HomeMy WebLinkAboutAgenda - 12-13-1999 - 4ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 13, 1999
Action Agenda
Item No. 4
SUBJECT: County /OCS /CHCCS Informational Reports
DEPARTMENT: OCS /CHCCS PUBLIC HEARING: (Y /N) No
ATTACHMENT(S):
As listed in "Background"
INFORMATION CONTACT:
Randy Bridges, 732 -8126
Neil Pedersen, 967 -8211
D Donna Dean, ext 2151
TELEPHONE NUMBERS:
Hillsborough 732 -8181
Chapel Hill 968 -4501
Durham 688 -7331
Mebane 336- 227 -2031
PURPOSE: To receive reports from staff /elected officials regarding several school related
issues.
BACKGROUND: This portion of the meeting provides an opportunity for the three elected
boards to receive updates on the topics noted below, and to identify any other topics that staffs
may need to research and bring back as the subject of subsequent reports.
a) Adopted 1999 -2000 School Budgets
The two school staffs will review the budgets adopted by the two school boards for the current
fiscal year and compare those to the spending plans that were presented to the Board of
Commissioners in May 1999. This information was provided to the BOCC for information only
as part of the agenda materials for their August 31 work session.
Attachment 4a -1— OCS Adopted Budget
Attachment 4a -2 — CHCCS Adopted Budget
b) 2000 -2001 Standardized School Budget Format
The County Budget Director has collaborated with the two school systems' Finance Officers to
develop a standardized format for the presentation of the two school systems' budget requests
for the next fiscal year. This standardization should permit easier comparison of the two budget
requests next spring during budget work sessions.
Attachment 4b — "Proposed County Budget Forms for Schools"
2
c) Number of Classrooms /Class Sizes /Capacity of All Schools, and Costs of Newer
Schools
Members of the BOCC indicated an interest in reviewing information related to: the number of
classrooms, current capacity, and student enrollments for each school in both school systems;
average class sizes by grade level groups in both systems; and the costs of constructing newer
schools (all those from New Hope Elementary on).
Attachment 4c -9 OCS Classroom /Capacity/Enrollment Table
Attachment 4c -2
CHCCS Classroom /Capacity/Enrollment Table
Attachment 4c -3
OCS Average Class Size
Attachment 4c -4
CHCCS Average Class Size
Attachment 4c -5
OCS Newer School Costs
Attachment 4c -6
CHCCS Newer School Costs
Attachment 4c -7
Extracts from Adopted Elementary, Middle, and High School
Construction Standards
d) Timetables /Progress Reports for Major OCS /CHCCS Capital Projects
School staffs will provide brief updates on the progress of various new school and major
renovation projects that are under construction or in the planning stages.
Attachment 4d OCS Timetables/Progress Reports
FINANCIAL IMPACT: There is no financial impact tied directly to the review /discussion at this
meeting of these reports. However, any discussion is likely to influence future school operating
and capital budgets.
RECOMMENDATION(S): The Manager recommends that the boards receive the reports for
information only.
Orange Countp JRoarb of tbucation
RANDY BRIDGES, SUPERINTENDENT
WWborouO, RC 27275
BOARD MEMBERS
200 BAST KING STREET
SUSAN DOVENBARGER, CHAIR
HILLSBOROUGH, NC 27278
KEITH CORK VICE CHAIR
TELEPHONE 818.752.4126
ROBERT BATEMAN
FAX., 818. 7524120
RICHARD KENNEDY
DAVID KOLBMKY
DELORES SIMPSON
BRENDASTEPHENS
MEMORANDUM
TO: John Link
FROM: Randy Bridges
RE: 1999 -2000 Budget Information
DATE: August 23, 1999
I have provided the Local and Capital Budget information for the Orange County School
System for the 1999 -2000 school year which was approved by the Orange County Board
of Education at its July 5, 1999 Board Meeting. We have not taken the final resolution to
our Board for approval at this time. We will be doing so in September.
If you need additional information, or have any questions please call me. Thank you.
/ha
Attachment ,
LOCAL CURRENT EXPENSE 1999 -00
APPROVED BUDGET 1999 -00
Salary Increase 8% Certified; 3% Classified
Health Insurance Increase (35% increase)
Utilities
Insurance (Liability)
Charter Schools
TOTAL
0
7/5/99
3 -1
M
REQUESTED
APPROVED
all matching 651,672
651,672
135,528
135,528
47,184
47,184
14,500
14,500
49,341
49,341
898,225
898,225
3 -1
M
LOCAL CURRENT EXPENSE 1999 -00
7/5/99
3 System Wide Spanish Teachers
143,727
-
1 Pre -K Teacher
47,909
-
.5 Intellectually Gifted Coordinator OHS
23,955
23,955
2 Reading Recovery Teachers
95,818
95,818
1 Teacher for students with disabilities CWS
47,909
-
1 Teacher for students with disabilities ALS
47,909
-
1 Physical Therapist Assistant
47,909
-
1 Science Teacher OHS
47,909
47,909
1 AG Teacher 1/2 C.P; 1/2 N.H.
47,909
-
Increase Local Supplement (gross 263,017, benefits 48,606)
311,623
311,623
1 Nurse
47,909
-
1 Additional Custodian ALS
27,925
-
1 Additional Custodian OHS
27,925
-
2 Technology Support Technicians
95,818
95,818
1 Additional Associate Principal 10- Months CWS
60,870
60,870
1 Secretary 1/2 Finance; 1/2 Auxiliary Services
32,388
32,388
.5 Additional Custodian at Central Office /Support Services
13,963
-
CWS Additional Clerical Assistant
22,572
-
OHS School Resource Officer
34,000
34,000
1 School Based Chair Person
47,909
47,909
System Wide Remediation Funding
-
81,000
Grant WriterNolunteer Coordinator
-
35,000
Additional Month of Employment for Guidance Dept OHS
-
2,500
Local Principal Supplement
-
5,000
TOTAL
1,273,8561 873,790
REQUESTED APPROVED
Clerical Substitutes 4,000 4,000
Custodian Over 10,000 10,000
Vehicle Liability Insurance 2,000 2,000
-TOTAL 16,000 16,000
TOTAL DECREASES 16,000 16,000
3-2
3-3
ods 1999-00 Combined Operating Budget
18,107,065
27,617,841
Revenues and Expenditures
46,898,470
Per pupil expenditure
$ 2,826 $
4,311 $
State Public
$ 7,321
Revenues
Local Fund
School Fund Federal
Fund
Total
State of North Carolina
27,617,841
27,617,841
State Textbook Allocation
306,742
306,742
Federal
1,173,564
1,173,564
Orange County Appropriation
14,451,936
14,451,936
Special District Tax
Other Local Revenue
3,348,387
3,348,387
Additional Revenue Requested
-
-
Total Revenues
18,107,065
27,617,841
1,173,564
46,898,470
E
INSTRUCTIONAL PROGRAMS
5100 REGULAR
4,239,958
13,737,794
75,633
18,053,385
5200 SPECIAL
694,241
2,484,140
700,987
3,879,368
5400 CO- CURRICULAR
337,802
70,281
408,083
5800 STUDENT SERVICES
171,960
1,676,057
1,848,017
5900 BENEFITS
1,840,691
3,962,904
182,234
5,985,829
5900 ADDITIONAL PAY
1,851,892
386,863
5,009
2,243,764
5000 TOTAL
9,136,544
22,247,758
1,034,144
32,418,446
SUPPORT SERVICES
6100 PUPIL SUPPORT
121,460
52,020
13,919
187,399
6200 INSTRUCTIONAL SUPPORT
697,909
383,985
29,501
1,111,395
6300 ADNINISTRATIVE SUPPORT
468,387
307,867
34,500
810,754
6400 SCHOOL ADMINISTRATION
879,740
1,347,841
2,227,581
6500 BUSINESS SUPPORT
4,066,143
2,041,688
7,000
6,1.14,831
6600 CENTRAL SUPPORT
385,634
113,353
15,000
513,987
6900 BENEFITS
934,627
950,794
9,000
1,894,421
6920 ADDITIONAL PAY
176,124
172,535
4,000
352,659
6000 TOTAL SUPPORT
7,730,024
5,370,083
112,920
13,213,027
COMMI Nrl Y SERVICES
7000 COMMUNITY SCHOOLS
854,929
-
-
854,929
7000 TOTAL COMMUNITY
854,929
-
-
854,929
8000 NON- PROGRAMI ED
CONTINGENCY
20,000
20,000
OTHER
365,568
-
26,500
392,068
TOTAL NON - PROGRAMMED
385,568
26,500
412,068
Total Operating Expense
18,107,065
27,617,841
1,173,564
46,898,470
Per pupil expenditure
$ 2,826 $
4,311 $
183
$ 7,321
OCS
Local Fund Revenue Projections
Total Students
COUNTY APPROPRIATION
Per Student County Appropriation
OTHER REVENUE:
State Textbook Allocation
Sales Tax Reimbursement
Tuition - Regular School
Fines & Forfeitures
Rental School Property
ABC Revenue
Interest Earned on Investments
Miscellaneous Revenue
Indirect Cost
Community Schools
Appropriated Fund Balance
SUBTOTAL OTHER REVENUE
LOCAL REVENUE
TOTAL BUDGET REQUESTED
FUNDING DIFFERENCE
6,019
ACTUAL
BUDGET
PROPOSED INCRDEC) % INCMEC)
1997 -98
1998 -99
1999.2000 From 98.99 from 98.99
Projected Enrollment
12, 911,160
14,451, 936
1,540,776
State projections less tuition paid
6,050
6,233
6,281
ExjstIng Charter School students
5,000
127
156
Total Students
6,050
6,360
6,437 77 1.2%
248,265
82,419
Out of County Tuition Paid Students
31
31
31
Total Students
COUNTY APPROPRIATION
Per Student County Appropriation
OTHER REVENUE:
State Textbook Allocation
Sales Tax Reimbursement
Tuition - Regular School
Fines & Forfeitures
Rental School Property
ABC Revenue
Interest Earned on Investments
Miscellaneous Revenue
Indirect Cost
Community Schools
Appropriated Fund Balance
SUBTOTAL OTHER REVENUE
LOCAL REVENUE
TOTAL BUDGET REQUESTED
FUNDING DIFFERENCE
6,019
6,329
6,406
77
120,000
120,000
11,487,W9
12, 911,160
14,451, 936
1,540,776
1,889
2,040
2,256
216
159,566
278,527
306,742
28,215
120,000
120,000
12,111
3,000
3,000
-
240,931
180,000
180,000
-
10,705
5,000
5,000
-
21,125
18,700
18,700
-
248,265
82,419
163,812
81,393
65,350
5,000
5,000
-
23,461
3,000
176,730
173,730
852,927
793,492
830,929
37,437
1,845,215
1,845,215
-
1,634,440
3,214,353
3,655,128
440,775
13,121, 449
16,125, 513
18,107, 064
1,961,551
18,107,064
1,540,776
440,775
- nuepmj=
1.2%
11.9%
10.6%
13.7%
14.7%
Ocs
Local Fund Revenue History
y2K
per Student
Increase
1990 -91
$1,175
$118
1991 -92
1,310
135
1992 -93
1,310
0
1993 -94
1,383
53
1994 -95
1,451
88
1995 -96
1,571
120
1996 -97
1,782
211
1997 -98
1,889
107
1998 -99
2,040
151
1999-00
2,256
216
ocs Local Fund Budget Summary
Approved Budget for 1999 -00
1997 -98 1998 -99 1999 -00
ACTUAL BUDGET PROPOSED CHANGE
INSTRUCTIONAL PROGRAMS
51-00 REGULAR
2,801,746
3,775,515
4,239,958
12.3%
5200 SPECIAL
161,568
527,319
694,241
31.7%
5400 CO- CURRICULAR
313,982
337,802
337,802
0.0%
5800 STUDENT SERVICES
34,909
159,222
171,960
8.0%
5900 BENEFITS
1,028,978
1,662,262
1,840,691
10.7%
5900 ADDITIONAL PAY
1,439,597
1,304,763
1,851,892
41.9%
6900 BENEFITS
5000 TOTAL
5,780,780
7,766,883
9,136,544
17.6%
SUPPORT SERVICES
6100 PUPIL SUPPORT
93,073
114,630
121,460
6.0%
6200 INSTRUCTIONAL SUPPORT
506,625
599,856
697,909
16.3%
6300 ADMINISTRATIVE SUPPORT
364,593
448,015
468,387
4.5%
6400 SCHOOL ADMINISTRATION
344,684
753,605
879,740
16.7%
6500 BUSINESS SUPPORT
3,346,235
3,943,780
4,066,143
3.1%
6600 CENTRAL SUPPORT
267,269
373,085
385,634
3.4%
6900 BENEFITS
463,817
808,862
934,627
15.5%
6920 ADDITIONAL PAY
138,062
163,078
176,124
8.0%
6000 TOTAL SUPPORT 5,524,358 7,204,911 7,730,024
CONQAUNITY SERVICES
7000 COMMUNITY SCHOOLS 773,828 817,492 854,929
7000 TOTAL COA04UNITY 773,828 817,492 854,929
8000 NON - PROGRAMMED
CONTINGENCY 20,000 20,000
OTHER 198.722 316.227 365.568
TOTAL NON- PROGRAMIED
TOTAL LOCAL FUND BUDGET
7.3%
4.6%
4.6%
0.0%
15.6%
198,722 336,227 385,568 14.7%
12,277,688 16,125,513 18,107,065 12.3%
lo=12000
ocs
Summary of Budget Request
Local Fund Budget
1999 -00
BASE BUDGET EXPANSION:
• The amount to cover a State Legislature 8% certified and 3% classified across the
board salary increase and matching benefits for all Public School Employees. This
amount represents our locally funded employees.
$ 651,672
• The amount to cover a.State increase of 35% for health insurance coverage.
$ 135,528
• Liability Insurance Increase
$ 61,684
• The amount expected to cover growth in Charter Schools.. We currently have
enrollment of 156.
$ 49,341
TOTAL BASE BUDGET $ 898,225
NEW INITIATIVES/EXPANSION:
• 2.5 Teacher Positions/Additional Transportation for Year -Round School (ALS)
The school within a school Year -Round School Program continues to grow. This
year we will have all three grades represented. As these numbers continue to grow,
there is a need to separate the various offerings from the traditional school. These
positions will go toward meeting the elective needs of the year -round students. Each
year our parents request additional transportation for this program. Currently we are
only able to provide transportation for the Hillsborough Elementary and A. L.
Stanback attendance zones. The additional funds would allow us to assign one bus to
each school to provide transportation outside their attendance zones.
$159,773
1
• I School Base Chair
The demands for the Exceptional Children's Program are increasing each year. We
currently have classroom teachers performing their normal duties and facilitating the
]EP meetings for our students. It is extremely difficult to perform both tasks
successfully. We are requesting that a School Base Chairperson be assigned to each
middle school on a half time basis to facilitate IEP meetings and handle the massive
amount of paper work which are required by State/Federal laws.
$ 47,909
• 1/2 AG Gifted Coordinator (OHS)
Our AG Plan also recommends additional services for the high school. This position
would address that need.
$ 23,955
• 2 Reading Recovery Teachers
The Reading Recovery Program has proven to be very successful in all our
elementary schools. We would like to increase the number of students receiving these
services. We intend to use these two teachers in the schools with the' highest needs
for reading intervention.
