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HomeMy WebLinkAboutAgenda - 08-19-2008 Orange County Board of Commissioners Agenda Regular Meeting Tuesday, August 19, 2008 7:30 p.m. F. Gordon Battle Courtroom Hillsborough, NC 27278 Note: Background Material on all abstracts available in the Clerk's Office Compliance with the "Americans with Disabilities Act" -Interpreter services and/or special sound equipment are available on request. Call the County Clerk's Office at 732-8181, extension 2130. If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at 732-8181, extension 2300 or TDD# 644-3045. 1. Additions or Changes to the Agenda PUBLIC CHARGE The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate. 2. Public Comments (We would appreciate you signing the pad ahead of time so that you are not overlooked.) a. Matters not on the Printed Agenda b. Matters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda below.) 3. Proclamations/ Resolutions/ Special Presentations a. Tax Collector's Annual Settlement b. Recognition of Revenue Staff and Appointment of Three (3) Deputy Tax Collectors c. Orange County Health Department Accreditation d. Jail Inspection Report 4. Consent Agenda a. Minutes b. Appointments 1) Board of Health -Reappointments 2) Human Relations Commission -Reappointments 3) Personnel Hearing Board -Reappointment c. Orange County Preparedness Month Proclamation d. Motor Vehicle Property Tax Release/Refunds for June 2008 e. Motor Vehicle Property Tax Release/Refunds for July 2008 f. Property Tax Refund g. Property Tax Release h. Property Value Changes i. County Work First Designation and Establishment of Planning Committee j. New Fee for Adult Measles, Mumps, and Rubella Vaccination k. Continuation Grant Acceptance for Primary Care Services at SHSC Site of Health Department 1. Contract Between Chapel Hill Carrboro City Schools, Orange County Schools, and Health Department for School Nurses m. Agreement Renewal Between Health Department, the UNC School of Dentistry and UNC Hospitals for Dental Resident n. Tax Abstract and Billing Contract o. Agreement Renewal with Respite Care Providers and the Department on Aging p. Service Coordination Renewal Agreement with Manley Estates and the Department on Aging q. Continuation Agreement with the Town of Chapel Hill for Senior Recreation Services r. Gateway Center Custodial Contract s. Contract Renewal for Olver, Incorporated Engineering t. Proposed Contract with The Mercer Group, Inc., to Conduct an Executive Search for the County Attorney Position u. Bid Award: Hydraulic Excavator for Solid Waste v. Change in BOCC Regular Meeting Schedule for 2008 w. Housing Bond Program -Orange Community Housing and Land Trust x. Housing Rehabilitation Contract Awards y. Deferred Loan Request -Whiffed Forest Apartments z. HOME Program -Loan Subordination Request aa. RSVP-VITA Volunteer Income Tax Assistance Grant Program bb. Approval of State Employees Credit Union ATM at Justice Facility cc. Eubanks Road Campus (Animal Services and Solid Waste Operations Center) Data Fiber Lease Agreement with Time Warner Cable dd. Solid Waste Operations Facility Site Lighting Utilities Right of Way Agreement with Duke Energy ee. Animal Services Facility -Second Amendment to Agreement for Construction Manager at Risk ff. Northern Park: Approval of Field Lighting Change Order gg. Sprinkler System Installation at Orange County Emergency Services Warehouse Area hh. Ratify Acquisition of Fitness Equipment for the SportsPlex ii. Ratification of Grants Submittals to Golden LEAF Foundation and North Carolina Tobacco Trust Fund for the Piedmont Value-Added Shared-Use Food & Agricultural Processing Center jj. Ratification of Grant Submittal to Z. Smith Reynolds Foundation for the Farm Enterprise Incubator at the WC Breeze Family Farm Extension & Research Center kk. Acceptance of 2008 Emergency Management Performance Grant (EMPG) 11. Fiscal Year 2008-09 Budget Amendment #1 mm. Final Resolution for Financing of Solid Waste Equipment nn. Reimbursement Resolution for Affordable Housing Bonds oo. Reimbursement Resolution for Parks and Open Space pp. Request