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HomeMy WebLinkAboutAgenda - 12-01-2008 - 7aORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 1, 2008 Action Agenda Item No. ~ q SUBJECT: Report on FY 2009-19 Recommended County Capital Investment Plan (CrP) Follow-Up Items DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): To view the FY 2009-19 County Capital Investment Plan (CIP) go to www.co.orange. nc. us/budget/2009- 19ManagerRecommendedCl P.asp Attachment 1. Recommended Americans with Disabilities Act (ADA) Projects by Fiscal Year Attachment 2. Summary - FY 2009-19 Recommended Funding for County Park Projects Attachment 3. Comparison of FY 2009-19 and FY 2008-18 Recommended CIP Funding by Project Attachment 4. Summary of Library Services Task Force Recommendations Attachment 5. Cross-Reference FY 2008- 18and FY 2009-19 Unfunded County Needs Attachment 6. Impact Statement of Postponing Central Permitting Technology Initiative INFORMATION CONTACT: Donna Coffey, (919) 245-2151 PURPOSE: To report on previously discussed FY 2009-19 recommended County Capital Investment Plan (CIP) items. BACKGROUND: On November 13, 2008, Commissioners held a CIP work session and requested staff to provide additional information on a number of items. Items "flagged" by the Board include: Fla ed Items Staff Anal sis/Recommendation • FY 2009-10 Recommendation - use $275,000 of the $850,000 allocated to the Link Center project to fund the farmstead stabilization projects at Blackwood Farm at New Hope Park and Millhouse Road Park o Note -Recommended funding for Link Center Renovations project occurs over two years, FY 2009-10 and FY 2010-11 • FY 2010-11 Recommendation -Replenish monies borrowed from Link Center in FY Identify funding alternatives in FY 2009-10 2009-10 by postponing FY 2010-11 funding for stabilization of farmstead structures at allocation for Courts and Detention Future Blackwood Farm at New Hope Park and Needs Project for one year Millhouse Road Park o Note: Intended use of monies recommended for Courts and Detention Future Needs Project is planning and design of future facility needs. Postponement of funding for one year will not be detrimental to the project as a whole. • This recommendation avoids redirecting 2001 bond monies originally intended for Twin Creeks to Blackwood Farm and Millhouse Road Park Identify, by year, which ADA projects will be completed with recommended funding See Attachment 1 levels Clarify park project priorities Spring 2009 work session (Attachment 2 of this agenda abstract summarizes park projects included in the recommended CIP Update of Efland Sewer project Update provided at November 24, 2008 Quarter) Public Hearin Identify projects where recommended funding has increased from FY 2008-18 See Attachment 3 recommended CIP Provide copy of Library Services Task Force Attachment 4 provides the Executive Summary ' s of the most recent report from the County recommendations Library Services-Task Force Change title of Reserve for Future Land Changes will occur in printed version of Purchases to Reserve for Future Lands approved FY 2009-19 CIP and all future CIP Legacy and Land Purchases documents Information Technology (IT) Strategic Plan To be provided at BOCC December 11, 2008 Re ular Meetin Policy for use of Public Art Reserve To be discussed at a future BOCC work session Fla ed Items Staff Anal sis/Recommendation Construction of building addition at Efland Staff will explore need prior to presentation of FY Community Center 2010-2020 Recommended CIP Cross reference unfunded needs from last year See Attachment 5 Determine date for soft opening for Northern Manager working with Parks and Recreation Park Director re: proposed dates Provide information regarding impact of not See Attachment 6 funding central permitting soon In addition, speakers at the November 18, 2008 public hearing urged Commissioners to fund the following items: • Synthetic turf at Cedar Falls Park and Smith Middle School • Additions to Chapel Hill Carrboro City Schools Carrboro High School • Lake Orange automatic valve controls (Note: Recommended CIP includes funding in FY 2009-10 to install these controls) • Continued funding of Conservation Easement and Lands Legacy projects It is important to-note the County's Capital Investment Plan (CIP) is a comprehensive multi-year plan for investing in future County and Schools' capital needs in a strategic, "big picture" manner. The CIP is considered a "living plan", meaning that each year, staff and the Board can reassess needs identified in the previous year's plan to determine if future needs remain the same as those outlined in previously approved plans. If needs and priorities change from year-to-year, the Board can make appropriate revisions to previously adopted/approved plans to accommodate new priorities and projects. Decision points for the Board's consideration on December 11 will include: Whether to implement a 1-cent tax rate increase, effective July 1, 2009, to fund county facilities capital maintenance • Consideration of recommended funding alternative for stabilization of buildings at Blackwood Farm at New Hope Park and Millhouse Road Park (see first item in chart on page 2 of this agenda abstract) • Whether to appropriate $1.2 million in Emergency Service Reserve for Emergency Services needs or to retain monies in reserve pending outcome of upcoming Fire and Rescue Study • Timeline for completing Link Center Renovations FINANCIAL IMPACT: Financial impacts are included in the FY 2009-19 CIP and attachments to this agenda item. