HomeMy WebLinkAboutAgenda - 04-04-2000-8fORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 4, 2000
Action Agenda
Item No. -
SUBJECT: RFP Award--Printing of the Chapel Hill/Orange County Visitors Guide
DEPARTMENT: Purchasing & Visitors Bureau PUBLIC HEARING: (YIN)
ATTACHMENTS}:
Tabulation INFORMATION CONTACT:
Pam Jones, ext 2650
Joe Blake, 96$-2060
TELEPHONE NUMBERS:
Hillsborough 732.51$1
Chapel Hill 9684501
Durham fi88-7331
Mebane 227-2031
PURPOSE: To consider awarding an RFP for the printing of 40,000 Visitors Guides.
BACKGROUND: Funds have been allocated in the 1999-00 budget for the printing of 40,000
Visitors Guides for distribution through the end of 2001 to various sources including the four
welcome centers in the county; select accommodations, attractions and meeting facilities; state
welcome centers and other visitor industry businesses. Also, the Guide is used to fulfill visitor
inquiries received at the Bureau and provided to conference and meeting planners for distribution
to their groups. The finished product will be afour-color, sixty page document with fold out maps.
It will contain useful information for visitors including enhanced listings in the Accommodations,
Restaurant and Shopping sections. Other sections include information on guided tours and a
listing of major events occurring in Orange County that are of interest to visitors. The publication
is an updated reprint of the most current Guide that was published in late fall of 1998.
Orange County's needs were identified and specifications were developed by County Staff and
the Visitors Bureau's design firm. Proposals were solicited from fourteen vendors. Seven bidders
responded. A tabulation is attached. Hickory Printing of Raleigh, North Carolina submitted the
lowest responsible proposal in the amount of $28,3$6.00 for 40,000 guides.
FINANCIAL IMPACT: Total cost of this action, if approved by the Board, would be $28,3$6.00.
Sufficient funds are allocated in the 1999-2000 Budget.
RECOMMENDATION(S): The Manager recommends that the Board award the bid to Hickory
Printing of Raleigh, North Carolina in the amount of $28,3$6.00 and authorize the Purchasing
Director to execute the necessary paperwork.
BID TABULATION
BID FOR: 40.000 VIS TORS GUIDES
BID AWARDED TO:
BID PRICE:
CLOSING DATE: 323-00
CLOSING TIME: 3:30 PM
BUDGETED AMOUNT:
VENDOR 40,000 VISITORS GUIDES
HICKORY PRINTING $ 28,386.00
GREENSBORO PRINTING $ 29,145.00
RL BRYAN $ 29,466.00
PBM GRAPHICS $ 29,602.00
PIEDMONT PRINTING $ 36,802.01
HARRIS PRINTING $ 37,633.19
JOSEPH C WOODARD $ 62,143.58