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Home My WebLink About2008-006 Land Records-Gis - Inter Local Agreement with Chapel Hill Regarding cost Sharing of GIS Products and Services_. - Please return this copy to O~'-~~P ~~ Clerk to the Boazd's office for PAF • Cost -Sharing Agreement For Digital Orthophotos and Oblique Imagery • THIS AGREEMENT, made this ~ day of 008, by and between the Town of Chapel Hill, North Carolina (hereinafter referred to as the "To ") and range County, North Carolina (hereinafter referred to as the "County"). WHEREAS, the County and the Town have worked together to develop a scope of work for the purpose of completing a mutually beneficial digital orthophoto and oblique imagery project (the "Project"); and WHEREAS, the County and the Town have worked jointly to negotiate pricing for products and services and to be delivered for the Project: and WHEREAS, the County and the Town have worked jointly to identify alternative funding sources for the Project including the North Carolina Wireless 911 Board, a USGS approved grant, and Duke Forest; and WHEREAS, the County and the Town have identified Sanborn, Inc., as the contractor to perform the Project (hereinafter referred to as the "Contractor"); and and WHEREAS, the Town's contract with the Contractor includes certain digital orthophotos services and products specifically requested by the County. NOW, THEREFORE, in consideration of the mutual covenants, promises, and representations contained herein, it is agreed between the parties hereto as follows: WHEREAS, the Town will contract directly with the Contractor for the completion of the Project; The apportionment of costs to the County associated with the Project (including all amounts paid to Contractor by the Town) shall not exceed the amount of One Hundred Four Thousand Forty Dollars and 12/100 ($104,040.12). The County agrees to reimburse the Town, upon satisfactory completion by the Contractor in accordance with the specifications and deliverables that are attached hereto as Exhibit A and incorporated herein by reference to the same, for the following digital orthophotos and oblique imagery services and products that are associated with the Project and that are included in the Town's contract with the Contractor. A. Color orthophotography delivered as TIFF and MrSID files, FAAT, ground control for 454 1"=200' scale maps at 6"pixel resolution. The County shall reimburse the Town in an amount not to exceed $67,092.12 for the orthophotography set forth in the preceding sentence. B. Oblique imagery and Pictometry software installation and training to County employees at County facilities that will be provided by Pictometry (a sub-contractor of the Contractor) under the terms of the Town's contract with the Contractor. The County shall reimburse the Town in an amount not to exceed $36,948 for the software installation and training set forth in the preceding sentence. • C. MrSID image of all orthophotos compressed into a single digital mosaic and two (2) glossy printed photos of the orthophoto mosaic. The County shall reimburse the Town in an amount not. to exceed $1400 for the digital and printed mosaic set forth in the preceeding sentence. D. The Town shall be responsible for all other costs owed to Contractor or any other entity whatsoever for the completion of the Project other than as established herein. 2. Concurrent with executing this Agreement, the County agrees to execute a purchase order to the Town for the services and products described in Section 1 above. 3. Upon completion and acceptance of the services and products listed in Section 1 of this Agreement, and upon receipt of invoices from the Contractor, the Town will invoice the County and the County agrees to promptly pay the costs listed in Section 1 of this Agreement provided that the orthophotos and services have been completed in accordance with Exhibit A. 4. The Town agrees to reimburse the County a proportional share of any grants accepted by the Town from the NCOneMap Framework Ortho Imagery Collection Assistance Program based on the amount paid by the County in relation to the total cost of the Project. 5. The term bf this Agreement shall be for one year following its adoption by the governing Board of both the Town and the County. 