HomeMy WebLinkAboutAgenda -11-06-2008 - 4lORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 6, 2008
Action Agenda
Item No.
SUBJECT: Approval of BOCC Retreat Process
DEPARTMENT: County Commissioners and PUBLIC HEARING: (Y/N)
County Manager
ATTACHMENT(S):
Proposal to Orange County Board of
Commissioners from School of
Government
INFORMATION CONTACT:
Barry Jacobs, Chair
Mike Nelson, Commissioner
Laura Blackmon, (919) 245-2300
PURPOSE: To consider approval of the proposed BOCC retreat process and associated
contract for services.
BACKGROUND: During the September 9, 2008 budget work session, Commissioners agreed
to hold a goal setting retreat prior to the upcoming FY 2009-10 budget planning process. Staff,
under the direction of Chair Jacobs, Commissioner Nelson and Commissioner Candidate Pam
Hemminger, has worked with facilitators Donna Warner and Lydian Altman from UNC School of
Government to develop a retreat proposal.
At the October 28, 2008 budget work session, Commissioners discussed and agreed to the
attached proposal. The Clerk to the Board recently solicited input from Commissioners and
Commissioner Candidates regarding. an early December date for the half-day meeting outlined
on the attached proposal. At this time, a date and time for that meeting have not been set.
FINANCIAL IMPACT: Based on preliminary estimates, the anticipated cost of the first three
phases of the retreat will be about $10,000 including facilitation and facility rental.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve the proposed BOCC retreat process and authorize staff to sign the associated contract.
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Proposal to Orange County Board of Commissioners
from School of Government, Donna Warner and Lydian Altman
October 30, 2008
Date, Time Objectives of the Day Who's Involved
NOVEMBER 1. Review the work plan, key dates, and Board of
14 timetable for completion of the series of Commissioners"'
Full Day retreats. (sitting and elected)
2. Clarify our role as consultants and others' County Manager
8:30 coffee roles in the work. Clerk
3. Establish discussion guidelines to be used as Attorney
9:00 a.m. we work together.
start 4. Explore personal motivations for this work
and consider individual and group assets,
opportunities, differences, opportunities to
Lunch strengthen as a governing team.
5. Develop internal operating principles for
conducting business together as a board.
6. Develop a list of questions about Afternoon observers:
procedures (i.e., mechanics of getting our
work done) and a plan for discussion, Assistant
decisions, or changes. managers
* Department
7. Begin to develop a shared vision for heads
Orange County. Focus long term and big
picture to set the stage for next work
(vision, mission)
8. Develop a timeline of issues that will likely
impact Orange County in the next 20" years
or beyond (reference goals developed last
year)
DECEMBER 1. Prioritize issues of greatest relevance for Board of
(early)~~ Orange County's future. ~ Commissioners
Half Day 2. Establish which of these issues are relevant County Manager
to the way the County plans and works. Clerk
3. Determine how the County can impact the Attorney
issue, and what other groups might the Observers:
board need to work with in order to have Assistant
an impact. managers
• Department
heads
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Proposal to Orange County Board of Commissioners
from School of Government, Donna Warner and Lydian Altman, October 30,
2008
Date, Time Objectives of the Day Who's Involved
JANUARY 10 1. Finalize goals and objectives~~. Board of
Full Day 2. Prioritize for the immediate (FY 2009-10) and Commissioners
8:30 coffee longer term (3-5 years ). County
3. Develop specific strategies This list can be Manager
9 am start further refined by staff as they put forth Clerk
budget proposals. Attorney
Lunch 4. Identify potential partners and others to
work on pieces of plan. Observers:
4 pm adjourn 5. Discuss and decide next steps for priorities • Assistant
and planning process. managers
• Department
heads
We will assign questions for reflection and advance work to prepare participants
for this discussion.
~~ We (subgroup) will need to decide timeframe. Considering key issues in next 20
years makes sense but developing goals and strategies for that long may be too far out
there, I believe.
~~~ Primary decision-makers; others can help inform and offer input, or listen and
learn.
~~ Date and time to be determined.
Utilizing questions assigned as homework from November 14th retreat.
vi Using work from last year's retreat and the timeline of key issues, we will review,
reaffirm, finalize, and adopt goals. Recognizing that lots of work went into the large
number of strategies generated during last year, this should inform participants about
previous thinking; however, not all these items belong on a 'To Do' list or may make
sense given key issues discussion, and changes in political make-up of board. The
number of final strategies needs to be a more manageable number.
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