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HomeMy WebLinkAbout2008-033 BOCC - MCCI Document Management System LaserficheFrom: 919 644 0246 Page: 2110 Date: 5/23/2008 8:08:1 B AM • ' MsauudpaJ Code Corpotyttioan _...___ .-COZtPO&ATE't3FFfCR--._..__r._._....._ _.-----._ ._._.... ...---....- .---..__..----.-____ E~C~81j8A° - ..... Sales Departmr~t Account Exegrtlve PC1 Baal 2235 • Tallahassee, Florida 32316 Carlisle, Pe~yIvaaia (800) 342-2633 • FA~C (850} 7p1-0715 (717) 243-9504 ~ a[ush(~lmcCin...lnavffi ~ coin Seprember 14, 2007 Ms. Martha Hoyhnaa Project Manager ~tY Y.O. Box 8181 Iiiilsborough, North Carolina 27278 Deer Ms_ 1-loylAnan: 1 enjoyed apealdng with you lecartlY reEardind tha Lasetfiche software. Pursuant to our discussion vve are pleased to taclose our Profnssianal Seavices Proposal. While reviewing the proposal please iuxp in mind the • following advantages of being a customer of MCCi: A IVZCCi is a divfsioa of Msosielpat Code Corporatlani (MCC} MCC has bean serving local govenameputs for mwxo than SO years and has a proven track record of drveloping sw•vices to mart local government's needs. MCC'sR philosophy includes providing cyst effective, easy to nse pa+odacta and panvidiag Personalized customer sc9rviee that our dimt; deaerva MCCi has followed this model. MCCi focuses on Lora[ Governments- MCCi wss created by Mttaicipal Code Corpatativn m focus our innovative tochnolagies for Local Government. MCCi provides LaserFielie software and setvin~+ to mare titan 250 Cities and Conatiea. A MCCi #1 LaserFic4e VAR Last year, MCCi was nsak~ed as the #! I.aserFlckre YAR in the U.S. D MCCi affas saperior ntpport MCCi o~org support thtvtr¢h our help desk, GI13ail, amd toll Site number, avid we also have a pha4onat~sl online support eeoder that gives end users access to trsiiniag manuals, `tiow to" checklists, training videos, a lmowledge bash and software updsrtes. . if you have any questions concerning our p~t~oposel or desitz additional inforvnatio~a, please do not hesitate tD cuntad me on our toll-free at~bdt. We apProciate your interest and hope that we will have the pleasure of vwrlting with you sad serving the Orange Comaty, North Caroliaa~ Slnoet+e>yy, l:?rlc Rush Accotbat Executive ~p Enclosures: Exhibit A - Laserfic.be Proposal This fax was received by GFI FAXmaker fax server. For more information, visit http:/lmnnv.gfi.corn From: 919 644 p246 Page: 3J1 p Date: 5/2312008 8:08:16 AM ~eeutive Sttmarar~ LasexOche lace been a resonroe for over 21,000 oaguniza~aas sinace I9ti7. Lasecfiche rs'exfzc ele~ssrt doeaasxtrao~ mauagernexrt sohatioas that help orPsttlTatios>s cwt smarter. Dediattian td customer-driven itmavetioas bas built ~ _. _ _ _...__. suite of products attd.setviioes.that,.nddmss_o~aalck.br>s~s ~bl~,g.