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Home My WebLink AboutAgenda - 11-03-1999 - 8aORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 3, 1999 Action Agenda Item No. 8_q SUBJECT: Budget Amendment #4 DEPARTMENT: Budget Office PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: 1999-00 Budget As Amended Donna Dean, extension 2151 Capital Project Ordinances Grant Project Ordinances TELEPHONE NUMBERS: Letter of Request from Efland Volunteer Fire Hillsborough 732-8181 Department Chapel Hill 968-4501 _ Durham 688-7331 Mebane 336-227-2031 PURPOSE: To approve budget ordinance amendments and capital and grant project ordinances for fiscal year 1999-00. BACKGROUND: Amendments for Items Approved by Prior Board Action Healfh Department 1) On September 7, the Board of County Commissioners accepted a Smart Start grant for Orange County's Community Awareness Project. The purpose of this project is to link families with young children to community health services. At that time, the Board authorized one time-limited full-time equivalent Bilingual Community Awareness. Coordinator position. The Board established the. position for the period of October 1, 1999 through June 30, 2000. Continuation of the position is dependent on a second year appropriation of Smart Start funds from Orange County's Partnership for Young Children. Anticipated first year program costs total $57,515. The grant from the Partnership totals $47,887. The remaining cost of $9,628 consists of in-kind contributions from the county including office space and equipment, :supervisory time and program supplies. (see Smart Start Granf Project Ordinance, page 6) Emenyency Telephone System 2) On October 5, the Board approved a contract for the purchase of a Digital Voice Logging System for the E911 Center. The current system, installed in 1994, is outdated, failing and not Y2K compliant. The Board approved an appropriation from the. Fund's fund balance totaling $29,763, sufficient to cover the cost of the new system. This budget amendment appropriates the fund balance and increases the capital equipment budget for the Emergency Telephone Fund. (see column #2, page 5) Amendments for Items Included in the 1999-09 Capital Investment Plan Chapel Hill Cavrboro City Schoo/s Capital Project Ordinances 3) On June 21, the Board approved the County's ten-year Capital Investment Plan. At that time, the Board decided to approve individual project ordinances for the County and both school systems during the fiscal year as project scopes develop. On September 7, the Board approved five project ordinances for the Chapel Hill-Carrboro City Schools. Recently, the school system requested funding for several more projects. The scope of work for these projects is relatively small. As shown in the chart below, requested funding falls within the amounts included in the CIP and the attached capital project ordinances provide for the funding outlined below: Capital Project 1999-00 CIP 1999-00 Funding Source Appropriation (as Request from included in the CHCCS approved 1999-09 CIP) Americans Disabilities Act (ADA) Requirements -bring facilities into compliance with the Americans with Disabilities Act including retrofitting $25,000 $25,000 'h cent sales tax doors, renovating bathrooms, modifying parking lots, and installing elevators Energy Efficiency Improvements - install new energy efficient light fixtures fo enable the district to realize $125,000 $125,000 '/z cent sales tax utility savings Mobile Classrooms -purchase two middle school mobile classrooms to help with overcrowding until Smith $125,000 $125,000 '/Z cent sales tax Middle School opens in 2001-02 Planning for Future Projects - provides for preliminary planning for major projects such as Culbreth Middle School auditorium $50,000 $50,000 Savings from Scroggs improvements, Transportation Center