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HomeMy WebLinkAboutAgenda - 06-29-2000-8aaORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 29, 2000 Action Agenda Item No. 8~ a~ SUBJECT: Bud et Amendment #13 DEPARTMENT: Budget Office PUBLIC HEARING; (Y/N) No ATTACHMENT(S): Attachment 1 -Budget As Amended Spreadsheet Attachment 2 -Shaping Orange County's Future Grant Project Ordinance Attachment 3 -- Pathways Elementary School Construction Capital Project IIINFORMATION CONTACT: Donna Dean, 245-2151 TELEPHONE NUMBERS: Hillsborough Chapel Hill Durham Mebane 732-8181 968-4501 688-7331 336-227-2031 Ordinance PURPOSE: To approve budget ordinance amendments, grant project ordinance and capital project ordinance for fiscal year 199900. . BACKGROUND: 7. Human Rights & Relations The Human Rights and Relations Department has received $25,000 in unanticipated Federal revenues for the current fiscal year. The department plans to use some of the money to purchase computer equipment (scanners and laptop computers) and furniture. Other funds will offset departmental expenses for the year. (See column 1, page 5 of this abstract) 2. Sheriff During the year, members of this department provide security at various special events at the University of North Carolina. In addition, this past fall they provided law enforcement assistance to flood stricken counties last fall. The County has paid these officers through its payroll system, and in turn, has been reimbursed by all of the agencies. The total amount received by Orange County is estimated to be about $15,500 more than the current budget of $8,000. This amendment will budget for the receipt of these funds (see page 5, column #2). 3. ~fifice of Juvenile Justice Programs This amendment provides for the'. receipt of additional state Office of Juvenile Justice (OJJ) funds far Orange County. (This program was formerly known as the Community Based Alternatives (CBA) program.) The reallocation totals $23,584. Programs benefiting from the additional funding includes Orange Chatham Opportunities, Teens Climb High, Restitution/Community Service Guided Growth, and Restorative Justice for Youth. No local match is required for receipt of these state pass-through funds. (See ,page 5, column #3). 4. Aging a) The North Carolina General Assembly approved new general purpose funding for 158 senior centers throughout the state. Orange County has received funds totaling $18,897 ($6,329 for each of the three senior centers located in the County, Chapel Hill, Hillsborough, and Northside). County match of $1,890 (10% local match) is currently available in this department's 1999-00 ,budget. Specifically, the funds will be used to upgrade equipment and furnishings 'far the three centers. The attached budget amendment accepts these additional funds. (See ,page 5, column #4a). b) Expenses. associated with the Aging Department's Wellness program are parkially funded with fees from class participants. The fees offset costs of class instructors: This year, the revenues generated from the classes will exceed the budgeted amount by about $5,750. The majority of these revenues support class expenses far supplies., The receipt of these unanticipated funds is shown on page 5, column 4b of this abstract. c) For more than ten years Duke Power Company, along with the Triangle J Area Agency on Aging, have contributed funds to each county to purchase fans for elderly citizens with limited resources. In the past, Orange County has received funds to purchase fans for approximately 50 senior citizens throughout the County. This year, Orange County's share of the contribution is more than double that of prior years and will enable the Department on Aging to purchase . 110 fans for distribution. This amendment provides for the receipt of the funds; no local match is required. (See page 5, column 4c). 5. ERCD The current year's Shaping Orange County's Grant Project budget was included in the General Fund by mistake. Funding should have been consistent with previous year's appropriations and included in the project ordinance. In order to correct this and reflect the project's total budget, it is necessary to do a technical amendment transferring the current year's approved appropriation from the General Fund to the grant fund. This amendment completes the transfer and provides full project funding in the grant project. (See column #5, page 4 and Shaping Orange County's Future Grant Project Ordinance page 6). 6. Non-Departmental a) On May 16, 2000, the Board approved an appropriation from the Commissioners Contingency. The $5,000 appropriation provides matching funds to support a North Carolina travel and tourism/economic development promotional event on July 4 in Ottawa, Ontario, Canada. (See page 5, column #6a). b) The approved 1999-00 budget included, in the Miscellaneous Function, an allocation totaling $452,233 for elements of the employee pay plan including in- range salary increase, meritorious service awards, and equity retention funds. This amendment allocates these funds to functions within the General Fund for awards given throughout the fiscal year. (See page 5, column #6b). 7. Efland Sewer Operafing This year, revenues received in the Efland Sewer Operating Fund have been higher than the original budget. Unbudgeted sewer charges total about $13,000. This budget amendment is necessary to allow for expenditures related to the provision of the service (see page 5, column #7). 