HomeMy WebLinkAboutAgenda - 10-21-2008 -4jORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 21, 2008
Action Agenda
Item No. ~- -- '
SUBJECT: Change Order Approval for Construction of Sewer Line to Leachate Pond J
DEPARTMENT: Solid Waste PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Bid Summary
INFORMATION CONTACT:
Gayle Wilson, 919-968-2885
Pam Jones, 919-245-2652
PURPOSE: To approve a change order to Clancy and Theys in the amount of $247,758 for the
sewer construction associated with the Animal Services Facility and the leachate pond at the
Landfill; and to further authorize the Manager to approve change orders up to an additional
$36,242, which represents the difference between the budgeted amount ($284,000) and the
construction amount ($247,758).
BACKGROUND: On June 24, 2008, the Board authorized the Purchasing Central Services
Director to award the bid for this necessary sewer project over the summer break and report the
outcome of the award to the Board. This activity has been accomplished.
Because the County was unable to receive the required easement across private property until
late-August, the necessary engineering work and bidding activity occurred in mid- September.
Staff chose to treat the bid activity as a change order to the existing contract with Clancy &
Theys, the Construction Manager at Risk (CMR) for the Animal Services Facility. Since the
sewer line is also necessary for the completion of that project, this approach allowed the County
to save approximately 30 days on the beginning and finishing of the work needed, and allows for
a more coordinated finished product. The completion of the sewer line is critical in the County's
ability to deliver the Animal Services Facility on or about the December 31, 2008 deadline posed
by the University to vacate the existing Animal Shelter off Martin Luther King Blvd. in Chapel
Hill.
The Board may recall that General Statutes require all major components of the work to be
competitively bid to qualified first tier contractors when using the CMR method of project
delivery. The attached bid summary reflects the results of this process for the sewer line
construction.
FINANCIAL IMPACT: Funds in the amount of $284,000 were budgeted in the FY 2007-2008
Solid Waste Management Budget for construction of the leachate sewer project. These funds
will be included in the carry-forward list to be considered by the Board within the next month so
they may be used during FY 2008-2009 for this purpose. While the attached summary reflects a
change order in the amount of $247,758 for this project, previous work on the Animal Services
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Facility site predicts a better than average probability of finding rock during the sewer
construction process, thereby prompting the need to reserve contingency funds ($36,242) for
that eventuality. Additional approvals by the Board would be sought should the rock
contingency cause the project to exceed the $284,000 set aside.
RECOMMENDATION(S): The Manager recommends the Board approve the change order to
Clancy and Theys in the amount of $247,758 for the sewer construction associated with the
Animal Services Facility and the leachate pond at the Landfill; and to further authorize the
Manager to approve change orders up to an additional $36,242, which represents the difference
between the budgeted amount ($284,000) and the construction amount ($247,758).
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.lob 5379 -Orange County Animal Services
Bid Tabulation '
8" 1_andfill .Senitanr Sewer
--n'1 -~---_--
------
Bidder Sillin s & Garrett CSSI Pioeline Utilities
Base Sid $ 238,850.00 $ 242,308.00 $ 304,844.00
Jack & Bore dirt Bubanks $ 11,730.00 INCL INCL -
Jack & Bore (dirtjRR $ 62,865.00 INCL INCI
$ 311,445.00 $ 242,308.00 $ 304,844.00
AI[owances $ 4,560.00 $ 5,450.00 $ 5,220.00
Total $ 318,008.00 $ 247 758.00 $ 310,064.00
BIIIIn s & Garrent 8~ CSSI Gnl
RR Insurance INCL INCI_ INCL
S S ing INCL INCL INCL-
R&R As haI~DOT Roadwa
erosion Control _
_
'
Dewatering
Clearin
R&R Chain Link Fence
Traffic Control
Tempos Stream Crossing
Pettnanent Stream Crossing
Tle to Existin Manhole 12-14
4" PVC Flare ASS w/Slab
.~ anhole 12-14 CSSI Onl
Gas Manhole 8-10 Stream Crossin
5' MH 0-6, 6-8, 8-10, 10-12, 14-14 (Drop} Rlp Rap
4' MH 0-6 Tn:e Fence
4° PVC Clean Out C350 Stabilization Fabric
6" SDR Seedin & Mulching
g" pip Locates
Mobilization Clean Out w/Mfnl Manhole
St trt Drain l3er-irig~ C~at~ ruR
Asphalt L-et. -i-
- R&R Gravel Drive
Check 13tair} A~vt
R&R Chain Link Fence
5379: Bid-Tab:9-23-08:ar