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Home My WebLink AboutAgenda - 09-29-1999 - 8rORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 29, 1999 Action Agenda Item No. _~ SUBJECT: AMENDMENT TO COOPERATIVE AGREEMENT WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DEPARTMENT: Human Rights and Relations PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Amendment to Cooperative Agreement Annette M. Moore TELEPHONE NUMBERS: ext. 2254 Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To consider approving an amendment to the Cooperative Agreement between Orange County and the U.S. Department of Housing and Urban Development (HUD) for services performed as a Capacity Building Agency during FFY 99. BACKGROUND: On September 29, 1998, the Board of Commissioners approved a Cooperative Agreement with HUD for the period beginning the first (ls`) day of October 1998 to the thirtieth (30"') day of September 1999. On May 20, 1999, HUD amended the Cooperative Agreement proposing that Capacity Building Agencies funded at $115,000 in FY'99, instead of $100,000. On the September 27, 1999, the Department of Human Rights and Relations received a "Second Amendment -Cooperative Agreement FY' 1999", from HUD proposing funding in the amount of $53,500 for the FFY beginning October 1, 1999. FINANCIAL IMPACT: This amendment would authorize the County to receive of $53,500, for enforcement of Fair Housing activites in Orange Counties. RECOMMENDATION(S): The Manager recommends that the Board approve the amendment and authorize the Chair to sign the amendment. O~Q'P1NENipryO`N °~ ~* *~II *~ ANN DE"E~ Sf P 2 4 t~9 Annette M. Moore, Director Orange County Human Relations Commission P.O. Box 8181 Hillsborough, North Carolina 27278 Dear Ms. Moore: SUBJECT: Second Amendment Cooperative Agreement FY'1999 U. S. Department of Housing and Urban Development Southeast /Caribbean Office of Fair Housing and Equal Opportunity Five Points Plaza 40 Marietta Street. Atlanta, Georgia 30303-2806 (http://uwvw. hud.gov) We have enclosed five copies of the HUD Form 1044 for the 2"d Amendment to the FY'99 Cooperative Agreement for your immediate execution. Please sign each copy with an original signature. After the documents have been signed by the appropriate authorizing official, please retain one copy for your records and return the remaining four copies to this office by overnight mail along with a HUD Form 270 for the full amount indicated below. The funding for this Amendment includes: TOTAL AMOUNT OF: Case Processing: Cause (charged) Cases: Training: Outreach/Education: SEE Administrative Cost $53,500.00 $18, 000.00 10 cases @ $1800 $ 500.00 1 case @ $500 $18, 000.00 $ 2, 000.00 $0 $15, 000.00 In addition, we have enclosed a checklist with this letter. Please complete the checklist by placing your initials in the appropriate space. By placing your initials in the appropriate space, you certify that you have submitted the information to HUD, or have the information in your possession to support processing of the current voucher. Failure to submit the documentation along with your voucher will result in the denial of payment, and potentially, the loss of those funds appropriated for your agency. Finally, please remember a new contract will not be executed on October 1, 1999. After you complete your drawdown under this Amendment, you will not receive additional funding from the Department until the new budget has been approved in FY 2000. While we learn from our experience in this new procedure, we encourage you to be prudent in your use of the funds allocated to your agency under this Amendment. We also ask you to expedite the processing of this payment under the FY99 appropriation at the earliest possible date to avoid jeopardizing the receipt of funds appropriated for your agency. If you have any questions, you may contact me directly at (404) 331-5001(X2660) or Ophelia T. Dargan at X3606. ry truly yo ~ur~~" Gregory Bernard King, Hub Director Southeast/Caribbean Office of Fair Housing and Equal Opportunity Enclosures (6) ATTACHMENT TO 2ND AMENDMENT FY'99: CHECKLIST: INITIAL AND RETURN ALONG WITH the HUD Forms 1044 and 270: 1. Part 85, Administrative Requirements for Grants and Cooperati Agreements to State, Local and Federally Recognized Indian Tribal Governments is le at my agency. 