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Home My WebLink AboutAgenda - 08-15-2000-8hORANGE COUNTY BOARD Of= COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 15, 2000 Action Agenda Item No. ~^ SUBJECT: Surplus Disposa12000 DEPARTMENT: Purchasing and PUBLIC HEARING: (Y/N) No Public Works ATTACHMENT(S): - INFORMATION CONTACT: Pam Jones, 245-2652 Resolution Wilbert McAdoo, 245-2627 Bid Tabulation TELEPHONE NUMBERS: Auction Listing Hillsborough 732-8181 Chapel Hill 968501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: • To declare as surplus, items on the attached list ;and • To adopt a resolution authorizing the Director of Purchasing and Central Services to conduct an auction of those personal property items declared surplus or confiscated, said auction to be held on Saturday, September 16, 2000 at the Public works Department, Highway 86, Hillsborough; and • To develop a mechanism to reallocate certain surplus personal computers to non-profit organizations funded by Orange County. BACKGROUND: General Statute 160A-270(b) stipulates the procedure for disposing of surplus personal property. Actions requested herein are pursuant to that statute. Quotations were solicited from local auctioneers with Bob Crawford Auction Service of Hillsborough North Carolina submitting the lowest responsible fee (1.75%). A tabulation of the results is enclosed. Pursuant to statute, a notice of the Auction will be published in the newspaper thirty days prior to the date of the sale. In addition to the legally required advertisement, the sale will be publicized as follows: • General advertisement in the Durham, Chapel Hill and Hillsborough newspapers. Advertisements will appear in the Sunday paper one week prior to the sale and will provide a complete listing of items. A reminder ad will appear in the Durham and Chapel Hill Newspapers on Friday, September 15, 2000 and Saturday September 16, 2000; and • Information will be included on the County's web-site; and • The auctioneer will circulate the handbills in a manner. that would provide the best coverage; and • Copies of the handbill will also be mailed to persons who have requested copies. For the first time since the County has been purchasing desktop computers, a significant number will have fairly good residual use for limited applications. For that reason, we are proposing that these units be declared surplus from the County, but made available to non-profit organizations that the County may fund and who request the equipment. Laws governing the method whereby surplus is carried out precludes us from "giving away" property purchased with public funds, however, we have established a precedent whereby the computers can be considered an "in-kind" contribution to the recipient agency. We propose that staff develop a set of criteria, which the Board is asked to approve, whereby the Board could authorize the re- allocation of computers to requesting agencies. The Board would be asked to approve the reallocation action at a future meeting. Suggested evaluation criteria include, but may not be limited to the following: • Recipient agency receives funds from the County; and • Recipient agency must have 501-C3 status; • Recipient must state intended purpose of the computer(s) so that evaluators can determine software compatibility with the units intended for transfer. • Equipment must be used directly for programs of the recipient agency for no less than one year following transfer. • Additional criteria as the Board may think appropriate. Evaluation of a request for equipment would be carried out by County staff to include at least the IS Director and the Purchasing Agent, as well as any other staff member who can offer expertise in evaluating the specific program for which equipment is requested. Requests for equipment could be sent to the Purchasing, Department, since that department is tasked with maintaining the list of surplus equipment and could speak to the availability of equipment. Non-profit agencies for whom the Board has approved reallocation of computers would be notified by the IS Department when,the computer is available for pick up. The County would continue to notify both School Districts regarding the availability of surplus computers before they are made available for reallocation to non-profit agencies. FINANCIAL IMPACT: If the Board chooses to support the reallocation plan of computers to non-profit agencies, we would anticipate reduced revenue from. the auction of approximately $2,000. Auction proceeds generally run in the range of $25,000-$30,000, which proceeds become General Fund revenue. Funds for the sale of abandoned and confiscated property will be evenly divided between the two school systems after deducting for expenses, as provided in the North Carolina Statutes. RECOMMENDATION(S): The Manager recommends that the Board: • Approve the resolution; and • Approve the criteria for reallocation of computer equipment; and • Authorize staff to bring back recommendations to the Board for reallocation of certain surplus personal computers. 