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HomeMy WebLinkAboutAgenda - 04-17-2000-8mORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 17, 2000 Action Agenda Item No. ~_ SUBJECT: Program Agreement: Orange/Chatham Opportunities (Intensive Services) DEPARTMENT: County Manager PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Program Agreement Sharron Hinton, ext 2300 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To approve the receipt of state Office of Juvenile Justice funding for a new juvenile justice program, Orange-Chatham Opportunities/Intensive Services. BACKGROUND: A newly created program, Orange-Chatham Opportunities/Intensive Services, provides services for youth between 10 to 17 years old who have been referred from Juvenile Court in both counties. The program provides youth and their parents andlor guardians with strategies for improved communications and alternative ways to set limits and goals. Studies. have found that without intervention, a juvenile is likely to commit additional delinquent acts and the Intensive Services group is designed to provide information regarding the legal, social, moral, and human consequences of delinquent behavior. Funding for the program comes from the State Office of Juvenile Justice (OJJ). Historically, this funding was known as Community-Based Alternatives (CBA). Estimated program costs equal $9,185 and are completely offset with state funds. Orange County receives the funds from the State and "passes them thru" to the receiving agency. The Local Office of Juvenile Justice (Chief Court Counselor) will administer the new program along with the pass-thru funds from the state. FINANCIAL IMPACT: The program operates with state dollars only. There is no county match required for receipt of these funds. RECOMMENDATION(S): The Manager recommends that the Board approve the program agreement and authorize the chair to sign. 2 OFFICE OF JUVENILE JUSTICE JUVENILE CRIME PREVENTION COUNCIL - JCPC PROGRAM AGREEMENT Name of Program OrangelChatham Opportunities Sponsoring Agency Office of Juvenile Justice Program Manager (name & address) Kate O'Brien P.O .Box 60, Courier Code 17-50-17 Hillsborough. NC Zip Phone# (919) 245-2217 Fax# (919) 644-3039 Program Fiscal Officer (name & address) Ken Chavious - Finance Director Finance Office Phone# (919) 732-8181 Ext.2453 Fax #(919)644-3324 Referral Sources *Client Capacity 24. Anticipated average length of stay 90 (days). Parents and / or guardians will also be present throughout the sessions for each youth. Estimated number of youth to be served during funding period 24 *Actual number of youth admitted last fiscal year: * N/A Reported using Client Tracking Forms or Annual Program Review # Juvenile Court referred # Law enforcement referred Date received in Regional Office Please submit 4 conies with original simtstares. County Orange /Chatham Program Type Counseling Funding Period 7/1/99 thru 6/30/00 OJJ Assigned 1D# 2532 New Program YES New Program Continuation Formula Grant YES sTfrhP R~nrla hn~no rPnnrcted will he uae_A for more than one nrnoram mmnnnent nleaae r)revide this information for SIX MONTHS MEASURABLE OBJECTIVES STATUS (Continuation Programs Only) In the space provided, please list each measurable objective in your current program agreement and indicate the degree to which your program has been successful in achieving them (Use data from the first six months of this fiscal year.) N/A -Program anticipated date is March 1, 2000 (Program did not exist during the first six months of this fiscal year.) -2- 4 PROGRAM SUMMARY Statement of the Problem: !n concise terminology, describe the JuvenlleJusticeprobiem theprogram intends ro address. Without irrtervention, a juvenile is likely to commit additional delinquent acts. The Inrtensive Services group is designed to provide information regarding the legal, social, moral, and human consequences of delinquent behavior. The program is also designed to provide youth and their parents and /or guardians with better strategies for communication, setting limits and goals. Program Goal: State the e,~'ect that the program Is designed to have on solving the problem described above. - Repair the harm done to the extent possible "R.estorative Justice." - Reduce recidivism - Improve Parent and / or guardian child commwucation. - Help parents set appropriate and consistent limits for their children - Victim Empathy - Teach youth about the consequences of their actions. Target Population: Describe the target population and the steps that the program has taken to insure that the target population is served. Youth served in this program will be direct refen'als from Juvenile Court. Youth will range between the ages of 10 and 17 years of age. Parents and / or guardians will also be expected to participate in the meetings. *Measurable Objective(s): State in measurable terms the intended e,Q"ect of the program on specific undisciplined and/or delinquent behaviors. At a minimum, state anticipated reductions in court referrals, runaway behavior, and school suspensions and expulsions. 