Elementary School expansion, and Carrboro Elementary Capital Project major renovations Roofing Projects -repair and Savings from East replace roofs throughout the District $230,000 $230,000 Chapel Hill High School Addition Capital Project Chapel Hill High School Cultural Arts Center- purchase equipment $40,000 $40,000 '/z cent sales tax Chapel Hill High School Door Replacement- replace exterior $75,000 $75,000 '/2 cent sales tax doors and frames in the main building Athletic Facilities -improve athletic '/z cent sales tax facilities at Chapel Hill High School ($715,000) and savings including bleachers, press box, $785,000 $785,000 from Scroggs Elementary stadium bathrooms, concession School Capital Project stand, ticket booths and sound system ($70,000) During prior CIP discussions with the Board, CHCCS staff has discussed redirecting savings from both the Scroggs Elementary School capital project and the East Chapel Hill High School capital project to other current projects. The attached ordinances reduce the budget for these two projects by $120,000 and $230,000 respectively. Orange County Capital Project Ordinances 4) As explained in item #3 above, in June the Board decided to approve individual capital project ordinances as project scopes develop. On October 19, the Board awarded bids for replacing roofs at two County facilities -Whiffed Human Services Center in Hillsborough and 503 West Franklin Street in Chapel Hill. As shown in the chart below, bid awards fall within the amounts included in the CIP and the attached County Facilities Roofing Capital Project Ordinance provides for the funding outlined below. Appropriation Prior to Fiscal Year 1999-00 $473,000 1999-00 CIP Appropriation (as included in the approved 1999-09 CIP) $110,000 Project Expenditures to Date ($8,905) Bid Award for WHSC & 503 W. Franklin Roofs ($326,981) Remaining Balance for County Facilities Roofing Projects $247,114 The attached County Facilities Roofs Capital Project Ordinance appropriates $110,000, as approved by the Board in the 1999-09 CIP. Amendments for New Items Not Approved By Prior Board Action Health Department 5) The Health Department has received an allocation from the Child Health division of the State. The allocation totals $1,497. The funds will support outreach and education initiatives related to the State's Health Check and Health Choice programs for children. (see page 5, column #5) 6) The Environmental Health Division of the Health Department has received additional State funds totaling $1,282. The funds will offset costs of staff training related to childhood lead poisoning prevention and indoor air quality. (see page 5, column #6) Department on Aging 7) The Retired Senior Volunteer Program (RSVP) division of the Department on Aging recently received a one-time funding allocation from the Corporation for National Services. The $1,100 grant will support staff training costs of this division. (see column #7, page 5) 8) SeniorNet, a computer training program for seniors, is in its third year of operation. The program was initially funded by IBM and Bell South. Student fees currently support the program. At the end of the first quarter, actual fees exceeded budget by $1,700. This budget amendment increases the money available to purchase. PC monitors and storage cabinets. (see column #8, page 5) Orange Public Transportation (OPT) 9) Orange County Coalition for Persons with Disabilities has received funding from. United Cerebral Palsy of North Carolina for non-medical transportation for disabled persons less than sixty years of age. The Coalition wants to purchase these services through Orange Public Transportation. OPT will provide services at the rate of $12.25 per one-way trip. Staff estimates that revenues from this initiative will generate at least $5,000. This budget amendment provides for the receipt