6. This Agreement maybe terminated by either the County or the Town upon providing ten (10) days prior written notice to the other party prior to the Town executing an agreement with Contractor for completion of the Project. This Agreement may be terminated by the County following the Town's execution of an agreement with Contractor if Contractor fails to perform according to the specifications and deliverables set forth on Exhibit A. 7. This Agreement may be amended by written agreement that has been duly approved by both the Town and the County. 8. The Town shall comply with all applicable purchasing and bidding laws and regulations in the award and execution of a contract for the Project to Contractor or any other entity. In witness whereof, the parties hereto have executed this agreement the day and year first above written. 2 This Contract is between the Town of Chapel Hill and Orange County for the purpose of orthophoto and oblique imagery cost sharing. IN WITNESS WHEREOF, the parties hereunto cause this agreement to be executed in their respective names. • I, • ORANGE COUNTY Y AT'T'EST, OF COMMISSIOi CLERK TO BOARD OF TOWN OF CHAPEL HILL c ASSIS /DEPUTY/TO MANAGER ~~N~~/r~ ATTEST BY TOWN CLERK: ~ r WN CLE ~ _ ~.~,~ r~~~.: Town Clerk attests date this the ~_day of ~ ~ _..x•2008 3 Approved as to Form and Authorization ~~ D, TO ATTO Y This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. ,,,,~ ~ < , TO OF CHAPEL HILL FINANCE DIRECTORS ~c'i ~t6 i~sz,~rzc„~l, ORANGE COUNTY FINANCE DIRECTOR • Attachment "A" -Specifications & Deliverables 2008 Orthophoto & Oblique Imabery Inter-Local Agreement • / ;~ `.~, Corporate November 13, 2007 Neadquartet•s: i Colorado Springs Colorado Mr. George Small Ann Arbor Engineering Director Michigan Town of Chapel Hill Charlotte 405 Martin Luther King Jr. Blvd. North Carolina Chapel Hill, NC 27514-5705 919-9G8-2833 Columbus Oltio Ft. Collins Re: Town of Chapel Hill -Aerial Photography, Mapping and Related Services Agreement Colorado _ 2008 Color Orthophotography and Update Mapping Pelham New York Dear Mr. Small: Portland Oregon Under the Aerial Photography, Mapping and Related Services Agreement between the Town Sacramento of Chapel Hill and Sanborn, the following Work Plan is being submitted. Sanborn will develop Galifarnia countywide color orthophotography, limited topographic update mapping and color oblique aerial imagery and oblique viewing imagery. Pictoxnetry International Corp will provide the S[ Louis color oblique imagery and softwaze. Missouri Sanborn- Project Area Description Middle East Orange County Color Orthophotography -Exhibit A The 1 "=200' scale countywide color orthophotogxaphy will be at a one-half foot pixel resolution, cover a total of 470.79 square miles and formatted into 525 - 5000' x 5000' modular tiles conforming to NC Land Record Management Specifications and as described in Exhibit A. Town of Chapel Hill Update Topographic Mapping- Exhibit B The 1"=100' scale topographic update mapping will include those Town of Chapel Hill twenty-four (24) tiles as described in Exhibit B. University of NC at Chapel Hill Color Orthophotography- Exhibit C The 1 "=50' scale high resolution and high accurary color orthophotography will include those University of NC at Chapel Hill thirty-two (32) tiles as described in Exhibit C. Duke Forest Color Orthophotography- Exhibit D The 1"=200' scale additional color orthophotography will be at a one-half foot pixel resolution, cover a total of 8.97 square miles and formatted into 10 - 5000' x 5000' modular tiles conforming to NC Land Record Management Specifications and as described in Exhibit D. Pictometry International Color Oblique Imagery - Exhibit E series Color oblique images as two-way community package and four-way neighborhood package as described in Exhibit E series. C7 2928 E. independence Bivd. • Suite l00 • Charlotte, NC 28205 • Tel: 704.347.4552 • Fax: 704.347.4515 • Toll Free: 888.811.7015 • www.sanborn.eem • Mr. Small November 13, 2007 Page 2 of 6 Re: Town of Chapel Hill -Aerial Photography, Mapping and Related Services Agreement 2008 Color Orthophotography and Update Mapping Scope of Work Digital Aerial Photography Sanborn will acquire digital aerial photography utilizing our Charlotte based flight crew, twin- engine aircraft and Intergraph DMC large format digital mapping camera. The digital aerial photography will be acquired utilizing Airborne GPS/Inertial Navigation System technology at aground resolution of one-half foot or less. Ground Control Surveying Sanborn will utilize the existing NCGS and NGS published control network to the fullest extent possible and supplement where necessary with new GPS surveyed