1. Fifty percent of the juveniles served will show a reduction in further court involvement as compared to the 6 months period immediately prior to participation in the program.. 2. Youth served will, upon successful termination from the program, show a reduction in suspensions and expulsions from school as compared to the 6 months period immediately prior to participation in the program. 3. Youth served will, upon successful termination from the program, show a reduction in running away from home as compared to the 6 months period immediately prior to participation in the program, 4. To serve fifty percent parents and / or guardians of youth involved in Intensive Services Counseling, parenting support group and parenting enhancement classes. Information Maintained for Effectiveness Measurement: List the data elements and records the program will maintain to document its e,,$'ectiveness. ' Referral Forms Client Tracking Forms Chem Contact Records Individual Service Plans Parent ~ Youth Questionnaires Juvenile Court Feedback Follow up data will be collected at the end of the fiscal year on each individual involved in the Intensive Services Counseling Group to determine whether he /she has committed another offense. -3- PROGRAM NARRATIVE Briefly describe what the program expects to achieve and why. At a minimum, the narrative should include the following information: (1) Identify the sta,Q''and their responsibilities to the program, (2) describe the physical facilities in which the services will be delivered (3) discuss any areas of concern that could affect the success of the program (4) discuss why these resources used in the manner described should be expected to alter inappropriate behavior, (S) describe the referral, screening and admission procedures, (6) describe the means of working with youth and families, (7) describe the daily program activities, (8) describe the termination procedures and (9) interaction with juvenile court. This project is designed to intervene in the dismal cycle of juvenile recidivism that ultimately ends with imprisonment in the adult system For the parents and / or guazdians the program is intended to strengthen parenting skills, to enhance understanding of the legal system and to provide support for parents and / or guazdians. Youth and their parents and / or guazdians will be ordered by district court judges to participate in this program Youth will be selected and referred to this program from curt9ent caseloads of Court Counselors in Orange and Chatham Counties. Kate O'Brien, Court Counselor and Kerseclia L. Patterson, Co-facilitator will meet with youth and pazents / guazdians for an eight-week session. There will be three groups of 5-8 families in each. The facilitators will engage the families in discussions, activities, and field trips to strengthen parenting skills, improve participants' understanding of the legal system, victim empathy and discourage anti-social behavior. Refreshments will be served at the beginning and end of each eight-week session; a certificate of "successful completion" will be given to participants at the end of the each eight-week session. Co-facilitators will administer pre 8c post meeting evahiations at the beginning and end of each eight-week session, weekly meetings will also be held to discuss progress. Participation and completion of program will be relayed to court courts via written reports. Transportation may be an obstacle for some families causing for some co~ern, however this issues will be discussed with each family on an individual basis during intake. The Office of Juvenile Justice provides supervision for the youth who are on probation. It will be the sole source of referrals. The juven>7e court counselors have an ongoing relationship with these youth and are in an excellent position to encourage participation in these groups. -4- 6 BUDGET NARRATIVE Section I: List the justification for each entry and show how the value was computed I. Personnel 120' Salaries & Wages supervision [S65/hour, 2 hours weekly] 190 Contract Services 5,400.00 [20 hours weekly (n3 $15/hour] II. Supplies/Materials 220 Food & Provisions 800.00 [food far groups] 260 Office Supplies & Materials 300.00 III. Current Obligations 8t Services 310 Travel 8t Transportation 585.00 [ based on 32.5 cents per mile] 320 Communications 150.00 [Phone, fax