~m r~~,ive._rec~dsl------- mana~aat, and ittformistiroa technology sad card-ossa pa~spec~tvea. _.. L,ssex$che is a waifier$ solution that bpatla~ges alI ygur o~rgeni~tion's doetr~oaents and a+ecacds, rrgasdless of locatioea sx mexlia. Lasexbche edra'kes a 6atanec bed-veea security and accessibility, prertet~itag irs~mnatiem whfk providing ctiiciemt access to heap sta£t'vvoxkiag at rctaxiAtnupn prodarXivity. Pleases keep in sttiau! We follawilsg cottxpexitive edvstrtagess of LaserCche: i Dfgftal Aczhfvis¢ Digital archiving is the abotuge of paper stud elextrotaic documexds in a~cessib}e electrostia stadia with long-term preservatiea capability. It is cost effectivt because it saves pbys'u:al storage space and it w4s tipedia mainte~cx costs. Orig'aasi docxttadnts csa be; stored o~ situ ~ stestmyed as aeressery. Tbls slmpliftes the disaster aax~ovcty psbcosa by allowsag You to btsakxsp doaumotns oa digital media and stores them o#~ site. - Cosaprehegsive 9ecarlty- Lases; ficlu Cpmpt+eh~sive Sorority allows yon to cozttrol t#m sec~aity of your doctm~ents vn tnzny Ie:vels. You determine whet i3mctia~ras, such as sc;arutiug and priming, Brach sta$' . mernh~et may use. Security few acs eery m adnniutister, secocds tnsmagets can administer most sercwity fuuc8oas wfthout TI' staff assistaaces. D User g'riendly~ Lase,>fiche is very easy to learn and use. Zt bas a folder tree structum similar to Windows Facplorer to tuaka it e~ay to usu. Your office: eazl begin to scam end t!ettieve documents almost Isrunediately array ~nstallattiou, D Intelligent Search- Lasett~iche rats you scarab your documeJlts bases epos, fish-tesxt searcL, iadeoc search, sad doouaxe~at sad folder mule searches. 11ae mocha Rtll~ract serarcbt tmlacks the coudtats of your docustseaats; if you tread m find a word am phrase within a document, the fu11-tom search retrievers it • D immediatrly. There is not airy other isttaging software that allows you this mean searching pvss~illties. Web Access- Laserfictte allows yon to publish your docamedts nA the web wlth ow WebLisilc software. Yves decide which dowstteaLs you wanted published sad WebLink publishes them oat; tbae web without having to use HTHII, prograsnmistg. Users can them serarch the site to £nd the; is7~ornaNion they ssexd nsiug the baeelligant Search fe~tre. D 1•ategK'~i06- LasetfiehG i3 able to iDttegrete with caurrent so$wafe aT>d basrdWare oa ercistiag 6ySte',t<1S. q Sere,ice- lesertfiche understands the Isnportemce of n thozoug}r support scrvisx. ps:oen technical ~P to the latest doctaaaeat isnagiag news, Laser6che is dedie~ed to forming a lestsng. completes sexvlce s'elatie~nahip. Should you seed technical essistanct; a gttalifiexi I~~ ws71 be available to help yau. • ~h35~8XWa5 rt~eNed by GF1 FpXmaker fax server. For more intorrnation, visit hap:/twww•~•~r^ • • • From: 919644 0246 Page: 4/10 Date: 5/23/2006 8:08:16 AM -4P~e~4R•Cheekol~bA7rts.~QN-~or' 0011.4 ~~Seu'vez Soflti+veit~e 52,250 Q 31.F Full User (5550 each) 51,650 ~ 10 LF Rarieval User (5220 eutCh) ~,2pD ~ 3 x,F Usex SttepSt>bat (5100 oaC,h} ~ eaoe><p~r S30D "Sna,,P9+otc~orQ,renvsetq.rat,rt~rbr<rofFvliUsa~apat>+ch~ed _ ~ 13 LF Usv E~Mttil P1u8 In (S80 tach)'1~e9+er++AUPtroapctrels Faail SI,04D •F.seaft Plug /n anraner AtuAt rgrral mo~+bsr ~'Fyrll.Ua~a ®,d Retrieval Uaars prsrlres:ed E~1 11,F VVeblialc 57,995 Q I.F SesenConnoct (ngrrtral for eaclk scantier pwrdk~seYrell[t~ 5165 Totaf Software ~ #,L5,600 t.F (group Server Softwans Pretnintn ISAI' _ 5675 Q 3 LF Fali Uact pnmiam J..SAP CS 165 each) ~ 5495 P1 I o LF R~tr;eval v:er Pcemi~ t,sAp {s66 ~) .' ar~o Q 3 LF Uaer Snapshot Pt~etnium 1,SAP (S30 each) "irapiorts docustttusfrorre X90 , Q• 131,F User E-Msil Plug In Premitmx LSAP (S24 each) *rr~ea+esYAPltbrt a 5312 ~ 1 LF VJablixlk Premium ISA>' ~ 52,390 ?'aml Softivars Sr~ponr mrd Updsees 5~,~?.? bye f~ ~n~ ~~P For bndgatary prapotsr, tht Client mkoald tnclxdc ehts atnotnu fn arnruwl of Jet shore quoradsof tarrn. 