HomeMy WebLinkAboutAgenda - 09-05-2000-8cORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 5, 2000
Action Agenda
Item No. $-G
SUBJECT: Budget Amendment #1
DEPARTMENT: Budget
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
1. 2000-01 Budget As Amended
Spreadsheet
2. Resource Lands Conservation
(Lands Legacy) Capital Project
Ordinance
3. Town of Chapel Hill Park Projects
Capital Project Ordinance
INFORMATION CONTACT:
Donna Dean 245-2151
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968501
Durham 688-7331
Mebane 33fi-227-2031
PURPOSE: To approve budget ordinance amendments and capital project ordinances for fiscal
year 2000-01.
BACKGROUND:
Departm®nt on Aging
1. The Department on Aging's Retired Senior Volunteer Program (RSVP) recently received two
grants to support the Orange County Senior Education Corps initiative. A small grant of
$300 will enable the department to purchase materials and supplies.
The larger of the grants, totaling $10,778, provides funds for school-based reading and math
assistance in elementary schools in the Orange County School district. Teams of seniors
will go into the six elementary schools in the district and provide one-on-one reading and
math tutoring .and assistance to students. The program promotes intergenerational
interaction betv~een the senior volunteers and children.
No additional county funds are required as a match for the receipt of the $11,078 grant
funds (see page 5, column 1 of this•abstract).
2. The Department on Aging is partnering with the Senior and Law Enforcement Together
(SALT) association to provide printed medication labels for seniors throughout the county.
These labels, containing personal medical information, will be placed on seniors' prescription
vials. This budget amendment provides for the receipt of a $500 grant from SALT to the
Department on Aging to cover the cost of purchasing and printing the labels. No additional
County funds are required for the receipt of this donation (see column #2, page 5 of this
abstract).
Department of Social Services
3. The Department of Social Services has received notification from the Emergency Food and
Shelter Program of a grant award for Orange County. Funds from the $3,390 grant will
support the County's emergency assistance program. No County match is required to
receive these funds (column #3, page 5 of this abstract reflects the receipt of these funds).
Sheriff s Department
4. The Sheriff's Department recently received a RAVE Training for l_aw Enforcement grant
from the NC Department of Crime, Control & Public Safety. Funds from the $17,760 grant
will support training of law enforcement officers in the area of domestic violence. The
required 25 percent County match of $5,921 is included in the current year budget for the
Sheriff's Department. (column #4, page 5 of this abstract reflects the receipt of these funds).
Emergency Management Department
5. Each year, the N.C. Department of Crime Control and Public Safety awards grants to local
govemments throughout the state. The grants provide funds to off set on-going costs of
local emergency management functions. Recently, the Orange County Emergency
Management Department applied for and received a grant in the amount of $20,334. No
additional funds are required as a match for the receipt of these funds (column #5, page 5 of
this abstract reflects the receipt. of these funds).
Contributions to Outside Agencies
6. The Volunteers for Youth agency has received a Drug Control and System Improvement
grant from the NC Department of Crime Control $~ Public Safety. The $16,526 grant will
support the agency's Mentors for Kids program. The County receives the funds and in turn,
passes those funds directly to the not-for-profit agency. No additional county funds are
required (see page 5, column # 6 of this abstract).
Public Works Department
7. On August 15, 2000, the Board approved the receipt of a grant for the Public Works
Department. The $5,000 grant from the N.C. Department of Environment and Natural
Resources will be used to support an educational program to promote recycling in the
County. The department plans to focus on three particular areas:
• Signage featuring the State theme, "Recycling Guys" to be displayed at special
events throughout the community;
• Development of bilingual solid waste/recycling brochures and decals for solid waste
centers throughout the County;
• Waste reduction and recycling education campaigns at school events.
The required 20 percent match of $1,000 is included in the Public Works current year budget
(see page 5, column 7).
