Capacity, Membership, and Membership Increases Cha el HilUCarrboro School District Oran a Coun School District Allowable Maximum LOS (per MOU) Actual 2008-09 LOS Allowable Maximum LOS (per MOU) Actua12008-09 LOS Elementa 105% 101.1% 105% 89.7% Middle 107% 95% 107% 74.2% Hi h 110% 94.7% 110% 90.8% Cha el Hil UCarrboro School District Oran a Coun School District Capacity At 100% LOS* Capacity At MOU LOS Maximum* Nov. 14 2008 Membership Prior Year Membership Increase from Prior Year Capacity At 100% LOS* Capacity At MOU LOS Maximum* Nov. 14 2008 Membership Prior Year Membership Increase from Prior Year Elementary 5244 5506 5302 5173 129 3694 3879 3313 3158 155 Middle 2840 3039 2697 2622 75 2166 2318 1608 1637 (29) High 3835 4219 3630 3635 (5) 2558 2814 2322 2201 121 * -Class size ratio is 1:21 in grades K-3. m