HomeMy WebLinkAbout2008-038 Purchasing- The Peoples Channel for Live Casting, Video Taping & Cable Casting BOCC Meetings' ~ Pf~l' ~o/zY/2~~ g
~-5 0
•
STATE OF NORTH CAROLINA CONTRACT RENEWAL
ORANGE COUNTY
WHEREAS, this the d ~ day of 2p08, the County of Orange North Carolina,
hereinafter referred to as `County", nd the People`s Channel, hereinafter refen~d to as
`Contractor desire to enter into an agreement for live casting and/or videotaping and cable casting
meetings that are held by the County Board of Commissioners and mutually agree as follows:
County Responsibilities:
1. The County shall provide the Contractor with a schedule of regular meetings as quickly as
practicable~after they have been established;
2. The County shall provide the Contractor with as much notice as is possible for unscheduled
meetings, but not less than 48 hours prior to meeting time;
3. The County shall pay the invoices submitted by Contractor with 30 days of receipt of invoice;
4. The County shall provide the Contractor with a monthly amount of $50 to cover standard cable
service in onier to monitor Orange County Govemment Acxess Channel 265, and $35 per hour
• for bulletin board maintenance.
5. Additional services may be authorized in advance by the County Clerk or County Manager.
Invoices payable acconiing to The People's Channel Productions Channel 265-OC
Govemment N Managemen# and Extra Service Rates sheet attached.
Contractor Responsibilities:
1. The Contractor shall operate and/or provide all equipment and personnel necessary to provide
a quality production of County Commissioner meetings.
2. The Contractor shall ensure that the meeting site is left in the. manner in which it was found•
prior to the Contractor setting up their equipment for such meeting.
3. The Contractor shall conduct them selves in a professional manner while at the meeting site
and shall ensure.that the live casting and videotaping processes are as professional and
unobtrusive to the meeting proceedings as possible.
4. The Contractor shall provide the County with one videotaped copy of each meeting and such
copy shall become the property of the County.
5. The Contractor shall be responsible for automating Channel 265 for repeat broadcast of BOCC
meetings;
6. The Contractor shall submit invoices to County pursuant to the following schedule:
• $666: meeting with automated equipment at the Southern Human Services Center, Chapel
Hill
• $1140: meeting with The People's Channel equipment at the F. Gordon Battle Courtroom,
Hillsborough
o
• $1600: meeting with The People's Channel equipment at any other location (including
meetings held in other areas of the Courthouse)
• $50: Monthly Channel- Monitoring; $35 per hour Bulletin Board Maintenance.
• NOTE: A fee of $693 is proposed for meetings to be held in the fully wired space to be
developed for BOCC purposes as part of a future remodeled John M. Link, Sr. Covemment
Services Center.
7. Invoices shall be sent to County of Orange, Din~ctor of Purchasing and Central Services, POB
8181, Hillsborough, NC 27278
8. The People's Channel will, at the request of the County, provide other production services and -
Channel 265 technical management or maintenance at the rates attached to this document.
9. The effective term of this agreement is July 1, 2008 through June 30, 2009.
10. Either party may terminate this agreement upon 30 day written notfication.
Contractor:
The People's Channel
- 1 IUe: -6~-)(G G w~ ~ V L~ ~ c C~-T b~
Date: ~-~s -ate
County: .
Board of County Commissioners County Clerk
Attest: -
na S. Baker, Glerk
•
• • •
c:=
_i; ~ ~
~®
The Peoples Channel Productions
Channe1280 - OC Olovemment TV
Management and Extra Services
Service Rates
Per Hour HaN Da Full Da Notes
Channel Maintenance . 35
Bulletin Board Mana ement 35
Channel Monitorin Per Month 7'WC Cha a rmonth forStandaid Cable
In House Studio Productions For an studio roducNon, u u hire a.D/rector
3tudlo w/Dtn3ctor $120 240 $480 '
TPC Providin b Person Crew 245 $490 $1 000 Crew size non n able
Portable Studio Productions - $800 $1,800 Indudea 3 cameras, floes, audio, basic llyhting,
On Locatlon ~ end 4 crew members.
Scri tNotce Talent $35 $100 200
Gra hic $45 $140 $280
Editin wlFinal Cut Pro $50 $175 $325
Basic Flald Covers a $50 175 $326 7 camera 2 mica does not Indude edldn
Advanced Field Covers a 75 •;275 . $525 2 cameras 4 -hlcs does not Include ed1Nn
Field Production Li htin $40 On available forfull da roducdons
O