HomeMy WebLinkAboutAgenda - 08-19-2008 - 4pORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: August 19, 2008
Action Agenda
Item No.
SUBJECT: Service Coordination Renewal Agreement with Manley Estates and the
Department on Aging
DEPARTMENT: Aging
PUBLIC HEARING: (YIN)
ATTACHMENT(S): INFORMATION CONTACT:
Agreement Jerry M. Passmore, Director, 245-2009
PURPOSE: To seek authorization to renew the Agreement for the Department on Aging to
provide on-site service coordination for the residents of the HUD 202 First Baptist and Manley
Estates senior housing complex in Chapel Hill.
BACKGROUND: The Master Aging Plan Update included an objective (Goal B-3) to improve
the provision of support services for older adults to age in place in all 55+ communities and
senior housing projects. HUD makes available to its properties a monthly stipend for the
purchase of such service. Often the service coordination is contracted to an outside consultant.
If the consultant encounters a situation that needs further assistance, a referral is made to the
Department on Aging's Eldercare Transitions Program or other local care provider. Since 2002,
the Department on Aging has provided the service coordination directly. The Eldercare
Transitions staff will assess, monitor and arrange community services for residents such as
transportation, medical appointments, Meals on Wheels, and senior center participation. This
will result in better access to community resources and to more intensive case management
services, should the need arise.
FINANCIAL IMPACT: There are no County funds required. Funds collected from Manley
Estates ($15/resident/month) will cover the Department on Aging's expenses to provide the
service.
RECOMMENDATION(S): The Manager recommends that the Board approve the agreement
renewal and authorize the Chair to sign the agreement to provide service coordination for the
residents of the First Baptist and Manley Estates senior housing complex in Chapel Hill,
contingent upon final review by staff and the County Attorney.
2
Orange County
Department on Aging
Service Coordination Agreement
This Agreement is entered into this 1st day of July 2008, between First Baptist and Manley Estates,
hereinafter known as the Housing Complex, and Orange County on behalf of the Department on Aging,
hereinafter known as the Department. The period and duration of the Agreement shall be from July 1,
2008 to June 30, 2009.
WITNESSETH:
WHEREAS, the housing complex desires to engage the Department to render certain professional
services, hereinafter described, now therefore the parties hereto mutually agree as follows:
DEPARTMENT AGREES AND MAINTAINS THE RIGHT:
1. To provide 10 hours of on-site service coordination each week at First Baptist and Manley
Estates. Services will be provided by anon-permanent employee of the Orange County
Department on Aging under the direct supervision of a Master's prepared social worker
employed full time by the Department on Aging.
2. To offer individual appointments with new residents within 2 weeks of the move-in date to
determine the scope of their needs and to assist them with the coordination of appropriate
community resources.
3. To provide personal interviews/assessments every year or as needed to accommodate the
residents' needs as they age in place.
4. To provide residents with access to information and assistance 5 days a week through the
Department on Aging Information and Help Telephone Line.
5. To provide the Department services of an information specialist, an occupational therapist, a case
manager, and a licensed clinical social worker as requested by the service coordinator.
6. To coordinate other community services, not directly provided by the Department on Aging, to
meet the residents' individualized needs.
To coordinate quarterly presentations on community information, health, and senior resources.
To maintain and distribute a monthly activity calendar, including activities planned by the
service coordinator, the Department on Aging, and the residents themselves.
To meet with the Board of Directors of First Baptist and Manley Estates when requested by
either the Department or the Housing Complex to discuss service coordination.
10. To provide information and training for the Service Coordinator, regarding community resources
and aging services.
2) THE HOUSING COMPLEX HEREBY AGREES:
1. To provide a monthly payment to the Orange County Department on Aging, based on the
HUD approved amount for service coordination of $15 per resident per month.
2. To provide a private office, including a desk, appropriate desk chair, a visitor chair, a
telephone with an answering machine, a locking file cabinet, and general office supplies.
3. To provide convenient access to a computer, copier, and fax machine.
This agreement will be terminated by the Department on Aging if the housing complex
management company does not remit payment within 60 days following issuance of monthly
invoices mailed to:
First Baptist and Manley Estates
805 S. Merritt Mill Road
Chapel Hill, NC 27516
This agreement may be extended for an additional period if mutually agreed to by both parties.
ORANGE COUNTY FIItST BAPTIST AND MANLEY ESTATES
By:
Authorized Signature
Title
Date
By:
Authorized Signature
Title
Date
"This instrument has been pre-audited in the manner required by the Local Government Budget and
Fiscal Control Act."
Gary Humphries, Finance Services Director Date