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Home My WebLink AboutAgenda - 10-03-2000-8dORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 3, 2000 Action Agenda Item No. g-d SUBJECT: Budget Amendment #2 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. 2000-01 Budget As Amended Spreadsheet Attachment 2. Smart Start Grant Project Ordinance INFORMATION CONTACT: Donna Dean 245-2151 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To approve budget ordinance amendments and grant project ordinance for fiscal year 2000-01. BACKGROUND: Department on Aging 1. Recently, the Department on Aging, the Friends of the Chapel Hill Senior Center and the Herald Sun entered into an arrangement for editing the Senior Times. A temporary employee in the Department on Aging will edit the Times. In turn, the Herald Sun and the Friends will reimburse the Department on Aging for all costs associated with this arrangement. This budget amendment provides for reimbursement from the Herald Sun ($6,400) and the Friends ($3,334). No county funds are associated with this amendment (see Attachment 1, column 1 of this abstract). Health Department 2. The Health Department has received increases for the Smart Start grant funded programs operated by the Department. The increases allow for salary adjustments approved by the Board of Commissioners during the budget process last spring. The table below summarizes the amounts by individual programs within the Smart Start Grant Project Ordinance. Original Amended Grant Grant Amount for Additional Amount for Wealth Department Smart Start Program FY 2000-01 Grant Award FY 2000-01 Dental Screening $36,645 $210 $36,855 Child Services Coordination $50,716 $1,431 $52,147 Community and Child Health Awareness Project $54,183 $1,251 $55,434 Families in Focus (formerly known as Intensive Home Visiting) $144,262 $1,215 $145,477 Total Health Department Smart Start Programs $285,806 $4,107 $289,913 The Smart Start Grant Project Ordinance on Attachment 2 of this abstract provides for the receipt of the additional grant funds. Prior Year Carryforward z 3. On June 30 of each year, certain designated appropriations are not fully expended. Many of these are related to outstanding purchase orders, where goods and services have been ordered but not yet received and/or paid. In accordance with the annual budget ordinance,. funds for these outstanding purchase orders are automatically re-appropriated in the new fiscal yeas budget. Other appropriations are not fully expended at the end of the fiscal year because there. are, no outstanding purchase orders. Funds for these planned but unencumbered expenditures are set aside afi year-end as a reserved portion of fund balance. In order to carry these funds forward and authorize their expenditure in fiscal year 2000-01., it is necessary for the Board to approve the attached amendment (see column #3 of Attachment 1 of this abstract). Solid Waste/Landfill Operations 4. On June 6, 2000, the Board of Commissioners approved the receipt of a 'woad waste processing grant for the Solid Waste Management department. The $13,000 construction and demolition (C&D) grant was received from the Division of Pollution Prevention and Environmental Assistance of the North Carolina Department of Environment and Natural Resources. The purpose of the grant is to divert unpainted, untreated wood waste from the County's C&D' landfill, The required $4,000 match is included in the department's current year budget (see column #4, Attachment 1 of this abstract). FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners adopt the attached budget ordinance amendments and grant project ordinance. Attachment 1. Orange Gounty Proposed 2000-01 Budget Amendment The 2000-01 Orange County Budget Ordinance is amended as follows: 3 Budeai AmandmPnt #7 /irUAR/AAI #1 Receipt of ~ Receipt of Budget As reimbursement funds additional Smart Start t F G d f th #3 #4 Receipt of State C Amended from Herald Sun and ran un s or e Health Department Carry Forward of Appropriations from & p grant for Solid Budget As Amend Through BOA Friends of the CH ~~ attached Smart Prior Budget Year Waste/Landfill Through BOA #; #1 Senior Center for Start Grant Project Operations editing Senior Times Ordinance) General Fund Revenue Property Taxes $ 68,043,123 $ - $ - $ - $ $ 68,043,1; Sales Taxes $ 14,874,536 $ - $ - $ - $ - $ 14,874,5: License and permits $ 979,842 $ - $ - $ - $ - $ 979,8< Intergovernmental $ 12,647,023 $ 9,734 $ - $ - $ - $ 12,656,7: Charges for Service $ 5,190,003 $ - $ - $ - $ - $ 5,190,0( Investment Earnings $ 1,800,000 $ 1,800,0( Miscellaneous $ 412,668 $ 412,6E Transfers from Other Funds $ 1,225,000 $ 1,225,0( Fund Balance $ 3,884,820 $ 314,505 $ 4,199,3 o a enera and Revenues $ 109,057,015 $ 9,734 $ - $ 314,505 $ - $ 109,381,2_° Expenditures a ivy,v5/,uio 109,381,2_ Community Maintenance $ 1,118,954 $ - $ - $ 40,000 $ - $ 1,158,9: General Administration $ 3,691,375 S - $ - S - $ - $ 3,691,37 Tax and Records $ 2,461,953 $ - $ - $ 40,OD0 $ - $ 2,501,9: Community Planning $ 2,279,555 $ - $ - $ - $ - $ 2,279,8: Human Services $ 24,360,684 $ 9,734 $ - $ 85,000 $ - $ 24,455,41 Public Safety $ 9,989,804 $ - $ - $ - 5 - $ 9,989,80 Public Works $ 3,746,670 $ 25,ODD $ 3,771,87 Education $ 40,493,853 $ 40,493,65 Non Departmental: Outside Agencies $ 1,713,224 $ 7,500 $ 1,720,72 Miscellaneous $ 1,405,788 $ 117,005 $ 1,522,79 Debt Service $ 13,224,836 $ 13,224,83 Transfers put $ 4,590,419 otal Genera Fund Appropria on $ 109,057,015 $ 9,734 $ - $ 314,505 $ $ 109,387,25 Solid Waste/Landfill Fund Revenues Charges for Services $ 3,786,000 S 3,786,00 Miscellaneous $ 294,100 $ 13,000 $ 30T,1p Equipment Reserve $ 653,000 $ 653,00 Acquisition and Construction Reserve S 145,800 $ 146,$0 Community Benefits Reserve $ 88,000 $ 88,D0 Undeslgnated Reserve S 1,026,812 $ 1,026,81 ota o i as an r Operations Fund Revenue $ 5,994,712 $ - $ - $ - $ 13,000 $ 6,007,71. Expenditures Solid Waste/Landfill Operations $ 5,994,712 $ 13,000 $ 6,007,71: Fire District Funds Revenues Property Tax $ 1,629,982 $ 1,829,98: Intergovernmental $ 2,110 $ 2,111 Investment Earnings $ 11,747 $ 11,74' Appropriated Fund Balance S 15,166 $ 25,000 $ 40,161 Total Fire D/sfricts Fund Revenue $ 1,659,005 $ - $ - $ 25,000 $ - $ 1,684,001 Expenditures Remittance to Fire Districts $ 1,659,005 $ 25,000 $ 1,684,DD1 Budget Amendment #2, Attachment 2 Smart Start Program Grant Project Ordinance 10/03/00 4 Be it ordained bythe Orange CountyBaard of CountyComnvssioners that pursuantto Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Smart Start Program as awarded to.the Orange CountyDepartrnents of Social Services, Health, Library and Cooperative Extension bythe State of North Carolina and the Orange CountyPartnership f or Young Children (OCPYG~. Section 2. The officers of the Chanty are herebydirected to proceed with the grant project within the grant document, and the rules and regulations of the State of North Carolina. Section 3. The following revenue is anticipated to be available to complete this project: Total DSS related Smart Start Revenue - $1,633,422 Total Health related Smart Start Revenue $631,300 Total Libruyrelated Smart Start Revenue $22,947 Total Cooperative Extension related Smart Start Revenue 97 27 Total Smart StartRevevue $2,385,396 Section 4. The following prior years' grant funds have lapsed: Total Expired DSS related Smart Start $1,388,762 Total Expired Health related Smart Start $326,858 Total Expired Libray related Smart Start $10,721 Total Expired Cooperative Extension related Smart Start ~q Total E~ired Smart Start Grant Funds $1,824, p68 Section 5. The following amounts remain appropriated for this project: Hurr~tn Ser~crc~s -DSS $244,660 Hurr~tn Sercicrs -Health $304,442 Hurr~zn Seriices -Library Z2 226 Total Unexpired Smart Start Funding $561,328 Section 6. The Finance Officer is hereby directed to maintain within the grant project fund sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Funds maybe advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 8. Copies of this grant project ordinance. shall be made available to the Finance Officer for direction in carrying out this project. Section 9. Positions authorized through this grant project include: 3.0 full time equivalent positions in the Departirient of Social Services Day Care Subsidy program as authorized bythe Orange CbuntyBoard of County Coxninissioners an January 18,1994. .85 full time equivalent positions in the Health Department as authorized by the Orange County Board of County Commissioners on December 5,1994. 1.0 full time equivalent positions in the Health Department CommunityAwareness Project as authorized byrhe Orange C;auntyBoard of CAUnty Co:mnvssioners an September 7, 1999. Budget Amendment #2, Attachment 2 10/03/00 5 Funding f or these positions is contingent upon the General Assembly's allocation of Smart Start funds. Section 10. This project period begins January 18, 1994, and is valid through June 30, 2001. Subsequent funding of this grant project is contingent upon the availability of Funds sufficient to cover expenditures. Section 11. This ordinance supersedes previous SmzrtStartPrngruanGrasaProjat Orrliraners, Adapted this 3~ day of October 2000.