3 RESOLUTION WHEREAS: Orange County desires to dispose of surplus, confiscated and abandoned property in a manner prescribed by North Carolina State Law, WHEREAS: Orange County has given its own departments and funded agencies the opportunity to acquire this property prior to its disposal, WHEREAS: Orange County has determined that public auction would be the most equitable way to dispose of surplus, confiscated and abandoned property and at the same time produce the most revenue for the County NOW THEREFORE, BE IT RESOLVED THAT: The Orange County Board of Commissioners do authorize the Director of Purchasing and Central Services to conduct a public auction of these surplus and confiscated items found on the attached list, on September 16, 2000, The auction to be held at 9:00 a.m. at the Orange County Public works Department and to be conducted on an as is hi est bidder basis. The auction will be conducted by Bobby Crawford Auction Service FURTHERMORE, BE IT RESOLVED THAT: The Orange County Board of Commissioners do hereby authorize the Director of Purchasing and Central Services to sign over the ritle of those vehicles being sold at auction so that ownership may pass to the buyer and to direct the Clerk to the Board of Commissioner to send notice of such authorization to the North Carolina Division of Motor Vehicles and do hereby authorize the Director of Purchasing and Central Services to make the necessary adjustments in inventory for items listed and items that have been stolen, salvaged, or destroyed or mistakenly placed in inventory. This is the 15~' day of August, 2000. Moses Carey, Jr. Chair 4 BID TABULATION BID NUMBER: 5068 BID FOR: AUCTIONEERING SERVICES BID AWARDED TO: BOB CRAWFORD AUCTION CLOSING DATE: AUGUST 1 2000 BID PRICE: 1.75% CLOSING TIME: 10:00 AM BUDGETED AMOUNT: VENDOR OF GROSS SALES CHARGED BOB CRAWFORD AUCTION SERVICE 1.75% GRAY AUCTION SERVICE 3.9% PHILLIP WALKER ~•~% ROGERS REALTY NO BID 1 VEHICLE LIST FOR AUCTION CO # YEAR MAKE MODEL VIN MILEAGE COND. NOTES 34 1988 CHEV IMPALA 1G16L5160JA155166 119,710.00 POOR HIGH OIL CONSUMPTION 48 1988 CHEV IMPALA 1G16L5160JR146$25 147,111.00 POOR HEADGASKET 67 198$ CHEV 8'10 PU 1GCBS14E9J2195651 102,153.00 POOR AGE/BODY/MECHANICAL COND. 72 1985 CHEV PU 2GCCC14N3F1168549 81,797.00 POOR AGE/BODY/MECHANICAL COND. 73 1985 CHEV PU 2GCCC14N4F116$608 101,193.00 POOR AGE/BODY/MECHANICAL COND. 91 19$1 WHITE FRONT LOAD 1 WYDZHZZ6BN050616 299,739.00 POOR 80DY RUST/HYD CYLS LEAKING/AGE/MECHAN ICAL 162 1989 CHEV IMPALA 1G1BL5178KA133149 143,906.00 POOR TRANSMISSION/ENGINE 165 1989 CHEV IMPALA 1G18L5178KA133037 131,857.00 FAIR HIGH OIL CONSUMPTION 171 1989 CHEV CELEBRITY 3G1AW51WXKS523422 100,920.00 POOR AGE/BODY/MECHANICAL COND. 174 1989 CHEV CAVALIER 1G1JC5115KJ201043 80,426.00 POOR ENGINE OVERHEATED 175 1989 CHEV CAVALIER 1G1JC5119KJ200669 99,168.00 POOR MECHANICAL COND. 177 1989 CHEV CAVALIER 1GiJC5112KJ205311 104,044.00 POOR ENGINE OVERHEATED 179 19$9 CHEV CAVALIER 1G1JC5115KJ203939 89,800.00 FAIR AGE/BODY/MECHANICAL COND. 182 1989 CHEV 5-10 PU 1GCCS14Z2K2209446 14$,074.00 POOR BODY(fRANSMISSION PROBLEM2 189 1990 CHEV CAVALIER 1G1JC54G7L7143743 75,068.00 FAIR A/C COMPRESSOR/ AGE/MEGHANICAL COND. 207 1990 CHEV CAPRICE 1G1BL547XLA128729 150,345.00 POOR AGE/BODY/MECHANICAL COND. 237 1991 DODGE PU 1B7GE16X5MS30711$ 147,333.00 POOR AGE/BODY/MECHANICAL COND. 252 1992 FORD CROWN VIG 2FACP72W5NX196342 109,945.00 POOR HIGH OIL CONSUMPTION 271 1993 CHEV CAPRICE 1G1BL5374PW125119 1$1,733.00 FAIR AGE/BODY COND./MILEAGE 272 1993 CHEV CAPRICE 1GiBL5370PW125487 171,616.00 FAIR AGE/BODY COND./MILEAGE 275 1993 CHEV CAPRICE 1 G1 BL5375PW125260 100,982.00 POOR AGE/BODY COND./MILEAGE 297 1994 DODGE VAN 287KB31Z6RK555502 143,374.00 POOR LEFT AXLE TUBING/HIGH MILEAGE/BODY COND. 299 1983 CHEVY CITATION 1G1AX6$R9ET100800 $4,100.00 POOR AGE/BODY COND./MILEAGE 321 1986 CHEVY 4 DOOR 1Y1SK684XGZ162720 108,705.00 POOR AGE/BODY COND./MILEAGE SURPLUS PERSONAL PROP ERLY PC'S (NOT FOR REALLOCTION) 65 DOT MATRIX PRINTERS 7 UPS 1 TYPEWRITER 2 SECRETARY CHAIRS 2 FAX MACHINE 2 WOODEN DESKS 41 METAL DESKS 8 2 DRAWER FILE 4 4 DRAWER FILE 8 5 DRAWER FILE 6 COMPUTER TABLE 9 SAFE 1 COPIERS 6 SCALES 3 WOODEN TABLE 3 430 CASE TRACTOR 1 UTILITY TRAILER 1 AMPERE TESTER 1 TRUCK TIRES 24 CALCULATOR 1 WOODEN CABINET 6 PC'S (FOR REALLOCTION) 95