1)C1CL>7-51_'1YT;?L'AM~IINGiHARDW~_ Hardee~rrprtceedol~~~.fr+a9~l•~~F~ be corhrated prior to order. Q Caaoa ]aR 2580c 5ctutrter 5853 2S ppm l S1acldWhite & Color 150 pa¢e ADF / Maximraa p~sr size 8'/:" x 14° / U51i cable included AL 3 days, Lesffiiiatfan di Trainhig of sol'tWgre (~l SI,SOD per day, tttrvd txpensq inelude~ $4,500 Nntc .lr;y Iratolldrcfort mid a~etnirt¢ Jtoeox rreu toed ht die lrt~laannttewturr will be earvrraed to PSP • Iroerrc ~n i,rafatlaetwe mxfcar~r areperdQr t~don an 8lmre- ~') awdper 1~lrCG~ Ttthntchrrx Q Shlppiteg and Haredliug Fee for LssecFiche 3attw6re 550 ~( 30 hours, Pt~fesaio~aal Services PvsJcnge ~ SI IO per hemr 51,100 'Tiawtl ~~ rror breltlded for ansils .isle:. PAYMENT ~ lB7Id~Il+IG CMS MCCi will invoice £fty past (50'/t) of tlto total coltttaot mnouoi apse zeceipt of the sigttod oontr~act Bra will be invoiced and bllicd upon Cop7plestion of iusttdJ,atioa Fxyoteat vti11 be due upon rexeip~t of as invoice. a"oaal Cost S2!$T1S This fax was received by GFI FAXmaker fax server. For more information, visit http://www.gfi.com • • From: 919644 0246 Page: 5/10 Date: 5/23!2008 8:08:17 AM B_A_'TGS PA 14~Ci 6oFrW.AR>& Br SUPPORT ^ ~ Qrsiclc1Fl61ds •a!lo+ac bards pveca~ ofdaeur~ $495 ^ LF Q~lrrxleia, prorniiun LsA-P - 6149 ^ QF AnnotationlSatasNurnber S495 ^ QF Annoiation/)3a1ra Numbar Pre:niuaa LSAP 5149 Q Ql Bar Code t1,4AS ^ QF Bar Code Premium t-SAP Sa~49 ~7 QP Dawment Classificetloa .54995 ^ QF Document Classification Premium LSAP 51,499 ^ QF Forms Combo ~ 59,995 ^ QF Forms Combo Pt+eminrn LSAP 9 ^ QF Fotms Registration 52.495 ^ QP Forms Re~ist<atlo~n Premium LSAP 5749 ^ QF Optical Ivluic Rccognrtton $2,495 ^ QF Optical Mark R~ecognixio» Premium LEAP 5749 ^ QF Patters-Mateltipg $495 ^ QF Pattern Mtatelilng Premium I.S,~-P 5149 ^ QF ~~ 59.995 ^ QF Agelrt Premimn LSAP .53,000 ' ^ QF Rca1-time took up ~ 5495 ^ QF Real-timae took up Protniurn LSAP S 149 Cl QF 2:oae OCR 52,495 ^ QF Zoao OCR Pt'emium LEAP 5749 ~c-r~r.r.~~tnx_ ~rRAtN1N~ & SUPpOQT SSR'V!(C$: © lustailation &'l~aiiting ofsottwaro, travel acpe~tx Included S1rS00 per day ® Sluipping and Handling Fea fvr 1.aserFic~a Software $50 pSr ahiprneat ® Professiona!'Ser'vir~s Paclm~s SI10 per hour Note: Afl fns7aljatfon cr:dtraLeWg ca~b~ are par dqy arrdper• JLtCCf Tschrrictmr PA ,IYT ~ BII.I.1NaT>SR141 MCCi will iutwice fxftY percent (50'Y.} of the total caoRtrsCt amount neon rexipt o~ file signed contract. Balanx wwilt be iuvoicod and billed upon eoropletion of inatallstlon. Peryment will be due upon recut of an irrvoice. . This fax was received by GFl FAXmaker fax server. For more information, visit http:l/w~rvw.gfi.com From: 919644 0246 Page; 6/'10 Date: 5/23/2008 8:Q8:17 AM • ORANGE COUNTY, NORTH CARULITTA • The tenmis o~t8is agreement Sl~al l~maitl in fot+ce and effect for S period of;ginety (~} ~ ~m tits date apptarciog below, ufaless accepted by'We Cheat. . Submitted by: MCCi, a Limited Liability Caz~apsny DatE: Septanbet 14, 2007 - . _ . . By: (Signature} (i'riuled Nsmie & Title) Witness: (Sigaat~e) Noted Itecas Accepted by. Date: By: (Si store) _~.