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Home My WebLink AboutAgenda - 09-29-1999 - 8fORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 21, 1999 Action Agenda Item No. ~-~ SUBJECT: Orange EMS and Rescue Squad Contract -Ambulance Transport Service DEPARTMENT: Emergency Management PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Existing Contract Nick Waters, ext 3030 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To consider extending the present contract with Orange EMS and Rescue Squad to provide ambulance transportation for EMS through December 31, 1999. BACKGROUND: Beginning in October 1996, the County changed its method of delivering emergency medical services. Since that time, the ambulance transportation component of EMS has been provided under terms of a contract between the County and South Orange Rescue Squad. The contract has been renewed each year since and the Rescue Squad has provided personnel for the transport component of EMS. Since South Orange merged earlier this year with the Orange County Rescue Squad, the organization (now known as Orange EMS and Rescue Squad, Inc.) has been working through some organizational issues. The existing contract was extended from June 30, 1999 through September 30, 1999. County staff feels that an additional extension of the current contract for 90 days is necessary to give the Squad time to work out some remaining details with the Board of Directors of the Squad. These are issues that could affect the terms of the contract with the Squad. Staff would then plan to bring back an updated contract in December 1999 for the Board's approval. That contract would run through the remainder of the 1999-2000 fiscal year. FINANCIAL IMPACT: There will be some staff time involved in attending meetings involving squad organizational business. The terms of the current contract involve the County reimbursing the legitimate EMS. related expenses equal to $482,830. This amount is included in the approved departmental budget for 1999-2000, so adequate funds are available to cover the 90 day contract extension. There is no increase in cost for the contract with Orange EMS and Rescue over the previous fiscal year. RECOMMENDATION(S): The Manager recommends that the Board approve the extension of the terms of the current contract with the Rescue Squad through December 31, 1999. agent by individnsls certified below the level of ~ Emergency Medical Techaicisn. C. To ensure that all personnel are brained, certified and curnent is all c '„t~;,+Q ad~ion requirements pursusat to standards set by THE COUNTY, assd other licemsinglcerafcatian boards as may be appz~opaate. Evidence of o>rrrtific~tioa required b9 N.C.G.S. 131E-159 stroll be provided to THE COUNTY. THE SQ(~A,D shall ensmce that these records are kept current. D. To purchase items used by THE SQUAD is accardeacx wAh Ormage County Policies and procod~, sad nay relev$at statutes, and rQ su~ait requests for payment far t3~e items by the method and on forms specified by THE COt3NTY snd within budge°oed appropristiaats. E. To maiatsin az~d provide dawn and requ+es~ for payroll reimbursame:ns by the method sad on forms as specified by THE COUNTY. F. To ensmn that oat all times when oa duty, THE SQUAD's staff is attired in Ilse timifo~ ap~an~ed sAdlor provided by 'THE COUNTY. G. To pcrfam- dajly che~dcouts of each unit, all supplies and equiipmmt at tie bring of each shift, and report nay deficiencies to THE COUNTY iri a r approved by THE COUNTY. THE SQUAD shall not allow the supplies sad egmpm,eat one etch emit m fall below the standards establishzd by the Nos'th C:uolina Medical Caere Ca®mis$an. Ii To pR+opGdy msinraize the vehicles provided by THE COtIN'IY is good w+addng order wd. hgvc necessscy msinteoa:bx sod repass completed ffi tlrt metfiod approved by THE COUNTY. THE SQUAD shell keep sad mamsaia records of the msintmsaoe snd optration of the veiucles in acxardatxx with N.C.Cs.S. 131111 Sb. Ccrpi~cs of these mco~.s shall be fi to THE CO[JNT'Y. F it shad be the respoati'br7ity of THE SQUAD to notify THE COUNTY when to obtain Qr reztew tlLe ambulance permit regttsred by N.C.G.S. 131E-156. I. THE SQUAD shall. provide and maintain evidence of a cu:reset Ambulance Provadem License, isaoed puicsuenttori'.C.Cs.S. 131E-IS5.1, to THE CO[TNTY. J. To provide 8 monthly gt~use report (salary, miritrfr_nslnr~ ~, del,, and. other sssocistcd aper~ianal costs) to THE COUNTY. %. TIC SQUAD may enter into contracts or a~tnents with tbmd pettier m provide services etr~d~ar this A ~ such at~rmQgements wall provide that THE COUNTY