of these funds. (see column #9, page 5). Arts Commission 10) The Orange County Arts Commission received a grant from the Chapel Hill Parks and Recreation Department totaling $2,000. The funds will cover printing costs associated with a directory of area artists and arts organizations. This budget amendment provides for the receipt of the funds and offsets amounts spent for printing for this department. (see column #10, page 5) Sheriff 11) The Orange County Sheriffs Department received notification of a Troops to Cops grant award for this fiscal year. The grant supports the employment of military veterans for law enforcement jobs. The grant totals $26,870 and will off set training and equipment costs for five officers. (see column #11, page 5) Efland Volunteer Fire Departmenf 12) The Chair of the Efland Volunteer Fire Department Board of Directors recently submitted a request to use the department's fund balance. The department plans to replace the chassis of an existing brush truck. According to the attached letter from the Director, the current truck constantly needs maintenance and is unreliable. Replacement of the brush truck is part of the district's five-year plan as outlined in their budget request. This amendment appropriates the department's fund balance ($21,361) for the purchase. (See page 20, column #12) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the budget ordinance amendments and the grant and capital project ordinances. Orange County Proposed 1999-00 Budget Amendment 'The 1999-00 C}ranoe County Rwloet Ordinance is amencZect as foZZows: Bud tAmeudmentN4 11/3/1999 N2 Fund NS Additional N9 Revenue Balance N3 See N4 See funds from N7 One time related to N10 Grant Budget As Nl See Appropriation attached attached Child Healch N6 Additonal funding N8 Additional driver/lease from Town of Nll Troops to N12 Fund Budget As Amended attached Smart in Emergenry Chapel Hill County division of Environmental allocation from student fees contract with Chapel Hill for Cops grant for Balance Amrnded Through BOA Start Grant Telephone Carrboro City Facilities Roofs State for Health funds Corporation collected for Orange Coun Arts SherifFs appropriation Through BOA N3 Project Fund to Schools Captial Capcial Project Health Check from State for National the Senior Net Coalition for Commission Department for Efland Fire N4 Ordinance purchase Project Ordinances and Health Services for Program Persons With brochure Department Digital Voice Ordinances Choice ~~ program Disabilities Logging System General Fund Revenue Pro a Taxes S 64,191,574 S S S S S E S S S S E S S 64,191,574 Sala Taxes S 13,948,795 E S S S S S S E S S E S S 13,948,795 License and Permits S 907,900 E S S i S S S S S S S E E 907,900 Inter vernmrntal S 11,728,666 S S S S S 1,497 S 1,282 S 1,100 S S S 2,000 E 26,870 S S 11,675,315 Chaz for Service S 4,938,837 E E S S S - S E S 1,700 S 5,000 S E S S 4,945,537 Inveatmrnt Eunin S 1,270,000 S 1,270,000 Miscellaneous S .316,672 E 316,672 Transfers from Other Funds S 690,000 E 690,000 Fund Balance S 2,839,586 S 2,839,586 Total S 100,832,030 S S S S - S 1,497 E 1,282 S 1 100 S 1 700 S 5,000 S 2,000 $ 26,870 S - S 100,785,379 Communi Maintenance S 1,221,580 S S E S E S E E E E S S S 1,211,580 General Administration E 3,601,406 E S f S E S S S E S E S S 3,601,406 Tax and Records S 2,353,325 E S S $ S S S S E S E E S 2,353,325 Communi Plannin S 2,322,539 S S S S E - S S S E S 2,000 E E S 2,324,539 Human Service E 22,551,768 S E S S E 1,497 S 1,282 S 1,100 S 1,700 S 5,000 S S S S 22,562,347 Public Saf S 9,161,432 E S S E E S S S S S S 26,870 E S 9,188,302 Public Works S 3,578,876 S S S S E S S E E E S S S 3,578,876 Education E 36,580,779 $ S S S E S $ S - S - S - S E S 36,580,779 Non D artmrntal: Outside A encies E 1,576,000 $ S $ $ S S S - S - $ S - f S E 1,576,000 Miscellaneous E 1,186,497 $ f S $ S - $ $ S S - S - S S S 1,186,497 Debt Service S ]0,176,884 $ S S - S S - S S S $ - S S $ E 10,176,884 Transfers Out E 6,520,944 S S S - S S S - S E S S S S - S 6,520,944 Total Gen Fund A nation S 100,832,030 S S $ S - S 1,497 S 1,282 E 1 100 E 1,700 S 5,000 S 2,000 S 26,870 S S 100,871,479 S S S S S i S S i S i i T S 86,100 Emergency Telepbone Fund Revenue F;re Districts Fund Fund Balance Appropriated E S 21,361 S 21,361 rnditures mergency a ep one un S 121,895 S 21,361 E 143,256 v 1 (v Smart Start Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Smart Start Program as awarded to the Orange County Departments of Social Services, Health, Library and Cooperative Extension by the State of North Carolina and the Orange County Partnership for Young Children (OCPYC). Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document, and the rules and regulations of the State of North Carolina. Section 3. The following revenue is anticipated to be available to complete this project: Intergovernmental (DSS) - 1993-94 $77,119 Intergovernmental (DSS) - 1994-95 $259,953 Intergovernmental (DSS) - 1995-96 $347,780 Intergovernmental (DSS) - 1996-97 $393,327 Intergovernmental (DSS) - 1997-98 $201,079 Intergovernmental (DSS) - 1998-99 $102,006 Intergovernmental (DSS) - 1998-99 $7,498 Intergovernmental (DSS) - 1999-00 $91,960 Intergovernmental (DSS) - 1999-00 $30,370 Intergovernmental (Health) - 1993-94 $43,777 Intergovernmental (Health) - 1994-95 $56,711 Intergovernmental (Health) - 1995-96 $51,219 Intergovernmental (Health) - 1996-97 $77,787 Intergovernmental (Health) - 1997-98 $48,532 Intergovernmental (Health) - 1998-99 $48,832 Intergovernmental (Health) - 1999-00 $133,791 Intergovernmental (Library) - 1993-94 $10,721 Intergovernmental (Cooperative Extension) - 1994-95 $6,000 Intergovernmental (Cooperative Extension) - 1995-96 $17,880 Intergovernmental (Cooperative Extension) - 1996-97 $17,522 Intergovernmental (Cooperative Extension) - 1997-98 $56,325 Total Revenue $2,080,189 Section 4. The following prior years' grant funds have lapsed: Intergovernmental (DSS) - 1993-94 $77,119 Intergovernmental (DSS) - 1994-95 $259,953 Intergovernmental (DSS) - 1995-96 $347,780 Intergovernmental (DSS) - 1996-97 $393,327 Intergovernmental (DSS) - 1997-98 $201,079 Intergovernmental (Health) - 1993-94 $43,777 Intergovernmental (Health) - 1994-95 $56,711 Intergovernmental (Library) - 1993-94 $10,721 Intergovernmental (Cooperative Extension) - 1994-95 $6,000 Intergovernmental (Cooperative Extension) - 1995-96 $17,880 Intergovernmental (Cooperative Extension) - 1996-97 $17,522 Intergovernmental (Cooperative Extension) - 1996-97 $56,325 Total $1,488,194 Section 5. The following amounts remain appropriated for this project: Human Services - DSS $231,834 Human Services -Health $360.161 Total Appropriation $591,995 Section 6. The Finance Officer is hereby directed to maintain within the grant project fund sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 8. Copies of this grant project ordinance shall be made available to the Finance Officer for direction in carrying out this project. Section 9. Positions authorized through this grant project include: 3.0 full time equivalent positions in the Department of Social Services Day Care Subsidy program as authorized by the Orange County Board of County Commissioners on January 18, 1994. .85 full time equivalent positions in the Health Department as authorized by the Orange County Board of County Commissioners on December 5, 1994. 