2. Documentation for the Administrative Cost Funds has been sub ed to HUD (Period: September 1, 1998 thru August 31. 1999): 3. Documentation for Special Enforcement Efforts funding has been u fitted to HUD (Period: September 1, 1998 thru August 31. 1999): 4. Documentation regarding Cause (charged) cases issued during the Period: July 1, 1998 thru June 30, 1999 5. Outreach Plan 6. Documentation of training for six staff members during the September 1, 1998 thru August 31, 1999 ~~ .MEMORANDUM TO: Alice G. Gordon, Chair FROM: John M: Link, County. Manager RE: Addition to September 29, 199 BOCC Agenda DATE: September 29, 1999 Today, the Director of Human Rights and Relations, Annette Moore,. informed me that she had received notification from HUD on Monday, September 27, 1999 •of a Second Amendment to our HUD FFY'99 Cooperative Agreement. The Cooperative Agreement allocates funding to the County for enforcement of fair housing in Orange County. On September 29, 1999, as is our custom, Annette contacted HUD to inform them that the BOCC could not act on this item until the next BOCC meeting, and requested an extension to October 6, 1999. The HUD representative denied the request and indicated that the agreement had to be signed by September 30, 1999, or the County would lose $53,500. The amendment is a continuation of our original agreement with HUD, signed in 1995, and does not change the original agreement. I am requesting. that the item be placed on the consent agendatonight for the Board consideration, so the County does not lose the $53,000. I will send correspondence to HUD, this week outlining the time line for approving contracts and I hope that this situation does not occur in the future. .- 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 29, 1999 Action. Agenda Item No, SUBJECT: AMENDMENT TO COOPERATIVE AGREEMENT WITH THE U.S. DEPARTMENT ur~ Huu~tNU aivll URBAN DEVELOPMENT DEPARTMENT: Human Rights and Relations PUBLIC HEARING: (Y/1~ No ATTACHMENT(S): INFORMATION CONTACT: Amendment to Cooperative Agreement Annette M. Moore TELEPHONE NUMBERS: ezt. 2254 Hillsborough 732-8181 Chapel Hill ~ 968-4501. Durham 688-7331 Mebane 336-227-2031 PURPOSE:. To consider approving an amendment to the Cooperative Agreement between Orange. County and the U.S. Department of Housing and Urban Development (HUD) for services performed as a Capacity Building Agency during FFY: 99. BACKGROUND: On September 29, 1998, the Board of Commissioners approved a Cooperative Agreement with HUD for the period beginning the first (1~ day of October 1998 to the thirtieth (30~') day of September 1999. On May 20, 1999, HUD amended the Cooperative Agreement proposing that Capacity Building Agencies funded at $115,000. in FY' 99, instead of $100,000. On the September 27, 1999, the Department of Human Rights and Relations received a "Second Amendment -Cooperative Agreement FY' 1999", from HUD proposing funding in the amount of $53,500 for the FFY beginning Octobei 1, 1999. FINANCIAL 1MPACT: This amendment would authorize the County to receive of $53,500, for enforcement of Fair Housing activites in Orange Counties. RECOMMENDATION(S): The Manager recommends that the Board approve the amendment and .authorize the Chair to sign the amendment. ~""""°~ U. S. Department of Housing and Urban Development Southeast /Caribbean Office of Fair Housing ~ * * and E ual O ~, 4 Pportunity °~,~~ Five Points Plaza 40 Marietta Street. - Atlanta, Georgia 30303-2806 (http://www.hud.gov) SEl' 2 4 ~~ Annette M. Moore, Director Orange County Human Relations Commission P.O. Box 8181 Hillsborough, North Carolina 27278 Dear Ms. Moore: SUBJECT: Second Amendment Cooperative Agreement FY'1999 We have enclosed five copies of the HUD Form 1044 for the 2"~ Amendment to the FY'99 Cooperative Agreement for your immediate execution. Please sign each copy with an original signature. After the documents have been signed by the appropriate authorizing official, please retain one copy for your records and return the remaining four copies to this office by overnight mail along with a HUD Form 270 for the full amount indicated below. The funding. for this Amendment includes: ~: TOTAL AMOUNT OF: $53,500.00 Case Processing: $18,000.00 10 cases @ $1800 Cause (charged) Cases:. $ 500.00 1 case @ $500 Training:. $18,000.00 