Solid Waste/Landfill Operations
8. Orange County's Solid Waste Department also received a grant from the N.C. Department
of Environment and Natural Resources. The Board of Commissioners approved the receipt
of the $4,500 grant on August 15, 2000. Proceeds from the grant will enable the department
to promote "Buying Recycled" by local governments and other area agencies and
businesses in the community. As requested by the Board in August, the department will
provide the Board with a report of planned initiatives and cost estimates prior to expending
the funds. The required 20 percent match of $9D0 is included in the department's current
year budget (see column #7, page 5 of this abstract).
Lands Legacy Capital Project Ordinance
9. In spring 2000, the Board of Commissioners agreed to partner with Durham County, the
Triangle Land Conservancy, and the Eno River Association in the purchase of 391 acres of
land located along the North Fork of the Little River. Total cost of the land acquisition is
$1,016,366. Approximately 136 acres are located in Orange County and 255 in Durham
County (roughly aone-third/two-thirds split). In addition, the partners plan to develop low-
impact recreational areas, including hiking trails, parking areas, picnic shelters, restrooms
and playgrounds, on the land. Both Counties have received several grants that offset both
the land purchase and future development of the site that is now known as the Little River
Regional Park and Natural Area. Table 1 below provides details of the grants:
Tabl® 1. Purpose of Grant Total Grant
Clean Water Management
Trust Fund Land Acquisition $377,000
Parks and Recreation Trust
Fund Land Acquisition
Triangle Land Conservancy
& Eno River Association
Constributions
Land Acquisition
Land and Water
Conservation Fund
Total
Park Development
and Land Acquisition
$250,000
$170,000
$262,000
$1,059,000
Orange County
Share of Grant
Funds
$131,950
$87,500
$59,500
$262,000
$540,950
Durham County
Share of Grant
Funds
$245,050
$162,500
$110,500
$0
$518,050
Land acquisition costs will be offset by the Clean Water Management Trust Fund grant (not
to exceed $377,000), Parks and Recreation Trust Fund grant ($250,000), and a contribution
from the Triangle Land Conservancy and Eno River Association ($170,000). Remaining
acquisition costs of $ 254,36fi will be split between Orange (35 percent) and Durham (65
percent) counties. Orange County's share of acquisition costs ($89,028) will be split 50/50
between 1997 park bond funds and recreation and open space payment-in-lieu funds.
Table 2 below provides this information in a tabular form for clarification. These funds are
included in the attached Lands Legacy Capital Project Ordinance (page 6 of this abstract).
Offsetting
Grant Funds
Orange County Durham County and
Table 2. Total Cost Share Share Contributions
Land Acquisition & Related
Costs $1 051,366 - $89 028 $165,338 $797,000
Staff has not finalized park development costs at this time. The attached capital project
ordinance provides for the receipt of the $262,000 park development grant from the Land
and Water Conservation Fund. As cost estimates for development become more definite,
staff will bring the second phase of this project forward for Board approval.
Town of Chapel Hill Park Projects Capital Project Ordinance
10. After the voters approved the 1997 park bonds, the Town of Chapel Hill requested that the
Board of County Commissioners appropriate $145,000 to offset costs of constructing
concession/restroom building and extending utilities at the Homestead Community Park. In
fiscal year 1998/99, the Board of Commissioners approved the contribution requested by the
Town and indicated that the County would reimburse the Town once construction was
completed. Construction has been completed, the park is now open and the Town is
requesting reimbursement. The attached Town of Chapel Hill Park Projects Capital Project
Ordinance provides the necessary budgetary requirement to allow the reimbursement for
Homestead Community Park (see page 8 of this agenda abstract).
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
adopt the attached budget ordinance amendments and capital project ordinances.
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Resource Lands Conservation (Lands Legacy) Project
Capital Project Ordinance
Be it ordained by the Qrange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted.
