HomeMy WebLinkAboutAgenda - 10-10-2000-10aORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 10, 2000
Action Agenda
Item No. -
SUBJECT: Possible Bond Referendum Schedule
DEPARTMENT: County Manager PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. November 2001 Bond John Link, extension 2300
Referendum Timetable Donna Dean, extension 2151
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To receive a report on a possible Navember 2001 bond referendum schedule.
BACKGROUND: Over the past few months, the Board of County Commissioners has
discussed the need for a future bond referendum to fund some Schaol and County long-range
capital needs. The Board is currently considering two possible dates for the voters to consider
a bond referendum -November 2001 or November 2002. Recently, staff provided the Board
with a brief timeline comparison related to both dates. At the October 3, 2000 Board of
Commissioners meeting, the Board requested that staff prepare a mare detailed calendar
related to a possible November 2001 referendum (Attachment 1 of this abstract). Generally
speaking, the Baard needs to finalize its decisions regarding outstanding issues such as the
need far future schools, parks, senior centers, and County space study by the end of January
2001. These decisions lay the groundwork for the Commissioner appointed Capital Needs
Advisory Task Force to begin work in early spring 2001 and bring forward recommendations to
the Board regarding projects to include on the referendum by June 2001.
FINANCIAL IMPACT: There is no direct financial impact associated with the attached report
and calendar.
RECOMMENDATION(S): The Manager recommends that the Board receive the report and
calendar. The Board may choose to discuss the possible bond referendum at a future meeting.
10/10/00
November 2001 Bond Referendum Timetable
1) Outstanding Issues to be resolved bymid-February 20Q1
a) County Spac® Study
i) Report to BOCC December 2000
ii) . Anticipated date of BOCC approval January 2001
b) Master Aging Plan
i) Initial report received by BOCC September 2000
ii) BOCC work session September 2000
iii) Anticipated date of BOCC approval December 2000
c) Recreation ~ Parks
i) Manager's Report on Potential for Collaboration on Capital November 2000
Funding for Parks to BOCC
ii) Anticipated date of BOCC approval January 2001
d) Justice Facility Plan
i) Meet with Historic Commission representatives and Town of October 2000
Hillsborough for further discussion about the concept plan
ii) Architect selection process Begin December 2000
(90+ days to completion)
iii) Plan development/review/approval process 18 to 24 months following
selection of architect
iv) Commencement of Phase I Construction Begins no earlier than
spring 2003
e) Schools APFO
i) Anticipated date of BOCC approval and forward to Towns October 2000
and School Boards
ii) Anticipated date of Town and School Boards approval January 2001
f) Policy far School Planning and Capital Funding
i) Anticipated date of BOCC approval and forward to School October 2000
Boards
10/10/00
Outstanding Issues to be resolved by mid-February 200 1 (continued)
g) School Construction Standards
BOCC has expressed desire to review the current School
Construcfion Standards. Particular ar®as identified to-date
include:
• Prototype design vs. unique design
• Intlafion factor to apply
• Possible .use of Meadowmont site for new elementary
school #9
i) Anticipated date for BOCC to identify areas for School November 2000
Funding Work Group to review
ii) Re-convene School Funding Work Group November and December
2000
iii) Work Group recommends School Construction Standards
updates to BOCC January 2001
iv) Anticipated date of BOCC approval of Work Group Early February 2001
recommendations
h) Student Capacity
BOCC has expressed concern regarding desire to review the
current School Construction Standards. Particular areas
identified to-date include:
• Enrollment vs. ADM
• Which projections to use: Counfy projections, state This may be an area that
BOCC asks the School
projecfions, school projections or some combination Funding Work Group to
• Scroggs Elementary: discuss during the review of
• Built within cost and construction standards for 600 School Construction
student elementary school Standards
• Current enrollment provides for 20 students per class -
making the total school capacity 510
• If built for 600 students and by School APFO standards
it can go to 105% above capacity, capacity at Scroggs
can be increased at that one school by 120 studenfs
105% of 600
~a~aoo
2) Capital Needs Advisory Task Force
a) BOCC advertise for volunteers December 2000 and January
2001
b) BOCC review apps & appoint volunteers tv task force Na later than mid-February
2001
c) Organizational meeting of task force First week in March 2001
d) Task force & sub committee meetings March, April; May 2001
e) Task force recommendations to BOCC First meeting in June 2001
f) BOGC discussion of recommendations First & second meetings in
June 2001
90/10/00
3) Legal Requirements
a) Contact Local Government Commission (LGC) to discuss bond Late spring 2001
financing program
b) Bvth School Boards provide a formal request to BOCC No later than first meeting in
proposing an amount of bonds to be considered June 2001
c) BOCC adopts resolution establishing a maximum list of potential Last meeting in June 2001
purposes for the band referendum and maximum potential
amounts for each purpose (Resolution of Intent)
d) Publish Notice of Intent in local newspapers As soon as possible after last
meeting in June 2001
e) File LGC application Must be at least 10 days after
BOCC adopts Resolution of
Intent
f) BOCC introduces Bond Order, schedules public hearing, and August 14, 2001
provides for publishing notice of public hearing
g) Clerk files sworn statement of debt Following Item f above
h) Publish notice of public hearing on Bond Orders At least 6 days prior to public
hearing
i) Hold public hearing (as part of quarterly public hearing) ~ August 27, 2001
j) Adopt Bond Orders; formally set ballot questions and September 4, 2001 ~'~
.referendum date
k) Publish Bond Orders as adopted As soon as possible after
September 4 BOCC meeting
I) Publish notice of referendum (twice) First notice by September 24,
2001 and second notice not
later than October 2, 2001
m) Referendum occurs November 6, 2001
~~~ This is a firm date because absentee ballots must be available on September 17, 2001.
10/10/00
41 Bond Education Process
a) BOCC advertises for citizen participation on Bond Education July. and August 2001
Committee
b) BOCC appoint Bond Education Committee and establish charge August 21, 2001
for Committee
c) Creation of education materials including video, brochures, FAQ, August and September 2001
and web site
d) Bond Education Committee (and sub-committees) organize and September 2001
meet
e) Bond Education Speakers Bureau presentations to community Mid-September through first
organizations week of November 2001
f) Bond Education Tour for media Early October 2001
g) Mailing of educational brochures Week of October 22, 2001