Outreach/Education: $ 2-,000.00 SEE $0 ` Administrative- Cost $15,000.00 In addition, we have enclosed a checklist with this letter. Please complete the .checklist by placing your initials in the appropriate space. By placing your initials in the appropriate space, you certify that you have submitted the information to HUD, or have the information in your possession to stapport processing of the currenf voucher. Failure to submit the documentation along with your voucher will result in the denial of payment, and potentially, the loss of those funds appropriated for your agency. -~ v Finally, please remember a new contract will not be executed on October 1, 1999. .After you complete your drawdown under this Amendment, you will not receive .additional funding from the Department until the new budget has been approved in FY 2000. While we learn from our experience in this new procedure, we encourage you to be prudent in your use of the funds allocated to your agency under this Amendment. We also ask you to expedite the processing of this payment under the FY99 appropriation at the earliest possible date to avoid jeopardizing the receipt of funds appropriated. for your agency. if you have any questions, you may contact me directly at (404) 331:-5001(X2660) or Ophelia T. Dargan at X3606. ry truly yo Gregory Bernard King, Hub Director Southeast/Caribbean Office of Fair Housing and Equal Opportunity . Enclosures (6) ATTACHMENT TO 2ND AMENDMENT FY'99: CHECKLIST: INITIAL AND RETURN ALONG WITH the HUD Forms 1044 and 270: 1. Part 85, Administrative Requirements for Grants and Cooperaf Agreements to State, Local and Federally Recognized Indian Tribal Governments is le at my agency. 2. Documentation for the Administrative Cost Funds has been sub ed to HUD (Period: September 1, .1998 thru August 31. 1999): 3. Documentation for Special Enforcement Efforts funding has been fitted to HUD (Period: September 1; 1998 thru August 31. 1999): 4. Documentation regarding Cause (charged) cases issued during the Period: July 1, 1998 thru June 30, 1999 5. Outreach Plan 6. Documentation of training for six staff members during the September 1, 1998 thru August 31, 1999 Assistance Award/ U.S. Department of Housing ~•lmendment and Urban Development Office of Administration 1. Asaiatsnce Mstnrmerrt 2. T of Action 0 Cooperative Agreement ~ Grant ~ Award XD Amendment 3. Instrument Number 4. Amendment Number 5. Effectlvs Dats o this,,4ation 6. Control Number FF204K994022 2 0910/99 7. Name and Address of Recipient 8. HUD Administering Office HUB DIRECTOR, SE/CARIBBEAN OFFICE OF FHEO ORANGE COUNTY HUMAN RELATIONS. COMMISSION GEORGIA STATE OFFICE,RM 230 75 SPRING ST., S.W. P.O. BOX 8181 ATLANTA, GEORGIA. 30303-3388 HILLSBOROUGh, NORTH CAROLINA 27278 8s. Nerve of Administrator Sb. Telephone Number GREGORY BERNARD KING (404)331-5140. t0. Recipient Project Msnager 9. HUD t3ovemment Technical Representative Annette M. Moore, Director Sue Darling 11. Assistance Arrangement 12. Payment Method 13. HUD Payment Office Cost Reimbursement ~ Treasury Check Reimbursement C p UI3TING CENTER CC Cost Sharing ~ Advance Chock A O P.O. BOX 2905, FT. WORTH, TX 76113-2905 Fixed Price ~ Automated Clearinghouse 14. Assistance Amount 15. HUD Accounting and Appropriation Dat a Previous HUD Amount $ 0.00 15a. A propriation Number 4 01 ( 15b. Reservation Number FHEO-99-4022 HUD Amount this action $ 53 500 00 0 4 869 Total HUD Amount $ 53.500.00 Recipient Amount Total Instrument Amount 53,500.0 Amount Previously Obligated $ 0.00 Obligation by this action $ 53 , 500.00 Total Obligation $ 53, 500.00 16. Description PURPOSE OF THE AMENDMENT: AMENDMENT NUMBER TWO FOR THIS FAIR HOUSING ASSISTANCE PROGRAM (FHAP) COOPERATIVE AGREEMENT IS TO AUTHORIZE PAYMENT FOR THE FOLLOWING FUND CATEGORIES; TOTAL AMOUNT OF: $53,500.00 Case Processing: 10 ~ $1800 $18,000 Cause (charged).Cases: 1 ® $500 $500 Training: $18,000 OutreachedjEducation: $ 2,000 SEE: $ 0 Administrative .Cost: $15,000 t 7• ~ Recipient is required to siggn and return three (3~ copies of this document to the Hl.lD Administering Oi ice. ~ $' ~ Recipient is not required to sign this document. 19. Recipient (By Namel: 20. HUD ley Name): Signature & Title• Date: Signature & Title: Date: Gre o Bernard Kin CAO Previous editions are obsolete form HUD-1044 (81901 ref. Handbook 2210.17