$ 95,818
• 1 Science Teacher (OHS)
The Science Department of all high schools has the largest number of End -Of- Course
tests. As students continue to take more and more of the core subjects to meet
graduation and college entrance requirements, it is imperative that we keep the
student/teacher ratio at a reasonable level. This position would allow us to maintain
our 1:25 teacher /student ratio at the high school.
$ 47,909
• Increase Local Supplement (gross $263,017, benefits $48,606)
The recruitment, selection, development, and retention of quality teachers remain one
of the guiding'principles for our system. In order to attract, retain, and be competitive
with surrounding systems in an environment where teachers are becoming more and
more scarce each year, we feel it is absolutely necessary for us to increase our local
supplements.
$ 311,623
2
• 1 Secretary %z Finance; 1/2 Auxiliary Services
We are also requesting half -time assistance for the Directors of Auxiliary Services
and Finance, two cabinet level positions in central office.
$ 32,388
• One Associate Principal Middle School (10 months)
This was the top priority of our principals last year, as they wanted two associate
principals in each of our middle schools. We were able to fund one position this year,
and use a Principal Fellows Candidate in the other school. We are requesting that the
second associate principal be added.
$ 60,870
• Two Technology Support Technicians
Technology is quickly becoming a powerful instructional tool. There is a need for
constant updating in programs and repair. Our building level technology teachers are
spending more and more time on the maintenance of the equipment, as opposed to
working with teachers and students. It is our hope that.these two technology
technicians, along with the one other person, will be able to eliminate some of the
mechanical demands for our building level teachers.
$ 95,818
• 1 Resource Officer (OHS)
We have been able to provide School Resource Officers in our middle/high schools
with grants and some local funding. The high school has over 1600 students, and
there is clearly a need for more than one officer. These officers continue to be a
valuable asset to our schools. Unfortunately, with the events taking place around the
country, their presence has become even more needed as a preventive measure.
$ 34,000
3
• System Wide Remediation Funding
We have determined that providing sustained remediation assistance to our At -Risk
Students has elevated our proficiency levels in reading and math over the past four
years. We have been limited to providing these services the second half of the school
year. We are adding additional funding to each of our schools so that these services
can be expanded and offered throughout the. school year. The program will be offered
both during and after school.
$ 81,000
• Grant WriterNolunteer Coordinator
Currently we don't have any specific person to pursue Grant opportunities for the
system. It is very important that we seek any and all additional funding for our
system. In addition to these responsibilities , the system is also in need of an organizer
to build a pool of school volunteers. It remains very clear that the more external
customers we can involve in the educational process the more successful we will be in
developing the total child.
$ 35,000
• Additional Month of Employment for Guidance Dept OHS
Orange High School is currently the only high school in the area that doesn't have the
Guidance Office open year. round. As our system continues to grow and with the
number of new /transfer students coming over the summer, we need to register
students and communicate with new parents as they arrive in our system.
$ 2,500
4
• Local Principal Supplement
We currently have two tenured principals whose local supplements have been frozen
for a number of years. These funds will place their local supplement in line with our
other principals who are under contracts.
$ 5,000
TOTAL $ 873,790
TOTAL NEW INITIATIVES/EXPANSION $1,9319788
SAVINGS
• Savings from Clerical Substitutes $ 4,000
• Savings from Overtime $ 10,000
• Savings for Vehicle Liability Insurance $ 2,000
Decreases from 1998 -99
Grand Total
$16,000
$1,915,788
5
OCS
Summary of Budget Requests
Local Fund Revenue
1999 -00
Projected Student_ Enrollment 1999 -00
*Budgeted OCH Students (including tuition paid and excluding
6,281
present charter school students)
*Budgeted Charter School students increase to actual this year.
156
*Total students requiring funding
—' g'-
*Total students requiring funding
6,437
*Less number of tuition paying students
(31)
*Total students needing County funding
6,406
Change in Revenue
t
*County per pupil allocation including an increase of 77 students
1,540,776
Other Revenue
*State Textbooks Warehouse Account
28,215
*Sales Tax Reimbursement
120,000
*Interest Earned on Investments
81,393
*Indirect Cost
173,730
*Community Schools
37,437
Total Revenue Change
440,775
ORANGE COUNTY PER PUPIL ADM HISTORY 10/18/98
Increase
County
Current Expense
Per Pupil
ADM
%
1993 -94
7,420,172
$
1,363.00
5444
1994 -95
8,099,482
$
1,451.00
5582
.9.15%
1995 -96
8,825,533
$
1,571.00
5617
8.96%
1996 -97
10,121,760
$
1,782.00
5680
14.69%
1997 -98.
11,487,900
$
1,889.00
6081
13.50%
1998 -99
12,911,160
$
2,040.00
6202
12.39%•
1999 -00
14,451,936
$
2,256.00
6406
11.93%
OCS 1999 -00 State Fund Budget Summary
SUMMARY BY PURPOSE CODE
REVENUES
EXPENSES
INSTRUCTIONAL PROGRAMS
5100 REGULAR
5200 SPECIAL
5800 STUDENT SERVICES
5900 BENEFITS
5900 ADDITIONAL PAY
1997 -98 1998 -99 1999 -00
ACTUAL BUDGET PROPOSED CHANGE
22,721,666 25,738,356 27,617,841 7.3%
11,106,217
12,696,667
13,737,794
2,236,906
2,298,000
2,484,140
1,212,079
1,551,905
1,676,057
3,029,266
3,662,573
3,962,904
198,608
377,427
386,863
5000 TOTAL 17,783,076 20,586,572 22,247,758
SUPPORT SERVICES
6100 PUPIL SUPPORT
33,978
51,000
52,020
6200 INSTRUCTIONAL SUPPORT
401,774
371,000
383,985
6300 ADMINISTRATIVE SUPPORT
225,604
298,900
307,867
6400 SCHOOL ADMINISTRATION
1,197,778
1,248,001
1,347,841
6500 BUSINESS SUPPORT
1,880,225
1,982,222
2,041,688
6600 CENTRAL SUPPORT
206,021
110,051
113,353
6900 BENEFITS
908,585
923,100
950,794
6920 ADDITIONAL PAY
84,625
167,510
172,535
6000 TOTAL SUPPORT
4,938,590
5,151,784
5,370,083
COMMUNITY SERVICES
7000 COMMUNITY SCHOOLS
7000 TOTAL COMMUNITY - -
8000 NON - PROGRAMMED
CONTINGENCY
OTHER
8.2%
.8.1%
8.0%
8.2%
2.5%
8.1%
2.0%
3.5%
3.0%
8.0%
3.0%
3.0%
3.0%
3.0%
4.2%
TOTAL NON - PROGRAMMED
TOTAL 22,721,666 25,738,356 27,617,841 7.3%
* 1999 -00 Projections are based on planning allotments which are subject to change based on the
higher of the first two months ADM. X000
ocs 1999 -00 Federal Fund Budget Summary
SUMMARY BY PURPOSE CODE
1997 -98 1998 -99 1999 -00
ACTUAL BUDGET PROPOSED CHANGE
REVE1VUE 930,391 1,116,386 1,173,564 5.1%
EXPFJVSES
INSTRUCTIONAL PROGRAMS
5100 REGULAR
5200 SPECIAL
5800 STUDENT SERVICES
5900 BENEFITS
5900 ADDITIONAL PAY
5000 TOTAL
SUPPORT SERVICES
6100 PUPIL SUPPORT
6200 INSTRUCTIONAL SUPPORT
6300 ADMINISTRATIVE SUPPORT
6400 SCHOOL ADMINISTRATION
6500 BUSINESS SUPPORT
6600 CENTRAL SUPPORT
6900 BENEFITS
6920 ADDITIONAL PAY
6000 TOTAL SUPPORT
COMMUNITY SERVICES
7000 COMMUNITY SCHOOLS
7000 TOTAL COMMUNITY
8000 NON- PROGRAIV AM
CONTINGENCY
OTHER
TOTAL NON - PROGRAMMED
TOTAL
feder2000
- 92,747
57,751
75,633
.31.0%
589,856
663,690
700,987
5.6%
12,468
69,507
70,281
1.1%
133,123
171,919
182,234
6.0%
5,106
4,060
5,009
23.4%
833,300
966,927
1,034,144
7.0%
9,478
11,184
13,919
24.5%
27,645
19,554
29,501
50.9%
21,524
32,023
34,500
7.7%
5,940
6,670
7,000
4.9%
1,065
13,100
15,000
14.5%
7,978
39,168
9,000
-77.0%
3,596
4,000
11.2%
73,630
125,295
112,920
-9.9%
23,461
23,461
930,391
24,164 26,500
24,164 ' 26,500
9.7%
9.7%
1,116,386 1,173,564 6.1%
Position Budget Summary
For the Local, State and Federal Funds
STATED IN FULL -TIME EQUIVALENT POSITIONS (FTE)
SUMMARY BY PURPOSE CODE
** State and Federal 1999-00 Budget information is estimated at this time.
Local
Fund
State
Fund
Federal
Fund
i9w
low
1998 -99
1999 -00
1998 -99
1999 -00
1998 -99
1999 -00
1998 -99 1999-00
Chg
INSTRUCTION
5100 REGULAR
101
106.5
404
408
505
514.5
9.5
5200 SPECIAL
17.5
19
60.73
65.73
26.77
27.77
105
112.5
7.5
5400 Co- Cunicular
coaching supplements extra duty not positions
5800 STUDENT SERVICES
2
3
29
29
31
32
1
5000 TOTAL
120.5
128.5
493.73
502.73
26.77
27.77
641
659
18
SUPPORT SERVICES
6100 PUPIL SUPPORT
2
2
1
1
0.5
0
3.5
3
-0.5
6200 INSTRUCTIONAL SUPPORT
11.5
13.5
5
5
1
17.5
18.5
1
6300 ADMINISTRATIVE SUPPORT
3.4
3.4
4.6
4.6
8
8
0
6400 SCHOOL ADNONISTRATION
15
16
36
36
51
52
1
6500 BUSINESS SUPPORT.
130
131
57
57
187
188
1
6600 CENTRAL SUPPORT
5
6
5
6
1
6000 TOTAL SUPPORT
166.9
171.9
103.6
103.6
1.5
0
272
275.5
3.5
COMMUNITY SERVICES
7000 COMMUNITY SCHOOLS
23
23
23
23
0
7000 TOTAL COMMUNITY
23
23
0
0
0
0
23
23
0
TOTAL
310.4
323.4
597.33
606.33
2827
27.77
936
957.5
21.5
** State and Federal 1999-00 Budget information is estimated at this time.
B-10-99
OCS
Summary of Changes
Position Budget
1999 -00
Change in State Fund Budget
INCR/(DECR)
* New Classroom Teacher Positions
1
* One Teacher Assistant for grades K-3
1
* Support Position
1
* Vocational Education Position
1
* Special Education Teachers
3
* Special Education Assistants
1
* Willie M Teacher Assistant
1
TOTAL ADDITIONAL STATE POSITIONS
9.0
Changes in Local Fund Budget
* Additional Elective Teachers ALS
2
* Additional Math Teacher ALS
0.5
* intellectually Gt ted Coordinator OHS
0.5
* Reading Recovery Teachers
2
* Science Teacher OHS
1
* 2 Technology Support Technicians
2
* Additional Associate Principal 10- Months CWS
1
* Secretary 1/2 Finance; 142 Auxiliary Services
1
* OHS School Resource Officer
1
* School Based Chair Person
1
* Grant WriterNolunteer Coordinator
1
TOTAL ADDITIONAL LOCAL POSITIONS .
13
Changes in Federal Fund Budget
* Drug Free Funds Clerical Position
-0.5
TOTAL ADDITIONAL FEDERAL POSITIONS
-0.5
TOTAL NEW POSITIONS
21.5
1
APPROVED OCS RECURRING CAPITAL BUDGET 1999 -2000 7 -3 -99
1
REQUEST
JUSTIFICATION
FUNDED
CATEGORY i BUILDINGS & GROUNDS
Cameron Park
4.9101.001.524
1. Replace Fire Alarm System
Bring Fire Alarm System up to state code #NFPA#72, to
most ADA Standards.
$5,000
4.9102.001.524
2. Intercom S jUpgrade
20 year old Intercom system
40,000
Central Elementary
4.9103.001.524
1. Upgrade Fire Alarm
To bring school Fire Alarm System up to code #NFPA72,
to meet ADA and State Guide Unes
50,000
4.9104.001,529
9: Ceiling Tile
Replace old and spotted calling We In halls
10,000
4.9105.001.523
10. Headng/Codtng
one Walling and cooling window unit to old lounge
area
5,000
CW STANFORD
4.9106.001.523
1. Chiller 200 Building
Replace a 45 ton unit with a 80 ton unit, this will allow use
to cool the entire 200 building, the present unit Is 20+
years old. Currently we can't cod the gym and
classrooms at the same time.
70,000
4.9107.001.529
4. Cafeteria Hood Fire Protectors
Update old hood fire protection system, State Standard
Fire Code
5,000
Efland Cheeks Elementary
4.9108.001.523
1. Heating/Cooling Units
Replace two roof top heating/cooling units, units are 21
years old
40,000
G. A. Brown
4.9109.001.524
1. Heafing/Coding Units
Replace two water source heatinglcooling units, units are
20+ years old
35,000
Hillsborough
4.9110.001.523
3. Work Room Vent
Install a vent to move heat built up by equipment used In
workroom
1,000
New Hope
4.9111.001.529
1. Fencing
Replace old fencing around play area, also add 3 gates
6,000
4.9112.001.529
2. Roll Gate Safety Guards
Entrance roll gates to school need to have safety guards
to prevent gates from sliding off rollers and severely
Injuring someone.
3,000
4.9113.001.529
1 Fence Gate
Install gate leading to back play area
1,000
SYSTEM WIDE
4.9114.001.529
2. Roof Repairs
Maintain roofs at all buildings systemwide
25,000
4.9245.001.529
3. Bleacher Maintenance
Yearly Inspection and maintenance upkeep on all
bleachers and basketball backstops.
15,000
1
APPROVED OCS RECURRING CAPITAL BUDGET 1999 -2000 7-3 -99
REQUEST
JUSTIFICATION
FUNDED
4.9247.001.529
14.9248.001.529
4. Painting Schools
painting schools on the yearly rotation painting
20,000
5. Line Painting
Keep our schools parking lots properly lined and painted
10,000
4.9249.001.529
4.9251.001.529
4.9250.001.529
4.9252.001.529
4.9253.001.529
4.9254.001.529
4.9115.001.529
4.9116.001.529
4.9117.001.529
6. Cafeteria Kitchen Hood Cleaning
7. Carpet Cleaning
8. Pest Control
16. Bloodbome Paths. Waste Disp.
17. Tadc Strips/Dustiess Board
18. Landscaping all schools
19. Driveway Paving
21. Water Cooler Replacement
22. Mobile Units OHS, ALS,W
Semi- Annual cleaning of cafeteria hoods, safety/health
issue
Yearly carpet cleaning of office areas in the system
Yearly treatments of all the buildings in the system,
heanh/salety issue.
Conform to OSHA Standards by disposing of science lab
chernicals and medical waste from school health rooms.
Replace bulletin boardshadc strips in the school system
Reseed and fertilize all grounds, systemwide, does not
Include athletic fields
Repair drivewaystpoiholes systemwide
Bring all school sites up to date also ADA standards .
Leased 4 mobile units
91000
10,000
9,000
6,000
3,000
12,000
10,000
31,000
22,304
Athletics
4.9233.001.326
Turf and Field Maintenance
15,000
4.9234.001.541
Turf Equipment
15,000
Maintenance.
