HomeMy WebLinkAboutAgenda - 05-16-2000-9bORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 16, 2000
Action Agenda
It®m No. - 9- ~j
SUBJECT: Interim Process for Town/County Parkland Collaboration
DEPARTMENT: Environment and Resource PUBLIC HEARING: (Y/N) No
Conservation
ATTACHMENT(S):
Draft Process
Adopted BOCC Parkland Criteria
INFORMATION CONTACT:
Dave Stancil, 245-2590
Bob Jones, 245-2661
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill .968-4501
Durham fi88-7331
Mebane 336-227-2031
PURPOSE: To consider adopting an interim process for considering collaborative parkland
acquisition inquiries with the County's municipalities.
BACKGROUND: The Joint Master Recreation and Parks (JMRP) Work Group Report, adopted
on May 3, includes a strong emphasis on land-banking for future park sites, and proposes
collaboration with the Towns when possible to meet mutual needs. The Board adopted a set of
criteria for evaluating parkland acquisition in June, 1999, and approved a set of actions related
to the JMRP report on May 3 -- including creation of an Intergovernmental Parks Work Group
and authorizing the Managers to develop a report on coordinated capital funding and
collaborative land-banking (to be discussed at the October 30 Assembly of Governments).
Until a process for collaboration on parks is agreed to, an interim process would allow the
County to respond consistently to inquiries from the Towns for coordinated projects, and allow
the Towns to understand the County's process for considering proposals. The attached draft
process has been created using the adopted parkland criteria and the Joint Master Recreation
and Parks Work Group report as a guide.
FINANCIAL IMPACT: There is no financial impact in adopting the proposed Interim Policy, as it
does not obligate the County to any land acquisitions.
RECOMMENDATION(S): The Manager recommends that the Board adopt the proposed
Interim Process for Town/County Parkland Collaboration and use it to respond to requests from
the Towns, until the Managers from each jurisdiction can develop a proposal to coordinate
2
capital funding for joint parkland efforts (which is tentatively slated to be presented at the
October Assembly of Governments meeting).
Draft
Interim Process for Town/County Parkland.. Collaboration
The following process would be used by the Orange County Boazd of Commissioners when requests are
received far collaboration on joint parkland acquisition and facility development, including requests for
parkland bond moneys from the 1997 bond referenda. Via the Interim Action Plan for the Lands Legacy
program, the Boazd has already instructed staff to begin the process of identifying parkland needs and
possible sites, and to work with the Town staffs in a similaz vein.
1 A written request, from the elected Boazd of the jurisdiction in question, or
the chief administrative officer of a private, non-profit entity or other
authority as established by the State of North Carolina, is received, addressed
to the Chair of the Orange County Board of Commissioners (requests should
be delivered to: Clerk to the Boazd of Commissioners, PO Box 8181,
Hillsborough, NC 2727$).
2 The Board of Commissioners are notified with a copy of the written request,
and direct staff on whether to prepare an evaluation of the request, using the
adopted criteria and procedure.
3 The Orange County Environment and Resource Conservation Department
(ERCD) staff, working with the Recreation and Pazks Department and other
relevant departments, will prepaze a written evaluation far the. Boazd's
review using the adopted Pazklands Acquisition and Evaluation Criteria. This
evaluation includes physical site characteristics and financial data. If not
previously provided, the requesting jurisdiction will provide maps, site
details, cost information and other needed materials on the proposal to the
ERCD. ERCD staffwill also compaze the proposed projects to any other
priorities from the Lands Legacy Action Plan in place at the time, noting any
potential conflicts or opportunities.
4 The Board will review staff's findings and, if desired, request additional
information from staff or the requesting jurisdiction.
5 The Board will consider the request and make a decision on whether to
participate and/or the level of participation. The Chair shall respond in
written form to the requesting jurisdiction.
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