usage] 340. Printing 8t Binding 250.00 [contact cards, fliers, etc.] N. Fixed Charges & Other Expenses 490 Other fixed charges 300.00 [Training] V. Capital Outlay 510 Office Furniture & Equipment 1,200.00 [Laptop for staff) Total: $ 9,185.00 Section II: Employee Information For each employee list the following information: Job itl Contract Service Annual ~ Hourly Waae S 15.00 per hour Number of Months of Employment 4 months -5- 8 Indemnification and Hold Harmless The program manager agrees, at all times dwing the term of this agreement, to indemnify and hold harmless the Office of Juvenile Justice against liability, loss, damages, costs, or expense which the Office of Juvenile Justice may be requested to pay by reason of any client's suffering personal injury, death, or property loss, or damage either while participating in or receiving from the program services to be furnished by the program under this'.agreement, operated, leased, chartered or otherwise contracted for by the program or any employee who is furnishing services called for under this agreement; provided, however, that the provisions of the paragraph shall not apply to liabilities caused by or resulting from the acts of the Office of Juvenile Justice or any of its officers, employees, agents, or representatives. Grantee Audit ReQUirement If yow program is receiving, using, or expending 825,000, or more, in combined state and federal funds, which includes federal pass through funds, through this program agreement or in combination with other state agencies and/or state universities, an audit is required of yow basic financial statements as provided by N.C.G.S. 143-6.1. Said audit must be prepared in conformity with general accepted auditing standards, standards for financial audits contained in "Government Auditing Standards" issued by the Comptroller General of the United States, and the requirements of the appropriate Office of Management and Budget (OMB) Circular. Audits of governmental entities must meet requirements of OMB Circular A-128 and, if a local government entity, the N.C. Single Audit Implementation Act of 1987. Audits of nongovernmental entities, both for-profit and not-for-profit, must meet requirements of OMB Circular A-133. The audit report is to be submitted to the Office of Juvenile Justice, as well as to other recipients as appropriate, within six months after the end of your program's fiscal year. if yow program is a nongovernmental entity, a copy of the audit report should also be sent to the Office of the State Auditor in compliance with N.C.G.S. 143-6.1. A corrective action plan, for any audit finding should be submitted with the audit report. Civil Rights Comvliance For the dwation of the Program Agreement, the program agrees to comply with Title VII of the Civil Rights Act of 1964 and all requirements imposed by federal regulations issued pwsuant to that Title: Termination This agreement may be canceled at any time by either the Office of Juvenile Justice, county commissioners, or the program manager, with cause, upon at least 30 days notice, in writing, and delivered by registered mail with return receipt requested or in person, or by mutual consent of all parties. 7 OJJ SOURCES OF PROGRAM REVENUE (ALL SOURCES) a , ~ y ~ ..~D Required % of Local Match 0 sT S Local Cash S Local In-Kind ~-y OJJ Formula S Other Total: ~ 9_1R5.00 Specify Source Specify Source Office of Juvenile ]~atice Specify Source Specify Source Juvenile Crime Prevention Council, Chair Date This document has been reviewed by the Council and is recommended for funding. This is to certify that the OJJ funds in this Program Agnsement will not be used to duplicate or to supplant other programs whose primary intent is to provide community based alternatives for delinquents, status offenders ar youth at risk of juvenile delinquency. This agreement may be terminated in whole or in part by the Office of Juvenile Justice in the event that state or federal funds which have been allocated to the Office of Juvenile Justice are eliminated or reduced to such an extent that, in the sole determination of the Office of Juvenile Justice, continuation of the obligations at the levels stated herein may not be maintained. Conclusion We, the undersigned agree to comply with all provisions of this agrcement, including the Indemnification and Hold Harmless. Grantee Audit Reauirelnent, Civil Rights Compliance, and Termination f~md on page 7 ofthis agreement and with the policy guidelines for the Community Based Alternatives Program as codified in the North Carolina Admini~rative Procedures 10 NCAC 44C and 10 NCAC 44D. Director, Office of Juvenile Justice Date Chairman Board of County Commissioners Date Program Manager Date -8-