4.9235.001.541
7. Safety Training Equipment
Equipment lobe used for the training of personal
systemwide videcs/equipment.
3,000
4.9236.001.541
8. (1) Bush Hog
Replace bush hog mower used by Maintenance on school
sites
5,000
4.9237.001.461
9. Safety Training
Safety Training Serrdnar for systemwide employees to be
conducted by the Orange County Schools Safety
Coordinator.
5,500
Transportation
4.9118.001.529
3. Transportation Roofing
Replace and reseal 10,4723q. foot of roofing.
16,000
TOTAL CATEGORY I BUILDING & GROUNDS
572,804
Category 11 Furniture & Equipment
ALS
APPROVED OCS RECURRING CAPITAL BUDGET 1999 -2000 7-3-99
3
REQUEST
JUSTIFICATION
FUNDED
4.9201.001.541.304
ADM Equipment allocation at 532.
Capital Equipment
23,136
Cameron Park
4.9202.001.541.308
ADM Equipment allocation at $3Z
Capital Equipment
17,952
Central Elementary
4.9203.001.541.312
ADM Equipment allocation at $32.
Capital Equipment
13,696
CW STANFORD
4.9204.001.541.316
ADM Equipment allocation at $37-
Capital Equipment
23,584
Efland Cheeks Elementary
4.9205.001.541.324
ADM Equipment allocation at $32.
Capital Equipment
16,064
G. A. Brown
4.9206.001.541.328
ADM Equipment allocation at $3Z
Capital Equipment
16,928
Hillsborough
4.9209.001.541.329
ADM Equipment allocation at $32.
Capital Equipment
12,768
New Hope
4.9207.001.541.330
ADM Equipment allocation at $32.
Capital Equipment
20,224
Orange High
4.9208.001.541.332
ADM Equipment allocation at $32
Capital Equipment
57,024
Administrative
4.9216.001.541
Transportation Equipment Allocation
10,000
4.9215.001.541
Maintenance Equipment Allocation
10,000
4.9119.001.523
Mechanical
15,000
4.9210.001.541
Commercial Copiers
60,000
4.9211.001.541
Human Resources Equipment
Allocation
10,000
4.9213.001.541
Instructional Equipment Allocation
10,000
4.9214.001.541
Superintendent Equipment Allocation
10,000
4.9212.001.541
Finance Equipment Allocation
10,000
4.9217.001.541
Start Up for New Classrooms
45,500
3
ORANGE COUNTY SCHOOLS - CAPITAL IMPROVEMENT PLAN FOR 1999 -2009 2 -1-99
Project Title
Through
YEAR 1
YEAR 2
YEAR 3
YEAR 4
YEAR 5
YEAR 6
YEAR 7
YEAR 8
YEAR 9
YEAR 10
TOTAL
1998 -99
99-00
00-01
01 -02
02 -03
03-04
0405
05-08
06.07
07.08
08 -09
Asbestos Removal
313,100
313,100
Bus Garage
200,000
200,000
Cameron Park Renovation
270,000
1
270.000
Central Elem. Media
90,000
90,000
CW Stanford Renovation
1,840,000
1,840,000
Efland- Cheeks Gym
450,000
450,000
Electrical SVS, Upgrade
575,000
575,000
Elementary School New
12,737,720
12,737,720
Energy Mgmt, systems
200,000
200,000
100,000
500.000
Enviromental Testing
150,000
150,000
Future Projects Reserve
- 115,285
- 115,285
Grady Brown Renovation
100,000
100,000
Handicapped Accessibility
634,017
35,963
670,000
High School (New)
1,089,788
1,746,074
13,815,302
747,112
2,377,896
2,290,231
1,527,913
1,488,907
2,789,431
2,641,566
2,619,219
33,133,439
Hillsborough Elem. Renovation
1,161,250
1,161,250
Kitchen Projects
405,000
405,000
Maintenance Shop
155,000
155,000
Orange High Renovation
533,000
450,000
125,0001
500,000
1,608,000
Parking Lots/Playtields
100,000
265,000
365,000
Planning for Future Projects
- 16,669
- 16,669
Playground Surfacing
140,000
140,000
Re- roofing Projects
456,635
750,000
159,197
1,000,000
1,140,000
250,000
3,755,832
Technology Application
5,700,000
625,000
625,000
625,000
625,000
625,000
625,000
625,000
625,000
625,000
625,000
11,950,000
TOTAL PROJECT EXPENSE
13.975,836
15,794,777
14,885,302
1,872,112
3,75$898
3,074,428
3,152,913
3,253,907
4,119,431
3,531,566
3,244,219
70,437,387
REVENUE PLAN:
County Pay As You-Go
8,704,588
1,380,753
1.574,981
1,499.485
2,822,816
2,886,747
2,757.478
4850,563
3,708,021
3,111,928
2,816,189
33,713,547
Impact Fees
761,250
1,418,864
365,321
372,627
380,080
387,681
395,435
403,344
411,410
419,638
428,030
5,743,680
State Bonds
5,960,160
5,980,160
Local Bonds 92
2,000,000
2,000,000
Local Bonds 98
2,510,000
7,015,000
12,725,000
750,000
1
23,000,000
Total Revenues
13,975,836
15,794,777
14,665,302
1,872,112
3,752,896
3,074,428
3,152,913
3,253,907
4,119,431
3,531,566
3,244,219
70,437,387
' U V 1�
D
CHAPEL HILL - CARRBORO CITY SC H Lincoln Center, Merritt Mill Road 1 7 1999
Chapel Hill, North Carolina 27516 -288
Telephone: (919) 967 -8211
Nell G. Pedersen Ann Y. Hart, Assistant Superintendent
Superintendent of Instructional Services
Chester F. Preyar, Assistwt Superintends t
Of Support Serviow
To. John Link, Manager
Orange County
FROM: Neil G. Pederse
Superintettdent '
RE: Summary of Budget Request for 1999 -2000
DATE: August 16, 1999
Sorry you were not able to attend today's Managers' Luncheon. Had hoped to
provide this information to you there.
I have included the information sent to the Board of Education for approval at its
July 15' meeting, but I have placed a blue marker denoting the information you specifically
requested.
Let me know if you have questions.
NGP /asb
0
CHAPEL HILL- ,CARRBORO CITY SCHOOLS
Lincoln Center, Merritt Mill Road
Chapel Hill, North Carolina 27516
Telephone: '(919) 967 -6211
Nell Q. Pedersen Ann Hart, Assistant Superintendent
Superintendent For instructional Services
Chester Preyar, Assistant Superintendent
For Support Services
TO: Board of Education
FROM: Neil G. Pedersen
Superintendent
RE: Recommended Operating and Capital Budgets for 1999 -2000
DATE: June 30, 1999
I am enclosing revenue and expense summary sheets for the 1999 -2000 operating
and capital budgets. The operating budget has been reduced by $660,325 from the Board
of Education's original request to the County Commissioners and projected revenues,
excluding the county appropriation and district trot, have been increased by $270,000.
These recommended revisions make up for the $930,325 shortfall in the Manager's
Recommended Budget that the County Commissioners approved. The capital budget
summary is identical to what was requested of the County Commissioners. The remainder
of this memorandum pertains to the operating budget only.
Increases in Revenues
Incorporate projected sales tax reimbursements
The original budget request did not include a line item for sales tax reimbursement.
This is the first year that school districts are eligible for these reimbursements and we were
uncertain about how to reflect this item in our budget. The Manager clarified that .
reimbursements that we can claim for the 1998 -99 year should be shown as revenue in the
1999 -2000 budget. We estimate that we will receive $70,000 in sales tax reimbursement.
Appropriate a total of $500,000 from fund balance
In our original request, we recommended that $300,000 be appropriated from fund
balance. The Manager and County Commissioners have encouraged us to appropriate
more fund balance to fund recurring expenses such as the lifting of the salary cap on
experienced teachers. We are recommending that an additional $200,000 be appropriated
from fund balance, bringing the total to $500,000. Although this will leave us with a fund
balance of less than 5.5%, the guideline cited in your policy, our fund balance should still
exceed $1,000,000. This does not cause us an immediate problem. It must be emphasized,
however, that we cannot be assured that next year a similar amount will be available to
appropriate from fund balance. If this is the case, additional funding will be required from
the County Commissioners because we are using fund balance to finance continuing
expenses.
M
V
• 2
Decreases in Expenses
Reduce four positions and eliminate capital expenditures in the PREP
Academy budget
The PREP Academy budget is being reduced by $115,488. This reduction is
accomplished by reducing the number of teacher assistants in the two academies from eight
to four and by purchasing the computer hardware from Program 69 state dollars from this
year's budget.
Reduce the proposed budget for programs for Limited English Proficient
students by almost $200,000
Funding for the LEP Task Force recommendations is decreased by $198,104;
however, we are anticipating that the Task Force's recommendations very well could be
fully funded and implemented. Non - personnel items are being purchased from 1998 -99
state dollars that must be expended by June 30, 1999 br else they revert back to the state.
We are expecting the General Assembly to double the funding available for LEP students.
If this proposed funding is approved, state funding will support the 1.5 additional state
positions received this year and 3 additional positions for next year. With the one teaching
position proposed for next year from local funds, we will increase the number of ESL
teachers by four and be able to implement all of the strategies recommended by the LEP
Task Force for the first year. If our allotment from the final budget approved by the
General Assembly is not sufficient to fund the proposed positions, we could not fully fund
the recommendations in light of the limited funds being reserved in the contingency fund.
Defer initiative- to reduce class size
No funding is recommended for reducing class size this year, therefore, further
consideration will be delayed for one year. Although reducing class size is a high priority
for the Board of Education, there simply.are not sufficient funds to proceed with this
initiative. This will save $217,320.
Reduce the number of technology . technician positions from 6.5 to 5 and
decrease the length of their contracts
The original budget request called for 6.5 technology technician positions with 11-
month contracts. This request has been reduced to 5 positions that will work under 10.5
month contracts. This results in savings of $51,583.
Reduce budgeted allocation to charter schools
We have reduced the amount budgeted for charter schools by $27,830.. It is very
difficult to project the payments that the district will be required to'make to charter schools;
however, based on this year's experience and the closing of one charter school and the.
relocation of another to Orange County, we believe that this reduction is feasible. If not,
the district is committed to making these payments to charter schools and funds would need
to be drawn from the contingency account.
Reduce contingency funds by an additional $50,000
The 1998 -99 contingency account was $250,000. Originally, we recommended
that it be reduced to $200,000. In order to fund other high priority projects, we recommend
that this account be reduced by another $50,000 to a total of $150,000. If no major,
unanticipated needs arise next year, this contingency should be sufficient.
3
Summary
As the Board of Education has consistently stated throughout the budget process,
every item in our budget request was a very high priority. Any item not funded has a'
negative impact on programs and services. Nevertheless, under this budget proposal, we
will be able to fund most of the programs and enhancements included in our budget
request. The growth in the district will be accommodated without slighting the existing
schools. Non- proficient students will be well served through an expanded summer school
program and intervention programs at the end of the fifth and eighth grades. Although we
anticipate' continued difficulties in supporting the effective use of technology in our
schools, we will increase the attractiveness of our technology specialist positions and the
support for our classroom teachers. I am particularly pleased that we will be able to fund
all of the staff compensation requests although I remain concerned about our ability to
compete for the very best teachers. Our supplement schedule will need to be significantly
enhanced in upcoming years.
Coping with the $930,325 shortfall in the revenues approved by the County
Commissioners has not been easy. We benefited greatly by the anticipated doubling of
state allocations for ESL programs. We. have deferred high priority items such as the
reduction in class size. We have scaled back programs, including the PREP Academy and
the technology technicians. We also have taken some risks. We've reduced the line item
for allocations to charter schools, increased our appropriated fund balance, and reduced our
contingency fund. We take these responsible risks because we believe that the additional
personnel and other enhancements are critical to the success of the students in this school
district.
RESOLUTION: Be it, therefore, resolved that the Board of Education adopts the
1999 -2000 operating and capital budgets as presented in the attached
documents.
Summary of Budget
Request
Local Fund Budget
For 1999 -00
Original Budget
Revised Budget
Growth
Opening cost of Mary Scroggs
$918,428
$918,428
Opening cost of ECHHS Additions
416,650
416,650
Increased maintenance cost
170,100
170,100
Local Teacher supplement funds
67,500
67,500
Non- personnel funds for growth
45900
45.900
1,618,578
$1,618,578
State Mandates
Legislature wage increase
$1,210,000
$1,210,000
Health insurance increase
297,000
297,000
Substitute teacher pay increase
44,000
44,000
Special Education Needs
185.824'
185.824
1,736,824
$1,736,824
Proficiency Standards
PREP Academies
$540,000
$424,512
Decentralization of summer school
105,540
105,540
'LEP Task Force recommendations
247,972
49,868
Reduction of Class size
217.320
Q
$1,110,832
$579,920
Compensation
Increase teacher supplement
112,000
112,000
Removal of cap
151,000
151,000
Fund enhancements recommended
95,000
95,000
Reclassification of several admin. pos.
49,000
49,000
Stipends to cover out of pocket expense
51250
5,250
Support for Teacher'Nationai Board
15,2W
15.2
$427,450
$427,450
Technology
Technology Specialist contract
40,596
40,596
Technology Technicians(Elem)
119,456
142.531
Mid/High .Technicians
74.658
$183,127
$234,710
,r
Other
Utility rate 56,400 56,400
Reduction of onetime cost prog. (130,000) (130,000)
Reduction of Charter School funding (27,830)
Reduction of contingency fund (50,000) (100,000)
Capital Expenditures (40,000) (40,000)
(163,600) (241,430)
Total Budget Request $ 4,964,794 $41304,469
1999 -00
Combined
Operating Budget
Revenues and
Expenditures
State Public
Local Fund
School Fund
Federal Fund
Total
Revenues
State of North Carolina*
$ 35,067,111
$ 35,067,111
State Textbook Allocation*
410,828
410,828
Federal*
$ 2,118,706
2,118,706
Orange County-Appmpriation
$ 20,085,168
20,085,168
Special District Tax
9,743,228
9,743,228
Other Local Revenue
1,491,500
1,491,500
Total Revenues
$ 31,319,895
$ 35,477,939
$ 2,118,706
$ 68,916,541
Operating Expenses**
Instructional Programs
Regular
$ 9,970,206
$ 20,352,221
$ 67,837
$ 30,390,263
Special
2,932,001
2,208,604
695,226
5,835,830
Co- Curricular
824,021
-
-
824,021
Pupil Support
1,965,879
2,505,121
421,659
4,892,659
Other
3,178,557
5,234,483
486,750
8,899,790
Total instructional Programs
18,870,663
30,300,429
1,671,472
50,842,564
Support Services
Instructional Staff
791,565
261,714
61,190
1,114,469
Administrative
272,770
72,876
8,630
354,276
School Administration
1,415,057
2,000,147
-
3,415,204
Business Support
6,464,930
1,398,954
7,863,884
Central Support
955,371
94,181
47,600
1,097,152
Other
1,914,361
910,697
118,682
2,943,740
Total Support Services
11,814,054
4,738,569
236,102
16,788,725
Community Services
14,054
28,113
-
42,167
Charter School Funds
471,125
-
-
471,125
Contingency
150,000
-
-
150,000
Other
-
211,132
211,132
Sub -Total
$ 31,319,896
$ 35,067,111
$ 2,118,706
$ 68,505,713
State Textbooks
410,828
-
410,828
Total Operating Expenses
$ 31,319,896
$ 35,477,939
$ 2,118,706
$ 68,916,541
Per pupil expenditure
$3,508
$4,039
$241
$7,788
*' State and Federal revenues are based on planning budgets.