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners receive this report regarding the FY 2009-19 Recommended County Capital Investment Plan (CIP) follow up items. PRIORrfY LOCATIONIITEM tr'r RICHARD E WHITTED HUMAN SERVICES CENTER Accessible parking and route into building Restroom modifications for ADA compliance (grab bars, fodures, sceld protection, etc.) Reconfigure restroom layout for access~ility (stall dividers, grab bars, foRures, supply/waste Gnes) 2 SOUTHERN HUMAN SERVICES CENTER Accessible parking and route into building (restripe spaces, modify sidewaNcs, add curb arts) 3 ORANGE COUNTY JAIL Elevator modem¢ation 1 NEW COURTHOUSE (1954) Restroom modifications for ADA compliance (grab bars, falures, sand protection, etc.) r'r Reconfgure restroom layout for accessibility (stall dividers, grab bars, fodures, suppy/waste lines) rsr Replace restroom doors & frames with compliant width (ndudes modfications to masonry walls) r~r Elevator modem¢ation 2 HISTORIC COURTHOUSE Aaxssible parking and route into building (restdpe spears, replace erassfing ramp) Restroom modifications for ADA axnpliance (grab bars, fodures, scald protection, etc.) Elevator modem'vation 3 COURT STREET ANNEX Aaxssible parsing and route irdo building Restroom modifications for ADA compliance (grab bars, foctures, sceld protection, etc.) Reconfigure nrstroom layout for aocessbility (sta0 dividers, grab bars, fatures, suppy/waste lines) 1 JOHN LINK GOVERNMENT SERVICES CENTER Accessible parking and route into building (restripe parking spaces, curb arts, walkway modifiptions) Restroom modifications forADA compliance (wild protection) Elevator modem¢ation 3 PLANNING JE AGRICULTURE BUILDING Accessible parking and route into building (new ramp, new waGcways, new parking pad) Restroom modifications for ADA compliance (grab bars, fodures, sa~ld protection, etc.) 501 WEST FRANKLIN ST Accessble parking and route into building (new ramp) Restroom modficabons for ADA axnpliance (grab bars, fodures, sa~ld protection, etc.) 1 GOVERNMENT SERVICES ANNEX Access~le parking and route into buikiing (new/modified ramp) Restroom modfications for ADA compliance (greb bars, ioctures, scald protection, etc.) 2 PUBLIC WORKS ADMINISTRATION BUILDING Aa~ssrble parklrg and route into building (newlmodified ramp, remark parking spaces) Resfroom modfia3tions forADA compliance (grab bars, fodures, sceld protection, etcJ 3 MOTOR POOL FACILITY Aaxss~le parking and route into building (remark parting spaces) FY 2008- FY 2009- FY 2010- FY 2011- FY 2012- FY 2013- FY 2014- FY 2015- FY 2016- FY 2017- FY 2018- 09 10 11 12 13 14 15 16 17 18 19 ."... E16,653 ,_'$50,000 '-530,000 33D.ooD ,',>515,000 $12,000 52,50D t ;570;000 52;500 35;000 ~~..s 1 PRIORITY LocATIONl1iEM I FY o2f)08-I Flr •2oos- I F1r 1110 I Flr 1217- I Flr2012-I FY'a'~ I ~ 15 Restroom modifications for ADA compliance (scald Drotection) 1 TOTAL CUMM TOTAL CENTRAL RECREATION BUILDING Accessible parking and route into bulk Restroom modifications for ADA NOTES: 1) The IMFrilted Cerder was previousty identified as the hghest priority location for correcting ADA defidendes. Current and future plans for rekrcafion of agencies from the Whilted Center to Hillsborough Commons has changed the priority of the VYhilted Center. 2) hems identified address accessibility into buildings and resfrooms at these fadlities. They do not address all ADA defxaenaes for the identified fadlkies. 3) New Courthouse restroom modificationslmprovemerrts to be corrrpleted as paR of scheduled renovation project. 4) The list of projects identified here does not address all deficienaes at all County buildings. Rather, d indudes priority projects to alldw handicapped individuals to park (in identified, compliant parking spaces) and access (via walkways, ramps, exterior doors, etc.) primary entrances for select buildings. G 561,653 $81,653 $131,653 $181,653 $231,653 $281,653 $331,653 $381,653 $431,653 $481,653 $531,653 Project Revenues ey project Appropriatlom Attachment 2. Summary - ~ 2009-79 Recommended Funding for County Park Projects ~Fseal Year Budgeted Funding 10At/08 2009-10 2010.11 2011-12 2012.13 2013-14 2014.16 2015-16 2016-17 2017.18 2018.18 Total Project Revenues ay-As- ou o evanues ~ SO S SO 5 s s0 SZ00 000 Per Fulling P 5200 0 8 S S S S S S 50 NC Education 1.00 s S S S S s0 S S S 5500 000 Grams 5500,00 O S S S S 5 S S s S S 50 Fees Omer S 5223,000 s s s s s s s s s s 5223 Total ,~s-You-Go Revenues 5923000 SO SO SO SO SO s0 t0 SO SO i0 i923 Proceeds from Curry Programmed Debt O S 50 1997 Bonds SO S S i S S SO S S S S s f5 50 000 2001 Bonds S5 250 0 S S S S SO S S S 576 000 2004 2/3 Nel Debt Bonds S75 0 s S SO S S 5 s 000 Akemalive Fuuatd 32,267 0 i S S Total Proceeds from Cummtly Prog 57,582,000 SO So fo 50 50 SO SO SO SO SO 57,592,000 Fu~ra Debt s S 5100 S7 700 00 S6 512 574,369, 58 745 57,200,00 S6 700, S46 28 U railed SO S S S s S s S s 50 Tohl Cou Park Revenues 58 15 000 SO 50 50 100 000 St 700 000 s6 12 514 69 58 745 000 S7 00 56 700 000 583 1 Bingham District Park Blackrood Fenn ~ New Fbpe Fairview Park pevebpmem MOllwuse Road Park t8ountains m Sea Trail New HopaMdbw RocM Preserve NoMeasl Park Nodhem Park Twin Creeks Perk Upper Erw Nature Preserve