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Home My WebLink AboutS Grant- Sheriff Amendment to Contract four Use of Durham 2005 COPS Inter.Please return this copy t ~ ^ y ~' -Clerk to the Board's office for PAF SECOND AMENDMENT TO CONTRACT FOR USE OF THE CITY OF DURHAM 2005 COPS INTEROPERABLE COMMUNICATION TECHNOLOGY GRANT BY ORANGE COUNTY This Second Amendment To Contract ("Amendment") is dated and entered into as of the 12~' day of May, 2008, between Orange County ("Sub-recipient's and the City of Durham ("City' The City and the Sub-recipient entered into a contract titled "Contract for Use of the City of Durham 2005 COPS Interoperable Communications Technology Grant by Orange County," dated April 1, 2006 (referred to herein as the "Original Contract'. The Original Contract was first amended on January 15, 2007 (referred to herein as the "First Amendment to Original Contract'. The First Amendment to Original Contract is hereby further amended as follows: 1. The dates in Attachment A, Section 1, Scope of work in this COPS Interoperabilityprnject aze changed from: 1. Award of grant anticipated September, 2005 2. Procurement and purchasing process begins October 1, 2005 3. Equipment delivered by July 1, 2007 4. Installation of equipment completed by September 1, 2007 5. Training users on use of equipment begins September 5, 2007 6. User training completed by October 5, 2007 7. Review and evaluation of project conducted in January 31, 2008 8. Project completed and reported by end' of February 15, 2008 to read as amended hereby: 1. Award of grant anticipated September, 2005 2. Procurement and purchasing process begins October 1, 2005 3. Equipment delivered by July 1, 2007 4. Installation of equipment completed by May 30, 2008 5. Training users on use of equipment begins June 5, 2008 6. User training completed by July 5, 2008 7. Review and evaluation of project conducted in August 31, 2008 8. Project completed and reported by end of September 15, 2008 2. Attachment A, Section 3, will be changed from: 2 20 KVA Uninterrnptable Power Supplies (UPS) Two 20 KVA Uninterruptable Power Supplies (UPS) will be purchased to provide backup power for interoperable communications equipment to provide surge protection for critical equipment, reduce brownout effects and provide a temporary source of backup power until the facility•generator activates. This equipment will also provide a tertiary power source in the event the facility emergency generator fails to activate, thus allowing staff the time to affect repairs on the backup generator as necessary without compromising emergency services. 20 KVA Unintemiptable Power Supplies (LIPS) cost approximately $24,345 each for a total of $48,690. to read as amended hereby: 2 20 KVA Uninterrnptable Power Supplies (LIPS) Two 20 KVA Unintemiptable Power Supplies (iJPS) will be purchased to provide backup power for interoperable communications equipment to provide surge protection for critical equipment, reduce brownout effects and provide a temporary source of backup power until the facility generator activates. This equipment will also provide a tertiary power source in the event the facility emergency generator fails to activate, thus allowing staff the time to affect repairs on the backup generator as necessary without compromising emergency services. 20 KVA Utunterruptable Power Supplies (UPS) cost approximately $30,330 each for a total of $60,660. 3. Attachment B, Section C, Subsection C1 Contracts/Consultants is changed from: Installation services and project management expenses not requested in the original grant application do to the need to maintain emergency dispatch services while the Orange County Emergency Management Services Center is upgraded. This was an oversight during the process of drafting the grant application in that the full scope of the upgrades necessary were not known at that time. In order to complete the installation of equipment in the center, while maintaining service, the existing equipment must be relocated to another area of the building; and expense not contained within the normal installation services comprised as part of the new equipment purchase. The quote also includes project management to ensure proper transition during the phases of construction. The project management expenses will not exceed the $450 per hour maximum explained in the grant guidance. The estimated cost of these services is $56,075. to read as amended hereby: Installation services and project management expenses not requested in the original grant application do to the need to maintain emergency