to Waive Occupational License Tax Penalties 5. Public Hearings a. Potential One-Quarter Cent Sales Tax Increase Referendum Public Hearing, Discussion and Resolution b. North Carolina Department of Transportation, Rural Operating Assistance Program (ROAP) and Supplemental ROAP Grant Application for FY 2008-2009 c. Public Hearing and Final Resolution for Financing of the Animal Services Facility d. 2009 Revaluation -Schedule of Values 6. Regular Agenda a. Issuance of Remaining 2001 Voter Approved Bonds b. Orange County Fire Insurance District Boundary Maps c. Housing Bond Program -Eno Haven d. Initial Review of Proposed Chatham/Orange Task Forces 7. Reports 8. Board Comments (Three Minute Limit Per Commissioner) 9. County Manager's Report 10. Appointments a. Advisory Board on Aging -New Appointments b. Commission for Women -New Appointments c. Nursing Home Community Advisory Committee -New Appointment 11. Information Items 12. Closed Session a. Pursuant to G.S. § 143-318.11(a)(3) "to consult with an attorney retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board, concerning the cases of (1) Housing Discrimination Complaint: DHUD Case Name: Campbell, Robert, Minister vs. Orange County, et al.; DHUD Case Number: OS-08-0589-8; (2 Orange County Investors Partnership v. Orange County Board of Adjustment, et al., Orange County Superior Court File No. 06 CVS 1060." 13. Adjournment Note: Access the agenda through the County's web site, www. co. orange. nc. us Orange County water supply reservoir water levels Available information as of 3:00 PM, Tuesday, August 12, 2008 Lake Orange • Water level is 28" below full. Stage II Eno Capacity Use restrictions have been reinstated, effective at 12:01 PM, August Stn • Water storage capacity is at 77.6% (368 million gallons) • Approximately 119 days of water supply remaining (at Capacity Use specified release rate). In accordance with provisions of the County's Water Conservation Ordinance and current water level in Lake Orange, the BOCC may elect to initiate the County's Water Conservation Ordinance Stage II Voluntary provisions for individual water users, or, given the slight excess release from the West Fork Reservoir and the vastly reduced consumption by Orange Alamance and Piedmont Minerals, may also elect not to initiate Voluntary restrictions. • The Hillsborough gage indicates that the latest Eno River flows are at approximately 2.8 cfs (approximately 1.8 mgd). This flow represents a level that is 1/4 the historical median flow levels (9 cfs) for this time of year. • Orange Alamance continues to operate its water plant with average withdrawals of 300,000 gallons per day, each Tuesday, Wednesday and Thursday. West Fork Reservoir (as of 7/25/2008 (last available updatel) • Water level is 4" below spilling • Water storage capacity remaining is 98.8% • Approximately 344 days of water supply remaining (assuming Town's current release rate (1.8 cfs, 1. 16 mgd). • The Town is currently releasing 0.40 cfs or 0.26 mgd above its minimum required instream flow release of 1.4 cfs (0.9 mgd) for June. • The Town of Hillsborough Town Board currently has no water use restrictions on its customers in effect. OWASA Reservoirs • Water level at Cane Creek Reservoir is 5'-3" below full • Water level at University Lake is 3' - 8" below full • Total remaining water storage capacity is approximately 73.5 • Approximately 300 days of water supply remain (at the current 30-day average daily demand [8.73 million gallons per day]) • OWASA's year-round water conservation requirements are in effect during the current water supply advisory. National Weather Service/NOAH Regional Precipitation data (through 8/11/2008) (inches above ~+1 or below ~-1 normal) RDU Piedmont-Triad -1.12" since August 1, 2008 -1.84" since August 1, 2008 +0.09" since January 1, 2008 -1.33" since January 1, 2008 Miscellaneous notes The NC Drought Management Advisory Council drought map, last updated August 7, 2008, indicates that all of Orange County lies within the area characterized as experiencing "moderate drought" (the next to least severe level of their rating system).