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HomeMy WebLinkAboutAgenda - 11-03-1999 - 9eORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: .November 3, 1999 Action Agenda Item No. ~_~-, SUBJECT: Establishment of Charge to the Solid Waste Advisory Board DEPARTMENT: County Manager PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Exhibit C - 9/99 Interlocal Agreement John Link or Rod Visser, ext 2300 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To formally approve the charge to the Solid Waste Advisory Board. BACKGROUND: The solid waste management. interlocal agreement approved by Carrboro, Chapel Hill, and Orange County in September 1999 included provisions for the establishment of a Solid Waste Advisory Board. The County and each municipality have the responsibility of appointing two members each to this group, which will provide advice to the Board of Commissioners regarding matters involving solid waste management policies. Exhibit C of the interlocal agreement describes the composition and general responsibilities of the Advisory Board. The BOCC .may wish to review the list of responsibilities in Exhibit C and determine whetherthat list accurately captures the charge under which the Commissioners wishes the Advisory Board to operate, or if there are additional specific points which the BOCC wishes to include in the formal charge. FINANCIAL IMPACT: There is no direct financial impact on the County associated with the establishment of a charge to the Solid Waste Advisory Board. RECOMMENDATION(S): The Manager recommends that the Board of Commissioners formally approve the charge to the Solid Waste Advisory Board in accordance with Exhibit C to the Solid Waste Management Interlocal Agreement, or with an expanded list of responsibilities. Exhibit C - Reaardina the Advisory Board Responsibilities. The Advisory Board's responsibilities shall include the following:. (a) To recommend programs, policies, expansions and reductions of services, and other .matters related to the operation of the System; (b) To suggest amendments to the Solid Waste Management Plan and Policies; - (c) To provide advice to the. County Manager for use in the County Manager's developing the proposed' annual budget for the System, to review the budget for the System as proposed by. the County Manager to the County's Governing Board, and to provide recommendations to the County's Governing Board for the approval or amendment of~the proposed budget; (d) To receive and interpret for the County public input concerning the System. and the Solid Waste Management Plan and Policies; (e) To further such mission and goals for the System as the County may adopt from time to time; (f) To provide promptly to the County's Governing Body a recommendation concerning any proposal for a change to rates, fees and charges forwarded to the Advisory Board-pursuant to this Agreement; and (g) Such other matters as any Governing Board or the County Manager may request. Members: Terms. (a) Each Governing Board will appoint two members to the Advisory Board as soon as practicable after the date of the execution and delivery of this Agreement. Each Party will notify all the other Parties of its appointments within ten Business Days after making such appointments. (b) Advisory Board members will serve staggered three-year terms. To provide .for the staggered terms of the members, the initial appointments by the Parties will be for the following terms: County Carrboro Chapel Hill Hillsborough Member A 2 years 2 years 1 year 1 year Member B 3 years 3 years 3 years 2 years 2 23 3 (c) The first year of the term of each initial member of the Advisory Board shall be deemed to expire on June 30, 2000. Thereafter, each year of the term of an Advisory Board member will run from July 1 through. the subsequent June 30,~but each member shall .continue to serve until such member's successor has been duly appointed and qualified for office. (d) Each Party may select and appoint Advisory Board members in its discretion, except that no employee of a Party may be appointed as an Advisory Board member. This Agreement in no .way requires that any member be an elected official of the appointing Party. Any elected official of a Party .appointed to the Advisory Board will be deemed to be serving on the Advisory Board as a part of the individual's duties of office, and will not be considered to be serving in a separate office. Any elected official of a Party appointed to the Advisory Board will cease to be a member of the Advisory Board upon such individual's cessation of service as an elected official of such Party (whether or not such member's successor will be been appointed and qualified for office), but such Party may reappoint such individual to the Advisory Board. Each member of the Advisory Board (including elected officials) serves at the pleasure of the appointing Party, and may be removed at any .time by the appointing Party, .with or without cause.. (e) The Governing Board that appointed the person who vacated the Advisory Board seat will fill any vacancy on the Advisory Board. In the case of a vacancy created during the term. of a member, the appointment to fill the vacancy will be made for the remaining portion of the term in order to preserve the staggered-term pattern. Procedures. The Advisory Board may adopt its own rules of procedure not inconsistent with the provisions of this Agreement and not inconsistent with. the. policies and procedures governing, the various boards and commissions of the Governing Board of the County as those policies and procedures exist now and as they may be amended from time to time by resolution of the Governing Board of the County. The, Advisory Board's proposed rules and procedures shall be presented to the Governing Board of the County for. review and shall not be effective until approved by the Governing Board of the County, but the Advisory Board's procedures shall include the following provisions: (a) Each member of the Advisory Board will have one vote, except that. in the event o£ the absence. of a member, the other member appointed by the same Party as the absent member will be entitled to cast two votes. Any University member appointed pursuant to Part 7 shall have only one vote, and that vote shall not be cast in the member's absence. 2~4 4 ' (b) A number of affirmative votes equal to a majority of the authorized number of Advisory Board members will. be necessary to take ' any action. - - - - (c) The Advisory Board's presiding officer will vote as a member of the Advisory Board, but will have no additional or tie-breaking vote. ~(d) Representatives of a Party that has given notice of its withdrawal from this Agreement will have no vote on any matters that will affect the System beyond the effective date of such Party's withdrawal, and as to any such matters such members will not be deemed to be within the authorized number of Advisory Board members for the purposes of subsection (b) above. 25