dispatch services while the Orange County Emergency Management Services Center is upgraded. This was an oversight during the process of drafting the grant application in that the full scope of the upgrades necessary were not known at that time. In order to complete the installation of equipment in the center, while maintaining service, the existing equipment must be relocated to another area of the building; and expense not contained within the normal installation services comprised as part of the new equipment purchase. The quote also includes project management to ensure proper transition during the phases of construction. The project management expenses will not exceed the $450 per hour maximum explained in the grant guidance. The estimated cost of these services is $44,105. 4. The dates in Attachment A, Section C, Subsection C2 Project Timeline is changed from: Date September 2005 October 1, 2005 July 1, 2007 September 1, 2007 September 5, 2007 October S, 2007 Project Task/Activity Award of grant funds anticipated Procurement and purchasing process begins Equipment delivered Installation of equipment completed Training users on use of equipment begins User training completed January 31, 2008 Review and evaluation of project conducted February 15, 2008 Project completed and reported to read as amended hereby: Date Project Task/Activity September 2005 Award of grant funds anticipated October 1, 2005 Procurement and purchasing process begins July , 2007 Equipment delivered May 30, 2008 Installation of equipment completed June 5, 2008 Training users on use of equipment begins July 5, 2008 User training completed August 31, 2008 Review and evaluation of project conducted September 15, 2008 Project completed and reported 5. Attachment A, Section C, S ubsection C3, COPS Grant Request for Orange County Communications is changed from: Equipment/Other Qty Each Extended Portable Radios 53 $ 3285.00 $174,105.00 Console Upgrades 7 108,366.00 758,562.00 Relay Switch 1 313,328.00 313,328.00 Installation costs 1 56,075.00 56,075.00 UPS 2 24,345.00 48,690.00 $1,350,760.00 to read as amended hereby: Equipment/Other Qty Each Extended Portable Radios 53 $ 3285.00 $174,105.00 Console Upgrades 7 108,366.00 758,562.00 Relay Switch 1 313,328.00 313,328.00 Installation costs 1 44,105.00 44,105.00 UPS 2 30,330.00 60,660.00 $1,350,760.00 6. All terms of the Original Contract (except to the extent the same are amended by the First Amendment to Original Contract and this Second Amendment To Contract) remain in full force and effect. 7. All terms of the First Amendment to Original Contract (except to the extent the same aze amended by this Second Amendment To Contract) remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have duly and validly authorized and executed this Second Amendment to Contract as of the date first above written. This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act. City's finance officer a~~ ,r`:9? 4w, ATTEST: '° ' / ' By • Ann Gra , Clerk y~~d. ~ ~ v , ; .,. ; ~ ~ Date CITY OF DURHAM ~'~~ ~%G'~~ Date: ~'_ l t ~41~ City Mana er M..S J M,~~~ r2. ~~ This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act. County' a officer ATTEST: Date COUNTY OF ORANGE By: ~ , ~O Clerk to the oazd of Commissioners Laura Blackmon, County Manager, NORTH CAROB iL~INAa ACKNOWLEDGMENT BY CITY OF DURHAM r--~- "Ct~ r 1W1 ' I, ,a Notary Public in and for the aforesaid County and State, certify that personally appeazed before me this day, and acknowledged that she is the City Clerk of the City of urham, a municipal corporation, and that by authority duly given and as the act of the City, the foregoing contract was signed in its corporate name by its City Manager, sealed with its corporate seal, and attested~b,Y its said City Clerk or Deputy City Clerk. 'the ~_day of ~' ~ otary Pub c Myy c~~ t~ssion7 expires - NORTH CAROLINA~~ _ . `ACKNOWLEDGMENT OF COUNTY OF ORANGE I, ~-~"~--1~ , a No Pub,~'c in and for the aforesaid County and State certify that ~~2Q fi ~ci~'-~-~' personally appeazed before me this day, and acknowledged that he or she is the Clerk to the Boazd of Commissioners for the County of Orange, a N. C. political subdivision, and that by authority duly. given and as the act of the County, the foregoing contract or agreement with the City of Durham was signed in its corporate name b~y,Chairman of said Bo sealed with its co U~ seal, and attested by its said Clerk. This the ~5 day of -~ My commission expires: ,~i~ ~/ 3 1 Notary Public "Phis instrum t has been eaudited ' e manner r ' ed by th cal Gov ent Budg d Fiscal ntrol Act INANC OFFICE DATE