HomeMy WebLinkAboutAgenda - 05-16-2000-8tORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 16, 2000
Action Agen~da~
Item No.
men ment to oar _
___ _ _ „ olic~n Contract Approval Procedures
DEPARTMENT: Purchasing/Central Services PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Revised Policy Pam Jones, ext 2652
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To consider amending the Board's current policy relating to Manager and staff
approval of certain contracts and purchases.
BACKGROUND: The Board's current policy related to Manager and Purchasing Director
approval of certain contracts and purchases was established in October 19$8 and amended in
February 1993. Staff recommends that the Board further amend the policy to permit the
Manager to enter into professional services contracts for the purposes of evaluating the
condition of property the County owns or may consider acquiring. Subject to available budget
appropriations, the Manager would be authorized to enter into contracts whose total amount
shall not exceed $25,000 atone time to conduct technical, financial, ar other professional
service assessments of subject properties. The Purchasing Director would be authorized to
execute all related documents as applicable. BOCC adoption of the attached amended policy,
with proposed changes noted in bold text, would authorize these provisions.
FINANCIAL IMPACT: There is no direct financial impact associated with approval of this
proposed policy change. However, the increased flexibility this would provide to the Manager
and staff is expected to streamline the process for evaluating property and to have a positive
impact on the price that may be paid in some cases when time is of the essence in acquisition
decisions.
RECOMMENDATION(S): The Manager recommends that the Board approve the amended
policy.
POLICY FOR INSERTION INTO THE POLICY MANUAL
MEETING DATE: October 3. 1988 NUMBER; A:0370
EFFECTIVE DATE: October 3, 1988 REVISIONS: February 1, 1993*
May 16, 2000**
POLICY:
CONTRACT APPROVAL PROCEDURES
The County Manager is delegated authority to approve contracts in an amount not to exceed $5,000.
Examples of contracts falling into this category would include, but not be limited to, selected recreation
agreements, personnel training contracts and certain intergovernmental agreements. The Manager is also
authorized to approve contracts and vendor agreements for Health and Social Services Departments. The
vendor agreements are initiated by the State and' are used by all NC counties.
The Purchasing Director is authorized to approve purchases for an amount not to exceed $20,000 for.
apparatus, supplies, equipment, and construction repairs/renovations. The Purchasing Director is also
authorized to enter into contracts for maintenance on County equipment.
The Board of Commissioners will continue to authorize contracts with licensed professionals as-well-as
all other contracts in excess of $5,000, all purchases of apparatus, supplies, materials, ar equipment
requiring an estimated expenditure of public money in excess of $20,000 as provided in G.S. 143-129, all
construction or repair projects with cost in excess of $20,000, and grants regardless of dollar amount.
*February 1, 1993: Addition of leases and lease/purchase contracts and any accompanying certifications in
any amount not to exceed $20,000.
**May 16, 2000: Notwithstanding the provisions of this policy outlined above, the Manager may
enter into professional services contracts for the purposes of evaluating the condition or utilization
of property the County owns or may consider acquiring. Subject to available budget
appropriations, the Manager may enter into contracts whose total shall not exceed $25,000 at one
time to conduct technical, financial, or other professional service assessments of subject properties.
The Purchasing Director is authorized to execute all related documents, as applicable.