PubBe Acces+ Areas West Ten Perk Tohl County Padc Projects 58,515 54,225,7 54,289,28 5 5 5100, 51,700,OOD 56,512,500 514,389,00 58,745,000 57,200,000 56,700,00 553,841,600 AOachment 2 17rOV1008 Raeamtendsd ( / J Attachment 3 ~% 12/01/2008 Attachment 3. Comparison of FY 2009-19 and FY 2008-18 Recommended CIP Funding by Project This chart cross references FY 2009-19 and FY 2008-18 total recommended funding for individual County capital projects Recommended Document Page References Project Title FY 2009-19 Total Project Funding Recommendations FY 2008-18 Total Project Funding Recommendations FY 2009-19 FY 2008-18 Americans With Disabilities Act (ADA) Improvements $550,000 $550,000 2 5-3 Animal Services (Existing Facility) Deconstruction $50,000 $0 4 Not Included Animal Services Facility Construction $9,020,000 $8,870,000 6 2-3 Bingham District Park $6,500,000 $0 8 Appendix A Blackwood Farm @ New Hope $5,240,000 $225,000 10 2-5 & Appendix A Capital Reserve for Emergency Repairs $675,000 $0 12 Not Included Central Orange Senior Center $5,300,000 $5,254,350 14 2-9 County Campus & Library $25,850,000 $25,700,000 16 2-13 County Facilities Capital Repairs & Replacements $27,590,300 $8,891,100 18 5-11 & 5-23 County Telephone System Replacement $1,000,000 $850,000 20 2-15 Court Street Annex Renovations $125,000 $250,000 22 2-17 Court and Detention Future Needs $900,000 $6,200,000 24 5-7 Efland Sewer Extension Construction $4,855,000 $4,905,000 26 2-27 Emergency Services Reserve $4,710,000 $0 28 Not Included Fairview Park Development $2,555,000 $925,000 30 4-5 & Appendix A Government Services Annex Renovations $200,000 $205,000 32 2+33 Heritage Center $147,930 $126,321 34 2-35 Human Services Offices & Clinics at Hillsborough Commons $24,869,000 $8,700,000 36 5-13 Information Technology $11,900,000 $9,300,000 38 2-39 Jail (Existing) $1,375,000 $2,200,000 40 2-41 Justice Facility Expansion (including New Courthouse Renovations) $11,637,961 $11,637,961 42 2-43 Lake Orange Capital Maintenance $390,000 $0 44 Not Included (Reserve for) Future Land Purchases $3,650,000 $2,885,000 46 5-9 Libraries -Future Facilities $3,050,000 $2,700,000 48 5-15 4 E E 1C ~~ 1' ~' 14 ~~ 1E 1i 1f is zc 21 z' z~ 2a Attachment 3 Page 1 of 2 ~~ Attachment 3 (~7"/) 12/01/2008 Attachment 3. Comparison of FY 2009-19 and FY 2008-18 Recommended CIP Funding by Protect This chart cross references FY 2009-19 and FY 2008-18 total recommended funding for individual County capital projects Recommended Document Page References Project Title 2s Link Center Renovations zs Millhouse Road Park 27 Mountains to Sea Trail 2s New Hope/Hollow Rock Preserve 2s Northeast Park so Northern Human Services Center Renovations 3f Northern Park sz Observation Well Network ss Ozone Monitoring sa Planning & Ag Building Renovations ss Public Art Reserve ss (Reserve for) Public Works Campus s~ Register of Deeds Automation Southern Human Services Center Addition 38 (including New Dental Clinic) ss SportsPlex Facility Maintenance and Equipment Replacement aolTwin Creeks Park 41 Upper Eno Nature Preserve Public Access Ten Park ;d Human Services Renovations for FY 2009-19 Total Project Funding Recommendations $1, 300,000 $8,310,000 $1,259,000 $625,000 $7,400,000 $714,545 $1,848,000 $180,000 $35,000 $550,000 $305,000 $1,170,000 $1,800,964 $6,050,000 $2,050,000 $14,575,000 $1,312,500 $4,217,000 $400, 000 FY 2008-18 Total Project Funding Recommendations $1,100,000 $50,000 $0 $0 $0 $614,545 $1,848,000 $0 $0 $550,000 $65,000 $1,025,000 $1,728,964 $0 $1,000,000 $1,850,000 $0 $3,617,000 $0 FY 2009-19 50 52 54 56 58 60 62 64 66 68 70 72 74 76 78 80 82 84 86 FY 2008-18 2-45 4-11 & Appendix A Appendix A Appendix A Appendix A 2-47 & 5-18 4-13 & Appendix A Not Included Not Included 2-49 5-5 5-21 2-53 5-13 5-25 4-23 & Appendix A Appendix A 4-25 & Appendix A 5-13 Attachment 3 Page 2 of 2 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 20, 2008 Action Agenda Item No. ~ - e, SUBJECT:. Presentation by the Library Services Task Force DEPARTMENT: Library PUBLIC HEARING: ~ (YlN) No ATTACHMENT(S): A.. Executive Summary B. Attachment 1 C. Attachment 2 INFORMATION CONTACT: Dr. Evelyn Daniel, Chair, Library Services Task Force Brenda Stephens, Director,. 245-2528 PURPOSE: To present the 2007 Library Services Task Force Report Executive Summary outlining its recommendations, afollow-up report highlighting gaps and needs of the Library Services Standards for Orange County, and a facility needs update from the 2004 Library Services Task~Force. BACKGROUND: In January 2007, the BOCC formally re-convened a Library Services Task Force and provided it with the following charge: • Review the report and recommendations of the Carrboro Library Workgroup (April 20, 2004); . • Review the report and recommendations of the Library Services Task Force report of October 19, 2004 as they specifically relate to a "southwest regional branch library combining the collections, staff, and services presently located at McDougle Middle School and the Century Center Cybrary"; o Prepare and present to the BOCC a report which addresses in conjunction with Orange County management, the following concerns and considerations expressed by elected and community leaders: Recommended Facility Size, Time Horizon for Facility Construction, funding Facility Construction. e Report its recommendations ~to the BOCC for action in, context of