HomeMy WebLinkAboutAgenda - 11-18-2008 - 4kORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 18, 2008
Action Agenda
Item No. 4 - h
SUBJECT: Classification and Pay Plan Amendment -Add/Revise Various Classes
DEPARTMENT: Human Resources
PUBLIC HEARING: (Y/N) No
ATTACHMENT (S):
Class Specifications for Public Health
Education Manager and Athletics
Programmed Facilities Director
Organizational Charts for Health
Department and Parks & Recreation
INFORMATION CONTACT:
Michael McGinnis, Human Resources
Director, 245-2552
PURPOSE: To amend the Orange County Classification and Pay Plan to add various
classifications.
BACKGROUND: Section 5.1 of Article VI of the Orange County Personnel Ordinance provides
that the Board of County Commissioners adopts the position classification plan and approves
any amendment to:
Add or delete a class;
• Change the title of an existing class; or
• Revise the salary grade of an established class.
Classification of Existing Positions
Occasionally in local government, the duties, responsibilities and other factors that potentially
affect the accurate classification of a position evolve over time. Section 7.0 of Article VI of the
Personnel Ordinance establishes the County's process for addressing such situations.
In 2007 the Human Resources Department determined that due to specific circumstances some
positions needed to be reclassified outside of the Archer countywide classification study. The
Human Resources Department worked with these two departments to review the position's
scope of responsibility. It was the intention of the Human Resources Department to submit a
recommendation to the Board on these two positions prior to the end of FY 2007-08. Because
of the number of other items on the final June meeting agenda this recommendation was to be
submitted in the first meeting of FY 2008-09. However, the budget approved for FY 2008-09 did
not include funding for any positions being approved for reclassification. Because of the
importance of the position reclassifications being recommended, staff worked with Budget,
Human Resources and the respective departments to find the funds for these critical positions
that will be cost neutral and not require any additional funding.
2
Human Resources staff reviewed and compared the duties and responsibilities for the following
positions:
Senior Public Health Educator (position 827) - At the end of 2007 the Health Department
conducted an internal reorganization in order to meet the County's responsibilities to serve the
current immigrant and refugee populations. Shifting resources between divisions in the Health
Department accomplished the reorganization. The result of the reorganization is one position
has taken on additional program development and supervisory duties. The department has
proposed and Human Resources concurs with the reclassification of the Senior Public Health
Educator (Grade 17) to Public Health Education Program Manager (Grade 19).
Athletics Program and Facilities Manager (position 396) -The Department requested review of
the Athletics Program and Facilities Manager. Over the past three years the scope of the
position has evolved to include additional facilities, programming and supervisory
responsibilities. Based on these increased responsibilities, the position is more equitably
aligned with the Recreations Services Director, the Parks Services Director, and the Parks &
Recreation Business Officer. The department has proposed and Human Resources concur with
the reclassification of the Athletics Program and Facilities Manager (Grade 19) to Athletics
Program and Facilities Director (Grade 22).
In summary, Human Resources staff recommends that the Board approve amendments to the
position classification plan that will facilitate Human Resources reclassification of the following
existing positions:
Existing
Classification Proposed
Classification Existing Salary
Grade Proposed Salary
Grade Proposed Salary
Range
Public Health Public Health 17 19 $44,781 -
Educator Education $71,588
Program
Manager
Athletics Athletics 19 22 $51,931 -
Program & Program & $83,020
Facilities Facilities Director
Manager
FINANCIAL IMPACT: Funding for salary increases associated with the proposed
reclassifications, including any back pay that has accrued since the Human Resources performs
the reclassification analysis and recommendation, will come from existing departmental
appropriations in the FY 2008-09 budget. There is no additional funding required for the
proposed reclassifications of the positions.
RECOMMENDATION (S): The Manager recommends the Board amend the Classification and
Pay Plan, as outlined in the tables in the "Background" section of this abstract, to add 2 new
classifications: Public Health Education Program Manager and Athletics Program & Facilities
Director to be funded from current departmental budgets.
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Public Health Education Programs Manager/Health
Page 1
JOB TITLE: Public Health Education Program Manager
DEPARTMENT: Health, Orange County
JOB SUMMARY: This position is responsible for promoting public health through education
and community outreach activities.