control points. The ground control surveying will be referenced to the NC State Plane Coordinate System, NAD 83/2001 and NAVD 88. The unit of measurement will be the US Survey Foot. Fully Analytical Aerial Triangulation Sanborn will perform a FART least square adjustment for all of the aerial photography acquired under this project conforming NC Land Records Management specifications and accuracy standards. Digital Elevation Modeling Sanborn will utilize the Town of Chapel Hill and Town of Carrboro 2003 DTM point; breakline data and UNC at Chapel Hill 2007 DEM point, breakline data as a 3D surface model in the orthophotography rectification process. Utilizing the 2008 digital aerial photography, the . existing DTM will be updated in those areas having significant changes to reflect current conditions. Sanborn will utilize the NC Flood Plain Mapping Programs lidax data as a 3D surface model in the orthophotography rectification process for the rema;,,i.,g portions of Orange County. Digital Terrain Modeling Sanborn will develop a new DTM surface model for the 32 -1"=50' scale tiles being flown for the UNC at Chapel Hill high resolution orthophotography product. The DTM will consist of 3D mass points and break lines at a density to comply with FGDC spatial accuracy standards for one-foot contour mapping. Color Orthophotographp Sanborn will develop one-half foot resolution color digital orthophotography covering the entire 400 square mile Orange County plus a minimum of 500 feet beyond the County boundary. The total color orthophotography coverage area will be 470.8 square miles and will include 525 - 5000' X 5000' tiles conforming to the NC Land Record Management's modular tiling scheme for 1"=200' scale maps. The 525-orthophotography tiles will include full aerial imagery coverage. Topographic Update Mapping Utilizing the 2008 aerial photography, Sanborn will update the Town of Chapel Hill's designated twenty-four (24) 1"=100' scale tiles developed under the 2003 aerial photography project. The planimetric, DTM and contour features included in the 2003 geodatabase design will be updated to reflect current conditions. Color Oblique Imagery Pictometry will provide all of the color oblique imagery under this Agreement conforming to the Town's and County's direct negotiations with Pictomehy. t • Mr. Small November 13, 2007 Page 3 of 6 Re: Town of Chapel Hill -Aerial Photography, Mapping and Related Services Agreement 2008 Color Orthophotogxaphy and Update Mapping Orthophotography Pilot Area Sanborn will deliver one-set of siY - 1"=200' scale color orthophotography images as a Pilot for the Towns' and County's review prior to full production. The Pilot Area will consist of the following tiles 9779-04, 9789-03, 9778-02, 9788-01, 9788-03 and 9778-04 Deliverable Products Sanborn will deliver the following Aerial Photography, Mapping and Related Services products if work item is selected under this project • Aerial Photography, Ground Control Surveying, Analytical Triangulation Report certified by Sanborn's NC Professional Land Surveyor. A digital version of the reports will include aerial photography photo center coordinates (XYZ) and complete analytical triangulation results. • 525 -Countywide 1"=200' scale 0.5' pixel resolution color orthophotography individual file images in TIF/TFW and 20:1 compression SID/SDW formats. • 10 -Duke Forest 1"=200' scale 0.5' pixel resolution color orthophotogxaphy individual file images in TIF/TFW and 20:1 compression SID/SDW formats. • 32 -UNC at Chapel Hill 1 "=50' scale 0.125' pixel resolution color orthophotography individual file images in TIF/TFW and 20:1 compression SID/SDW formats. • 1 -UNC at Chapel Hill DTM surface model covering the 32-tile Main Campus project azea as an ArcGIS 9.2 pGDB. Optional l' contour pGDB delivery • 24 -1"=100' scale updated topographic mapping tiles for the Town of Chapel Hill. O Pictometry Countywide color oblique imagery to be provided by and delivered directly to the Town of Chapel Hill, Town of Carrboro and Orange County by Pictometry. Optional MrSID Mosaic Deliverable Products • Optional Color orthophotography countywide mosaicked image in 100:1 SID/SDW format • Optional Color orthophotography Town of Chapel Hill and Carrboro mosaicked image in 20:1 SID/SD.W format, 42,500' E-W and 47,500' N-S. • Optional Color orthophotography UNC at Chapel Hill mosaicked image is 20:1 SID/SDW format for the 32-tile Main Campus project area. • Optional Color orthophotography