HomeMy WebLinkAboutAgenda - 03-21-2000-9cORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 21, 2000
Action Agenda
Item No. ~- ~ .~
SUBJECT: Adoption of County Capital Projects
DEPARTMENT: Budget
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
INFORMATION CONTACT:
Funding Status of 1999-09 Approved Donna Dean
County Capital Projects
TELEPHONE NUMBERS:
County Capital Projects Hillsborough, Chapel Hill, Durham
245-2151
Mebane 336-245-2151
PURPOSE: To adopt county capital project ordinances for projects included in the 1999-09
Capital Investment Plan (CIP).
BACKGROUND: On June 21, 1999, the Board approved the County's ten-year Capital
Investment Plan for the period 1999-2009. At that time, the Board decided to approve
individual project ordinances for the County and both school systems during the fiscal year as
project scopes develop. While the Board approved the ten-year funding plan as a whole, it
decided to change the approval process for individual projects.
• For projects that have a relatively small scope of work, the Board decided to approve the
entire project ordinance at one time. Since the beginning of this fiscal year, the Board
has approved several capital project ordinances for smaller projects in the Chapel Hill
Carrboro City Schools including mobile classrooms, various roofing projects, and ADA
requirements.
• For major projects, the Board elected to approve funding for individual components of the
project rather than allocating a lump sum for the project. Major components include:
• Planning, architect, engineering
• Land acquisition and associated fees
• Construction
• Equipment ~ Furnishings
2
The attached Funding 5fafus of 1999-09 Approved Capital Projecfs spreadsheet (page 4 of this
abstract) provides a funding summary for all County projects included in the most recent ten
year capital plan (including projects funded prior to fiscal year 1999-00). On June 21, the Board
extended until June 30, 2000 the expiration date for those projects that existed prior to fiscal
year 1999-00 and were due to expire on June 30, 1999. In addition, the Commissioners have
approved two county project ordinances this fiscal year -Affordable Housing Capital Project
Ordinance and County Facilities Roofrng Capital Project Ordinance.
Several County capital projects were included in the approved CIP. These projects have
relatively small scopes of work or involve equipment and machinery purchases. In-house Public
Works staff can do the majority of the projects related to replacing HVAC equipment and
improving building systems. Historically, the County orders vehicles and major equipment
during the spring to coincide with State contracts. Timing is such that staff is ready to begin
work on the projects and place orders for equipment and vehicles. The chart below briefly
describes each project while the attached capital project ordinances provide for the funding
outlined:
Capital Project 1999-00 CIP Funding Source
Appropriation
(as included in
the. approved
1999-09 CIP)
Animal Shelter -replacement of HVAC units $12,000 1/z cent sales tax
Court Street Annex -install new electrical panels and provide $115,000 %z cent sales tax
for additional service
EMS/911 Center -replace HVAC system $10,500 '/z cent sales tax
Environmental Resources Conservation -purchase $150,000 '/z cent sales tax and
environmentaldysenshive lands or development rights in order to transfer from General
preserve open-space within the County Fund
Equipment and Records Storage --construction of an equipment $69,575 %z cent sales tax
shelter for the Public Works Department
Equipment and Vehicles -provides funds to purchase vehicles $1,001,850 '/a cent sales tax and
and major equipment for several County departments including grants
Sheriff, EMS and Motor Pool fleet replacements
Government Services Annex -replace retaining walls located at $10,000 '/z cent sales tax
the rear of the building
Information Technology -purchase equipment, GIS products, $970,000 '/z cent sales tax and
address citizen access, professional services intergovernnnental
revenues
Justice Facility Planning -professional services necessary to $100,000 %z cent sales tax
finalize plans
New Courthouse -replace carpeting and install security $50,000 %z cent sales tax
measures
New Hope Creek Corrrdor -Funds paid to Triangle Land $15,000 Transfer from
Conservancy to preserve land along New Hope Creek Subdivision Payment in
Lieu funds
Northside Human Services Center -improve restroom facilities $45,000 '/s cent sales tax
and replace air conditioning system
Parkland and Recreation Facilities -replace aging playground $50,000 '/s cent sales tax
equipment and protective ground covers at existing parks
Planning and Agriculture Building -upgrade electrical system $125,400 'h cent sales tax
and install drop ceiling and lighting
Triangle Sportsplex -payments to Triangle Sportsplex per $400,000 '/z cent sales tax
operational agreement between Orange County Community
Activity Center and Orange County
Utility Extension Development -finances utility extension $25,000 Transfer from General
development for commercial entities locating within Orange Fund (dedicated
County property tax proceeds)
The attached Funding Status spreadsheet (page 4 of this abstract) identifies the projects listed
in the preceding table in bold typeface.