MAJOR DUTIES:
o Develops and manages the internal Immigrant and Refugee Health Program.
o Leads the internal Immigrant and Refugee Health Advisory Committee.
o Works with the Refugee Health Nurse to establish and periodically refine policies and
procedures for refugee patients.
o Establish and refine policies and procedures for Interpretation and Translation services.
o Recruit, support and contract with qualified interpreters and translators in conjunction with
the Foreign Language Coordinator.
o Supervises the Community Disease Control Specialist in planning and evaluating Immigrant
and Health education and promotion projects in response to community needs.
o Research and analyze current demographic data.
o Maintain knowledge of changes and issues related to the state Refugee Health Program, state
Immigrant Health resources, and local Immigration issues.
o Develop and maintain a system for evaluating the cultural and linguistic accessibility of the
department by the community. (i.e. language line; customer service; procedures for
interactions with non-English speaking patients and clients)
o Recommends changes or improvements in departmental work processes to accommodate
non-English speaking patrons improving accessibility and cultural sensitivity and minimizing
organizational bias.
o Assist in the coordination of Immigrant and Refugee Health issues with the context of
OCHD programs (i.e. community assessment, pandemic flu planning)
o Prepare and provide appropriate information, resources, and learning opportunities to staff
working closely with immigrants and refugees.
o Collaborate with Human Resources and OCHD supervisors to create a culturally and
linguistically inclusive process of staff recruitment and retention developing a more highly
diverse workforce.
o Facilitates Orange County Latino Health Coalition
Public Health Education Programs Manager/Health
Page 2
o Develops and maintains local Refugee Health Advisory group and email list to promote
communication between health care agencies.
o Establish and maintain relationships with local. and state refugee resettlement agencies and
sponsors.
o Coordinate and establish memoranda of agreement with other agencies as appropriate and as
approved by the Health Director.
o Designs and utilizes community feedback to guide project efforts or to provide technical
assistance. (i.e. focus groups, surveys, satisfaction questionnaires)
o Serve on local and state level agency and interagency committees, boards and planning
groups to facilitate the coordination of efforts and promote immigrant and refugee
knowledge of and access to health and safety resources and services. (Le. Refugee Advisory
Council; OMHHD; Hispanic Health Advisory Group; CALDO; IEC)
o Collect and compile an up-to-date Immigrant and Refugee Health resource list.
o Explore international, national, university and other local connections to assist the Health
Department in improving services.
o Perform duties requested by agency. (I.e. reports; language assistance; outreach guidance
during emergencies).
KNOWLEDGE REQUIRED BY THE POSITION:
o Knowledge of the principles and practices of community-based health agencies and
social work.
o Knowledge of theories, principles, methods, and techniques used in preparing and
disseminating public health educational information.
o Knowledge of relevant state and federal laws and regulations.
o Knowledge of county ordinances.
o Knowledge of department policies and procedures.
o Knowledge of basic marketing principles and practices.
o Knowledge of the culture of various ethnic minorities.
o Knowledge of available community resources.
o Skill in facilitating meetings and training classes.
o Skill in establishing priorities and organizing work.
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Public Health Education Programs Manager/Health
Page 3
o Skill in decision making and problem solving.
o Skill in operating standard office equipment such as a computer, calculator, scanner,
copier, facsimile machine, and audiovisual equipment.
o Skill in public and interpersonal relations.
o Skill in oral and written communication.
SUPERVISORY CONTROLS: Supervisor assigns work in terms of very general instructions.
Work is reviewed in progress and upon completion for accuracy and the nature and priority of
the final results.
GUIDELINES: Guidelines include relevant state laws and regulations; county, department, and
division policies and procedures; and program guidelines. These guidelines are generally clear
and specific, but may require some interpretation in application.
COMPLEXITY: The work consists of varied planning and administrative duties. The need to
coordinate services with multiple agencies and scarcity of resources contribute to the complexity
of the work.
SCOPE AND EFFECT: The purpose of this position is to promote public health through
education and community outreach activities. Successful performance in this position helps to
promote and educate citizens on public health issues.
PERSONAL CONTACTS: Contacts are typically with co-workers, other county employees,
human services agency representatives, school administrators and teachers, child care providers,
media representatives, medical providers, civic and community representatives, and the general
public.
PURPOSE OF CONTACTS: Contacts are typically to give and exchange information, provide
services, resolve problems, and motivate or influence persons.
PHYSICAL DEMANDS: The work is typically performed while sitting, standing, or stooping.
The employee occasionally lifts light objects.
WORK ENVIRONMENT: The work is typically performed in an office and occasionally
outdoors.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY: The position has director
supervision over (1) Foreign Language Coordinator and (1) Community Disease Control
Specialist
Public Health Education Programs Manager/Health
Page 4
MINIMUM QUALIFICATIONS:
o Knowledge and level of competency commonly associated with the completion of a
baccalaureate degree in a course of study related to the occupational field.
o Sufficient experience to understand the basic principles relevant to the major duties of
the position, usually associated with the completion of an apprenticeship/internship or
having had a similar position for one to three years.
o Possession of or ability to readily obtain a valid driver's license issued by the State of
North Carolina for the type of vehicle or equipment operated.