capital investment program planning. At the December 3, 2007 BOCC meeting, the Library Service Standards, which are attached, and a Capital & Operational Needs Request were presented to the Board of County Commissioners for acceptance. The information.was accepted by the BOCC, but the Service Standards were not.formally adopted at that time. to The professionally trained librarians on the Task Force, directed by the BOCC and Task Force at large, have created a Matrix, which is attached, of Library Standards identifying those Orange County libraries that meet the standard or the financial impact of achieving the standard. FINANCIAL IMPACT: There is rio immediate financial impact•to receiving this Executive Summary and Attachments. These documents identify specific'funding initiatives for the CIP for Library Services in Orange County. The BOCC would ultimately need to discuss and determine the overall magnitude and relative priority of these future capital project proposals and associated impacts on program operations and facility maintenance. The Library currently holds in trust approximately $129,000 that can be used as a capital contribution towards a proposed Heritage Center. Additionally, the current Library budget contains $10,000, earmarked to engage an outside consultant to explore interoperability among all Orange County Libraries. These funds can be used to address the 2000 Task Force recommendation to' conduct a cost- benefit study of implementing acounty-wide, jointly-operated, technology-system. RECOMMENDATION(S): The Manager recommends that the Board: 1. Accept the Library Service Standards and Facilities Needs Matrix developed by 2007 Library Services Task Force; and 2. Direct County and Library management to begin discussions with the Town of Chapel Hill for a consolidated county-wide library system. Library Services Task Force Executive Summary To the Commissioners: Thank you for your financial support and guidance for the series of studies on libraries and services in Orange County beginning with the Task Force of 2002, the Task Force of 2004, the Carrboro Study Group, and the most recent Task Force of 2007. These local studies are combined with four recent national studies described below to form the knowledge base for comprehensive library service for the county. A national survey of public attitudes toward libraries reported that the American people see libraries as political solutions to many pressing community problems, such as universal access to computers and a safe place for teens. Libraries have high credibility; they are given the highest grade of any community institution. They perform an essential service in a trustworthy•manner; local libraries use money well. The general public values libraries as a safe central community gathering location. The public believes libraries should provide traditional services, such as books for children, reference materials, knowledgeable and friendly librarians as well as 215 century services like computers and online services.l • A national survey funded by the Institute for Museum and Library Services concluded that libraries evoke consistent, extraordinary public trust among diverse adult users, that the public benefits from the presence of libraries on the Internet, that available information inspires the search for more information, and that Internet use is positively related to in-person visits to libraries? • A 2007 survey by the Pew Internet & American Life Project reports that libraries drew visits from more than half the American population last year for a variety of purposes. Young adults were found to be the heaviest users of libraries for problem-solving purposes and other reasons.3 • Two additional recent reports calculated taxpayer return on investment in Florida and Pennsylvania public libraries respectively. These studies used public library annual reports to the State Library, a statewide household telephone survey of adults, in-library surveys of adults, surveys of organizations and aninput-output ~ Long Overdzre; A Fresh Look at Pzrblic Attitudes About 'Libraries in the 21s` Cent:iry (2006).. Prepared by Public Agenda with support from the Americans for Libraries Council and the Bill and Melinda Gates Foundation. Accessed 4/27/2008 from http://www.pubIicagenda.org/research/pdfs/Iong_overdue.pdf a Griffiths, Jose-Marie and Donald King (2008). Interconnections: The Il11LS National Stzidy on the Use of Libraries, Musez~ms and the Internet. Funded by the Institute for Museum and Library Services. Accessed 4/27/2008 from http://interconnectionsreport.org/reports/ConclusionsFullRptB.pdf. 3 Estabrook, Leigh, Evans Witt and Leigh Rainey (2007). Information Searches That Solve Problems; How People Use the Internet, Libraries, and Government Agencies when They need Help. (2007). Funded by the Pew Internet and American Life Project. Accessed 4/27/2008 from http://intercormectionsreport.org/reports/ConclusionsFullRptB.pdf. ~a econometric model. The conclusion is that all taxpayers benefit from public libraries through their contribution to education, the economy, tourism, retirement, and quality of life. Overall Florida's public libraries return $6.54 for every $1.00 invested from all sources; the Pennsylvania ROI in public libraries is . 