~a~G xame ~ t} Witness: (signatw+e) (Prirrtod Name h Title 1 ~• ~ f ~'o ~'-K This fax was n3ceived by GFV FAXmaker fax server. 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Orr"Whow*wM nh hwY ad.d am am as b OW.Mw•Yd4 .VdM.W" AM NW- MaM.A:a WMWC.MA iMawa,diid is WOW -" dArpid BXWA , DAM WARR NKA" t pim do nw .w Oq.wm* P".0 Aa.aAano par N.d.. Pypd fir A K.da.M it pa.idd Is I* hwditaA MMB.a ate is dm tapaaiWiy or dr CMK Ww=Wm AK Y ArA..w� M.daA iaM Bator StAYRdOWTATION PC fCnlMRtQMVRtHl KAMM OPoofts'sma Wad..allow" OPWINkI *vw. wlbw 200M or WE adNs CFV.=Wrcw".WaitW .d."3m Mt adhw MOOT. = AM w P..6- M 7" Aft p..w.•.r P...r laMXaw..iw4.w TCw N.,w, Scl WA MMwid..d:i AAM pv W*rw..r., IMAOWS or d6daadww 60¢06 Cw...sa..A...+TWiI FOR [.P UWIW VOW= ORLY: Da.Ma Bare Ma W6 aw.w ao.a C14INFREMOUP40M WRWK¢nsQWRFiMWXS OP.adgS>aacwb.awa7P Wj./s.alpAPaiOaPSDB CPV:PadiwA3PPhMep.eA.e a+ MMbM7AY aNA M6 iA aRw CPUs P"VwM 6*w%p"m 10 ' llr W MM: Mwwir. M6 AA LAM CMMU* SiwRTCwap Wdt atanr. h7asia 6gAp.rA r Y AORL911RNrIDI:RIWlBTD GR86i COYLAdP!(NTAb 011ft5. AdCCI a6wYM aD.w ary .aw O..a.o.BAAY4B a.MAwdrlORPa CAilOtaaA r Pw+w.a.av sArwhMa..ailiwwdt pib'Ir r di. Bw.MAwi.taa POW NrAW AR aMaa.traa ar 0160. hrwwdArw. F aasad ew.Ph , IeMYhicga.MAiQr .Nti.wrr6raid grwdaicWgiMp•rM.MM.sW I � ,wa b�ow6 . M•wwy Aq rl w � d eadwgaiwt n � iM 4(OR A sTASC.R L iatAY6 L7�4'dSLi. xaa dwwadt ertwd,.dwa o i.aiaiaa Nat IACCS hw aBd.wBd awarBBitA ...d awo m ew hih.a♦ tad d.r r:p.PtMiv nd w .w.i..A.hi.dhlr. Adid%hW wargiws, Bahl auk ar- fAT?IIITP «at4bReCTEOiTR M60a.deti.r.d. ac,re — ra. M aaa.waaaw .rA.sirdr bd .ful td 7w..riiw oriBaRaaaw Pit AMdM wanes ar. i..aiw: T' Mur whaNPri6dMMapeaMtt0061katrPaeQANtRlahrap .i.dKd++6Ar•aLd �, ACR. oar4cdwar... *raw w..PlwdpaB »a94WAaaw.. Date: 5/2312008 8:08:18 AM This fax was received by GFI FAXmaker fax server. For more information, visit http:ftwww.gfi.com From: 919 644 0246 Page: 9/10 Date: 5!2312008 8:08:18 AM • N'J<CCt, a Limited Liability Company and subsidiary ofNItJNI;I:IPAL CODE CORFORATTl7N, which is iN1 ~ ctily ptganrzed and existmrg under the laws of ~c Ststa oEFiiorida, hct>riaa$ear cefeated to as MCCi, Y of6as bo provide E]ecCronic Dais Services to ORANGE C4UN'I'Y, NOHT$ CAROLIINA•-~ ing Hader state law. hereinafter reft:rrod to as Ilse Client, according m the fallowigg berms wad eoadltions. .. _.. _... ... . RL~,G">('RONIC DATACON'VT~t.SION MCCi will comer[ tlx Goucrty'a legacy l'DE' fik repository to the Lasaficba system. MCCi will require aU PDF ljles amd the MS Access database for this project. 711e Coaaty aboald specify which index Hetds fm9n the Access database are to be cotaincd as welt as the file naming eonvtrmton for the individual docrm-eats. A folder stFtrctrmo within the Laaerficbe database will also be arsa0bd atxx~diag to directions giver by the Cgngty. scop$ of s>rl~v]<cEs - Convert existing. multipaQe P'D~ 51es to tiff images, stored to a tasat[clsc SQL datalase as Laserflche docnmerrts. - The Laserfiche documems wttl be stared within a I,asorfiehe foldrar