Athletic Programs and Facilities Director/Parks and Recreation
Page 1
JOB TITLE: Athletic Programs and Facilities Director
DEPARTMENT: Recreation and Parks, Orange County
JOB Si:fMMARY: This position is responsible for planning, coordinating, and supervising the
delivery of athletic programs for citizens of Orange County.
MAJOR DUTIES:
o Plans, coordinates, promotes, and supervises athletic programs for adults and youths,
including leagues and tournaments.
o Recruits, interviews, hires, trains, and supervises Athletic Coordinator, Athletics
Supervisor, temporary part-time seasonal employees, contractual supervisors and
volunteer coaches.
o Oversees the development and implementation of special athletic events and programs;
assists in determining recreational needs of community.
o Develops tools to assess future needs of upcoming programs, including personnel and
equipment needs.
o Develops the annual athletic program budget; monitors expenditures under the current
budget.
o Directs and oversees the purchase of athletic equipment and supplies; recruits sponsors
as needed.
o Provides information to the general public regarding athletics; prepares and presents
speeches, develops brochures and videos, and prepares news releases.
o Responds to citizen and participant complaints and concerns.
o Maintains records of program usage, expenditures, league scores and results, volunteers,
team rosters, and recommendations for rule changes or program expansion; prepares
various reports.
o Maintains good public relations with athletic program participants, parents, spectators,
coaches, sponsors and the like.
o Meets with independent athletic associations and provides assistance to associations
with scheduling and field preparation.
S
Athletic Programs and Facilities Director/Parks and Recreation
Page 2
o Manages the community's use of department athletic facilities in the County which
includes developing policy, procedure and fee recommendations.
o Works with the Recreation and Pazks Management Director on providing leadership and
guidance to the Town of Carrboro and the Town of Chapel Hill on the development of
facility use policy, procedures and fee recommendations.
o Serves as liaison for department with independent athletic associations; provides
associations with scheduling and athletic facility prepazation management.
o Renews annual insurance coverage for athletic programs.
o Conducts program training, meetings, ceremonies, certification programs
o Develops practice, game, and tournament schedules; reschedules events as needed.
o Plans, organizes, and supervises special events; schedules the use of pazk facilities.
o Investigates incidents occurring during games; enforces penalties for violations.
o Mediates disputes; suspends spectators, coaches, or players as warranted.
o Serves on the Boazd of Directors for regional athletic governing bodies.
o Performs other related duties as assigned.
KNOWLEDGE REQUIRED BY THE POSITION:
o Knowledge of the principles and techniques of recreation administration.
o Knowledge of the rules, equipment, and facilities requirements for a variety of sports
and games.
o Knowledge of relevant laws, county and department policies and procedures, and
program objectives.
o Knowledge of CPR and first-aid techniques.
o Knowledge of community volunteer resources..
o Skill in utilizing athletic tools and equipment.
o Skill in management and supervision.
Athletic Programs and Facilities Director/Parks and Recreation
Page 3
o Skill in athletic field preparation and maintenance.
o Skill in preparing and maintaining reports and records.
o Skill in using general office equipment.
o Skill in coordinating staff and participants.
o Skill in public and interpersonal relations.
o Skill in oral and written communication.
SUPERVISORY CONTROLS: The Recreation and Parks Management Director assigns work in
terms of very general instructions. Completed work is spot-checked for accuracy, compliance
with procedures, and the nature and propriety of the final results.
GUIDELINES: Guidelines include Recreation and Parks Association guidelines, the rules and
regulations of various sports, county ordinances, and department policies and procedures. These
guidelines require judgment, selection, and interpretation in application.
COMPLEXITY: The work consists of varied recreation and administrative duties. The need to
develop athletic programs with limited funds and shortage of space contribute to the complexity
of the work.
SCOPE AND EFFECT: The purpose of this position is to plan, implement, and coordinate
athletic programs for community residents. Successful performance helps ensure the provision
of recreation programs to the community and enhances the public image of the department and
county.
PERSONAL CONTACTS: Contacts are typically with co-workers, coaches, sports officials,
other county employees, volunteers, local business representatives, representatives of community
organizations, program participants, school personnel, media representatives, sales
representatives, and the general public.