5.5 to l.as We used this knowledge base to develop three principles as the basis of our recommendations for library service in Orange County: 1. a regional approach 2. collaborative county-wide planning 3. a 3-5 year plan to address immediate needs. Using the first principle, we recommend that the county adopt a regional approach to library service: This translates to main libraries in Hillsborough and Chapel Hill and geographically located branches elsewhere, plus a Heritage Center in Hillsborough. • Your acceptance of the attached facility requirements and the capital investment in the new main library building are steps in the fulfillment of this recommendation. The next step would be consolidation of the two small Carrboro facilities in a Southwest Branch, followed by aNorth/West expansion of the Northern Branch in Cedar Grove and the establishment of a West County Branch in Efland. Please see attachment (1) for a chart comparing where we are now to the recommendations of the 4-year-old 2004 facilities plan. The second principle is continued growth in collaborative county-fvide planning. The planning process underlying the several task forces has fostered a cooperative approach. The acceptance of a county library standard moves us forward on this goal. Attachment (Z) shows. what has been accomplished and what remains to be done in the achievement of this standard. Future initiatives, such as courier service among all the libraries and interoperability of online public access catalogs, for example, are possible next steps. We recommend that the county investigate the advantages and disadvantages of a jointly operated technical support system using a common online public access catalog (OPAC) by engaging an expert to conduct a study of costs and alternatives. . The third principle we recommend is the development of a 3-S year plan to address itntnediate needs. We recommend ongoing reviews of progress and plans using the two attached standards for facilities and services with consideration for changes in technology and current best practices, and information reports to the county commissioners. a Griffiths, Jose-Marie; Donald W. King, Christinger Tomer, Thomas Lynch; Julie Harrington (2004). Taxpayer Return on Investment in Florida Public Libraries: Summary Report. Funded by the Institute of Museum and Library Services and administered by the Florida Dept. of State, State Library. and Archives of Florida. Accessed 4/28/2008 from http://dlis.dos.state.fl.us/bid/roi/pdfs/ROISummaryReport.pdf. s Griffiths, Jose-Marie; Donald W. King and Sazah Aerni (2006). Taxpayer Return-on Investment (ROI) in Pennsylvania Public Libraries. Funded by the Commonwealth of Pennsylvania. Accessed 4/28/2008 from http:J/www.statelibrary.state.pa.us/libraries/lib/libraries/paroireportfinal7.pdf. 2 ~3 To summary, the immediate next steps that we recommend are the following: 1. The establislment of tlae Heritage Center and the construction of a Southwest library bra~:cli. Tl:is sl:ordd be followed as soo~z as possible by a North/West expansion of the Northern Branch in Cedar Grove and the establishment of a West County Branch in Efland. 2. A str~dy of the advantages and disadvantages of a county-wide jointly operated technical support system. Other mechanisms for collaborative activities between the County library system and the Chapel Hill library should continue to be explored. 3. Ongoing reviews of progress toward meeting library facilities recommendations and service standards. Submitted by the Library Services Task Force 3 Library Services Task Force 2007 -ATTACHMENT 1 Orange County Library Faciffies Chart Central Main Library Attachment 1 South Fist Region South West Region North Region West Region Chapel Hill Carrboro Cedar Grove Efland !Cheeks Heritage Center- Task Force' Current Report 2004 Under Construction 2008' Task Force Report2004. 2024 estimate Cunent Under Task Force Construction Report2004 2009 2024 estimate Task Force Curtent" Report 2004 "" 2024 estimate Curtent Task Force Report2004 2024 estimate Task Force No cunent Report 2004 fdOrlrty 2024 estimate Desi Population (artentl2024estimete) 75,000 75,000 , 100,000 53,416 53,416. 93,000 21,000 40,000 7,150 10,D00 BcokCollection 20,OD0 : .95,546 92,724 200,000 162,607 305,166 301,600 20,295 80,000 6,750 15,OD0 20,000 Pericdicals titles . 50 232 200 400 253 300 342 61 150 14 35 50 Audio Recordin s 2,500 1,990 3,000 20,000 13,043 59,590 54,900 1,191 5,000 164 1,000 1,250 video Recordings 2,500 1,695 3,000 10,000 9 7,244 9,500 1,313 3,OD0 245 500 750 Cataio Workstations 2 3 6 10 17 .20 32 1 4 1 2 2 Other Puhlic Workstations 4 3 9 20 3 16 12 9 10 1 8 4 Com uterlab 0 11 i6 25 24 34 30 0 10 4 0 10 Self-Check Stations 0 0 3 4 0 8 4 1 2 ' 0 0 1 Co Machines 1 1 1 5 2 3 5 Z 1 1 1 1 Reader Seats 50 50 90 250 101 222 279 120 150 4 35 50 Meetin Room 1 Seatin iDD 20 100 200 85 84 150 0 100 0 60 75 Meetin Room 2 Seatin 0 0 0 65 25 144 85 0 0 0 0 0 Conference Room 1 Seatin 0 0 6 25 0 26 25 0 25 0 0 0 Conference Room 2 Seatin 0 0 0 12 12 0 0 D 0 12 Strid Room 1 Seatin BseaLs (ltoom); 0 6(1) _ 6(1) 2 6 (2) 6 (1) 0 6(1) 0 '. 0 0 Stud Room2$eatin 0 0 2(2) 2(6) 2 2(4) 2(4) 0 2(1) D 2(1).. 