1.0 full time equivalent positions in the Health Department Community Awareness Project as authorized by the Orange County Board of County Commissioners on September 7, 1999. Funding for these positions is contingent upon the General Assembly's allocation of Smart Start funds. Section 10. This project period begins January 18, 1994, and is valid through June 30, 2000. Subsequent funding of this grant project is contingent upon the availability of funds sufficient to cover expenditures. Section 11. This ordinance supersedes all previous Smart Start Program Grant Project .Ordinances. Adopted this third day of November 1999 ADA -Americans with Disabilities Act Compliance Chapel Hill-Carrboro City Schools Capital Project Ordinance Project Number 64-880-7113 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds bring the Chapel Hill Carrboro City Schools system into compliance with the Americans with Disabilities Act (ADA) standards. Proceeds from the Schools' portion of the one-half cent sales taxes finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 1998-99 FY 1999-00 Through FY 1999-00 Sales Tax $138,150 $25,000 $163,150 Impact Fees $0 $0 $0 PSBF $0 $0 $0 1992 Bond Funds $0 $0 $0 1997 Bond Funds $0 $0 $0 Other ~4. ~1 $Q Total Funding $138,150 $25,000 $163,150 Section 4. The following amount is appropriated for this project: hrough FY 1998-99 FY 1999-00 hrough FY 1999-00 Plannin Arch/En in $0 $0 $0 Land/Assoc Fees $0 $0 $0 Construction $138,150 $25,000 $163,150 E ui ment/Furnishin s $0 $0 $0 Other $0 $0 $0 Contin enc ~ ~4 ~S2 Total Costs $138,150 $25,000 $163 150 Section 5. This ordinance supersedes all previous Americans with Disabilities Act (ADA) Capital Project Ordinances for the Chapel Hill Carrboro City Schools system. Section 6. This ordinance remains in effect from July 1, 1993 until June 30, 2000. Adopted this third day of November 1999. Energy Efficiency Improvements Chapel Hill-Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to install new energy efficient light fixtures, energy management systems, motion detectors. This project will allow the District to realize energy savings estimated by the EPA to be as high as fifty percent of present light usage. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this proiect: Through FY 1998-99 FY 1999-00 Through FY 1999-00 Sales Tax $0 $125,000 $125,000 Im act Fees $0 $0 $0 PSBF $0 $0 $0 1997 Bond Funds $0 $0 $0 Savin son Construction Contract ~Q ~Q ~ Total Pro'ect Fundin $0 $125,000 $125,000 Section 4. The following amount is appropriated for this project: Through FY 1998-99 FY 1999-00 Through FY 1999-00 Plannin /Arch/En in $0 $10,000 $10,000 Land/Assoc Fees $0 $0 $0 Construction $0 $0 $0 E ui ment/F urnishin s $0 $115,000 $115,000 Other $0 $0 $0 Contin enc ~ ~ $0 Total $0 $125,000 $125,000 Section 5. This ordinance,. originally adopted June 21st 1999, shall remain in effect from July 1, 1999 until June 30, 2000. Adopted this third day of November 1999. PO Renovations -Mobile Unit Chapel Hill-Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the purchase of mobile classroom units. Proceeds from Schools' portion of the one-half cent sales tax finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 1998-99 1999-00 A ro riation Through FY 1999-00 Sales Tax $78,480 $125,000 $203,480 Im act Fees $0 $0 $0 PSBF $0 $0 $0 1997 Bond Funds $0 $0 $0 Other $0 $0 $0 Total Fundin $78,480 $125,000 $203,480 Section 4. The following amount is appropriated for this project: Through FY 1998-99 1999-00 A ro riation Through FY 1999-00 Plannin Arch/En in $8,480 $15,000 $23,480 Land/Assoc Fees $0 $0 $0 Construction $70,000 .$40,000 $110,000 E ui mentlFurnishin s $0 $70,000 $70,000 Other $0 $0 $0 Contin enc ~4 ~Q $0 Total Costs $78,480 $125,000 $203,480 Section 5. This ordinance, originally adopted June 22, 1998, shall remain in effect from July 1, 1998 until June 30, 2000. Adopted this third day of November 1999. Renovations -Roofing Projects Chapel Hill-Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to repair and replace roofs at many of the schools in the district. Proceeds from the Schools' portion of the one-half cent sales taxes and savings from the East Chapel Hill High School Addition Capital Project finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: hrough FY 1998-99 1999-00 A ro riation T roug FY 1999-00 Sales Tax 354,563 0 354,563 Im act Fees 0 0 0 PSBF 0 0 0 1992 Bond Funds 0 0 0 1997 Bond Funds 0 0 0 Savin on Construction Contr Q 230,000 230,000 Total Pro'ect Fundin 354,563 230,000 584,563 Section 4. The following amount is appropriated for this project: T roug FY 1998-99 1999-00 A ro riatio Through FY 1999-00 Plannin Arch/En in 0 25,000 25,000 Land/Assoc Fees 0 0 0 Construction 354,563 195,000 549,563 E ui ment/Furnishin s 0 0 0 Other 0 0 0 Contin enc Q 10,000 10,000 Total 354,563 230,000 584,563 Section 5. This ordinance supersedes all previous Renovations -Roofing Capital Projects for the Chapel Hill-Carrboro City Schools. Section 6. This ordinance shall remain in effect from July 1, 1998 until June 30, 2000. Adopted this third day of November 1999. e2 Chapel Hill High School -Cultural Art Building Renovation Chapel Hill-Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to renovate and upgrade the CHHS Cultural Arts Building built in 1977. This project will be financed with proceeds from 1997 Local Bond Issue funds and Sales Tax revenues. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 1998-99 FY 1999-00 Through FY 1999-00 Sales Tax $40,000 $40,000 Irn act Fees $0 PSBF $0 1992 Bond Funds $0 1997 Bond Funds $0 Other $988.882 ~9gg"gg2 Total Pro'ect Fundin $988,882 $40,000 $1,028,882 Section 4. The following amount is appropriated for this project: Through FY 1998-99 FY 1999-00 Through FY .1999-00 Plannin Arch/En 'n $60,000 $60,000 Land/Assoc Fees $0 Construction $768,882 $768,882 E ui ment/Furnishin s $160,000 $40,000 $200 000 Other-Technolo $0 Contin enc $0 Total $988,882 $40,000 $1 028 882 Section 5. This ordinance supersedes all Chapel Hill High School Cultural Arts Center Capital Project Ordinances. Section 6. This ordinance shall remain in effect from July 1, 1998 until June 30, 2000. Adopted this third day of November 1999. ~3 Chapel Hill High School -Door Replacements and Major Renovation Chapel Hill-Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to replace the doors and frames of classroom and exterior doors at Chapel Hill High School's main building. The school was constructed in 1966. The project is funded with proceeds from the school's portion of the one-half cent sales taxes. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 1998-99 FY 1999-00 Through FY 1999-00 Sales Tax $0 $75,000 $75,000 Im act Fees $0 $0 $0 PSBF $0 $0 $0 1997 Bond Funds $0 $0 $0 Savin son Construction Contract ~Q ~Q ~( Total Pro'ect Fundin $0 $75,000 $75,000 Section 4. The following amount is appropriated for this project: Through FY 1998-99 FY 1999-00 Through FY 1999-00 Plannin /Arch/En in $0 $0 $0 Land/Assoc Fees $0 $0 $0 Construction $0 $75,000 $75,000 E ui ment/Furnishin s $0 $0 $0 Other $0 $0 $0 Contin enc ~( ~( $0 Total $0 $75,000 $75,000 Section 5. This ordinance, originally adopted November 3, 1999, shall remain in effect from July 1, 1999 until June 30, 2000. Adopted this third day of November 1999. e4 Athletic Facilities Chapel Hill-Carrboro City Schools Capital Project Ordinance Project Number 64-880-7109 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides. funds for upgrades to athletic facilities at Phillips Middle School, Culbreth Middle School and Chapel Hill High School. Proceeds form the Schools' portion of the one-half cent sales taxes and savings from Scroggs Elementary School Construction Capital Project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 1998-99 FY 1999-00 Through FY 1999-00 Sales Tax $334,000 $715,000 $1,049,000 Im act Fees $0 $0 $0 PSBF $0 $0 $0 1992 Bond Funds $0 $0 $0 1997 Bond Funds $0 $0 $0 Transfer from Scroggs Elementary Ca ital Pro'ect ~ $70 000 $x,,000 Total Pro'ect Fundin $334 000 $785 000 $1 119,000 Section 4. The following