PURPOSE OF CONTACTS: Contacts are typically to give and exchange information, resolve
problems, provide services, and motivate persons.
PHYSICAL DEMANDS: The work is typically performed while sitting, standing, or stooping.
The employee frequently lifts light objects and occasionally lifts heavy objects.
WORK ENVIRONMENT: The work is typically performed in an office and outdoors, where the
employee may be exposed to noise, dust, dirt, machinery with moving parts, and inclement
weather. The work may require the use of protective devices such as masks or gloves.
~o
Athletic Programs and Facilities Director/Parks and Recreation
Page 4
SUPERVISORY AND MANAGEMENT RESPONSIBILITY: This position has direct
supervision over (1) Athletic Programs Supervisor and (1) Athletics Programs Coordinator, and
all non permanent staff the athletics division.
1~fi~TMJM QUALIFICATIONS:
o Knowledge and level of competency commonly associated with the completion of a
baccalaureate degree in a course of study related to the occupational field.
o Experience sufficient to thoroughly understand the work of subordinate positions to be
able to answer questions and resolve problems, usually associated with one to three
years experience or service.
o Possession of or ability to readily obtain a valid driver' s license issued by the State of
North Carolina for the type of vehicle or equipment operated.
Orange County Health Department Organizational Chart
Health Dlredor
(t)
Medl®I Diredar
8
(COMred poaklon)
PHNIII
Rlak Management a Tralning CooMlnetor
(1)
PH Preparedness Coordinator
BT Coordinator
(t)
Dental Cllnk;al Director
(i)
Central AdministratNe Services
DIvINOn Dlredor
(1)
Adminletretlve AselstaM II
Heahh Director Suppod
(~)
Vital Records Registrar
(t)
PurchaelnpllnveMOry Supervisor
(~)
PurchasinglPayablea Clerks
(~
Medical Records Supervisor
(~)
ReeoMelltegiatretion Clerk
Hillsborough
(~
ReeoMe/Regletretion Clerk
Chapel Hld
(~
RecNveffile Cleda
(2)
Medlcaki Accounting Technidan
(~)
Senior Public Health Eduator
Volunteer CooMinetor
(t)
Health Promdlon and Educatfan Services Personal Hslth Services
DNlelon Director Division Director
(t) (~)
Senior Pdtlle Heanh Educator See Attached
Heantry Cerdinlens CooMinator Orgadzetlan
(i) Chad
Senior Public Heanh Educator
Heahh Romotlon Coordinator
(~)
Publio Health Educatlon Program Manager
Immigrant arrtl Refugee Health Progrem Meneger . POSIt1011 sZ7 R@C~BSSIfI@Cl
(t)
Language CoordinatorlMediallnterpreter
(~)
Public Heanh Eduaator
Immigrant a Rahgee Heanh
(t)
NutdtlodsURD
(t)
NutrPooniaVRD
(•~
Senior Public Heanh Eduatar
CommunlGatlon Spedailat
(~)
Senior Public Heahh Educator
(t)
Grant funded Heanh and Wellness Trust
Dental Health Services
Division Director
(1)
Dental OMoe A~Iatant I
(~
Dental Hygienist
(.~
Dental Aselstants
(~)
Dental Hyglenlel
Community Dental Heahh Coordinator
(9
EnNronmeMal Heallh Services
DMslon Director
(t)
Adminhtretive AssletaM I
(t)
omce Aeelsmm I
(~)
Food, lodging, a Imtnunone
Environmental Health Spedalleta
(4)
Environmental Heanh Proprem Spedalist
(~)
Water, Sewage, General Sanltetlon
Environmerdal Heanh Supervisor
(~)
Envlronmenal Heahh Spedellate
( Sj
ErnlronmeMel Heanh Program Spedallat
(t)
Soil SdeMiet
(t)
Environmental Heanh TechlGan
(t)
0
Parks & Recreation Department
Parks & Recreatio n
Management Director
(1)
Recreation Services
Director
(1)
Special Populations
Supervisor
(1)
Recreation Facilities
Manager
(1)
Recreation Program
Assistant
(1)
Althetic Programs
Supervisor
(1)
Althetics Programs
Coordinator
(1)
Parks Services Parks & Recreation
Director Business Officer
(1) (1)
Parks Conservation Administrative
Specialist Assistant III
(1) (1)
Office
Parks Conservation Assistant II
Technician II (1)
(1)
(effective 10/01/08)
Parks Conservation
Technician II
(3)
Parks Conservation
Technician I
(3) Q~
Athletics Program &
Facilities Director
(1)
Position 396 Reclassified