HomeMy WebLinkAboutAgenda - 09-19-2000-8a
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 19, 2000
Action Agenda
Item No. ~_
SUBJECT: Minute Pre arer A reement
DEPARTMENT: County Commissioners PUBLIC HEARING: (Y/N) No
Planning Department
ATTACHMENT(S): INFORMATION CONTACT:
Beverly A. Blythe, ext. 2130
Yes -Agreement Craig Benedict, ext. 2592
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham G88-7331
Mebane 336-227-2031
PURPOSE: To consider for approval an agreement between the County of Orange and Becky
Butler.
BACKGROUND: Staff in the Office of the Clerk to the Board of County Commissioners and in
the Planning Department expend significant time and energy transcribing and preparing written
minutes for various meetings including the Board of County Commissioners' meetings. During
the budget process in 1999 the County Commissioners decided to outsource minute
preparation. During the past year, this has definitely enhanced efficiency in both departments
and allowed staff to perform other duties.
FINANCIAL IMPACT:' Funds are included in the budgets for the Clerk's office and for the
Planning Department.
RECOMMENDATION (S): The Manager recommends that the Board approve the agreement
and authorize the Chair to sign on behalf of the Board.
AGREEMENT BETWEEN
COUNTY OF ORANGE
AND
BECKY BUTLER
NORTH CAROLINA
ORANGE COUNTY
This agreement made and entered into the 1st day of October, 2000 between the
County of Orange, for it's County Commissioner's Office, hereinafter referred to as "County",
and Becky Butler hereinafter referred to as "Contractor", for the preparation of minutes for
meetings of the Orange County Commissioners and the Orange County Planning Department.
Terms of agreement
The Agreement shall commence on October 1, 2000 and shall continue through June
30, 2002.
County Responsibilities:
1. County will provide cassette tapes and notes of County Commissioner meetings for
which minutes are to be prepared to Contractor within one day following meeting.
2. County will pay invoice for services within 15 days of receipt.
Contractor Responsibilities:
1. Contractor will submit draft minutes of meetings to the Clerk to the Board of County
Commissioners or the Planning Director within eight days of meeting date. _
2. Minutes will be prepared using MSWord, in a version that shall be compatible with that
currently being used by County. Minutes shall be submitted on disk or electronically to
BblvtheCcnco.orange.nc.us (for Commissioner minutes) or to Cbenedicf(a)co.orange.nc.us
(for Planning Department minutes).
3. Contractor shall invoice County for $65 per recorded hour of tape upon completion of
draft minutes for the period October 1, 2000 through June 30, 2001. Contractor shall
invoice County for $70 per recorded hour of tape upon completion of draft minutes for
the period July 1, 2001 through June 30, 2002. Invoices for Commissioner minutes shall
be sent to Beverly Blythe and invoices far Planning Department minutes shall be sent to
Craig Benedict, Planning Director at P.O. Box 8181, Hillsborough, North Carolina 27278.
County will make payment within 15 days from receipt of invoice from Contractor.
Independen# Contractor
The contractor is an independent contractor and not an employee as defined in N.C.G.S.
Section 97-2(2): Ttt~ contractor will therefore not be covered by worker's compensation
insurance provided to County employees by Orange County. The contractor understands that
she is an independent contractor and agrees that no worker's compensation insurance
coverage is provided through this agreement.
Termination
Either party may terminate this agreement upon 30 days written notice to the other party.
Notice
Notice is deemed to have been properly given when written notice is mailed or hand-
delivered to:
Far County:
Orange County
Beverly Blythe, Clerk to the Board
PO Box $1$1
Hillsborough, NC 27278
Contractor:
Becky Butler
5502 Wagan Farm Road
• Efland, North Carolina 27213
Moses Carey, Jr., Chair
Orange County Board of Commissioners
DATE:
Beverly A. Blythe, Clerk to the Board
Becky Butler, Contractor
Witness
This instrument has been pre-audited in the manner required by the Local Government Budget
and Fiscal Control Act. -
3
Kenneth T. Chavious, Finance Director