HomeMy WebLinkAboutAgenda - 12-07-1999 - 8cORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 7, 1999
Action Agenda
Item No. g_ ~.
SUBJECT: Budget Amendment #5
DEPARTMENT: Budget Office
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
1999-00 Budget As Amended Spreadsheet
Syphilis Elimination Grant Project Ordinance
Breast and Cervical Cancer Program Grant
Project Ordinance
CHCCS Glenwood Elementary Capital Project
Ordinance (Architect, Planning, Engineering
Phase)
Request Letter from New Hope Fire
Department for Use of Unappropriated Fund
Balance
INFORMATION CONTACT:
Donna Dean, extension 2151
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill .968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To approve budget amendments, grant project ordinances and capital project ordinances.
BACKGROUND:
Amendments for Items Approved by Prior Board Action
Health Department
1) According to statistics, Orange County has a large number of reported primary and secondary.
syphilis cases. Last fiscal year, the Orange County Health Department received funds to
implement a screening and referral system for high-risk populations.. Recently, the Department
received confirmation of a four-year continuation grant for the Syphilis Elimination Project. The
Board of County Commissioners accepted the continuation grant on November 17, 1999. In
addition, at that meeting, the Board approved a new permanent full-time equivalent Public Health
Educator position for the project. The attached Syphilis Elimination Grant Project Ordinance
establishes the budget of $43,000 for the current fiscal year. No County funds are required for the
receipt of these funds.
Amendments for Items Included in the 1999-09 Capital Investment Plan
Chapel Hill-Carrboro City Schools
2) The Board of County Commissioners approved the County's ten-year Capital Investment Plan on
June 21. While the funding plan as a whole was approved, the Board decided to change the
individual project approval process.
For projects that have a relatively small scope of work, the Board decided to approve the entire
project ordinance at one time.. Since the beginning of this fiscal year, the Board has approved
several capital project ordinances for smaller projects in the Chapel Hill Carrboro City Schools
including mobile classrooms, variou§ roofing projects, and ADA requirements.
For major projects, the Board elected to approve funding for individual components of the project
rather than allocating a lump sum for the project. Major components include:
• Planning, architect, engineering
• Land acquisition and associated fees
• Construction
• Equipment & Furnishings
2
Included in the approved CIP was the Glenwood Elementary School Renovations capital project.
The project provides for major renovations at the school including replacement of the HVAC and
fire alarm system and upgrades to classrooms, restrooms, windows and cafeteria. The Chapel
Carrboro City Schools has requested that the Board of Commissioners approve funding totaling
$100,000 for the first phase of the Glenwood Elementary School Renovations Capital Project
Ordinance. This phase includes planning, architect and engineering costs. Once this phase is
complete and bids received, the school district will ask the Board to approve construction-related
costs for the project. (See attached Glenwood Elementary School Renovations Capifal Project).
Amendments for New Items Nof Approved by Prior Board Acfion
Department of Social Services
3) The Department of Social Services has received an additional day care allocation from the State.
The additional $274,726 increases the amount available for day care spending in Orange County
from $2,231,973 to $2,506,699. Currently there is a monthly average of 600 children receiving
day care assistance. Before receipt of the additional funds there were as many as 180 children
on the waiting list. The additional funds will allow the department to provide services for those
children for the remainder of the year. (see column #3, page 4 of this abstract).
4) The Department of Social Services has received additional Crisis Intervention funds through a
reallocation from the State. These funds are used to pay heating and air conditioning bills for
individuals who qualify for assistance.. The current budget for these two programs is $65,280.
This amendment increases the current budget by $80,375,- bringing the new total to $145,655. It
is estimated that more than 800 families will receive assistance through this program in the
current fiscal year. No County match is required for the receipt of these funds. (See column # 4
page 4 of this abstract)
Health Department
4) The Breast and Cervical Cancer program of the Health Department publishes and distributes a
brochure entitled "Women's Health Passport." The department provides these brochures free of
charge to its patients. Recently, private providers and UNC Hospital have expressed interest in
purchasing copies of the brochure for their patients. The Health Department's cost to publish and
distribute the brochure is $3.99 each. The Department estimates that at least 5,000 brochures
will be distributed to other providers. The amount of additional. funds created by the sale of these
brochures is $19,950 and will completely off set costs of producing literature and brochures. The
attached Breast and Cervical Cancer Granf Project Ordinance provides for the receipt of these
funds.