** Appendix E contains explanations of expense categories.
2 -1
2 -2
Local Fund.Revenue Projections
INCR /'
PERCENT
1997 -1998
1998 -1999
1999 -2000
(DECR)
INC /(DEC)
ACTUAL
Projected Enrollment of County Residents:
BUDGET
PROJECTION
Fmm W99
98-99
State projection less tuition paid
8317
8441
8760
Existing Charter School students
143
143
Total County Resident Students
8317
8584
8903
319
Out of County Tuition Paid Students
,
27
ZA
_3
Total Students
8338
8611
8927
$16
Per Student County Appropriation
Per Student Special District Tax.est.
$1,889.00
880,74
$2,040.00
957.25
$2,256.00s
1,094.3$
$216.00
137.13
10.6%
Per Student Local Funding
$2,769.74
$2,997.25
$3,350.38
$353.13
14.3%
11.8%
COUNTY TAXES:
County Appropriation
$ 15,710,819
$ 17,511,360
$ 20,085,168
$ 2,573,808
14.7%
Special District Tax
7,507,334
8,217,005
9,743,228
1,526,223
18.6%
SUBTOTAL FROM COUNTY
$ 23,218,153
$ 25,728,365
$ 29,828,396
$ 4,100,031
15.9%
OTHER REVENUE:
Prior Year Special District Tax
73,415
60,000
60,000
-
Sales Tax Revenue
-
-
70,000
70,000
State inventory Tax
-
61,000
62,000
1,000
Tuition - Regular School
57,384
45,000
45,000
-
Tuition -Summer School
52,771
45,000
45,000
Tuition - Preschool ,
120,293
90,000
150,000
60,000
Fines & Forfeitures
317,843
320,000
320,000
-
ABC Revenue
21,655
29,500
29,500
-
-
Interest Earned on Investments
132,787
150,000
150,000
' Miscellaneous Revenue
37,478
15,000
20,000
5,000
Indirect Cost
105,321
40,000
40,000
-
Appropriated Fund Balance
213,240
431,562
500,000
68,438
SUBTOTAL OTHER REVENUE
$ 1,132,187
$ 1,287,062
$ 1,491,500
$ 204,438
15.9%
LOCAL REVENUES
$ 24,350,340
$ 27,015,427
$ 31,319,896.
$4,304,469.
15.9%
2 -2
Local Fund Revenue History
County Appropriation Special District Tax per $100 value
Year Per Student Increase
District Tax
1990 -91 $1,175 $118
$0.1775
1991 -92 1,310 135
$0.1735
1992 -93 1,310 •0
$0.1735
1993 -94 1,363 53
$0.1575
199495 1,451 88
$0.1540
1995 -96 1,571 120
$0.1540
1996 -97 1,782 211
$0.1900
1997 -98 1,889 107
$0.1790 * .
1998 -99 2,040 151
$0.1920
1999 -00 2,256 216
$0.2200
For 1999 -00:
A $.01 District Tax increase Is estimated to generate $442,874 In additional revenue.
A $.01 County General Fund Property Tax increase Is estimated to generate $670,000
in additional revenue
to split between the two school districts in Orange County. CHCCS's share would be $390,000.
* Re- evaluation year of property tax values
2 -3
2-4
Summary of Budget Requests
Local Fund Revenue
For 1999 -00
Projected Student Enrollment 1999 -00
* Budgeted CHCCS Students (including tuition paid and excluding present
charter school students)
8784
* Bugeted Charter School students (same as 1997 -98 and 1998 -99
ADM). We are anticipating growth in the number of charter
l43
* Total students requiring funding '
8927
* Total students requiring funding
8927
* less number of tuition paying students
-24
* Total students needing County funding.
8903
BUDGET
Change in Revenue
REQUESTS
• County per student allocation: increase of in- county students of 319
$2,573,808
• Growth in Special District Tax base
1 52. 5.223
• Total increase from the County Commissioners
$4,100,031
Other Revenuer
• Increase in State inventory tax funds
$1,000
• Increase in preschool tuition due to growth in program and increase in
60,000
tuition
• State Tax Refimd
70,000
• Increase in miscellaneous income
5,000
* Increase in Appropriated Fund Balance
68,438
Net Other Income
204,438
TOTAL REVENUE CHANGE
$4,304,469
2-4
. .
Y
Local Fund Budget Summary
Proposed Budget for 1999 -00
1997 -98
1998 -99
1999 -00
ACTUAL
BUDGET
PRO_ POSED
CHANGE
SUMMARY BY PURPOSE CODE*
INSTRUCTIONAL
5100 Regular
$ 7,583,388
$ 8,303,103
$ 9,970,206
20.1%
5200 Special*
2,382,680
2,430,099
2,932,001
20.7%
5400 Co- Curricular
665,512
775,278
824,021
6.3%
5810 Education Media
300,618
349,960
448,629
28.2%
5820 Attendance/Social Work*
130,202
182,523
234,693
28.6% .
5830 Guidance Services*
450,472
405,245
459,405
13.40
5840 Health Services
139,169
153,177
181,520
18.5%
5850 Psychological Services*
87,170
8,189
26,684
225.9%
5860 Speech Pathology*
595,832
486,712
527,968
8.5%
5890 Other Pupil Support Services
69,561
83,361
86,980
.4.3% .
5900 Employee Benefits
2,527,790
2,462,467
3,178,557
29.1%
5000 TOTAL INSTRUCT.SERVICES
14,932,394
15,640,113
18,870,663
.20.7%
SUPPORT SERVICES
6210 Improvement of instruction
824,094
756,551
791,565
4.6%
6200 Sub -total Instruct. Staff
824,094
756,551
791,565
4.6%
6310 Board Of Education
96,017
117,931
123,181
4.5%
6320 Executive Administration
109,250
111,608
114,630
2.7%
6390 Other Administrative Support
32,270
54,959
34,959
- 36.4%
6300 Sub -Total Admin. Staff
237,537
284,498
272,770
-4.1%
6410 Office of the Principal
985,118
1,330,214
1,415,057
6;4%
6400 Sub -total School Admin.
r 985,118
1,330,214
1,415,057
6.4%
6510 Support Services
61,060
106,206
108,954
2.6%
' 6520 Fiscal Service
321,616
365,918
376,368
2.9%
6540 Operation of Plant
2,810,100
3,118,048
3,657,412
17.3°
6550 Transportation
124,231
305,303
314,506
3.0%
6560 Child Nutrition
58,908
61,264
63,102
3.096
6570 Internal Services
283,265
287,854
273,588
-5.0%
6580 Maintenance of Plant
1,378,891
1,497,160
1,671,000
11.6%
6500 Sub -total Business Support
5,038,071
5,741,753
6,464,930
12.6%.
2 -S
Local Fund Budget Summary (con't)
1997 -98
1998-99
1999-00
ACTUAL
BUDGET
PRO._. POSED
6630 Community Relations
109,277
112,934
116,207
2.996
6640 Human Resources
217,082
382,484
502,135
31.3%
6660 Management Information Service
318,939
368,487
337,029
-8.5%
6600 Sub -total Central Support
645,298
863,905
955,371
10.6%
6900 Employee Benefits
880,482
1,224,154
1,500,776
22.8%
6930 Staff Development"-
411,555.
413,585 .
0.5%
6900 Sub -total Other Support
880,482
1,635,709
1,914,361
17,096
6000 TOTAL SUPPORT SERVICES
8,610,600
10,612,630
11,814,054
11.3%
7100 Community Services
3,176
13,001
13,241
1.8%
7910 Employee Benefits
2,811
728
813
11.7%
• 7100 COMMUNITY SERVICES
5,987
13,729
14,054
2.4°%
8200 Charter School Funds
354,812
498,955
471,125
-5.6%
9990 Contingency
250,000
150,000
- 40.0%
TOTAL LOCAL FUND BUDGET
$ 23,903,793
$ 27,015,427
$ 31,319,896
15.9°%
*Changes year to year are due to annual placement of staff on
state, federal, or local budgets .
where best use of fiords can be made
* *Staff development was made a,separate category for the 1998 -99 school year
(all local staff development
is budgeted in 6930)
* ** Appendix E contains explanations of expense categories.
2 -6
r
Summary of Budget Requests
Local Fund Budget
For 1999 -00
BUDGET
REQUESTS
Growth
* Opening costs of Mary Scroggs Elementary School in August 1999
$918,428
(see Appendix C for the details of the budget request).
* Opening costs of East Chapel Hill High Additions in August 1999 (see
416,650
Appendix C for the details of the budget request).
* Increased maintenance costs due to the opening of Mary Scroggs
170,100
Elementary School and East Chapel Hill High Additions in August
1999 (see Appendix C for the details of the budget request).
* Local Teacher supplement funds for new state paid teacher positions.
67,500
* Non - personnel fimds for growth in the number of students and.
teachers. These funds cover instructional supplies, co- curricular, staff"
development, etc. allocated to schools on a per student or per teacher
. 45.900
$1,418,578
State Mandates
* Legislature wage increase for Teachers and Principals (8 %) and staff
$1,210,000
(3 %) for positions established in the local budget.
* Health insurance increase of an estimated 35% to $2,344 per fill-time
297,000
employee. The employer -paid cost of health insurance has been the
same for seven years.
* Substitute teacher pay increase mandated by the state legislature.
44,000
* Special Education Needs:
-One System Level Class preschool autistic teacher
49,868
- One -half School Psychologist position
24,934
-Two high school Special Education Resource Teachers
99,736
- One -half Inclusion Assistant at Glenwood
11.286
$1,736,824
2 -7'
r
BUDGET
REQUESTS
Proficiency Standards
* PREP Academies - A program to enable non - proficient fifth and eighth
$424,'S 12
grade students to become proficient in reading, mathematics, and
writing at the appropriate grade level.
* Decentralization of summer school to provide a summer program at the
105,540
appropriate grade level
* LEP Task Force recommendations - one system wide ESL teacher
49.858
$579,920
Compensation
• * Increase teacher supplement one additional percent for those between 0
$112,000
and 9 years of experience so that minimums are 7% and 8%
* Removal of cap in Teacher Supplement Program after four consecutive
151,000
years of successful teaching experience
* Fund the enhancements recommended by the Supplement Study
95,000
Committee. Tuition reimbursement/bonus, relocation assistance, etc.
* Reclassification of several administrative positions was recommended
49,000
by a study conducted in 1997 -98. The second phase of funding is
being requested.
* Stipends to cover out of pocket expenses for serving on the CHCCS
5,250 J
School Board have not increased in a number of years. Recommended
that the stipends double to $1,400 per member with an additional $100
for Vice Chair and $600 for Chair.
* Support for Teacher National Board certification and new Teacher
orientation, and materials for performance based licensure portfolio
15.200
$427,450
2 -8
BUDGET
REQUESTS
Technology
* Technology Specialist contract extensions to 11 months (elementary $40,596
and middle schools) and 12 months (high schools) to allow more time
for planning and preparation.
* Technology Technicians (five technicians for 10.5 months) to support 142.531
technology maintenance.
$183,127
Other
• Utility rate increases anticipated (3 %) for water and power $56,400
• Reduction of one -time costs and programs: Phoenix Academy startup (130,000)
funds, year -round school study, administrative salary review, prior
year classroom startup funds and duty -free funds.
• Reduction of Charter School funding (27,830)
• Reduction of contingency fund from $250,000 to $150,000 (100,000)
• Capital expenditures moved from the operating budget to the recurring
capital budget L40,000)
• ($241,430)
Total Budget Requests $4,304,469
2 -9
State Fund Budget Summary
SUMMARY BY PURPOSE CODE
1997 -98
1998 -99
1999 -00
ACTUAL
BUDGET
PROPOSED
CHANGE
Revenue $
29,423,543
$ 32,520,805
$ 35,067,111
7.8%
State Textbook Revenue
354,532
396,048
410,828
3.7%
Total Revenue $
29,778,075.
$ 32,916,853
$ 35,477,939
7.8%
Expenditures*`*
INSTRUCTIONAL
'
5100 Regular $
15,959,279
$ 18,459,452
$ 20,352,221
10.3%
5200 Special
2,471,998
2,103,432
2,208,504
5.0%
5400 Co- Curricular
-
-
5800 Pupil Support
1,459,590
2,363,322
2,505,121
6.0%
5900 Employee Benefits
4,741,802
5,026,272
5,207,222
3.6%
5930 Staff Development •
27,261
27,261
0.0%
5000 INSTRUCTIONAL SERVICES
24,632,669
27,979,739
30,300,429
8.3%
SUPPORT SERVICES
6200 instructional Staff
771,982
254,091
261,714
3.0 %'
6300 Administrative Staff
103,279
70,073
72,876
4.0%
6400 School Admin.
1,657,044
1,851,988
2,000,147
8.0%
6500 Business Support
1,387,136
1,358,208
1,398,054
3.0%
6600 Central Support
89,285
91,438
94,181
3.0%
6900 Employee Benefits
757,445
757,445
780,168
3.0%
6930 Staff Development*
130,529
130,529
6000 SUPPORT SERVICES
4,766,171
4,513,772.
4,738,569
5.0%
7100 Community Services
24,703
27,294
28,113
3.0%
State Textbooks
354,532
396,048
410,828
3.7%
TOTAL $
29,778,075
$ 32,916,853
$ 35,477,939
7.8%
* State 1999 -00 Budget information is estimated at this time. The summary shown is a
Planning allotment and an adjustment will
be made d ker
the tenth day of school.
** Staff development was made a separate
category for the 1998 -99 school
year
* ** Appendix E contains explanations of
expense categories.
2 -11
Summary of Changes
State Fund
For 1999 -00
* Fifteen new Teacher positions from the State allotment
* Three new LEP positions from state allotment
v
Federal Fund Budget Summary
SUMMARY BY PURPOSE CODE
1997 -98 1998-99
1999 -00
ACTUAL BUDGET
PROPOSED
CHANGE
Revenue
$1,244,275 $ 2,118,706
$ 2,118,706
0.0%
Expenditures***
INSTRUCTIONAL
5100 Regular
$ 15,305 $ 67,837
$ 67,837
5200 Special
787,895 695,226
695,226
5400 Co-Curricular
- -
-
5600 Innovative Programs
- -
-
5800 Pupil Support .
- 421,659
421,659
'
5910 Employee Benefits
171,500 230,873
230,873
5930 Staff Development
255,877
255,877
5000 INSTRUCTIONAL SERVICE
974,700 1,671,472
1,671,472
0.0%
SUPPORT SERVICES
6200 Instructional Staff
190,950. 61,190
61,190
6300 Administrative Staff
- 8,630
8,630
6400 School Admin.
- -
-
6500 Business Support
- -
-
6600 Central Support
- 47,600
47,600
6900 Other Support
3,095 10,436
10,436
6930 Staff Development
108,246
108,245
0.0%
6000 SUPPORT SERVICES
194,045 236,102
236,102
0.0%
7100 Community Services
-
-
OTHER
75,530 211,132
211,132
0.0%
TOTAL
$ 1� 244,275 . $ 2,118,706
$ 2,1118 7 6
0.0%
* Federal 1999 -00 Budget information is estimated at this time. The Federal allocation is dependent
on approved federal grants which are
submitted and revised throughout the year.
** Staff development was made a sq=M category for the 1998 -99 school year
* ** Appendix E contains explanations of expense categories.