amount is appropriated for this project: Through FY 1998-99 FY 1999-00 Through FY 1999-00 Plannin Arch/En ' $0 $45,000 $45,000 Land/Assoc Fees $0 $0 $0 Construction $0 $740,000 $740,000 ui ment/Furnishin s $0 $0 $0 ether $0 $0 $0 Contin enc ~ ~R $0 $334,000 ~ $334,000 Total $0 $785,000 $1,119,000 Section 5. This ordinance supersedes all previous Athletic Facilities and Playgrounds Capital Project Ordinances for the Chapel Hill Carrboro City Schools. Section 6. This ordinance, originally adopted June 29, 1992, shall remain in effect until June 30, 2000 Adopted this third day of November 1999. 15 Scroggs Elementary School Construction Chapel Hill-Carrboro City Schools Capital Project Ordinance Project Number b4-880-7716. Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to build Scroggs Elementary School. Proceeds from a private placement loan obtained by Orange County and from Impact Fees finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 1998-99 FY 1999-00 Through FY 1999-00 Sales Tax $0 $0 $0 Im act Fees $100,000 $0 $100,000 PSBF $0 $0 $0 1992 Bond Funds $0 $0 $0 1997 Bond Funds $0 $0 $0 Private Placement Financin X13.250.000 $13.080.000 Total Pro'ect Fundin $13,350,000 $170,000 $13,180,000 Section 4. A portion of the available funds for this project has been transferred to Phillips Middle School Renovations Capital Project, Culbreth Middle School Renovations Capital Project, Planning for Future Projects Capital Project, and Athletic Facilities Capital Project. Section 5. The following amount remains appropriated for this project: Through FY 1998-99 FY 1999-00 Through FY 1999-00 Plannin /Arch/En in $950,000 $0 $950,000 Land/Assoc Fees $0 $0 $0 Construction $10,017,500 $170,000 $9,847,500 E ui ment/Furnishin s $850,000 $0 $850,000 Other-Technolo $832,500 $0 $832,500 Contin enc $700,000 ~ $700,000 Total .$13,350,000 $170,000 $13,180,000 I (~ Elementary School #8 at Southern Village Capital Project Ordinance Page 2 Section 6. A portion of the funds appropriated for this project are transferred to the following projects. Through FY Through FY 1998-99 FY 1999-00 1999-00 Middle School Renovations (Locker Room and Major Im rovemerits $0 $25,000 $25,000 rans er o u re Middle School Renovations (Labs, Gym, Auditorium $0 $25,000 $25,000 Transfer to Planning for Future Pro'ects $0 $50,000 $50,000 Transfer to Athletic Facilities $0 $70L000 $70 000 Total $0 $170,000 $170,000 Section 7. The following amount remains appropriated to this project: Through FY Through FY 1998-99 FY 1999-00 1999-00 Scroggs Elementary School Ca ital Pro'ect $13,350,000 $170,000 $13,180,000 Section 8. This ordinance supersedes all previous Scroggs Elementary School Construction Capital Project Ordinances. Section 9. .This Ordinance, originally adopted June 30, 1997, shall remain in effect until June 30, 2000. Adopted this third day of November 1999. East Chapel Hill High School Additions ~ 7 Chapel Hill-Carrboro City Schools Capital Project Ordinance Project Number 64-880-7711 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the addition to East Chapel Hill High School including an space to accommodate 500 additional students, Cultural Arts Building and athletic fields. Financing for this project comes from proceeds from the 1996 State Building Bond, 1997 Local Bond, and impact fees. Section 2. The officers of the County are hereby directed ,to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 1998-99 FY 1999-00 Through FY 1999-00 Sales Tax $0 $0 $0 Im act Fees $804,160 $0 $804,160 PSBF $0 $0 $0 1997 Bond Funds $3,000,000 $230,000 $2,770,000 1996 State Bond Funds $10.995.840 ~Q $10.995.840 Total Pro'ect Fundin $14,800,000 $230,000 $14,570,000 Section 4. The following amount is appropriated for this project: Through FY 1998-99 FY 1999-00 Through FY 1999-00 Plannin /Arch/En in $875,000 $0 $875,000 Land/Assoc Fees $0 $0 $0 