5) During the budget planning process last spring, the Health Department estimated that 2,800 flu
and pneumonia immunizations would be given this year. Currently, it appears that at least 4,000
patients will receive shots this winter. Based on these numbers, the unanticipated revenue for
3
this program is estimated to be at least $10,000. This budget amendment provides for the receipt
of these fees to offset costs associated with purchasing flu and pneumonia vaccines. (see
column #5, page 4 of this abstract).
New Hope Fire Department
6) The President of the New Hope Fire Department recently submitted a request to use the
department's fund balance. The department plans to alter and repair a 1982-pumper/tanker-fire
truck. There is $11,260 of unappropriated fund balance in this department's account. According
to the attached letter from John Carroll, "the work is estimated to cost approximately $13,200."
This amendment appropriates the department's available fund balance for this purpose. (see
page 4, column #6)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the budget ordinance amendments and the grant and capital project ordinances.
vaau~c ~.vuuay
Proposed
1999-00 Budget Amendment
The 1999-00 C)r~noe Cnurav Rudvet C}rdirunce is emended es follows: a.,,t..e. e..,e.,a».e.., re it rwvoam
#2 See #4 Receipt of
NI S« attached additional #5 See
#6 Additional #7 Fund
Budget As attached Glenwood #3 Receipt of Crisis attached Brews[
flu and Balance Budget As
Ori
inal Bud
et Amrnded Syphilis Elementary additional State Intervention and Cervical
neumoma appropriation Amrnded
g
g rough BOA Elimination School Major day care funds and Energy Cancer Grant P for New Hope Through BOA
#4 Gnnt Project Renovations for DSS Administration project ~mmumzation
f ~ Fire #5
Ordinance Capital Project funds from Ordinance Department
Ordinance State for DSS
GeneralFxnd
Revenue
Pr Taxes S 64,191,574 E 64,191,574 E S S E S E S E 64,191,574
Sales Taxes S 13,948,795 S 13,948,795 S S S S S E S E 13,948,795
License and Permits f 907,900 E 907,900 S S - S - S - E S S S 907,900
Inter ovemmental E 11,677,668 S 11,761,415 S - S - f 274,726 S 80,375 S S S - E 12,116,516
Chaz sfor Service S 4,938,837 S 4,945,537 S S - S S S S 10,000 E - S 4,955,537
Investment Earnin s S 1,270,000 S 1,270,000 S 1,270,000
Miscellaneous S 316,672 S 316,672 E 316,672
Transfers from Other Punds S 690,000 S 690,000 S 690,000
Fund Balance S 2,273,702 S 3,369,655 S 3,369,655
Total E 100,215,148 E 101,401,548 S f E 274,726 S 80,375 E S 10,000 S S 101,766,649
R:nendifitree
Communi Maintrnance S 1,155,080 E 1,236,441 S E E E S E S E 1,236,441
Grneral Administration S 3,581,406 S 3,761,433 S S - S - S S E S S 3,761,433
Tax and Records E 2,353,325 S 1,376,165 S - S S E E E S - S 2,376,165
Communi Plannin E 2,141,499 S 2,353,471 S S S S - S S S S 2,353,47]
Human Services E 22,380,224 S 22,716,949 S - S - S 274,726 E 80,375 S E 10,000 S - S 23,082,050
Public Safe S 9,141,976 S 9,239,440 S - S E E - S - E - E S 9,239,440
Public Works S 3,506,576 S 3,661,240 E E E S S S S S 3,661,240
Education E 36,580,779 S 36,580,779 S - S S - S S - S - S - S 36,580,779
Non artmental:
Outside A envies S 1,524,458 S 1,586,000 S - S - S S S S - S - S 1,586,000
Miscellaneous S 1,151,997 S 1,191,801 S S - S S S - S - S E 1,191,801
Debt Service E 10,176,884 E 10,176,884 $ S S S S S S S 10,176,884
Transfers Out E 6,520,944 S 6,520,944 E S S E $ S E E 6,520,944
Total Gen Fund A ro nation S 100,215,148 S 101,401,548 E - S E 274,726 S .80,375 S - E 10,000 S S 101,766,649
Fire Districts Fxnd
R.v
S E S S E E S S E S
Fund Balance Appropriated S - S 21,361 S 31,260 S 32,621
ndi[ures
u c a ety S 121,895 S 143,256 S 11,260 S 154,516
Syphilis Elimination Program 5
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of -North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the Syphilis Elimination Program as awarded to the Orange
County Health Department by the North Carolina Division of Health and Human
Services (DHHS). The purpose of this grant is to provide education and outreach services
to at risk populations in Orange County.