2 -13
Y
Position Budget Summary
For the Local, State and Federal Funds
STATED IN FULL -TIME EQUIVALENT POSITIONS TM
SUMMARY BY PURPOSE CODE"
LOCAL FUND
STATE FUND
FEDERAL FUND
TOTAL
TOTAL
1998-99
1999 -00
998-99
1999-00
1998 -9 1999-00
1998 -99
1999 -00
1CHG
INSTRUCTIONAL
5100 Regular
158.08
167.08
512.04
531.04
-
670.12
698.12
28.00
5200 Special
128.75
144.25
56.83
56.83
18.50 18.50
204.08
219.58
15.50
5400 Co- Curricular
2.00
2.00
-
-
- -
2.00
2.00
-
5800 Pupil Support
33.61
44.51
45.16
45.16
10.60 10.60
89.37
100.27
10.90
5000 INSTRUCTIONAL SER
322.44
357.84
614.03
633.03
29.10 29.10
965.57
1,019.97
54.40
SUPPORT SERVICES
6200 Instructional Staff
26.82
28.49
14.00
14.00
- -
40.82
42.49
1.67
6300 Administrative Staff
2.00
2.00
1.00
1.00
- -
3.00
3.00
-
6400 School Admin.
25.67
28.17
45.28
46.78
-
70.95
74.95
4.00
6500 Business Support
94.92
105.92
83.08
83.08
- -
178.00
189.00
11.00
6600 Central Support
12.25
12.25
-
12.25
12.25
-
6000 SUPPORT SERVICES.
161.66
176.83
143.36
144.86
- -
305.02
321.69
16.67
7100 Community Services
0.25
0.25
0.50
0.50
- -
0.75
0.75
-
TOTAL
484.35
534.92
757.89
778.39
29.10 29.10
1,271.34
1,342.41
71.07
* State and Federal 1999+A4-00 Budget iaformaticn
is admated at this time
s• Appendnt E contains aTlaaati ms of expenae categmes.
2 -15
v
Summary of Changes
Position Budget
For 1999 -00
Change in State Fund Budget
INCR/ (DECK)
• New Classroom Teacher positions (growth in student population)
15:00
* One Teacher Assistant for grades K -3
1.00
* Additional Principal for Mary Scroggs Elementary School
1.00
* School
Additional d oval one -half Assistant Princi pal for Mary Scroggs Elementary
0.50
• Three ESL (English as a Second Language) Teacher positions (LEP request)
3.00
TOTAL ADDITIONAL STATE POSITIONS
20.50
Change in Local Fund Budget
• One ESL (English as a Second-Language) Teacher position (LEP request)
1.00
• One system level class Preschool Autistic Teacher
1.00
* One -half School Psychologist position
0.50
* Two Special Education Resource Teacher positions
2.00
* One -half Special Education Inclusion Assistant positions
0.50
* Five Technology Technicians
5.00
10.00
OPENING NEW SCHOOLS
* Three district maintenance staff
3.00
EAST CHAPEL HILL HIGH ADDITIONS
* One Assistant Principal
1.00
* One -half MediaSpeeialist
0.50
* Two Clerical positions
2.00
* Ones -half Theater Manager /Technician
0.50
* Three Custodian
3.00
MARY SCROGGS ELEMENTARY SCHOOL
* Ten Teacher support position
10.00
Change in use of position at Scroggs
(2.00)
* One and one -half Special Education positions
1.50
* One Preschool Teacher (supported by tuition)
1.00
* Two Clerical positions
2.00
• One -half Media Assistant and Ones -half Technician position
1.07
* Three and one-half Teacher Assistants (Exceptional Educe and Preschool)
3.50
* Five Custodian .
5.00
* One new elementary school Principal position added in 1998 -99
(1.00)
' One new elementary school Assistant Principal position added in 1998 -99
(0.50)
• One new elementary school Technology Specialist and Media positions
(1.00)
29.57
.PREP ACADEMY
* Six Teacher position and One Family Specilist position
7.00
* Four Teacher AssistanVTutor positions
4.00
11.00
TOTAL ADDITIONAL LOCAL POSITIONS
50.57
TOTAL NEW POSITIONS
71.07
2 -16'
Y
Local Recurring Capital Outlay Budget
1998 -1999 1999 -00 PERCENT
BUDGET PROPOSED CHANGE CHANGE
CATEGORY I PROJECTS
Abatement Projects
$ 25,000
$ 25;000
-
_ 0.0%
Site Development
55,000
62,100
7,100
12.9%
Renovations
174,000
181,300
7,300
4.2%
Floor Covering Replacement
40,000
40,000
-
0.0%
Roof Replacements
200,000
190,750
(91250)
-4.6%
Roof Repairs
70,000.
90,000
20,000
28.6%
,TOTAL CATEGORY I PROJECTS
564,000
589,150
25,150
4.5%
CATEGORY II PROJECTS
Furniture and Equipment
150,000
160,000
10,000
6.7%
Technology Equipment
60,000
60,000
-
0.0%
New/Relocated Classroom Furnishings
20,000
20,000
-
0.0%
Copier Equipment
• 60,000
65,000
5,000
8.3%
Child Nutrition Equipment
30,000
30,000
-
0.0%
Custodial Equipment
10,000
10,000
0.0%
Administrative Equipment
66,500
80,657
14,157
21.3%
Print Shop Equipment
5,000
7,500
2,500
50.0%
Cafeteria Furniture
5,000
7,500
2,500
50.0%
Equipment
12,500
12,500
0.0%
TOTAL CATEGORY II PROJECTS
419,000
453,157
34,157
8.2%
CATEGORY Ill PROJECTS
District Vehicles
- 26,000
26,000 -
-
0.0%
Transportation Vehicles
85,000
88,850
3,850
4.5%
TOTAL CATEGORY III PROJECTS
111,000
114,850
3,850
3.5%
Contingency Fund
29,000
20,000
(9,000)
-31.0%
TOTAL RECURRING CAPITAL
OUTLAY PROPOSED BUDGET
$1,123,600
$1,1,157
$ 54,157
4.8%
OTHER CAPITAL
CELLULAR TOWER LEASE CAPITAL FUNDS
Culbreth Middle School Upgrades
2 -17
$150
Summary of Changes
Local Recurring Capital Outlay Budget
For 1999 -00
Cellular Tower Lease revenue has been added as an additional
source of capital funding and will be used for Culbreth Middle
School upgrades in 1999 -00.
Other changes are as noted
2 -18
2 -19
Child Nutrition
Fund Budget Summary
1997 -98
1996 -99
1999-00
ACTUAL
BUDGET
PROPOSED
CHANGE
REVENUE
Sales of meals and supplemental sales
$ 906,370
$ 865,000
$ 940,000
8.7%
Federal reimbursements
506,791
498,000
545,000
9.4%
Catering and miscellaneous
276,371
329,645
345,000
4.7%
Summer Program
46,016
38,000
48,000
26.3%
$ 1,735,548
$ 1,730,645
$ 1,878,000
9.5%
OPERATING EXPENSES
Food
$ 634,552
$ 657,645
$ 725,000
10.2%
Salaries, wages and benefits
991,030
939,000
1,009,000
7.5%
Supplies
61,012
58,393
61,300
5.0%
Miscellaneous
119,042
138,000
- 144,900
5.0%
Depreciation
3,000
- 100.0%
TOTAL OPERATING EXPENSES
$ 1,805,636
$ 1,796,038
$ 1,940,200
8.0%
Profit (Loss) Before State support and
Marriott Guarantee.
$ (70,088)
$ (65,393)
$ (62,200)
Marriott Guarantee
11,180
4,569
0
- 100.0%
Director Support from other funds
58,908
60,824
62,648
3.0%
NET PROFIT (LOSS)
$ _ - --
$
$ 448
2 -19
r '•
Summary of Changes
Child Nutrition Services Fund
For 1999 -00
Changes -in Revenue
* Increase in participation
* Anticipated rate increase'
Changes in Expenses
* Increase in wages as mandated by the State
* Addition of kitchen staff at Mary Scroggs Elementary School
* Increase in food and supply costs
2 -20
M
Community Schools Fund Budget Summary
1997 -98
1998 -99
1999-00
Percent
ACTUAL
BUDGET
PROPOSED
hC anoe
REVENUE
After- school program
$ 875,675
$ 893,765
$ 956,125
7.0%
Summer Camp
146,030
156,200
202,900
29.9%
Summer Youth Enrichment
51,475
52,000
46,000
- 11.5%
' District tuition assistance
11,761
11,588
11,761
1.5%
Facility rental
. 96,714
75,000
90,000
20.0%
Fund Balance Appropriated
91,000
93,018
2.2%
Total Revenue
$1,181,655
$1,279,553
$1,399,804
9.4%
OPERATING EXPENSES
Salaries, wages and benefits
$ 908,351
$1,008,141
$1,071,755
6.3%
Supplies
59,301
61,673
92,770
50.4%
Food
73,134
74,090
80,008
8.0%
Purchased servicestactivities
108,526
135,649
155,271
14.5%
Total Expenses
$1,149,312
$1,279,553
$1,399,804
9.4%
Net Profit (Loss)
$ 32,343
$ -
$
After- school program enrollment
715
730
780
6.8%
2 -21
v
Summary of Changes
Community Schools Fund
As Compared to 1997 -98
Changes in Revenue
* Increased participation
Changes in Expenses
* Increases in general costs: food, salaries, space sharing, supplies and
equipment
2 -22
CHAPEL HILL - CARRBORO CITY SCHOOLS
March 4,1989
3.664,905
2.844,953
2,753,464
i
CAPITAL INVESTMENT PLAN 1888 - 2008
3,364,001
3,700,021
4,004,782
4,359,543
4,678,740
35,180,811
PRIOR
Year 1
Year 2
Year 3
Year 4 Year 5 Year 6 Year 7 Year 8 Year 9
Year 10 TEN•YEAR
PROJECT
PROJECT TITLE YEARS
1999 -00
2000-01
2001 -02
2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 2007 -08
2006 -09 TOTAL
TOTAL
1,851.031
ireeMs
ADA R um
138,150
25,000
25,000
25,000
25,000
" 147,592
1 45,386.950
100,000
238.150
Fire/Safely/Security
1
TOTAL
10,196139
3.664,905
2.844,953
2,753,464
2,760,685
3,058,817
3,364,001
3,700,021
4,004,782
4,359,543
4,678,740
35,180,811
AOdelic Faclilies
334,000
785,000
188,387
1,563,464
1,190,000
2,753,464
50,000
1,821,817
1,237,000
3,058,817
181,948
311,696
2,693,782
1,311,000
4,004,782
3,022,323
1,337,220
4,359,543
3.315.470
1,364,000
4.679,740
1,517.031
1,851.031
Energy Efficlemy Im ants
-
125,000
245,753
390,000
280,000
" 147,592
1 45,386.950
1.188,345
1,188.345
Fire/Safely/Security
21,800
152,600
81,750
234.350
256.150
Mechanical Systems
720,490
275,000
375,000
110,000
464,079
1,396,525
283,141
2,903,745
3.624,235
Mobile Classrooms
78,480
125,000
1
125,000
203.480
Paybywatift Lots
264,890
375,000
224.900
96,679
.265,000
150,000
307,389
1,418.968
1,683.658
plgnnkq for Future ET15ft
808,146
50,000
81,601
131,601
939,747
Roof
354,563
230,000
354,063
290,763
262,619
418,971
641,800
329,000
2.527,216
2.881,779
TedinolM
4,282.502
750,000
800,000
900,000
900,000
1.000,000
1,000,000
1,200.000
1,200,000
1.300.000
1.300.000
10.350.000
14.632.502
RENOVATION PROJECT !j:
CHHS Cultural Arts
!88,882
40,000
40.000
1,028.882
CHHS: Doors. Ma Renovation
75,000
46,200
1,885,252
2,098,318
4,104,770
4,104,770
Culbreth: Labs. Gym, AudNodwn
100,000
500,000
1.689,870
2,289,870
2.289.870
E sus Muni Room
67,305
67,305
BVALUEI
Estes Fills: Major Renovation
1,500.000
-
1.500.000
Glenwood: M Renovation
500,000
1,000.000
45,000
1.045,000
1.545.000
Phil! :Labs, Doors, Lockers
140,000
1,689,870
1,829,870
XVALUEl
Trams atkur Center E ansion
375,000
375.000
375.000
CatrbomAFPG w%Seawe111LinCtr
1,036,287
1,028,175
1,917,053
981.225
4,942,740
4,942,740
Recurring Capital
179,436
I
-
179.436
Reserve for Future Profects
. 25,000
-
25.000
TOTAL
10,196139
3.664,905
2.844,953
2,753,464
2,760,685
3,058,817
3,364,001
3,700,021
4,004,782
4,359,543
4,678,740
35,180,811
iVALUEI
COUNTY SALES TAX
BUDGETED IMPACT FEES
BOND REVENUES
SAVINGS ON CONSTRUCTION BID
TOTAL FUNDS AVAILABLE
7.196.139
2,250.000
750.000
10,198,139
1,914,905
750.000
1,000,0
3,064.905
1,677.953
1,167.000
2,844,953
1,563,464
1,190,000
2,753,464
1,547,585
1,213,000
2,760,585
1,821,817
1,237,000
3,058,817
2,104,001
1,260,000
3,364,001
2,415,021
1,285.000
3,700,021
2,693,782
1,311,000
4,004,782
3,022,323
1,337,220
4,359,543
3.315.470
1,364,000
4.679,740
22,076,321
29.272,460
11,364,220
11.364,220
750.000
3.000.000
1,000.000
1.750,000
35,190,811
1 45,386.950
PRIOR Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 TEN YEAR PROJECT
PROJECT.TITLE YEARS 1999 -W 2000-01 2001 -02 2002 -03 2W -W 2004 -05 2005 -06 2008 -07 2007 -08 2008 -09 TOTAL TOTAL
Pn!rLFCTn RIomnon runve -m V Av ARAung GAnwm ftTATP nnUn ANTI IYPA[_T CFFR oinimn QV flrS
S"ps Element unds
13,350,000
50,000
(250,000)
13,100.000
East CH 1.1 h Additioond
10,995,840
-
10.995.840
East CH h AdditioFees
SBond
804,160
-
004.160
East CH h Additio
3,000,000
750:000)
(750.000)
2.250.000
Smith Middle School unds
. 5,300.000
11.40 0,000
3.100.000
14,500.000
19.800.000
TOTAL
33,450,000 1
10.400.000
3,100,000
-
-
-
-
-
-
-
13,500,000
48.950.000
CAPITAL INVESTMENT PROJECTS BEING CLOSED OUT
Abalement Projects
98,785
-
98.785
CHHS Phase Il
1,645.659
-
1.645.659
East "Il High School 1996
22,777,208
-
22.777,206
Ephesus Reslrooms
75.000
-
75.000
Glenwood Media Center Renovellm
10OA00
-
100.000
McDoWle Elementary School
11.790.904
11.790.904
Phis : Audnodwn
200.000
-
200,000
Rengvattons/Stle Im dor to 1997-
1,236,121
-
1.236,121
Seswell HVAC
244,747
-
244.747
TOTAL PROJECT CLOSINGS 38,16B,424
38,168.424
�5
S � °
Proposed County Budget Forms for Schools
Table of Contents
Proposed County Budget Forms for Schools Summary
1
"Blue Sheet"
4
Combined Operating Budget Summary Spreadsheet
S
Local Fund Revenue Projections Spreadsheet
6
Local Fund Budget Summary Spreadsheet
7
Explanations of Changes in Local Fund Budget
9
STATE BUDGET
State Fund Revenue Projections Spreadsheet
10
State Fund Budget Summary Spreadsheet
11
Explanations of Changes in State Fund Budget
13
FEDERAL BUDGET
Federal Fund Revenue Projections Spreadsheet
14
Federal Fund Budget Summary Spreadsheet
15
Explanations of Changes in Federal Fund Budget
17
SUMMARY OF FULL -'TmE EQUIVALENT POSITIONS
18
SUMMARY OF NEW STAFF RESOURCES
19
DETAILS OF LOCAL SALARY SUPPLEMENTS
21
SUMMARY OF RECURRING CAPITAL BUDGET
22
Proposed
County Budget Forms for Schools
FY 2000 -01
Form Title
Purpose/Description
"Blue Sheet"
♦ Format is basically same as prior years
♦ Financial summary of schools local budget
♦ Categorizes by:
