HomeMy WebLinkAboutAgenda - 09-16-2008 - 4eORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 16, 2008
Action Agen a
Item No.~- -~
SUBJECT: Bid Award: Two (2) 40 Cubic Yard, Front Loader Refuse Trucks
DEPARTMENT: Purchasing and Solid Waste PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Bid Tabulation Pam Jones, 245-2652
Reimbursement Resolution Gayle Wilson, 968-2885
PURPOSE: To consider awarding a bid for the purchase of two (2) 40 Cubic Yard High
Compaction Body Front Loader Refuse Truck from Piedmont Peterbilt of Greensboro, North
Carolina.
BACKGROUND: The Solid Waste Department has two (2) Front Loading Garbage Trucks
budgeted for FY 07-08. One is for the Recycling Division and one for the Sanitation Division.
The Sanitation unit that will be replaced is a 1993 Crane Carrier with 264,890 miles. This Front-
end loader services containers at Solid Waste Convenience Centers, Orange County
Government Buildings, the Orange County Schools, and operates six days weekly. The
Recycling Division's unit is a 1997 Mack/McNeilus with 189,268 miles. This unit services the
ten Solid Waste Convenience Centers and collects old corrugated cardboard, newspapers,
magazines, and mixed paper and delivers these materials to different markets within the area.
Specifications were developed around current waste handling vehicles and included such safety
items as lights, brakes, width and height of vehicles, legal weight capacity, and other best
management practices available for market.
Orange County's requirements were advertised and eleven vendors were solicited for Orange
County's bid number 270. Four vendors submitted bids. Pursuant to the attached bid
tabulation, Piedmont Peterbilt of Greensboro, North Carolina submitted the lowest responsible
bid that was responsive at a delivered cost of $216,998 each ($433,996 total for both) for a
Peterbilt 320 cab & chassis with a Heil DP Halfpack Body. Delivery of the vehicles is estimated
at 200 calendar days after receipt of order by the vendor. The surplus equipment will be
disposed by the Purchasing Department through govdeals.com, an online site that
merchandises surplus equipment for government agencies, with the proceeds to be deposited
back into the appropriate fund.
Some manufacturers have chosen to pay a fine rather than provide an engine that meets the
EPA guidelines for emissions reduction. Such an engine would not meet Orange County
specifications. Further, the specifications require trucks that are able to operate using B-20 bio-
diesel.
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FINANCIAL IMPACT: Total purchase price, if approved by the Board, would be $433,996.
Sufficient funds were allocated within the FY 2008-2009 Solid Waste budget for the purchase of
the Recycling vehicle. Since the Sanitation Division is funded under the General Fund, staff
recommends that the Front Loader Refuse Truck for the Sanitation Division be financed over a
59-month period to take advantage of prevailing low interest rates. Assuming that financing can
be obtained at an interest rate of 4.5%, estimated total payment for the one truck over five
years should be approximately $258,640 including $41,640 in interest. A reimbursement
resolution is included to provide flexibility as to the timing of the financing.
RECOMMENDATION(S): The Manager recommends that the Board 1) award bid number 270
to Piedmont Peterbilt of Greensboro, North Carolina at a delivered cost of $433,996 for two
trucks; 2) authorize the Purchasing Director to execute the necessary paperwork; and 3)
authorize the Finance Director to solicit a Request for Proposal to finance one vehicle,. with the
results of the solicitation to be brought back for Board approval at a later date.
BID FOR: FRONT LOADERS BID AWARDED TO:
CLOSING DATE: 8-7-2008 BID PRICE:
CLOSING TIME 3:00 PM BUDGETED AMOUNT:
Vendor COST FOR ONE TRUCK COST FOR TWO TRUCKS
Peterbilt #1; Ralei h, NC $216,998 $433,996
Volvo/GMC 2; Charlotte, NC $221,626 $443,252
Volvo/GMC3; Charlotte, NC $222,411 $444,823
Volvo/GMC 1; Charlotte, NC $236,346 $472,692
CES; Kernersville, NC $238,788 $477,576
Peterbuilt #2; Greensboro, NC Non res onsive Did not meets ecs
Transource; Ralei h, NC Non res onsive Did not meets ecs
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REIMBURSEMENT RESOLUTION --
40 Cubic Yard Front Loader Refuse Truck
WHEREAS, the Manager has described to the Board the desirability of
adopting a resolution, as provided under federal tax law, to facilitate the County's using
proceeds of tax-exempt financing to restore the County's funds when the County makes
capital expenditures prior to closing on the financing.
BE IT RESOLVED by the Board of Commissioners of Orange County,
North Carolina, as follows:
Section 1. The project is the acquisition of a 40 Cubic Yard High
Compaction Body Front Loader Refuse Truck
Section 2. The County intends to finance the project. The expected type
of financing (which is subject to change) is the general obligation bonds approved at the
County's 2001 bond referendum, or in the alternative installment financing pursuant to
160A-20 of the General Statutes. The expected maximum amount of bonds or other
obligations to be issued or contracted for the project is $217,000.
Section 3. The County intends that funds that have been advanced, or
may be advanced, from the County's general fund for project costs will be reimbursed
from the financing proceeds.
Section 4. The County intends that the adoption of this resolution will be
a declaration of this County's official intent to reimburse project expenditures from
financing proceeds.
* * * * * * ~
I certify that the foregoing resolution was duly adopted at a meeting of the
Board of Commissioners of Orange County, North Carolina, duly called and held on
2008, and that a quorum was present and acting throughout such
meeting. Such resolution remains in full effect as of today.
Dated this day of , 2008.
[SEAL]
Donna Baker
Clerk, Board of Commissioners
Orange County, North Carolina