will rain ultimax+e ~+ol and resparssibility and tiisR the thud party w~l be hound by this Ag~eemeat. Fa any . where THE SQUAD enters into an arrengcment with third psr~es, and when such ccmracts are not contrary to liw, THE COUNTY shall 2 rat he obligated or liable £or any breach of contract or other acrioa in law to any party other than THE SQUAD, L. '~ SQUAD ut~CStands and agrees that the fsnaaciai officer or desiga~x of THE COiJNTY shall have the right to inspect, upon reasonable notice, all books and recsards of THE SQUAD, axed will be given full and complete acce~s. IY. CalC71V1"Y RESI'i}NSIBILYYT~S A» To provide mo~bulsmces sufficierrt enough to support the regwred staffing levels of THE SQUAD. However, ~ smbul~es provided by THE COLTN"I'Y arc sad shall remain the property of TIC COiJ1VTY and. upon ternai~an of this agt are to lac returned to THE CO[JN'TY in good vonditl~,, reasonable vr~ and te'rr adapted. ' ~ B. Ta make purchases of iums nsod by THIv SQUAD in aacorda~ce with age Cavaty Pig poJiGies and praxdures and to make payme~ fnr items P b'Y THE SQUAB with the appxo~-al of TIC COUNTY witbin a tie #$a~ {not to 30 days of receipt of a rtqu~est for reiYplwrsement} agtded on by ZHE CQITNiY sad THE SQUAD. ' C. To provide a pr~acaess for reimbct of SQUAD sakty coos rovi~ : tints fine (not to mcceed 30 da4ys of receiprc of a request for } agread on by 'I7dE CAUNTY mod THE SQUAD. D. To provide s standard of uatforms for SQUAD perso~el prov3dFng services ~ to this err. E. To pmvido nay APP e4~ ~+ sad other m,edic~l essentials for the staffing of units to the IevGl spa;ified by TT-1,E COUNTY, and to pravi+de a met3~od of re-stodang unity a~ec each usx. F. Ta provide reimbtasemeat for the general p:everttive maio2~nce sad vehicle repair for the used by THE SQUAD to provide services pt~rsaaat m this Agre~~eot. This vrhicles owned by '~ SQUAI], bvc~ wad to pzov~ide services nader this A,gr~mt. G. "X'o retain full authority ~abd respQ~ib~ility for the care and t of all patie~ #bmt vac tl~e EMS system; sad to ensure thaz p~afxssaonel isian is given chamS ~portatiom by THE SQUAD. THE COUNTY'S l ddraroor will supervene and psovidd medir,~l cart diracti~ to THE SQUAD. Ii 7o pt+evide all required health and safety standards in~chrdmg vaccinations for the members of THE SQUAD providing services under this Agreement s I_ To establish trazning and cauxtnuiag education refits an a scl~eduie seL by t3>c Medical Directoz which will assure ad~gvate oPF~~rY ~ maiateoawce of personnel cetiti$catiaax. III. INSURANCE A- TT~E SQUAD w~l be respo~ns~ble for the neglige~tcae of its employees earl agetsa. Fta~ther, THE CQUNTY shall define the amount and levels of iasus'a~ce which TTY SQEJAJ~ sl~ll mmasain far the activities performed ptusuaai to Ibis A~eemcnt as well as the buildings and equlpmeat used to provide services under Ibis Agreement. It sleek be ~ T1~E CUUNTY'S option to either provide the coverage thr~atigb a Ply purchased by TIC CAtJN1'Y err do reimixtsse THE SQUAD far iasermaoc policies bY' - ~y po3icies of iz~ranoe piar~ed direcxly by THE SQUAD shall ~ ~ygh ~ ;"~„""M company erxeptabia w THE ~C,C3UNTY. IV. 'I'F.RM A. 'This agi~eett~t shall nus f~ Juty Y, 194$ thr+oL~h Jm:e 30,1999, and shall be t+enewablc ter upon wxitten agxeetae~ exet;uted by bath parties. v. ~~~x~orr A. The A or its renewal may be teanit u any time witbant p~t7- by ' i~ ~vided that ovritten notice of each ration is i~ished m the other partp at lest 6o dsys prior to termmntion. In the evamt of such tCrminanaa any psymmt doe be pviated co the date of termination. ~, MiITTJAL tTNDI~R.gTAlwlll<N~ A. T~ SQUAD and THE COi3NTY'uadecstafld and agree that trathiag in this agreement sbaU be construed m caeate an exclusive aanngement betwxn des parties, and THE CQUN'IY is free to provide services by ether means. VH. EIwTIftE ITNDF.R~~+TANDING A. T'he Agreement cxmta~s the entire ~mderstatuliag of the parties and sbaU nQt be altQred, amended. a: modified, except by ea ~ is writing executed by for 4 aay authorized officia}s cf both parties. 6 Vim. SITUS a The Yaws ofNarth Carolina sit govern the validity ana inter~tsaon of the p~ovisians, tears and conditions of this a~eenaeut IN Wl'~'NL~SS WHEREUF, the parties have hereunto sued this Agreement iu their official capacities cif the der aad year listed below. FOR AND ON BEHALF OF: SOLTI'H ORANGfi EMS AND RESCUE SQUAD, INC. ` DATE: ~ r ~ S OF TIC BOA1tD OF DIREG'TDRS FOR AND QN BEHALF OF: ORANC$ COUNTY, NORTH CAROLINA ~~g, C~Ant ~T~ BOAI?~D of cOr~ssioNERs AT'IEg'I`: HEVk1tI.Y BLYI'I~ CLERK TO THE BOARD TOTf~ P . 05