1. Base Budget
2. Changes due to student population
3. Start up costs for new facilities
4. Mandates
5. Expansion or New Initiatives
Combined Operating Budget Summary Spreadsheet
♦ Summarizes Local Funds, District Tax funds,
State Funds & federal funds spreadsheets (see
details below)
♦ Calculates each district's total per pupil
expenditure
Local Fund Revenue Projections Spreadsheet
♦ Provides historical financial data for local
revenues and student population #'s
♦ Automatically calculates county's per pupil
allocation
♦ Compares previous fiscal years' actual
revenues, current fiscal year budget and
estimates and upcoming fiscal year district
request, superintendent's recommendation and
BOE approved
Local Fund Budget Summary Spreadsheet
♦ Provides historical financial data for local
expenditures
♦ Compares previous fiscal years' actual
revenues, current fiscal year budget and
estimates and upcoming fiscal year district
request, superintendent's recommendation and
BOE approved
♦ Provides detail by functions
1. Instructional
2. Support Services
3. Community Services
4. Charter Schools
5. Contingency
6. Other
♦ Bulletized narrative describing changes in local
Explanations of Changes in Local Fund Budget
funding request
Detailed justification and explanation of
changes
J
State Fund Revenue Projections Spreadsheet
♦ Provides historical financial data for state
revenues
♦ Compares previous fiscal years' actual
revenues, current fiscal year budget and
estimates and upcoming fiscal year district
request, superintendent's recommendation and
BOE
State Fund Budget Summary Spreadsheet
♦ Provides historical financial data for state
expenditures
♦ Compares previous fiscal years' actual
revenues, current fiscal year budget and
estimates and upcoming fiscal year district
request, superintendent's recommendation and
BOE
♦ Provides detail by functions
1. Instructional
2. Support Services
3. Community Services
4. Charter Schools
5. Contingency
6. Other
Explanations of Changes in State Fund Budget
♦ Bulletized narrative describing changes in local
funding request
♦ Detailed justification and explanation of
changes
Federal Fund Revenue Projections Spreadsheet
♦ Provides historical financial data for state
revenues
♦ Compares previous fiscal years' actual
revenues, current fiscal year budget and
estimates and upcoming fiscal year district
request, superintendent's recommendation and
BOE approved
♦ Provides historical financial data for federal
Federal Fund Budget Summary Spreadsheet
expenditures
♦ Compares previous fiscal years' actual
revenues, current fiscal year budget and
estimates and upcoming fiscal year district
request, superintendent's recommendation and
BOE approved
♦ Provides detail by functions
1. Instructional
2. Support Services
3. Community Services
4. Charter Schools
5. Contingency
6. Other
Explanations of Changes in Federal Fund Budget
♦ Bulletized narrative describing changes in
federal funding
♦ Detailed justification and explanation of
changes
Z
1 4
Summary of Full-Time Equivalent Positions
♦
Summaries, by funding source, all authorized
school district positions
♦
Provides historical data for two previous fiscal
years, current fiscal year and upcoming fiscal
year (district request, superintendent
recommended, BOE approved)
Summary of New Staff Resources
♦
Columnar summary of changes in new staff
resources
♦
Includes all positions (local, state, federal)
♦
Provides projected cost for each position
♦
Categorizes by
1. Changes due to student population
2. Start up costs for new facilities
3. Mandates
4. Expansion or New Initiatives
Details of Local Salary Supplements
Summary of Recurring Capital Budget
♦
Columnar summary recurring capital by school
or facility
♦
Provides projected cost for capital items
♦ '
Provides funding data for the upcoming fiscal
year (district request, superintendent
recommended, BOE approved)
"Blue Sheet"
Current Expense Appropriation
FY2000 -01
Per Pupil Alioatiaa
Average Daily
MembadW
Funding
99-00 Approved
Miscellaneous Revenue
$0
00-01 Recomm
so
Total lacraae Current
Experna
so
Sales Tax Refunds Identified by Orange County Staff
so
T-9 new Reeammeoded County funding (Iadudlag DWOU Tax Revenue)
1999 -00 Appr
Base Budget (Supported by Ad Valorem Tax
t ase Budget (Supported by District Tax Revi
otal 1999 -00 Approved Budeet
- N pro acted by stue M
Wererxe
S - Is -
Adjustments
Appropriated Fund Balance
Miscellaneous Revenue
tore Decreases
Additional Revenues Identified by Orange County Staff
Sales Tax Refunds Identified by Orange County Staff
Total Revenue Adjustments
is -
$ -
Budget Impact of Additional Students
Total Impact of Additional Students
Start Up Costs for New or Renovated Facilities
Increased recurring costs for school #1
Increased recurring costs for school #2
otal Start Up Costs for New or Renovated Facildes S s -
Mandates
otal Funding for Mandates s
Expansion or New Initiatives Budget
Total 2000-01 Local Funding
Fage - f
Blue Sheet Examde
Total Operating Expenses
Combined Operating Budget
$0
$0 $0 $0 $0 $0
Per Pupil Expenditures
Revenues and Expenditures
$0
WN101 #DrY10I #DJY101 ADM/ #DIV10I
2000-01
1998
-99
1999 -00
Revenues
Budget
Actual
Budget
Estimates
District Request
Saperin Reeom
BOE Approved
otal Local Food
so
So
So
s0
so
otal State Fond
s0
So
s0
s0
so
so
otal Fedeni Fund
So
So
so
So
Sol
so
Total Revenues
so
_ SD_
S0
so
so
So
so
Total Operating Expenses
$0
$0
$0 $0 $0 $0 $0
Per Pupil Expenditures
$0
$0
WN101 #DrY10I #DJY101 ADM/ #DIV10I
5
I
Local Fund Revenue Projections
Pro ected Student Enrollment Budget Actual Budget Estimates District Request Superin Recom BOE Approved
tau Number Students Projected by State
TOW
DPI Estimates)
Less: Ow- of- Diurict Tuition Paid Students
Plus: Cumrent Charter School Students
L"tal Pro ected Student Euroliment
0
0
0
0
0
0
i....1 V......... II UndsN I A.Mnsl I Rndsnf I F.adm.#" I iNaM. # lt.m..af I C... A.. 1>l...— I RAW A,..........1 II
Total County Cument E)qmw
I
MIN
-
-
-
-
-
--
ir. -
■�����
Local Fund Budget Summary
Summary by Purpose Code
_. 1998 -99 1999-00
T- .+....." ...1 11 R.ubef I Actnsl I Ands" I IUMMst" I nistrw A...n.N I Qn-1.. D....... I n...... —.— II
-a
1 ".4 �
-99
Actual
1999 -00
Budget Estimates
2000.01
District Request Saperin Recom BOE Approved
10
jImprovementofInstruction
6200 Sub -Total Irutrnctional Stag
$0
SO
$0
$0
$0
$0
6310
Board ofEdacation
-16320
Executive Administration
6390
Other Administrative Support
6300 Sub-Total Administrative Staff
SO
$0
$01
SO
$0
$0
6410 Office of the Principal
6400 Sub-Total School Administration
I Sol
Sol
SO
$01
Sol
1 Sid
6510
Support Services
6520
Fiscal Services
6540
Operation of Plant
6550
Transportation
Support Services
1998
Budget
-99
Actual
1999 -00
Budget Estimates
2000.01
District Request Saperin Recom BOE Approved
10
jImprovementofInstruction
6200 Sub -Total Irutrnctional Stag
$0
SO
$0
$0
$0
$0
6310
Board ofEdacation
-16320
Executive Administration
6390
Other Administrative Support
6300 Sub-Total Administrative Staff
SO
$0
$01
SO
$0
$0
6410 Office of the Principal
6400 Sub-Total School Administration
I Sol
Sol
SO
$01
Sol
1 Sid
6510
Support Services
6520
Fiscal Services
6540
Operation of Plant
6550
Transportation
6560
Child Nutrition
6570
Internal Serivices
6580
MaintenenceofPlant
6500 Sub-Total Bluheu S rt
Sol
SO
$01
Sol
SO
$0
6630 Community Relations
6640 iffinnan Resources
6660 Management Information Services
6600 Sob -Total Central Support $0 $0 $0 $0 $0 $0
6900 Employee Benefits
6930 Staff Development
6900 Sub-Total Other Su rt SO 1 $0 $01 SO 1 $0 $0
6000 Total Sn rt Senlees So $0 $0 " $0 SO
7
Local Fund Budget Summary
Summary by Purpose Code
CemmugM Services
1998
Budget
-99
Actual
1999.00
Budget
Estimates
200"1
District Request Superin Recom BOB Approved
100
Community Services
7110
Employee Benefits
7100 Commnd Services I SO
$0
$0
SO
SO
SO
SO
Explanations for Changes in Local Fund Budget
Fiscal Year 2000 -01
Changes to Accommodate Student Population Changes
Start -Up Costs Associated With New or Renovated Facilities
State and Federal Mandates
Expanded Programs or New Initiatives
State Fund Revenue Projections
State Fund Budget Summary
Summary by Purpose Code
1998 -99 1999 -00 200"1
3u rt Services
1998
Budget
-99
Actual
1999 -00
Budget Estimates
2000 -01
District Request Superin Recomm BOE Approved
6210
jimprovementof1ostruction
6640
human Resomcea
6200 Sub -Total Instrnedonal Staff
SO
SO
SO
SO
$0
$0
SO
6310
Board of Education
6600 Sub -Toil Central Support
Sol
SO
$0
$0
6320
Executive Administration
$0
6390
Other Administrative Support
-
■tea-
��■������
SO
Sol
SO
$0
$01
SO
SO
6410 Office of flu Principal
6400 Sub -Total School Adminiatratian
Sol
Sol
SO
$0
$01
So
SO
6510
Support Services
6520
Find Services
6540
Operation of Plant
6550
Transportation
3u rt Services
1998
Budget
-99
Actual
1999 -00
Budget Estimates
2000 -01
District Request Superin Recomm BOE Approved
6210
jimprovementof1ostruction
6640
human Resomcea
6200 Sub -Total Instrnedonal Staff
SO
SO
SO
SO
$0
$0
SO
6310
Board of Education
6600 Sub -Toil Central Support
Sol
SO
$0
$0
6320
Executive Administration
$0
6390
Other Administrative Support
6300 Sub -Total Administrative Staff
SO
Sol
SO
$0
$01
SO
SO
6410 Office of flu Principal
6400 Sub -Total School Adminiatratian
Sol
Sol
SO
$0
$01
So
SO
6510
Support Services
6520
Find Services
6540
Operation of Plant
6550
Transportation
6560
Child Nutrition
6570
Internal Serivices
6580
MaiatemanxofPlant
6500 Sub -Tow Business Support
SO
$0
$0
$0
$0
$0
S0
6630
Community Relations
6640
human Resomcea
6660
Management Information Services
6600 Sub -Toil Central Support
Sol
SO
$0
$0
$0
$0
$0
6000 Total Supped Services SO So So I So So a SO
State Fund Budget Summary
Summary by Purpose Code
ComimpM Services
1991699
Budget
Actual
19".
Budget
Estimates
3000 -01
District Request Superk Recomm BOE Approved
100
Community Services
7110
Employee Benefits
7100 Comakft Service$
$0
SO
SO
SO
SO
SO
SO
199&99 199940 2000 -01
Charter School Funds Budget Actual Budget Frtlmates District Request Superin Recom BOE Approved
00 Charter School Funds
i
•
•
•
•
•
•
•
•
•
•
•
•
Explanations for Changes in State Fund Budget
Fiscal Year 2000 -01
I
Federal Fund Revenue Projections
s
Federal Fund Budget Summary
Summary by Purpose Code
inetwnwtrnnsl II Undept I Aetnol I Rudest I A.fimatr I Tict.iw. D—..— I a....sa_ n - -..— I n -a . II
S ri Services
1993-99
Budget
Actual
1999 -00
Budget Estimates
2000-01
District Request Superin Rseem DOE Approved
6210
I
6 640
" Resources
6200 Sub-Total Instructional Staff
SO
SO
SO
$0
$0
SO
$0
6310
BoardofEducation
6600 Sub -Total Central Support
$0
$0
$0
SO
16320
Executive Administration
SO
6390
Other Administrative Support
6300 Sub -Total Administrative Stall
SO
$0
$0
$01
SO
$0
SO
6410 Office of the Principal
6400 Sub -Total School Administration
I Sol
SO
$01
Sol
Sol
So
SO
6510
Support Services
6520
Fiscal Services
6540
Operation of Plant
6550
Transportation
6560
Child Nutrition
6570
Intemal Serivices
6580
Mamftence apiant
6500 Sub -Total Badness S rt
So
$01
Sol
SO
Sol
SO
I SO
6630
Community Relations
6 640
" Resources
6660
Management lnforatation Services
6600 Sub -Total Central Support
$0
$0
$0
SO
I SO
1 $01
SO
6000 Total Support Services SO $0 S0 SO So SO 1 $0
15
Federal Fund Budget Summary
Summary by Purpose Code
Commool Service
1998A9
Budget
Actual
1999
Budget
-00
Estimates
2000.01
District Request Superin Recom
100
lCottununity Services
7110
Employee Benefits
7100 Community Services
So
So
SO
SO
SO
$0
s0
BOX Approved
Charter School Foods
1998A9
Budget Actual
1999 -00
Budget Estimates
2000.01
District Request Superin Rmsa BOX Approved
00
Chatter School Funds
-
Contingency Funds
1998.99
Budget Actual
1999 -00
Budget Xstimues
2000,01
District Request Superin Recom BOX Approved
=C—tiV9CwY
=T-dmk,
-
Textbooks
7BudgLt Actual
1999 .00
Budget Estimates
2000.01
District Request Superin Recom BOE Approved
=T-dmk,
s
I.
Explanations for Changes in Federal Fund Budget
Fiscal Year 2000 -01
4
on
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m
a
Summary of New Staff Resources
School District
Fiscal Year 2000 -01
—i
Funding Source
Full -Time Equivalent
Position Title
Lt.