structure based on the .County's requested format. . - Ti:t~ ttlcs will be named according to a muting convention provided by the Cotmty. The new Laser$ohe documents wiIi be indexui with ap m 5 fields of meta data from the Access datz+bese as deterzrrined by the County. - The L.aserf~che documents will be OCR'd for full t+cxi search funetionallty. S Copy of data. The Client will provide MCCi with a Dopy of aU data to be comvecbed on an erxternal hard drive. This will provide easier trarrsZ,ortation of the infotmatioa cad eliminate tlu need to stand . the original CD-ROM media for conversion. Conversion. MCCi will extract the images contained o® the hard drive end eonvart them to the desired format raquestnd by the Clicat as mated above. Tba images cad ihes dootrnaeat clsasea (i.e. the index data) will be preserved in the exact tz+onaer r+s k the current system. if manual image tramtir~g or indexing is requirai the Client will be charged acxordirr$ to the oasts ottBined below. Iadextee. if iudexiag is desired and not currelltty contained wIt}tia the eteatronic data converted, the Court is required to provide IvfCCi wide a database: of ittdextnE Information whlelt would be used to auto populate tcmpkte fieldt. OCR, MCCi wil I co>adr7ct Optical Character Recoprltion (OCR) prvccssing if ttxlnirod and set out is ttte scope of services. OCR accuracy IS depemderd upon existing image tirmlity. pate Capture end QuttGtr Control. MCCi is not responsible far the accuratsy of existing indexing data cad irttage quality, such as earns on the media. image Sle corruption, data file eorrttption or other errors that ere not wntrollable by MCCi. MCC{ wi[I report arty axles that canUOt be cotavettted t4 the Client due to these edreurnstanca~- 7Poi~at of Contact. MCCt rt-guiros dm Client m make aeoessibie one point of oammct m Mt~i far all decision making. This person is trrsponsible far vbgriaing all tgsprovals oa behalf of the Client is regards to formattin,$, accuracy of data, tcropbrta 5alds, $Ie atru~turs, output format, etc. • This fax was received by GFI FAXmaker fez server. For more information, visit hitp:l/www.gfi.com From: 919644 0246 Page: 10/10 Date: 5/23/2008 8:08:19 AM • T..LGACX pA'IA CON'1'ERSIONI ~AOJ$CT PROJF,GT PRICING T'he cost provided below is based on the fotbwing types and grrantzties of fila9 as ptnvided by the County on 9162007: -.. . . _ .._ . _ .... . _. -•---.. _._ ---- Legeay Data Convuslon to I.aacriicltc_ 58.50000 ~ Mimrtec Sr~om 1937 m June 200'7. . 2,698 fires ~ - 792 NIB • ~ I'errnnntrtt Agenda Files (dates are sporadic eo na epeeist dart range) . 536 filar 2.6 GB • 0 Agendas (including ageiada itams) from 2000 to 2007 4,8x3 files Z.6 GB - 1'A,XIVIE]VT do a[X-I.~1G TERMS MCCt wit] invoice filly perceet (SOg4) of the total cantnact amvva~t up4e ir~eipt of the aigmed catfttacL Balaoee wf Il be invoiced and btlted upon completion of iastallatioa. Payment wilt be dru upon tcaipt of .. an iavotce. Submitted by MCCi on this 14° dqy of Septemtxr. 2007. ~ ~~~ Accepted by the ORANGE COUNTX, NORTIi CAROLIIVA oq this ~ day of _~(vtf~y __~ ~80T. taaois & Ti .~6C ~ This fax was received by GFI FAXmaker fax server. For more ir-formaGon, visit http://www.gfi.com