Construction $12,585.,000 $230,000 $12,355,000 E ui ment/Furnishin s $940,000 $0 $940,000 Other $0 $0 $0 Contin enc $400,000 ~Q $400,000 Total $14,800,000 $230,000 $14,570,000 Section 5. A portion of the funds appropriated for this project are transferred to the following projects. Through FY Through FY 1998-99 FY 1999-00 1999-00 Transfer to Roofing Pro'ects Ca ital Pro'ect $0 $230,000 $230,000 Total $0 $230,000 $230,000 East Chapel Hill High School Addition Capital Project Ordinance Page 2 Section 6. The following amount remains appropriated to this project: Through FY Through FY 1998-99 FY 1999-00 1999-00 ast ape i ig Addition $14,800,000 $230,000 $14,570,000 Z pj Section 7. This ordinance supersedes all previous East Chapel Hill High School Addition Capital Project Ordinances. Section 8. This ordinance shall remain in effect from August 20, 1997 until June 30, 2000. Adopted this third day of November 1999. 0 ~' County Facilities Roofing Projects Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to conduct a study on the maintenance and replacement schedule including cost estimates on the roofs of all County Buildings. The money appropriated will address high priority projects like Whiffed Human Services, Animal Control Building, The Jail and the house located on the Southern Human Services Campus. This project will be financed by proceeds from the County's portion of the one-half cent sales taxes. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 1998-99 FY 1999-00 Through FY 1999-00 Sales Tax $473, 000 $110, 000 $583, 000 Bond Funds $0 $0 $0 Private Placement $0 $0 $0 Fees $0 $0 $0 Other $0 $0 $0 Totat Funding $473,000 $110,000 $583,000 Section 4. The following amount is appropriated for this project: Through FY 1998-99 FY 1999-00 Through FY 1999-00 Land/Building $0 $0 $0 Design $43,000 $10,000 $53,000 Construction $0 $0 $0 Other $430, 000 $100, 000 $530, 000 .Total Costs $473, 000 $110, 000 $583, 000 Section 5. This ordinance shall remain in effect from July 1, 1998 until June 30, 2000. Section 6. This ordinance supersedes all previous County Facilities Roofing Projects Capital Project Ordinances. Adopted this third day of November 1999 _, EFLA/YD VOLUNTEERFIRE CD., /BG _ PO BOX 39 EFUA/D, IYC 27293 9/732-899/ Ms. Donna Dean Budget Director Orange- County PO Box 8181 Hillsborough,. NC 27278 Dear Ms. Dean, As Chairman of the Board of Directors of Efland Volunteer Fire Co., Inc., I am requesting that the June 1999 fund balance of $21,361.00 be released to our fire department as soon as possible. This money will be used to offset the cost of a new brush-truck chassis, which we have plans to order and could be delivered as early as November of this year. Our goal is to take the old brush truck box, refurbish it and return it to the new chassis. This should keep the total cost down to approximately $40,000, whereas an entire new truck would cost approximately $80,000. Recently, we have had major problems with the mechanical workings of the brush truck and it has been in the shop for repairs and overhauls more than it has been in service. Our 5-year plan, as outlined in the budget request, included the purchase of a new pumper, tanker and brush truck. With the brush truck proving to be unreliable when out on a fire call, the Board of Directors felt that it was time to move ahead on the brush truck upgrade for the safety of the firemen and the citizens of the Efland fire district. The fire department will be able to complete the purchase of the brush truck because of the accumulated reserve that we have built into our operating budget, plus the amount from the fund balance. Please notify the department as soon as possible when the money can be expected. Thank you for your time and consideration to this matter. Sincerely, / A.D. Graham, Jr. Board of Directors Chairman Efland Volunteer Fire Co., Inc. Zo