Description/Justitication
Local Cost
State Cost
Federal Cost
Total Cost
District Superin
Request Recomm
BOE
Approved
Resources to Provide or Current Students (Base)
Total Base Positions
$O
Ell
S0
s0 0.000
0.000
0.000
taJfResources to Accommodate Student Population Changes
Total Positions for Student Population Changes
s0
s0
$O
SO
0.000
0.000
0.000
eng or New or Renovated Facilities
Total Positions for New or Renovated Facilities
$O
s0
$O
s0 0.000
0.000
0.000
—i
Summary of New Staff Resources
School District
Fiscal Year 2000 -01 '
Funding Source Full -Time Equivalent
District Superin BOE
Position Title Description/Justification Local Cost State Cost Federal Cost Total Cost Bequest Recomm Approved
Staff Resources Related to State and Federal Mandates
Total Positions for State and Federal Mandates SO SO SO SO 0.000 0.000 0.000
Staff Resources Related to Expanded Programs or New Initiatives Undertaken by Board o Education
Total Positions for Expanded Pr or New Iniatives SO So SO SO 0.000 0.000 0.000
Total New Staff Resources SO SO SO SO 0.000 1 0.000 0.000
Local Salary Supplements
Fiscal Year 2000 -01
Chapel Hill - Carrboro
Orange County
Category Supplement Amount
Average Amount Paid
Supplement Amount
lAverage Amount Paid
Teachers
0-4 Years of Experience
5 -9 Years of Experience
10 -14 Years of Experience
15 -19 Years of Experience
20 -24 Years of Experience
25 Years and over
Classified Staff
Administrators
2�
a
Summary of Recurring Capital Budget
School District
Fiscal Year 2000 -01
Category Funding Amount
Category 1 - Category 2 -
Buildings & Furniture & Category 3 District Superin BOE
Capital Item Justification/Description Grounds Equipment Vehicles Request Recomm Approved
School
Total SO $0 $0
School
Total $0 $0 $0
School
I
Total $0 1 $0 $0
ZZ
J
Summary of Recurring Capital Budget
School District
Fiscal Year 2000 -01
Total Recurring Capital $0 $0 $0
Z3
Category
Funding Amount
Capital Item
Justification/Description
Category 1-
Buildings &
Grounds
Category 2 -
Furniture &
Equipment
Category 3
Vehicles
District Superin
Request Recomm
BOE
Approved
School
Total
$0
$0
$0
School
Total
$0
$0
$0
Total Recurring Capital $0 $0 $0
Z3
��� �����
q 53
i
ORANGE COUNTY SCHOOLS
1999 -00 CLASSROOMS and CAPACITY CALCULATIONS
High School
* Orange High School 74 1520 1665
HIGH SCHOOL TOTAL 74 1520 1665
* OVER CAPACITY
0
1
10th Day
Enrollment
Classrooms
Capacity
8/31/99
Elementary Schools
* Cameron Park
'29
598
601
Central
21
483
436
* Efland Cheeks
30
529
540
Grady Brown
29
575
529
Hillsborough
20
414
398
* New Hope
'31
621
622
ELEMENTARY SCHOOL TOTALS
160
3220
3126
Middle Schools
A.L. Stanback
47
800
712
* C.W. Stanford
42
722
751
MIDDLE SCHOOL TOTALS
89
1522
1463
High School
* Orange High School 74 1520 1665
HIGH SCHOOL TOTAL 74 1520 1665
* OVER CAPACITY
0
1
CHAPEL HILL CARRBORO CITY SCHOOLS
1999 -00 CLASSROOMS and
CAPACITY CALCULATIONS
Classrooms
state
Mobile
10th Day
K-3
4 - 8
sent contained
capacity
Classrooms
Enrollment
Elementary Schools
(023)
( @26)
(G10)
calculation
(ew. trom capacQy)
8/3� 1199
Carrboro Elementary
15
8
1
563
1
479
Ephesus_ Elementary
12
6
4
472
7
558
Estes Hills Elementa
11
11
1
549
1
550
FP Graham Elementary
16
7
2
570
2
529
Glenwood Elementary.
11
7
1
445
4
397 -
McDou le Elementary
16
8
2
596..
0
606
_
Scroggs Elementary
25
1
- 510
0
411
Seawell Elementary
16
5
0
498
6
574
ELEMENTARY SCH05L TOTALS
174
12
4203
21
4104
Middle Schools
Cuibreth Middle
25
2
670
0
633,
McDou le Middle
-
27
3
732
2
810
Phillips Middle
26
3
706
0
719
MIDDLE SCHOOL TOTALS
78
8
2108
2
2162
Classrooms
-
Reg.
Voc. Ed,
Other
High Schools
(Q20)
(015)
(010 -25)
Chapel Hill High School
64
9
6
1,520
6
1476
(Phoenix Academy)
2
1166
East Chapel Hill High School
65
8
5
.1,515
HIGH SCHOOL TOTALS
129
17
11
3,035
8
2642
* Scroggs rapacity of 510 is based
on 25 classroom at 20 students per room plus one self contained room.
Application of state formula equates to a capacity of 609.
rt.
N
w
ORANGE COUNTY SCHOOLS
ENROLLMENT CLASS /RATIO
1999 -2000
School
K
1
2
3
4
5
6
7
8
9
10
11
12
EC S
TOTAL
Cameron Park
105
90
89
121
90
103
598
Classes
5
4
4
5
4
5
Class Size
21.0
22.5
22.3
24.2
22.5
20.6
Central
50
76
76
77
-78
77
434
Classes
3
4
3
4
4
3
Class Size
16.7
19.0
25.3
19.3
19.5
25.7
Efland- Cheeks
91
75
89
95
103
87
540
Classes
4
4
4
4
4
4
Class Size
22.8
18.8
22.3
23.8
25.8
21.8
Grady Brown
96
73
88
86
105
1 80
528
Classes
4
4
5
4
4
4
Class Size
24.01
18.3
17.6
21.5
26.3
20.0
Hillsborough Elem.
67
69
61
70
. 69
62
398
Classes
3
3
3
3
.31
3
Class Size
22.3
23.0
20.3
.23.3
23.0
20.7
New Hope
84
104
95
117
126
94
620
Classes
5
5
4
5
6
4
Class Size
16.8
20.8
23.8
23.4
21.0
23.5
A.L. Stanback
247
238
223
708
Class Size
25
25
25
C.W. Stanford
231
270
2501
751
Class Size
25
25
25
Orange High
576
445
347
297
Class Size
25
25
25
25
H62
TOTAL
640.6
633.3
652.52
726.4
734
658.2
528
558
523
576
445
347
297
0
CHAPEL HELL CARRBORO CITY SCHOOLS
Class Size Calculations: K -5
September 9,1999
r:10e0 crime- Mame�ry
Grade
Carrboro
E
Estes
FPG
GlerWd
McDO4e
SeaweB
Scroggs
Class
K
23
17
24
23
1s
23
19.
21
K
23
17
25.
24
19
23
21
21
.
k
22
17
24
24
20
23
20
k
i8
23
22
k/1
21
_22
k/1
21
23
-
k/i
21
k/1
21
1st
23
23
24
23
21
22
24
18
1st
23
23
23
24
22
23,
24
17
1st
23
23
21
22
19
i st
24
22
22
17
1 st/2nd
19
2nd
is
22
25
.22
23
25
23
•19
2nd
22
20
24
22
24
24
25
20_
2nd
i8
23
25
23
25
26
20
2nd
21
24
25
2nd /3rd
22
24
22
20
19
2ndf3rd
22
3rd
26
23
26
251
24
25
25
19
3rd
25
22
26
241
24
24
21
21
3rd
22
26
24
25
25
21
3rd
23
22
19
20
3rd
25
25
3rd /4th
25
Class size k-3
22.29
4th
21
211
28
26
' 23
29
22
21
4th
2.1
20
28
26
24r
27
16
20
4th
21
27
27
IM
26
19
22
4th
22
28
28
18
4th /5th
261
25
4th /5th
21
4th /5th
25
4th /5th
27
5th
24
23
25
21
24
27
23
20
5th
24
24
25
17
26
22
24
5th
22.
24
24.
26
27
20
5th"
23`
25
22
27
• 22
5th
23
24
Class size 4-5
23.05
* total
474
537
547
522
391
595
575
417
*- exdudes seif-
contained ex ad students.
H. Gibbs
9/10/99
Orange County Schools Bond AL Stanback Middle School �
$14x000,000. 8115/98 ,'
Freeion Trafalgar Trhagk Paving Southern Piping Port city Surmgton Mach.
General I Site HVAL Electrical Plumbing Miscellaneous Mlsc Amt. Land $I million 700 thousand Total
DATE -Architect Contract Improvement Contract Contrail . Contract Mlscl Technology FumQure
t
survey, testboar - Tj F 72,219.QO $ 3
4 terhewer $ 108,800.00 $ , 7 .
411= it$ 101,754.051 SON boaring
ads. fees. ft. _ _ - 0
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orange County Schools Bond A.L. Stanback Ulddle School
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11 .' . .
CHAPEL HILL - CARRBORO CITY SCHOOLS
NEW SCHOOL CONSTRUCTION PROJECTS
East Chapel Hill HS
East Chapel Hill HS
McDougle Middle School
McDougle Elementary
Phase I
Phase II
Scroggs Elementary
Pry:
opened 1993
MOW 1996
opened 1896
opened 1999
opened 1999
Latest Estlinates
Latest Estimates
Burild ng Area
136,221 square feet
98,000 square feet
170,200 square feet
85,748 square feet
90,980 square feel
Site (Acres)
.2828 acres
11.7 acres
74.8 acres,
existing
13.05 saes
Breakdown of costs:
Land Cosa
900,050
owned
1,850,000
owned
donated
Site Developrra:nt/Prep
1,894,111
Inc. in construction
432,128
kw. in construction
815,0000
Construction
9,527,177
10,111,800
18,089,416
12,365,400
9,400,000
Purnaurexquipment
345,974
213,993
795.389
360,000
480,000
Technology
850.000
800,000
793,000
170,000
832,500
Siam -Up Cost
200.000
287,674
160,500
300,000
370.000
PlanninglArchilecWlEng.
1,190,570
812,813
1.625,599
864,600
950,000
Sub -total
15.007,882
12,226.280
23,746.032
14,050,000
12,847,500
Rebated Reimbursements/
(40,000)
(154,240)
(93,934).
Sales Tax Refunds
PROJECT COST
14,967,882
12,072,040
23,652,098
14.050,000
12,728,000
91099
Elementary School
Capacity 600 Students
Classrooms and Associated Storage
Regular Classrooms (25)
Small Project Rooms (Grades 4 & 5) (2)
Science Project Room (1)
Pre- School Area (1) -
Special/Exceptional Children/Speech
Language (7 rooms)
Art Education and Music
Physical Education
Media Center
Small Group Resource Rooms
Administration
Student Support Areas
Health
Counseling
Staff Support Area
Teachers' Offices/Workrooms
Conference Rooms
General Conference Room
Speech/Language Conference Room
Teachers' Lounge/Workarea
Itinerant Support
Cafeteria/Food Service
Miscellaneous /Commons
Custodial General Storage
Book Storage
Student Commons
Additional Toilets above those
Calculated as part of "Circulation"
Subtotal
Circulation at 33% of Subtotal
Total Square Footage
Basic
Additions to Basic School
Total
School
Tier A Tier B
34,100
1,200
4,650
39,950
26,400
1,200
3,400
31,000
400
400
1,200
1,200
1,700
1,700
4,800
850
5,650
2,400
450
2,850
5,050
200
5,250
4,200
4,200
1,350
1,350
1,650
300
1,950
1,100
100
1,200
200
100
300
900
900
5,600
1,400
7,000
4,300
300
4,600
500
500
200
200
400
400
1,000
1,000
300
300
41500
200
41,700
1,300
-
1,855
3,155
500.
500
800
800
1,000
1,000
855
855
61,250
1,400
8,955
71,605
20,213
462
2,955
23,630
81,463
1,862
11,910
95,235
L
IN
Middle
School
Capacity
700 students
Basic
Additions
to Basic School
Tier A
Tier B
Total
School
Classrooms and Associated Storage
32,500
2,550
35,050
Regular Classrooms (22)
22,000
300
222,300
Science Classrooms (6)
7,200
7,200
Exceptional Education Classroom
(1)/Resource Rooms (4)
3,300
3,300
Student Project Rooms (3)
2,250
2,250
Art Education and Music (Cultural Arts)
9,600
1;130
10,730
Exploratories
91000
1,000
10,000
Foreign Language Classroom
2, OOO
2,000
Career Explorations Lab and Resource
Room
1,000
1,000
Applied Technology Lab and Resource
Room
3,500
3,500
Consumer Education Lab and Resource
Room
1,500
1,500
Computer Lab and Resource Room
1,000
1,000
Video Production Lab
1,000
1,000
Physical Education
12,000
1,200
500
13,700
Media Center
5,640
60
5,700
Parent /Community Center
400
400
Administration
1,800
50
1,850
Student Support Areas
1,000
1,450
2,450
Health
200
500
700
Counseling /Guidance
800
950
1,750
Staff Support Area
3,800
2,000
5,800
Teachers' Offices/Workrooms
31350
1,250
4,600
Conference Rooms (one per grade level)
750
750
Teachers' L,ounge/Workarea
450
450
Cafeteria/Food Service
51240
5,240
Miscellaneous /Commons
3,400
3,600
7,000
ReceivingArea
200
200
Book Storage/Central Supply Storage
1,700
100
1,800
Student Commons
1,500
1,500
Activities Lobby,
500
500
Academic House Centrums (3 01000 sq.ft
each)
3,000
3,000
Subtotal
83,980
1,200
12,740
91,920
Circulation at 35% of Subtotal
29,393
420
4,459
34,272
Total Square Footage
113,373
1,6201
175,1991-
132,192
17
R
tst
4c
Estimated Cost of New Facilities
Elementary School
Capacity = 600 students
Square
Footage
95,225
Square Ft. per Student
158.7
Construction Cost
Cost Per Square Foot
$
90
$
8,570,250
Site Acquisition
Acres:
16
Average Cost Per Acre:
25,000
$
400,000
Site Development
As a percentage of Construction Cost
10%
$
857,025
Fees
As a percentage of Construction Costs and Site Development
10%
942,728
Moveable Equipment
As a percentage of Construction Cost
5%
$
428,513
Technology
Cost per square foot
$
8.25
$
785,606
(includes cabling and equipment for voice, video and data distribution systems)
Construction Contingency As a percentage of Construction Cost and Site Development
.5%
$
471,364
Start-Up Costs
Non Personnel One time start-up costs
$
330,000
Total
$
12,785,485
Middle School
Capacity =- 700 students
Square
Footage
132,192
Square Ft. per Student
188.8
Construction Cost
Cost Per Square Foot
$
95
$
12,558,240
Site Acquisition
Acres:
22
Average Cost Per Acre
25,000
$
550,000
Site Development
As a percentage of Construction Cost.
10%
$
1,255,824
Fees
As a percentage. of Construction Costs and Site Development
10%
1,381,406
Moveable Equipment
As a percentage of Construction Cost
5%
$
627,912
Technology
Cost per square foot
8.25
$
1,090,584
(includes cabling and equipment for voice, video and data distribution systems)
Construction Contingency As a percentage of Construction Cost and Site Development
5%
$
690,703
Start-Up Costs
Non Personnel Start Up - one time
$
350,000
Total
$
18,504,670
R
tst
Lf
1.0
High School. Construction Standards Appendix A
Space Allocation /Square Footage Assignments (1,000 Student Capacity)
1000 student cap acity
Square Foota a Total Square Ft
From To # rooms From To
Classrooms
Regular classroom with 5 computers -
850
950
22
18,700
20,900
Science Labs, Prep and Storage
Physical Science
1,200
1,200
1
11200
1,200
Biology
1,200
1,200.
2
2,400
2,400
Physics.
1,200
1,200
1
1,200
11200
Earth Science
1,400
1,400
1
1,400
1,400
Chemistry..
