HomeMy WebLinkAboutAgenda - 10-21-2008 - 6dORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 21, 2008
Action Agen a
Item No. ~-~
_ SUBJECT: Presentation of Recommended 2009-19 County Capital Investment Plan (CIP)
DEPARTMENT: County Manager PUBLIC HEARING: (YIN) No
Budget Office
ATTACHMENT(S):
2009-19 County CIP Document to be
Delivered to the Board during the
October 21, 2008 meeting; Document
will be Available on the County's
Website (www.co.orange.nc.us)
Beginning October 22, 2008
INFORMATION CONTACT:
Laura Blackmon, (919) 245-2300
Donna Coffey, (919) 245-2151
PURPOSE: To receive the recommended 2009-19 County Capital Investment Plan (CIP).
(Note: Presentation of the Chapel Hill Carrboro City and Orange County Schools' 2009-
19 CIP is planned for the Board's November 13, 2008 work session.)
BACKGROUND: Each year, Orange County invests considerable financial resources in
acquiring, constructing, maintaining, operating and paying debt for School, County and Town
capital facilities that meet a variety of past, current and future community needs. Given the
significant investment Commissioners devote to these expenses, it is critical to have solid
planning tools in place to provide a foundation for making sound informed decisions for the
future.
The CIP as A Planning Tool
The CIP identifies funded and unfunded County and School projects necessary to continue
delivery of services to our community. It is a financial plan that adheres to the County Capital
Funding and Debt Management Policies.
Comprehensive Financial Plan -Project costs include initial capital outlays to develop
the project itself in addition to annual costs to staff and operate the facility and repay
associated debt. These costs can be substantial and careful planning and consideration
must be given to balancing when projects actually come on-line with tax rate impacts. In
years where there are a number of projects coming on-line at one time, these costs can
be substantial.
"Living Plans" -Long-range financial plans, including the CIP, are "living plans". This
means each year staff and the Board reassess previously identified needs to determine if
future needs remain the same as those outlined in past-approved plans. If needs and
priorities have changed appropriate revisions to previously adopted/approved plans can
be made.
Next Steps
1- October 28, 2008 Budget Work Session -Board of County Commissioners and staff
discuss recommended funding levels for County projects at scheduled budget work
session, and Commissioners provide further direction to staff regarding the
recommended 2009-19 County CIP.
November 13, 2008 Budget Work Session -Chapel Hill Carrboro City and Orange
County Boards of Education present their approved 2009-19 CIP to Commissioners at
scheduled budget work session.
November 18, 2008 Regular Meeting -Public Hearing to receive comments regarding
the 2009-19 Recommended County and Schools' CIP.
December 1, 2008 Regular Meeting -Opportunity for Commissioners to provide further
direction that may follow the public hearing scheduled for November 18, 2008.
December 11, 2008 Regular Meeting -Board of County Commissioners recognizes
School and County capital needs by adopting the ten-year CIP.
March 2009 Regular Meeting -Commissioners adopt Schools and County 2009=10
Capital Budget (the first year of the multi-year capital plan) and corresponding capital
project ordinances that authorize capital expenditures for the upcoming fiscal year.
FINANCIAL IMPACT: The financial and tax rate impact of funded and unfunded County capital
projects will be presented during tonight's meeting. During the November 13, 2008 work
session, each school district will present the financial and tax rate impact of their respective
capital projects.
RECOMMENDATION(S): The Manager recommends the Board receive the Recommended
2009-19 County Capital Investment Plan (CIP).