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HomeMy WebLinkAboutAgenda - 05-03-2000-8bORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 3, 2000 Action Agenda Item No. ~ .6 SUBJECT: Health Department Memorandum of Agreement with UNC Schaal of Dentistry DEPARTMENT: Health PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Memorandum of Agreement Rosemary Summers, ext 2411 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 68$-7331 Mebane 336-227-2031 PURPOSE: To enter into a Memorandum of Agreement with the UNC School of Dentistry for the services of a Children's Dental Care Coordinator. BACKGROUND: The Health Department has traditionally received funds from the Orange County Partnership for Young Children for a preschool dental screening program for day care and family child care homes in the county. The program usually begins in April and runs through June and last year reached approximately 1900 preschoolers. For this cunent year, the Partnership has made supplemental funds available for this program to implement a "Tooth Time" dental education module for preschool children. The module teaches proper oral care for children and includes a variety of activities to reinforce the educational content. This module has already been developed and is being utilized successfully in Catawba and Guilford Counties. The Dental Care Coordinator from the School of Dentistry will work with the Health Department staff to implement this new part of the preschool screening program. FINANCIAL IMPA~'T: The cost of the Dental Program Coordinator with the UNC School of Dentistry will be $15,000 and will be covered by the grant from the Partnership. County match far the entire project is calculated on an in-kind basis. RECOMMENDATION(S): The Manager recommends that the Baard approve the Memorandum of Agreement with the UNC School of Dentistry and authorize the Chair to sign the agreement. H:\AGENDA\Abstra00\deni0503.dce 2 MEMORANDUM OF AGREEMENT $ETWEEN THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HII.L CHAPEL HILL, NORTH CAROLINA for the DEPARTMENT OF DENTAL ECDLOGY in the SCHOOL OF DENTISTRY and . Orange County Health Department L PURPOSE Tlvs document is a Memorandum of Agreement between The University of North Carolina at Chapel Hill, for its Department of Dental Ecology in the School of Dentistry, hereafter referred to as the "University," and Orange County Health Department, hereafter referred to as the "OCHD", for the purpose of providing a Children's Dental Care Coordinator. IT. EFFECTIVE DATES This agreement shall be e$ective as of April 1, 2000 and shall remain in effect until June 30, 2000 unless ternunated as set forth below. Either party may request a change in the tern~.s of this agreement. Any change to this agreement must be approved by both parties' written endorsement thereto. Either party may terminate this agreement by giving the other party 30 days written notice in advance of the desired termination date. III. WITNESSETH WHEREAS, The Health Department desires the services of one adjunct faculty to serve as Children's Dental Care Coordinator in the Dental Service of the Orange County Health Department for the academic year 1999-20D0; WIIIrREAS, The Health Department desires to reimburse the School of Dentistry far the adjunct faculty's time commitment; WIlEREA5, The School of Dentistry wishes to provide the services of one adjunct faculty to the Health Department; NOW, THEREFORE, in consideration of the premises and of the following mutual promises, covenants, and conditions, the School of Dentistry and the Health Department agree as follows: 1. The Health Departtrrent will reimburse The School of Dentistry by June 30, 2000, $15,OD0.00. 2. The School of Dentistry will provide the services of one adjunct faculty to the Health Department for the purpose of serving as the Children's Dental Care Coordinator, and the Coordinator will: a. Organize the screexting assessment program in all the daycare centers and family child care homes in Orange County as time permits. b. Coordinate a comprehensive dental education program for parents and caregivers (i,e. pediatricians, daycare staff, health department staff] of children ages 0-5. c. Implement the "Tooth Time"' dental education module for preschool children which has already been developed and is being utilized in other counties (Catawba, Guilford). d. Coordinate a plan of treatment for incQme~ligible children. 3, School of Dentistry will bill The Health Department X15,000.00 by Tune 15, 2000 for the salary/fringe of one adjunct faculty. 4. The person whose services are W be provided pursuant to the Agreement is, for all purposes an employee of the University of North Carolina School of Dentistry. ~^ .1 School of Dentistry Orange County Health Department Children's Dental Health Care Director 3 5. While the School of Dentistry's faculty is on rotation at the Orange County Health Department, professional liability insurance coverage will be provided by the School of Dentistry with coverage of at least $1 million, per incident, $3 million per year. 6. 'T'his Agreement or its renewals may be terminated at any time without penalty by either party provided that written notice of such termination is ftunished to the other party at least 90 days prior to termination. In the event of such termination any payment due shall be prorated to the date of termination. 7. In compliance with 42 U.S.C. 1395x (v)(1)(1) and implementing regulations, the School of Dentistry and the Health Department agree, until the expiration of four year after the services are futnished under this contract, to allow the Secretary of the Department of Health and Human Services and the Comptroller General access to this contract and to the books, documents and records of The School of Dentistry and The Health Department necessary to verify the nature and extent of this contract The School of Dentistry and The Health Department further agree that if any of the duties of this contract are carried out by a subcontractor of The School of Dentistry or The Health Department Such subcontract shall contain a clause to the effect that, until the expiration of four years after the sen+ices are furnished under such subcontract, the Secretary of the Department of Health and Human services and the Comptroller General shall have access to such subcontract and to the books, documents and records of the subcontractor necessary to verify the nature and extent of the costs of such subc:ontzact 8. The Health Department and The University of North Carolina hereby agree with The School of Dentistry that, in its educational and/or employment practices The Health Department will comply with such non-discrimination laws as may be applicable to it in the performance of this Agreement 9. The Agreement contains the entire understanding of the parties and 5ha11 not be altered, amended or modified, except by an agreement in writing executed by the duly authorized official of both parties. The laws of North Carolina sl-all govern the validity and interpretation of the provisions, terms and conditions of this Agreement. IN WITNESS WHEREOF, the parties have hereunto signed this Agreement in thetr official capacities on the day and year listed below. FOR AND ON BEHALF OF: THE ORANGE CpL1NTY HEALTH DEPARTMENT FOR AND ON BEHALF OF THE RSITY OF NORTH CAROLINA L ~,~, s~ . ,z °Dr. John W. sramm Da D School Of Dentistry 710 P. Evans Date terim ~a~nxllar for Finance and Adrninisv'atian Rosemary L. Summers< pate Health Director This instrument teas been pre-audited in the Manner required by the Local Got+erwnent Budget and Fiscal Control act Kenneth Chavious Date Director, Orange County Finance Dttte Mows Carey, Chair -Orange County Board of Commissioners