2(1) Children's Pro tam Room ~ 0 0 ~ 0 40 30 32 500 sq ft 0 30 seats 0 #Staff Workstations Circulation-Public 1 3 ' 2 4 4 3 5 2 3 1 1 2 Circulation-Office 0 1 3 6 7 9 10 1 4 1 1 3 Reference-Public 1 1 2 3 5 4 3 1 0 0 Reference-Office 1 2 3 8 4 7 7 1 0 0 Children's -Public 0 0 2 2 2 3 2 1 1 1 Children's -Office 0 2 4 4 4 B 8 1 1 1 Administration 1 2 3 5 3 3 6 1 1 1 Technical Services D 3 4 7 6 12 9 1 0 0 0' Outreach 0 1 0 2 0 0 0 0 0 0 • Construction 2008 does not reflect what was proposed in 2004 Task Force Report, 1/3 report design. " Cybrery and Carrboro McDougle.figures are reflected in these totals. "`The Task Force Report of 2004 proposed one Southwest Regional Branch. Library Services Task Force 2007-ATTACHMENT 2 Service Standards Compliance as of March 2008 • South Fast South West North Region West Region Central Region Region Region Service Standards as presented to the BOCC and Heritage erarn" ~ ,,, Efland ~nanclallmpact/Comments °ois°v'd{O" ~apeiHil! Carrboro CedarGrove acre tedon1213l08 P Cheeks Center 2000 ~ •Matedal cost Adult books - ~ $27.47; Chldren's Books -$21.10; DVD - $20; Audiovisual - $55 as • I per School Library Joumai, Access to hbrnry collections and services shall be free m ~ "Keeping un with the Joneses: allresidents of Orange County. Fines amt other charges 1 ;~ ~ / V / Y ~ ,~ Fahrre Planned Average Book prices 2008" shall be established with ennsiaerdiinn for impact oa ~ Facility Kenney, Brian 3/1/08 • access. i One professional staff member ~ ~ annually = $52,000 including benefits as of 3/1/08 -as per I Orange County grade 16 librarian ~ I beginning salary Lrbrary facilities shall be located within a 75 minute drive I Thfs branch is for Library Facility cast min of of al! Orange Co®ty residents and be ]orated on or near I citizens of Northern $201.09/ squat foot & $830,000 2 well-traveledthomughPdres, and, ifatall possible, ,Y I / ~ / Orange;it is more than _ Future Planned in equipment cost for 29,OD0 sq North Carn6na footfacilrty in Cary wnveaientmpublictraospoAation. Adequatefrmparl®g ~ V V 15 minutes from some , shell be ava0able adjacentm all hbrary fae0ities with spar ~ cif¢ens of Northern Facility as per Library Joumai, 12/15/07 - ' forhandicapped pad®g I Orange Library Buildi nas 2007: Going. . . ~ Goin Green Fox, Bette Lee • I Labrmy facilities shall be designed and equipped m I This branch Future 3 aaommodate the plamred program ofservices fur the * j ~ _ J does not meet This hranch does not Planned See #2 factTity and shall comply with applfcable provisions oftbe ~ this standard meet this standard Facility Americans with Disabr7ities Act i• . Snfficieot space shall be provided for wllection display, 1 Future This branch Future publicseatmg, planed equipment and technology, staff Q' ~ ~ I J planned does not meet This branch does not .Planned See #2 wodt and trainm areas, storage, exhibit areas, meetin and g g expansion this standard meet this standard Facility program areas. I V Library Services Task Force 2007 -ATTACHMENT 2 Service Standards Compliance as of March 2008 • South East South West North Region West Region Central Reeien Reeien Reeien Service Standards as rrsedted to fhe BOCC and P Main - Narita a 9 carsavn-ton ChapelNAl Carrboro" Cedar Grave Etiand Frnanciallmpaet/Comments accepted on 7213108 Center Ye08 Cheeks . One.professional staff member Lrbrary services shall be offered on a regular and I This shared • Future annually= $52,000 including 5 consistentschedule inchaimgmommg, aaemoon, evening ,t I / V / J faeitity limits Hours limited by Planned benefits as of 3/1108 - as per and weekend hours. Open horns shalt be camenieat to I hours of staffing Facility Orange County grade 161ibtarian hbrary users. ~ operation beginning salary All services ofthe hbtuy fact~ity wr~l be available when it ' This shared Fire 6 ;s open. The Mom Lihr~y and CStapel Hr7l Public Ltbrsy ~ I J J facility limits j ~l P.lanned See ~5 shall be open a minimum of b0 hoots per week and branch . hours of Facility hbcaries shall ha open a minimum of40 horns per week ' ~ operation The collections at the Main Iabrary and at the Chapel Hill Material cost Adult books - Poblic Library shall be comprehensive and developed to ~ $27.47; Chldren's Books - $21.10; supporttheneedsofdrepublic: ]h addition to print - I Future DVD-$20;Audlovisual-$55as 7 rssonrces,highqualitymaterialsshallbepmvdeama ~ ~ J N/q N/A Planned per SchoolubraryJoumal, variety of audiovisual and electronic formats. Materials in Facility "Keeping up with the Joneses: non-English languages appropriate to tine community shall ~ - Average Book prices 2008° he included.. I - Kenney, Brian 311108 Branch hbrarirs shall have basic reference collections and - a writteucollection developmentplau appmpdete for the I Future needs ofthe community. The collection plan shall be made ' 8 ~ ' N/A N/A J - J Planned See #5 publicly available, reviewed amually and be responsive to ~ FaciOty citizens' suggastious for service improvements and enhancements. I ' Future Workstation - $2000; Copier Wellmaintainedandfunctioningequipmentshallbe 9 * I ~ 'I J J ~ Planned $4000; Printer $2500; Wireless s .available thrpnhlic and staff use at all faeilities. j Facility . Modem - $100; Proxy Server - $ - ~ 12,000. Literary Services Task Force 2007 -ATTACHMENT 2 Service Standards Compliance as of March 2006 II South•East Soufh West North Region West Region Central Region Region Region Service Standards as presented to the BOCC and Herffage Md1O' „~ Efland aecepted on 1213106 ~~~ cona4udron Chapel Hill Carrboro Cedar Grove Cheeks Financial Impact/Comments zoos Public access W the 1¢temet shall be made available az all I faetlio'es. In keeping with Orange C¢unty's belief in fall Future 1 Q and freepublic nsq no fillets will he provided on * i J J . / V J Planned See #9 computers avatable to adulGtrsers. A wrimen InternetUse I FaaOfy Policy wHl be provided on the library's website. ~ Orange Cormty residents shall have free and ce¢vetuent I 11 access to materials not awned by the local hbrary facility 1 J J J Future Planned See #9 ttrrnagh inaahibmry and mterhbraty logo. Networked Y electronic informado¢ shall also be freely available. I i _ Facility The hbtary and its supportive otganirations (Frie¢ds, I 1~ Foundatio¢) shall be activeparficipa¢ts;arommunityand ~ j J J J J Future Planned inter-hbrary planning efforts to enrich educational, eco¢amiq cultural, and social opportmdties. 