countywide mosaic onto medium weight glossy photo paper being 60" X 91" at 1"=1600' nominal scale O Optional Color orthophotography Town of Chapel Hill and Town of Carrboro mosaic onto medium weight glossy photo paper being GO" X 53" at 1"=800' nominal scale. • Optional Color orthophotography UNC at Chapel Hill Main Campus mosaic onto medium weight glossy photo paper being 36" X 41" at 1 "=200' nominal scale. • Mr. Small • November ]3, 2U07 Page 4 of 6 Re: Town of Chapel Hill -Aerial Photography, Mapping and Related Services Agreement 2008 Color Orthophotography and Update Mapping FGDC Compliant Metadata Sanborn will deliver FGDC compliant metadata for the orrhophotography TIF/TFW delivery and the planimetric and contour mapping delivery. Delivery Schedule 1.) Ground Control Surveying Completed -March 1, 2008 2.) Digital Aerial Photography Completed -March 10, 2008 Digital Imagery Processing and Analytical Triangulation -March through May 2008 3.) Countywide Orthophotography Production -April through September 2008 Pilot Delivery - Apri12008 Monthly delivery of TIF/TFW and SID/SDW color images -May through September Optional Color Mosaics and hazd copy prints -October 2008 4.) Town of Chapel Hill Topographic Mapping Update completed -June 2008 5.) UNC at Chapel Hill Orthophotography and DTM -July 2008 The production schedule for major tasks associated with the project and the delivery schedule for this project is described in Exhibits F. t Mr. Small Page 5 of 6 November 13, 2007 Re: Town of Chapel Hill -Aerial Photography, Mapping and Related Services Agreement 2008 Color Orthophotography and Update Mapping Orthophotography and Mapping Price Schedule 1.) Countywide orthophotography images (525) at 0.5' pixel resolution in TIF/TFW and 20:1 SID/SDW individual file format - $77,584.00 ($147.78 per tile). ' 2.) Duke Forest orthophotography images (10) at 0.5' pixel resolution in TIF/TFW and 20:1 SID/SDW individual file format - $1,477.78 ($147.78 per tile). 3.) UNC at Chapel Hill 32 file Main Campus high-resolution orthophotography images at 0.125' pixel resolution in TIF/TFW format - $32,000.00 4.) UNC at Chapel Hill DTM point, breakline Main Campus surface model - $16,500.00 5.) UNC at Chapel Hill one-foot contour interval mapping pGDB delivery - $3,500.00 6.) Town of Chapel Hill update topographic mapping - $14,970.00 (616.25 pex tile) 7.) Pictometry Color Oblique Imagery price quote $54,276.00 Optional MrSID Mosaic Price Schedule 8.) Countywide 100:1 MrSID mosaic of 525 tiles - $600.00 9.) Duke Forest 20:1 MrSID mosaics of 58 scattered file property area - $400.00 10.) UNC at Chapel Hill 20:1 MrSID mosaic of 32 Main. Campus tiles - $300.00 11.) Towns of Chapel Hill and Carrboro 20:1 MrSID Mosaic of 88 - 200' scale tiles - $450.00 'Optional MrSID Color Mosaic Print Unit Price Schedule 12.) Countywide color mosaic print on glossy photo paper -each $400.00 • 13.) Duke Forest MrSID color mosaics prints (4 per •set) on glossy photo paper -each set $500.00 14.) UNC at Chapel Hill Main Campus color mosaic print on glossy photo paper -each $150.00 15.) Town of Chapel Hill and Town of Carrboro MrSid Mosaic color mosaic prints on glossy photo paper -each $200.00 Should you have any questions, please contact me at 704-347-4552 or geaton@sanborn.com. Sincerely, SANB~/ORN . fV G~ Gary Eaton Senior Vice President • • Mr. Small November 13, 2007 Page 6 of 6 Re: Town of Chapel Hill -Aerial Photography, Mapping and Related Services Agreement 2008 Color Orthophotography and Update Mapping Enclosures: Professional Services Agreement -Standard Rate Schedule and Estimate Form Exhibit A _ Countywide color orthophotography coverage area and file index map Exhibit B -Town of Chapel Hill topographic update area map Exhibit C -University of NC at Chapel Hill Main Campus coverage map Exhibit D -Duke Forest color orthophotography coverage area map Exhibit E-1 -Oblique Imagery General License Terms & Conditions Exhibit E-2 -Oblique Imagery Deliverables Schedule A Exhibit E-3 -Oblique Imagery Specifications Schedule C Exhibit E-4 -Oblique Imagery Economic Alliance Partsiership Exhibit E-5 -Oblique Imagery Communitq Sector. 213 -Neighborhood Sector: 230 Map Exhibit E-G -Oblique Imagery Community Sector: 451 -Neighborhood Sector: 137 Map • -Exhibit E-7 - 9-21-07 Oblique Imagery Quote # EF092107 CC: Mr. Steve Averett, Orange County GIS Director Ms. Deborah Frederick-Squires, Town of Chapel Hill Ms. Ruth Heaton, Town of Carrboro Mr. Abbas Piran, UNC at Chapel Hill