Section 1. The project authorized is for the purchase of land far natural resource and farmland
preservation. Financing far the project includes proceeds from the County's portion of the
one-half cent sales taxes, a portion of property tax, and grants from the Clean Water
Management Trust.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY
1999-00
FY 200D-01 Through FY
2000-01
McGowan Creek Preserve farmed known as Duke Forest
Inte ovemmental
Clean Water Trust Grant $143,000 $0 $143,000
Totallnte ovemmental $143,000 $0 $143,000
Transfers From Other Funds
Transfer from School/Park Capital Reserve
(accrued interest)
$78,549
$0
$78,549
Transfer from General Fund (Property Tax) $78,548 $0 • $78,548
Total Transfers From Other Funds $157,097 $0 $157,097
Total McGowan Creek Preserve 5300,097 50 $300,097
Little River Re Tonal Park and Natural Area
Intergovernmental
Clean Water Mana ement Trust $0 $131,950 $131,950
Parks ~ Recreation Trust $0 $87 500 $87,500
Triangle Land Conservancy 8 Eno River
Association
$0
$59,500
$59,500
Land and Water Conservation Fund $0 $262,000 $262 000
Total Intergovernmental $0 $540,950 $540,950
1997 Bond Funds $0 $44,514 $44,514
Transfer from Subdivision Payment-in-Lieu Fund $0 $44,514 $44,514
Total Little River Regional Park and Natural Area $0 $629,978 $629,978
Unallocated Funds
Transfers from Other Funds
Transfer from General Fund (Sales Tax) $75,000 $100,000 $175,000
Transfer from General Fund (Property Tax) $96 452 $100,000 $196,452
Total Unallocated Funds $171,452 $200,000 $371,452
Total Pro'ect Revenues 5471,549 5829,978 $1,301,527
Resource Lands Conservation (Lands Legacy) Capital Project Ordinance, Page 2 of 2
1(
Section 4. The following amount is appropriated for this project:
Through FY
1999-00
FY 2000-01 Through FY
2000-01
Land/Buildin Unallocated $171,452 $200,000 $371,452
McGowan Creek Preserve former) known as Duke Forest
Land Ac uisition & Related Fees $300,097 $0 $300,097
Desi n $0 $0 $0
Construction $0 $0 $0
Other $0 $0 $0
Total McGowan Creek Preserve $300,097 $0 $300,097
Little River Re Tonal Park and Natural Area
Land Acquisition i~ Related Fees
Oran a Coun s Share
$0
$367 978
$367 978
Park Desi n & Develo ment $0 $262,000 $262,000
Construction $0 $0 $0
Other $0 $0 $D
Total Little River Regional Park and
Natural Area
$0
$629,978
$629 978
Total Costs $471,549 $829,978 $1,301,527
Section 5. This ordinance supersedes all previous Resource Lands Conservation (Lands Legacy)
Capital Project Ordinances fior Orange County.
Section fi. This ordinance shall be in effect from July 1; 1998 until June 30, 2001.
Adopted this 5~' day of September 2000.
r
11
Town of Chapel Hill Park Projects
Capital Project Ordinance
Project Number 61-606
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1. The project authorizes the County to contribute funds to the Town of Chapel Hill
to off set costs of constructing or upgrading parks. Funding is supported by
proceeds from the 1997 Bond Referendum.
Section 2. The officers of the County are hereby directed to proceed with the project within
the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY 1999-
00
FY 2000-01 Through FY 2000-
01
Sales Tax $0 $0 $0
1997 Bond Funds $0 $145 000 $145,000
Private Placement $0 $0 $0
Fees $~ $~ $Q
Other $0 $0 $0
Total Fundin $0 $145,000 $145,000
Section 4. The following amount is appropriated for this project:
Through FY 1999-
00
FY 2000-01 Through FY 2000-
01
Land/Buildin $0 $0 $0
Desi n $0 $0 $0
Construction $0 $0 $0
Other
Homestead Communi Park $0 $145,000 $145 000
Total Costs $0 $145,000 $145,000
Section 5. This ordinance shall remain in effect from September 5, 2000 until June 30,
2001. _
Adopted this 5~' day of September, 2000.