1 Facility Meeting moms shall be made ava~able according to clean ~ See #2 • defi¢eda¢dwtitte¢policiesazfheMamLibraryand 13 ~PelSillPublicLbrmyandatthosebranc]reswhere ,~ 1 J J This breach does not meet This branch does not Future Planned (Canhoro Cybrary, McDougle, and CedarGmvebranchesma have meeting moms am available. ThewrittenmeeGngroom i standard. meet standard. Facility y proximate rooms avalable policysball be provided o¢ ffie library's websitr. ~ through other agencies) Up-to-date technology (e.g., computers, printers, copiers ~ I Thy b~~ and the like) shall be avaiable az all library facilities. Fach 14 ~E 1 J J meets standard This branch does not Future Planned See #g; The Goal is available current technology and may library facr7ity shall have az least one computer workstation ~ due to shared meet standard. For every 2,SD0 people i¢ its designated service area I facility. Facility change as needed. I CYhrerY - Y~i Wireless comeclions to the Internet shall be provided az all 15 ~ ~ J J Cartboro McDougle does J Future Planned See #9 tacilities. I ~ not meet due to Facility • hared facility Library Services Task Force 2007 -ATTACHMENT 2 Service Standards Compliance as of March 2008 II South East South West North Region West Region ~+e..~roe,.:.... oe..r..,. oa..r,... Service Standards as presented to the BOCC and Nerftage Matn- con ~ B acn ' y Chapel Hil! ~ Carrdora Cedar Grove Etland Cheeks Financial /mpact/Comments accepted on 12!3!06 Center 'The Heritage ~ Center is an important part off 'Information I Services to ~ Refereaca azsistaoce and community information shall be Orange made available at all bbrary facilities during all opening County.The I - Future 16 bums. Genealogic iota®aCos plus state, local and family Center was a ~ J J J J Planned See #5 history shall also be made ava7able at a specialized facr7ity recommender i Facility designated as fire Orange Cormty heritage Center. ion in 2004 . Report and a j final decision am !option and ~ services has not( been identified ~ Programs shall be planned to meat the needs and interests jFunds , requested r CHPL does not provide This branch This branch does not Future One Large Program = $500 - 17 of adults, young aamr~ chrlamn and program offerings , : I to meet this adult does not meet meetstandarcl. Planned 1000 ;Small program for 35 = shaIIreOecthbraryservicesandabjectives. , Istandani. programs y~ndarrl. Faciiy $200 Programs specific to the needs of children and the'v ( is branch is branch does not Future 1 Q c.7 givers shall be provided at all facrTih'es an aregulady ,~ ~ ,1 does not meet meet saandard. Planned See #17 scheduled basis. ~ standard Facility _ I One professional staff member ~ annually = 852,000 including Outreach services shall be provided for individuals and 19 * i ~ Some ofisite programming is branch does not meet is branch does not Future Planned benefits as of 311/00 - as per Orange County grade 16 librarian groups gable to rseservices offered in hbrazy facilities is offered. standard. meet standard. Facility beginning salary+830,000 for • ~ one time purchase of van + 81500 I ~ in annual opeta0ng costs O Library Services Task Force 2007 - AT7ACHAl1ENT 2 Service Standards Compliance as of March 2008 Service Standards as. presented to the BOCC and accepted on 12/3108 Central Region Neri(age ~"" Center cO°~~ 2008 Professionally hawed hbtariaos shall be available az all h'bracy facilities. At the Main Library and Chapel Hrll ~A request 20 Public Libtaryprofrssionallytraiaedh'btariansshaltbe 'has been I d f available az all boors the library is open At branch ma e or ladditional libraries, professionally trained hbrariaos shall be available f h staffing. or t e majority of open hours. Staff hainedm advising adults and youth in their choice of I 2 ~ reading, inrespondiog m basic information and reference .* ~ J questions, and in use of library resources shall be available at all ficililies az all hours the hbcaries are opm. I South East South West North Region West Region Region Region Chapelirlil! Carrhora" Cedar Grove Efland Cheeks FinancialImpact/Comments Future Seedla" J Cybrary meets This branch does not Plan°~ (Professionally trained librarians this standard. meet standard. Faciity holds a Masters degree and is state certification) J I J Future Planned See #5 Facility 22 have az least three distinct staged service areas: cacnlatiorS reference and children's services. Professionally trained librarians shall be available to provide children's and reference services at these locations all hours the library is open * ~~ ~ I J ! I J N/A N/A Future Planned Facility See #s A website with searchable anima catalog