8. Pathways Elementary School Construction Capital Project On February 29, 2000, the Board of Commissioners approved a capital project ordinance for the first two phases of Pathways Elementary School construction. The total budget included in the 1999-09 capital investment plan is $12,737,720. Of that total, the Board has approved $8,828,053 for the first-two phases. Since that time, the District has had the need to issue several change orders for various items. The mast significant unanticipated expenses encountered include costs of constructing a western access traffic lane ($202,191), excavating a bed of rock ($121,229) and additional costs related to installing water and sewer lines and emergency generator ($453,878). Other minor changes, such as safety equipment, have also been necessary since the February approval date. 4 The table below provides a summary of additional funds needed to allow for payment of the change orders: Total Project Budget (as included in the 1999-09 CIP) $12,737,720 Less: Total Allocations Approved by BOCC $8,$28,053 Equals: Unallocated Project Budget $3,909,667 Amount Requested 6/29/00 for Change Orders $819,023 ls: Project Budget Remaining ~t? $3,090 644 cl) Does not include additional $235,000 approved by the Board on June 20, 2000 for one-time media and supplies start-up costs. The attached Pathways Elementary School Construction Capital Project on page 8 of this abstract allocates funds to address the change orders encountered to date for this project. FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners adopt the attached budget ordinance amendments, grant project ordinance and capital project ordinance. a 3 ~L- 17 ed F q z u -R C ~ d p 9 O bq p ~ n Q ~ ~^ d d b ~ ~ ~ ~ .. ~ °o_ ie °e _ ~' ,~ e `~~ ~ s ~ ~ ~ ~ $ ~ a b m ~ ~ "~ ~ ^ ~ C ~ 3 g k c v f ~ ~E„ ~ ~ ~ r v w w w N N N C L ~ . b ~ N N w r ~ b E ^ 4_ ~ O ~ V w `ZS ~ a ~ s ~ ~ _~_ ~ c Q ~ t ~ a 5 ~' #~~~ O N N N N N N p ~ ~` w w ~` ~ ~ ' ~ , Q O # ~ ~ ~ O ~' C O ~- oo n ~RR ~ 6~ p ~ w w N w N yy ~C c ~ ~y ~ ~ ~ _ ~ ~ ~ m FS ~ ~ C ~ t` ~ h Q N N N N N ~ ~ ~ y N G '~ 2 ~ ~ w w w w w w0 e W ~ ~ C ~ A ~ ~ o N 'fl c 9 ~ , G n ~ ~ o ~ ~ v a e T N aP ~ ~ ~ %'1, ~ 8 :o $ e 'ga' a'~`°~ ~ ~ s P ~ ~ ~ N ;~ ~ ~ ~ ' b~ ~~ ~ a ~ .. ~ .. ~ N N N N M 'O ~ r pc T ~ ~ b e ~ w ~ ~ s v~ ~ ~ N ~ M1 ~ v Mn N ~ N N o Q N N N N N~~a ~ . -rfi~s~s~aM~ .~i"s~~r N N N N M N w N w N N N ~o~~a°ve~ ~ "~ °~~~n~ N w g g &' w N N N p p N M ~. N N N N N N r r ~i N N N N N N w N N N N . NS ,NS N .=1 ~I w N N w w ~ ~ ~ ~ ~ e $~ a ~ ~ M a N N N w °me ~ e~ ~ ~ ~ n ~ N a ~ a v N~~~~~~ s~~~~ ~ wq of N N P rj ~ w~ w a S N N N N N N N N N N N 'a e o ~ C k m ~ 5 0 = q ~ y 'r '~ !S .5 r ~ ~ ~ ' •, n m ,~ K ~ z ~ b B m fi W ~ O E u d ~ .~ E ~p ~ a ~ " ~ u W c $ a C ~ z O ~ .~ v E F o m yn ~ ~° ~ ca ti v E ~ i 3 E ~ u ~ g ~ Q ~ ~ H c C7 t~ ~ E a ~ d ~ ~ ~ ~ , y ~ e K o u '~ o ~ a a 9 .o O '~" p F .e c$ 5 6 Shaping Orange County's Future Grant Project Ordinance Project Number I1-551 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Shaping Orange County's Future project which is a joint initiative of the Towns of Chapel Hill and Carrboro and the County to conduct a visionary or goal setting process for the entire county. Section 2. Section 3. Under the terms of this project, Orange County will administer the funds as fiscal agent. The following revenue is anticipated to be available to complete this project: Intergovernmental: Town. of Chapel Hill (1995-96) Town of Chapel Hill (1996-97) Town of Chapel Hill (1997-98) Town of Chapel Hill (1998-99) Town of Chapel Hill (1999-00) Town of Carrboro (1995-96) Town of Carrboro (1996-97) Town of Carrboro (1997-98) Town of Carrboro (199$-99) Town of Carrboro (1999-00) Total Intergovernmental $25,000 $1,205 $5,021 $24,839 $5,598 $989 $7,424 $1,612 $7,984 $1,$09 $81,481 Orange County Transfer &ozzx the Genexal Fund (95-96) Transfer from the General Fund (96-97) Transfer framthe General Fund (97-98) Transfer from the General Fund (98-99) Transfer from the General Fund (99-00) Total Orange County Contrbution Total Revenue Section ~4. The following amount is appropriated for this project: Community Planning $189,478 $42,588 $7,369 $s,sos $39,414 $9,818 $107,997 $189,478 Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds maybe advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer far direction in carrying out this project. Section S. Positions authorized through this grant project ordinance include: 1. p4 Full Time Equivalent Planner II Section 9. This project ordinance is in effect until December 31, 2000. Adopted this 29~' day of June 2000. 8 Pathways Elementary School Construction (Phase 3) Urange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct a new elementary school in the district. Proceeds from the 1997 bond referendum, State bond funds, impact fees, and a fund balance appropriation from the School Capital Projects Fund finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 199&99 1999-00 PY Appropriation 1999-00 s ax mpact ees , rate on un , , , , on utx , , , ce Appropriation f rom School Capital Projects Fund 0 9,530 9,530 o a ro~ec un zng , Section 4. The following amount is appropriated for this project: ug '1998-99 Appropriation ug 1999-00 g ng~ > soc ees , nstruction , , c xcavation quapmen arms gs cess a nstruction ~ , ater ewer es , ntingency o a ppro rza on , , Section 5. This ordinance shall remain in effect from September 7; 1999 until June 30, 2001. Adapted this 29`~ day of June 2000.