1,500
1,500
1
1,500
1,500
Storage/Prep Rooms (Biology, Chemistry; Physics )
. 250
per 2 labs
2
500
500
Remediation & resource labs
450 ,
.450
- 11
450
450
Exceptional Children
Exceptional Children Self- Contained (8 to 12 snt cap
800 1,200
1
800
1,200 .
Exce tional Education Resource Room for Zr: ou s u to
450 450
1
450
450
Arts Education
Instrumental Classroom w/ lockers
1,800 2,100
1
1,800
2,100
Vocal Classroom
1,000 1,500
1
1,000
1,500
Instrument storage room
400 600
1
400
600
Music Library
200 200
1
200
200
Instrument Repair
150 150
1
150
150
Office (each)
150 150
1
150
150
Uniform Storage
400 600
1
400
600
Practice Room
55 60
1
55
60
Ensemble Practice Room
150 200
1
150
200
Visual Arts Classroom
1,200 1,500
1
1,200
1,500
Kiln/Clay Storage
40 60
1
40
60
Art Material Storage
80 150
.1
80
150
Theater Arts Classroom
1,800 2,000
1
.1,800
2,000
Theater Arts Auditorium
8 /seat; capacity 1/3
to 1/2 ADM
333 to 500 seats
2,667
4,000
Stage, Storage & Dressing Rooms
3,000 5,000
1
3,000
5,000
Light, Lock Vestibule, Lobby, Concession
800 2,000
1
800
2,000
Dance Classroom (including storage)
1,800 2,000
1
1,800.
.2,000
11
High School Construction Standards Appendix A
Space Allocation /Square Footage Assignments (1,000 Student Capacity)
=-7 -,5
11
7
1000 student cap acity
Square
Footage
Total Square
Ft
# rooms
From
To
From
To
Workforce Development
Agricultural Education
2,500
3,000
1
2,500
3,000
Business Education
1,200
1,400
1
1,200:
1,400
Family and Consumer Sciences Education
Health Occupations
1,400
2,000
2,000
2,500
1
1
1,400
2,000
2,000
2,500
Marketing Education Cincluding store)
1,500
2,000
1
1,500
2,000'
Technology Education
1,300
2,200
1
1,306
21200
Trade and Industrial Education
8501
3,000
1 11
850
1 3,000
Media Center
Main Room
5 sq ft per
ADM
1
5,000
5,000
Support Areas
2,000
2,000
1
2,000
2,000
Video Studio
400
400
1
400
400
Control/Editing
260
260
1
260
260
E ui mentStorage
80
801
80
80
Physcial Education
Gymnasium Play Area
2 play courts
62 x 100 court
12,400
12,400
Spectator Seating
400 per 500 per
100 seats 100 seats
4,000
5,000
Gymnasium Dressing, Shower, Storage, Lobby
3,000
3,000
Wrestling (competitive)
3,000 3,000
1
3,000
3,000
Resistive Exercise (weight lifting)
2,000 3,000
1
2,000
3,000
Auxilli Gymnasium
recommended for high
schools with 1,200.
or more
students
Administration
Principal's Office
200
200
1
200
20C
Assistant Principal (each)
150
150
2
300
300
Reception Area
400
400
1
400
40C
Secretary
150
150
2
300
30C
SIMS 9 -12
200
200
1
200
2CC
Other Student Services
200
.200
1
200
2CC
Workroom/Storage
200
200
1
200
200
Conference Room
200
200
1
200
200
Record Storage
100
100
1
100
10C
General Storage
100
100
1
100
1cc
7
High School Construction Standards Appendix A
12
Space Allocation /Square Footage Assignments -(1,000 Student Capacity)
1000 student cap acity
Square ootage Total Square Ft
From To # rooms From To
Student Support Areas
Guidance
300
300
1
300
300
Reception/Career Center
400
400
1
400
400
Counselor Office
150
150
3
450
450
Other Student Services
200
200
1
200
200
Health Room & Toilet
.200
200
1
200
200
Staff Support Areas.
Group Teacher Office /Planning (per teacher)
80
100
45
3,600
4,500
.
Special Assistant/Itinerant Teacher Office/Workspace (per 1
80
100
7
. 560
700
Workroom
300
800
1
300
800
Lounge
.1001
1,333
1
300
1,333
Cafeteria /Food Service
Dining Room Seating Area (square feet per pupil) assumes 3
seatings
14
20
333
4,667
6,667
Serving (20% - 25% of dining area)
933
1,667
Kitchen (assumes 1,500 lunches served for 1,000 ca acity)
1 2,880
2,880 1
1
2,880
2,880
Total Assigned Space
104,172
126,007
Commons /Circulation /Entries /Building Sunnort (45%).1
4A_877
5E,_703
AA R77
Sf, vnl
Total Building Area 11-151,049 182,710 II
Total Square Feet per Student 151 183
8
y
High School Construction Standards Appendix B
Space Allocation /Square Footage Assignments (1,500 Student Ca aci
13
1500 student cap acity
Square Foots a Total S are Ft
From To # rooms From To
9
■
Classrooms
Regular classroom with 5 computers
850
950
40
33,575
37,525
Science Labs, Prep and Storage
Physical Science
1,200
1,200
3
3,000
3,000
Biology
1,200
1,200
4
4,200
4,200
Physics
1,200
1,200.
1
. 1,200
1,200
Earth Science
1,400
1,400
1
1,400
1,400
Chemistry.
1,500
1,500
3
3,750
3,750
Storage/Pre `Rooms (Biology, Chemistry ,.Ph cs
250
per 2 labs
.41
875
875
Remediation & resource. labs
1 450
450
4
1,8001
1;800
Exceptional Children
Exceptional Children Self - Contained (8 to 12 student cap
800
1,200
2
1,600
2,400
Exceptional Education Resource Room (for groups up to
450
450
2
900
900
Arts Education
Instrumental Classroom w/ lockers
1,800
2,100
1
1,800
2,100
Vocal Classroom
1,000
1,500
1
1,000
1,500
Instrument storage room
400
600
1
400
600
Music Library
200
200
1
200
200
Instrument Repair
150
150
1
150
150
Office (each)
150
150
1
150
150
Uniform Storage
400
600
1
400
600
Practice Room
55
60
1
55
60
Ensemble Practice Room
150
200
1
150
200
Visual Arts Classroom
1,200
1,500
1
1,200
1,500
Kiln /Clay Storage
40
60
1
40
60
Art Material Storage
80
150
1
80
150
Theater Arts Classroom
1,800
2,000
1
1,800
2,000
Theater Arts Auditorium
8 /seat; capacity
1/3
to 112
ADM
500 to 750 seats
4,000
6,000
Stage, Storage & Dressing Rooms
3,000
5,000
1
3,000
5,000
Light, Lock Vestibule, Lobby, Concession
800
2,000
1
800
2,000
.
Dance Classroom (including storage)
1,800
1 2,0001
1
, 1,800
2,000
9
■
14
High School Construction Standards Appendix B
SpaceAllocationfSquare Footage Assignments (1,500 Student Ca aci
10
1500
student cap ity
Square
ootage
Total Square
Ft
# rooms
From
To
From
To
Workforce Development
Agricultural Education
2,500
3,000
1 2,500
3,000
Business Education
1,200
1,400
1 , 1,200
1,400
Family and Consumer Sciences Education
1,400
2,000
1 1,400
2,000
Health Occupations
2,000
2,500
1 2,000
2,500
"
Marketing Education ('including store).
1,500
2,000
1 1,500
2,0 00
Technology Education :.
1,300
2,200
"1 1,300
2,200
Trade and Industrial Education
8501
3,000:
1 850
3,000
Media Center
Main Room
4 sq. ft per
ADM
1.
6,000
6,000
Support Areas
,000
2,000
1
2,000
2,000.
Video Studio
-400
400
1
400
400
Control/Editing
260
260
1
260
260
E ui ment Storage
80
80
1
80
. 80
Physcial Education
Gymnasium Play Area
2 play
courts
62 x 100 court.
12,400
12,400
Spectator Seating
400 per
- 500 pe
100 seats
100 seats
6,000
7,500
Gymnasium Dressing, Shower, Storage, Lobby
4,000
.4,000
Wrestling (competitive)
3,000
3,000
1
3,000
3,000
Resistive Exercise (weight lifting
2,000
3,000
1
2,000
3,000
Auxilliary Gymnasium
6,500
6,500
1
6,500
6,500
Administration
Principal's Office
200
200
1
200
200
Assistant Principal (each)
150
150
3
450
450
Reception Area
400
400
1
400
400
Secretary
150
150
2
300
300
SIMS 9 -12
200
200
1
200
20C
Other Student Services
200
.200
1
200
20C
Workroom/Storage
200
200
1
200.
200
Conference Room
200
200
1
200
200
Record Storage
100
100
1
100
.100
General Srnrave
100
100
1
100
10
Total Building Area
Total Square Feet per Student
11
78,004 1 65,634 78,004
211,487 1 251,345
141 168
15
High School Construction Standards Appendix B
Space Allocation /Square Footage Assignments�1,500 Student Ca aci
1500 student cap acity
. Square Footage Total S uare Ft
From To # rooms From To
Student Support Areas
Guidance
300
300
1
300
300
Recepton/Career Center
400
400
1
400
400
Counselor Office
150
150
5
750
750
Other Student Services
200
200
1
200
200.
Health Room & Toilet
200
200
1
200
200
Staff Support Areas
Group Teacher Office /Plaaning (per teacher)
80
100
45
3,600
4,500
Special Assistant/Itinerant Teacher Ofiice/Workspace (per 1
80
100
10
800
1,000
Workroom
300
800
2
600
1)600
Lounge
300
1,333
1
300
1,333
Cafeteria /Food Service
Dining Room Seating Area (square feet per pupil)..assumes 3
seatings
14
20
5.50
7,700
11,000
Serving (20% - 25% of dining area)
1,540
2,750
Kitchen (assumes 2,000 lunches served for 1,500 capacity)
11 4,398
4,398
1 1
4,398
1 4,398
Total Assigned Space
145,853
173,341
Total Building Area
Total Square Feet per Student
11
78,004 1 65,634 78,004
211,487 1 251,345
141 168
High School Construction Standards Appendix C
Estimated Cost of New High School
.7- f
16
Student Capacity
Total Square Footage
1000
1500
Total S
uare Ft
Total. Square Ft
From
To
From
To
151,049
182,710
211,487
251,345
Cost Per Square Foot
$110
$20,098',063.
$23,263,554
$27,647,943
Acres
L16,65,3
5
45
60
Average Cost Per Acre
$30,000
$1,500,000
$1,350,000
$1,800,000
As a percentage of Construction
Cost
10%
$1,661,538
$2,009,806.
$2,326,355
$2,764,794
As a percentage of Construction
Cost and Site Development
10%
$1,827,692
$2,210,787
$2,558,991
$3,041,274
As a percentage of Construction
Cost
5%
$830,769
$1,004,903
$1,163,178
$1,382,397
Cost Per Square foot $8.2511 $1,246,154
jor voice, video : and data distribution systems)
$1,507,355
$1,744,767
$2,073,596
As a percentage of Construction
Cost and Site Development
5%
$913,846
$1,105,393
$1,279,495
$1,520,637
Non - personnel; one time start-up
costs
$399,927
$483,754
$559,946
$665,471
11 Total Estimated Cost
$24,695 46
$29,920,112
$34,246,330
$40,896,177
12
®range Countp JRoarb of 41butation A&cbnr , 4d
RANDY BRIDGES SUPERINTENDENT
ftlzborouab, PC 27278
BOARD MEMBERS 200 EAST KING STREET
SUSAN DOVENBARGER, CHAIR HILLSBOROUGH, NC 27279
KEITH COOK, VICE CHAIR TELEPHONE 919 - 7324129
ROBERT H. BATEMAN - FAX: 919 - 732 -8120
RICHARD KENNEDY
DAVID KOLBINSKY
DELORES SIMPSON
BRENDA STEPHENS
MEMORANDUM
TO: Rod Visser
FROM: Randy Bridges
RE: Information requested from the 8/24/99 meeting
DATE: September 7-, 1999
Please find below the information we discussed last week during our monthly meeting. If you need
additional information please let me know.
1. Identify all CIP Projects including supporting information.
• As you are aware we have obligated the majority of our CIP to the construction of the new high
school. We do have some other projects outside the high school construction, and I have enclosed
a copy of the projects and their completion dates. Again, there are no new projects, and the work
is ongoing.
2. Status on new elementary and high school.
• New Elementary School — This school is scheduled to open August 2000. The site has been
cleared and the building pad could go down in a few weeks. You have a cash flow sheet on this
project, and there have been no major changes. I have enclosed the sheet on the high school and .
the elementary school for your information.
• New High School — We have closed on the land purchase, approximately 66 acres across the street
from Grady Brown Elementary. Our plan is to open this school August 2002. We will begin
clearing the site by selling the timber over the next few months. There have been some
preliminary meetings with internal groups about the design and program requirements. This
school will be constructed to accommodate 1000 students.
3. The construction cost for A. L. Stanback is included on a separate spreadsheet
4. The construction cost of New Hope Elementary is listed below; however, we are unable to
itemize information about the construction cost:
• Bond $5,991,000.00
• IBM $1,000,000.00
• Triangle J. Council $ 250,000.00
• Public School Building Fund $2,220,351.00
• Pay As You Go Funds $ 642.158.00
Total $10,103,509.00
t.
Qk
ThnetableslProgress Reports for Major OCS Capital Projects
9-6-99
Cameron Park Renovation 1997 Bonds $270.000
Completed
1. Dropped Ceilings
2. Replaced Light Fixtures
3. Upgraded HVAC
Central Elementary Media Center 1997 Bonds $ 90,000
Will be completed in summer of 99
1. Renovate present space adjacent to the media center for a computer lab & Video station as well as the
production and work areas of the media center.
2. Upgrade Carpeting and shelving displays
3. Add New Circulation area
C.W. Stanford Refurbishment 1997 Bonds $200,000 CIP Sales Tax $1,640,000 T_ otal_$1.940.000
Project is scheduled for complete summer of 99
1. Installed a gas fired hot water heating system
2. Modified the air condition system
3. Installed new ceiling tiles and ceiling insulation
4. Renovated bathrooms and modified for handicapped accessibility
5. New Furniture & Equipment
6. New Carpet and floor tiles
7. New Thermal windows
8. Restructured offices, media center and special education classrooms
9. Installed cooling system in gymnasium and dressing areas
10. Installed new soffits and gable ends
11. Added addition to the main gym and upgraded the football/soccer field area
12. Upgrade for handicapped accessibly
Efland Cheeks Gymnasium 1997 Bonds $85.000 CIP Sales Tax $365.000 Total $450.000
Project is scheduled for completion summer of 99
1. Add Storage for indoor and outdoor physical education equipment
2. Add a small office for the physical education teacher and after school can
3. Complete renovation of the gym area to include air conditioning
Grady Brown Renovation 1997 Bonds $100,000
Project scheduled for completion during summer 99
1. Make campus handicapped accessible; add automatic door openers
2. Replace gym floor
3. Additional work for playground NfOy
Orange High Renovation 1997 Bonds 1997 Bonds 150.000 CIP Sales Tax 383.000 Total $533.000
1. Tennis courts and gym floors - completed
2. Design for field house and D Wing Basement - In progress
3. Filed House and D Wing and Science Laboratories Scheduled to be complete in 1999 -2000
4. Design for Auditorium - will be completed by 2000 -2001
5. Auditorium Renovations - scheduled to be completed in 2001 -2002
L 8- 3