shall be made See #5; This includes access to 23 available az all facilities. The online catalog shail reilect * I J J J J Futtire Pl d NC LIVE, ebooks & databases. holdings ofthe facility. Tbc website shall provide links m anne Available resources for public may oilier area library webpages and wilectioas. ~ Faciii h' ~ be restricted, due to connection ' I avalla6illty. ' Library book collertoas shall provide a minimum of 2S I Branch will • items per capita The Maw Library shall calculate , t t collection size on the basis ofthe county population. no mee I is branch Future See #7; Libra is lorin other ry ~ g 2 Cho I73iQ Public Lib shall calculate collection size * ~ `a`~' standard (because of J This branch does not does not meet me t t d d Planned alternative;; for meeting the d d t h t l the basis of rite municipal population of Chapel Hill. F.ack e s an ar . standard. Faclity , suc s an ar as ren a branch wiIl calculate its collection size based on the per IsPaoe collections, ebooks, etc. capitaofthe designatedpopulationareaserved. ~Omitations. 'The Heritage Center is an important part of Infartnatian Services to Orange County. The Center was a recommendation in.2004 Report and a final decision on location and services has not been identified. "' Analysis includes Cybrery and Carrboro McDougle services. 0 Attachment 5 12/01 /2008 Attachment 5. Cross-Reference FY 2008-18 and FY 2009-19 Unfunded County Needs FY 2009-19 CIP Fiscal Year Capital Projected Annual Operating Document Requested Request Impact Page # Cross- Reference Unfunded County Needs Coun Facilities 8~ Technolo Central Orange Senior Center Expansion General Purpose Space 8,000 s uare feet 2017-18 $2,880,000 Unspecified Appendix B Parks Operations Base Construction of 10,000square foot facili and ole sheds 2010-11 $5,071,500 $100,550 Appendix B Construction of 7,500 square Recreation 8 Parks Administrative foot building to house Headquarters administrative offices of 201.1-12 $5,060,000 $50,000 Appendix B Recreation and Parks Seymour Center Expansion Wellness Center Expansion 1,500 s uare feet 2009-10 $397,500 Unspecified Appendix B Seymour Center Expansion Adult Day Health Center 7,000 s uare feet 2013-14 $2,170,000 Unspecified Appendix B Seymour Center Expansion General Purpose Space 13,000 s uare feet 2017-18 $4,680,000 Unspecified Appendix B Total Unfunded County Facilities 8~ Technology Needs x20,259,000 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Land Opportunities Ranges from $1,000 per year i Agricultural Conservation Easements Acquisition of Easements On-going $2,925,000 early years of project to $6,000 pe ear in later ear ~ ~ Z H Ranges from $1,000 per year i ? H H Cultural & Archaeological Sites Acquisition of land On-going $828,000 early years of project to $2,000 pe ~ ~ ~ c ear in later ear N °'c ~ Ranges from $1,000 per year i . « L o_ c Future Parkland Purchases Acquisition of land On-going $1,526,000 early years of project to $2,000 pe ~ ~ E ear in later ear m ~ t ~ o Future Trails A uisition of land On- oin $2,152,000 Uns ecified ~ .o ~ d Ranges from $3,000 per year i °n °y' ~ Nature Preserves & Wildlife Habitats Acquisition of land On-going $3,465,000 early years of project to $6,000 pe ¢ m w ear in later ea ~° a Watershed Buffer Lands Ac uisition of land On oin $1,100,000 Uns ecified fO Total Unfunded Land Opportunities Needs x11,996,000 Park Develo ment Fairview Park Future Park Develo ment 2016-17 $1,210,000 $20,000 30 G mnasium Construction of mnasium Uns ecified Uns ecified Uns ecified 52 Haw River Access i;< Mountains to Sea Trail Future Development 2011-12 and 2016-17 $1,185,000 Ranges from $20,000 per year i early years of project to $50,000 pe ear in later ear 5 Hollow Rock Preserve Future Park Develo ment 2015-16 $622,000 $125,800 56 Millhouse Road Park & Soccer Center Future Park Develo ment 2014-15 $7,190,000 $377,000 52 New Ho a Park Blackwood Farm Future Park Develo ment 2016-17 $4,375,000 $364,170 10 Northeast Park Future Park Develo ment 2016-17 $7,400,000 $327,380 58 Northern Park Future Park Develo ment 2012-13 $1,600,000 Uns ecified 62 River Park Future Park Develo ment 2014-15 $125,000 $18,000 Not included Seven Mile/McGowan Creek Preserve Future Park Develo ment 2015-16 $1,416,000 $150,550 82 Smith Munici al Fields Twin Creeks Park Future Park Develo ment 2015-16 $9,670,000 $408,000 80 Upper New Hope Creek Rustic Woodland Trail Creation of trail 2015-16 $322,000 Unspecified West Ten Park Future Park Develo ment 2010-11 $600,000 Uns ecified 84 White Cross Park Future Park Development 2015-16 $6,390,000 $327,500 8 Total Unfunded Park Development Needs x42,105,000 Total Unfunded County Needs x74,360,000 2` 24 2: 2E 27 2E 2f 3( 31 3"c 3' 34 3` 3E o<' Attachment 6 Impact Statement of Postponing Central Permitting Technology Initiative The Planning and Information Technologies Departments have collaborated on the following statement regarding the postponement of the Central Permitting Technology Initiative: While the increased reliance on Permits Plus is an interim solution, we feel in the interest of meeting urgent needs with limited resources, it is the most expedient path to pursue in achieving the desired synergies. We anticipate the long term solution will rely on a technology that meets long term strategic goals. We will work to implement this tactical solution with a eye toward that strategic goal.