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document, the rules and regulations of the Centers for Disease Control.
Section. 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental -Syphilis Elimination Grant (1998-99) $43, 000
Intergovernmental -Syphilis Elimination Grant (1999-00) X43.000
Total Syphilis Elimination Grant Revenue $86,000
Section 4. The following amount is appropriated for this project:
Human Services -Syphilis Elimination Program $86, 000
Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations.
Section 6. Funds may be advanced from the General Fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and
timely manner.
Section 7. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 8. The following permanent full time .equivalent position is authorized through this grant
project ordinance:
1.0 Full-time equivalent Public Health Educator
Section 9. This project period begins December 1, 1998 and goes through December 31, 2000.
Adopted this 9`h day of December 1999..
Comprehensive Breast and Cervical Cancer Control Program 6
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the Comprehensive Breast and Cervical .Cancer Control
Program as awarded to the Orange County Health Department by the Centers for Disease
Control. The purpose of this grant is to provide screening and follow-up services for
women in Orange County.
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document, the rules and regulations of the Centers for Disease Control.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental - Breast ~ Cervical Cancer (1999-DO) $24,364
Fees for Services (1999-00) $19.950
Total Breast and Cervical Cancer Revenue $44,314
Section 4. The following amount is appropriated for this project:
Human Services -Breast & Cervical Cancer (1999-00) $44, 314
Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations.
Section 6. Funds may be advanced from the General Fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and
timely manner.
Section 7. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 8. Positions. authorized through this grant project ordinance include:
.125 full-time Equivalent Family Nurse Practitioner position
This position is authorized through June 30, 2000. Subsequent funding in future years is
contingent upon the availability of grant funds.
Section 9. This project period begins July 1, 1998 and goes through June 30, 2000.
Section 10. This ordinance supersedes all previous Comprehensive Breast and Cervical Cancer Control
Program Grant Project Ordinances.
Adopted this seventh day of December 1999.
a
Glenwood Elementary School Major Renovation ~
Chapel Hill-Carrboro City Schools
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby
adopted.
Section 1. The project authorized provides funds for a major renovation of Glenwood Elementary
School that was constructed and opened in 1952,1954, and 1959. This project will be
financed with proceeds from the 1997 Local Bond Issue and savings from the Scroggs
Elementary School Construction and East Chapel Hill High additions construction projects.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete phase 1 of this project:
Through FY
1998-99 1999-00
ro nation Through FY
1999-00
Sales Tax $0 $0 $0
Fees $0 $0 $0
PSBF $0 $0 $0
1992 Band Funds $0 $0 $0
1997 Band Funds $0 $100,000 $100,000
Savin on Crn~s~huction Contracts ~( ~( ~
Total Pro'ect $(1 $100,000 $100,000
Section 4. The following amount is appropriated for this project:
Through FY
1998-99 1999-00
A ro riation Through FY
1999-00
Plannin /Arch/En in 0 100,000 100,000
Land/Assoc Fees 0 0 0
Construction 0 0 0
E ui ment/Furnishin s 0 0 0
Other 0 0 0
Contin enc Q Q 0
Total 0 100,000 100,000
Section 5. This ordinance supersedes all previous Glenwood Elementary School. Major Renovations
Capital Project Ordinances.
Section 6. This ordinance shall remain in effect until June 30,2000.
Adopted this 7`~ day of December, 1999.
8
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4
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New Hope Fire Department
,' ~~'~ ~ ~ 9 PO Box #16484
Chapel Hill, NC 27516
t
~Y;~p,s~d. ~.Fiipp~i
October 21, 1999
~,
Mike Tapp, Fire Marshal
County of Orange
PO Box 8181
Hillsborough, NC 27278
Mike, .
This letter is to request a distribution from our fund balance account that is held
by the county for us. We plan to use the money for alterations and repairs to
our 1982 Gruman pumper/tanker fire truck, the work is estimated to cost
approximately $13,200.00, we understand there is $11,260.00 in that account
and we would like to receive all that is available to us.
If you have any questions please contact me at 919-489-3366.
Sincerely,
~~ ~
John C. Carroll, President
New Hope Fire Department