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HomeMy WebLinkAboutAgenda - 05-16-2000-8eORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 16, 2000 Action Agenda Item No. $ - ~ SUBJECT: Contract with OCR, Inc. (Orange County Speedway) _ DEPARTMENT: Emergency Management PUBLIC HEARING: (YIN) No ATTACHMENT(S): INFORMATION CONTACT: Proposed Contract Nick Waters, ext 3030 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 9fi8~501 Durham 688-7331 Mebane 33fi-227-2031 PURPOSE: To enter into a contract with OCR, Inc. to provide EMS coverage at Speedway races and events. BACKGROUND: The County has previously contracted with Raceway to provide and insure adequate Emergency Medical coverage for races and events at the Speedway. There are approximately thirty-five (35) races scheduled this season. The proposed contract details coverage consisting of two (2) ambulances and two (2) paramedics at each race. The ambulances would be staffed with Squad members, and the paramedics would be County staff. The charge rates as proposed for this coverage are based on actual overtime cost plus equipment rate. The proposed charges are $35 per hour for a Paramedic Response Vehicle, $50 per hour for an ambulance with paramedic, and $10 per hour each additional Emergency Medical Technician needed. A one-hour travel time charge for each vehicle is also proposed at the respective $35 and $50 rates. FINANCIAL IMPACT: The County's costs would be covered by the charges as detailed in the proposed contract. RECOMMENDATION(S): The Manager recommends that the Board authorize the Chair to sign the contract. STATE OF NORTH CAROLINA ORANGE COUNTY This Contract dated , 2000, between OCR, Inc. (the "Raceway") and the County of Orange (the "County") for joint and cooperative arrangements for the provision of emergency medical services at certain Raceway events. WITNESSETH WHEREAS, the County and the Raceway propose to work jointly on matters of concern or interest; and WHEREAS, certain events at the Raceway bring spectators to Orange County to enjoy the events; and WHEREAS, the provision of adequate emergency medical caze at such events is a matter of mutual concern and interest to the Raceway and the County; and WHEREAS, detailed joint and cooperative arrangements with respect to such events will mutually benefit the Raceway and the County; and WHEREAS, the County and the Raceway desire to provide such cooperative emergency medical care; NOW THEREFORE, in consideration of the premises and the mutual covenants and conditions set forth below, the County and the Raceway agree as follows: 1. The County agrees to provide emergency caze providers certified at the -- -_ _ .__ __ _ _ Emergency Medical Technician and/or Pazamedic level for events at the Raceway as outlined in the Orange County Speedway 2000 Racing Schedule (Attachment A). 2. The County agrees to provide one (1) response vehicle staffed with one (1) Paramedic for the practice sessions and two ambulances staffed with a total of two (2) Paramedics and three (3) Emergency Medical Technicians for scheduled spectator events. Additional coverage will be negotiated at the time of need. 3. The County agrees to keep records of patients seen at the Raceway while covering Raceway events under this contract and, with the consent of the patient, to provide such records to the Raceway, upon its request. Data available to the County from the records of patients seen at the Raceway which is cleazly not patient identifying may be provided to the Raceway, upon request of the Raceway and when appropriate. 4. The Raceway shall compensate the County for emergency medical services provided pursuant to this contract by paying to the County a sum based on a rate of $35.00 per hour per paaamedic response vehicle, $50.00 per hour per paramedic ambulance, and $10.00 per hour per additional EMT for each event covered. These hours will include preparation and travel time of one (1) hour for each event plus the coverage time per event. The county shall submit an invoice for these events on a regulaz basis and payment by the Raceway shall be made to the order of the County and mailed to Orange County Emergency Management , P. O. Box 8181, Hillsborough, N. C. 27278. 5. The personnel providing the emergency medical services shall report to the Raceway at the time agreed upon by the Speedway and the County. 6. The contract may be reviewed annually no later than March 1, and maybe renewed, modified, or amended at that time, or at any other time, upon the mutual written agreement of the parties. 7. This contract maybe terminated at any time by either party by giving 90 days notice to the other party in writing. 8. If either party defaults in its obligations and does not cure such default within ten (10) days of receipt of notice of such default, the non-defaulting party may immediately terminate the contract. IN WITNESS WHEREOF, the parties hereto have duly and validly authorized and executed this contract as of this day of , 2000. OCR, INC. By: WILLIAM M. LAMM, Vice President and Operations Manager COUNTY OF ORANGE Moses Carey, Chair, Board of County Commissioners ATTEST: County Clerk Approved as to form: County Attorney 4 4 Orange County Speedway 2000 Racing Schedule Saturday, March 4 Practice, All Divisions Saturday, March 11 Practice, All Divisions Thursday, March 16 Practice, All Divisions Saturday, March 18 Twin LMS, LS, GS, M4, PS4 Thursday, March 30 Practice, All Divisions Saturday, April 1 Saturday, April 8 Thursday, April 20 Saturday, April 22 Friday, April 28 LMS, Twin LS, GS, M4, PS4 Twin LMS, LS, GS, M4, PS4 Practice, All Divisions LMS, LS, GS, M4, PS4 75 lap ISMA, LMS, GS Saturday, May 6 Thursday, May 11 Saturday, May 13 Saturday, May 20 Saturday, June 3 Thursday, June 15 Saturday, June 17 Friday, June 30 Sunday, July 2 Thursday, July $ Saturday, July 8 Saturday, July 22 Thursday, August 3 Saturday, August 5 Sunday, August 20 Saturday, August 26 Thursday, September 7 Sunday, September 10 Friday, September 15 Saturday, September-23 Saturday, October 14 Friday, October 27 Saturday, October 28 Sunday, October 29 200 lap Enduro Practice, All Divisions Twin LMS, LS, GS, M4, PS4 LMS, Twin LS, GS, M4, PS4 125 lap Goody's Dash, LMS, GS, PS4 Practice, All Divisions LMS, Twin LS, GS, M4, PS4 Twin LMS, LS, GS, M4, PS4 200 lap Enduro Practice, All Divisions LMS, Twin LS, GS, M4, PS4 Twin LMS, LS, GS, M4, PS4 Practice, All Divisions LMS, Twin LS, GS, M4, PS4 TBA LMS, LS, GS, M4, PS4 Practice, All Divisions LMS, LS, GS, M4, PS4 75 lap ISMA, LMS, M4 200 lap Enduro LMS, LS, GS, M4, PS4 TBA TBA TBA Attachment A 4:00 PM Start 7:30 PM Start 7:30 PM Start 7:30 PM Start 7:30 PM Start 7:30 PM Start 7:30 PM Start 7:30 PM Start 7:30 PM Start 7:30 PM Start 7:30 PM Start 7:30 PM Start 7:30 PM Start 7:30 PM Start 7:30 PM Start 7:30 PM Start 7:30 PM Start 7:30 PM Start 7:30 PM Start The March, April, and May 6 events were all provided under the 1999 contract.