Staff will bring project ordinances for larger scale projects, such as the Firing Range, as project
scopes become more defined. For bond funded projects such as Whiffed and Northern Human
Services Centers, staff will bring those ordinances forward as bonds are actually sold and
project scopes defined.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County
Commissioners adopt the attached capital project ordinances.
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6
Animal Shelter
Capital Project Ordinance
7
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby
adopted.
Section 1. The project authorized provides funds to maintain and improve the Animal Shelter
facility located on Airport Road in Chapel Hill. Proceeds from the County's portion of
the one-half cent sales taxes finance this project.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Section 4. The following amount is appropriated for this project:
Section S. Originally adopted March 21, 2000, this ordinance shall remain in effect until June 30,
zooo.
Adopted this twenty-first day of March 2000.
Court Street Annex
Capital Project Ordinance
s
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby
adopted.
Section 1. The project authorized provides funds for building renovations at the Court Street Annex in
Hillsborough. Proceeds from the County's portion of the one-half cent sales taxes finance
this project.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete this project:
roug
1998-99
FY 1999-00 roug
1999-00
a es ax ,
on n s
nvate acement
rant un s
ees
t er
o a un mg , , ,
Section ~. The following amount is appropriated for this project:
roug
1998-99
FY 1999-00 roug
1999-00
n ux xng
estgn
onstruction
arpet ep acement ,
ectrica ystem ,
ota osts , , ,
Section 5. This ordinance, originally adopted June 21; 1998 shall remain in effect from July 1, 1998
until June 30, 2000.
Section 6. This ordinance supersedes all previous Court Street Annex Capital Project Ordinances far
Orange County.
Adopted this twenty first day of March 2000.
EMS/911 Center
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby
adopted.
Section 1. The project authorized provides funds to maintain and improve the County's Emergency
Management and 911 Center facility. Proceeds from the County's portion of the one-half
cent sales taxes finance this project.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Section 4. The following amount is appropriated for this project:
Section 5. Originally adopted March 21, 2000, this ordinance shall remain in effect until June 30,
2000.
Adopted this twenty-first day of March 2000.
Environmental Resources Conservation and Preservation
Capital Project Ordinance
10
Se it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1. The project authorized is for the purchase of conservation easements for farmland
preservation. This project will be financed by proceeds from the County's portion
of the one-half cent sales taxes, and from General Fund Transfers.
Section 2. The officers of the County are hereby directed to proceed with the project
within the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
ug
199$-99
FY 1999-00 roug
1999-00
s ax ,
on s
ovate acement
ees
er ,
oa n g , , ,
Section 4. The following amount is appropriated for this project:
ug
1998-99
FY 1999-00 roug
1999-00
u mg ,
esign
nstruction
er
o a oats , , ~
Section S. This ordinance shall be in effect from July 1, 1998 until June 30, 2000.
Section 6. This ordinance supersedes all previous Conservation Easements Preservation
Capital Project Ordinances for Orange County.
Adapted this 21st day of March 2000.
Equipment and Records Storage ii
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby
adopted.
Section 1. The project authorized provides funds to build or purchase storage space for equipment and
records. Proceeds from the County's portion of the one-half cent sales taxes finance this
project.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete this project:
roug
X998-99
FY 1999-00 roug
1999-00
es ax ,
on n s
nvate acement
rant n s
ees
er
ota un utg
Section 4. The following amount is appropriated for this project:
oug
1998-99
FY 1999-00 roug
1999-00
u tng
esign
onstruction
er
of o
Section 5. This ordinance, originally adopted March 21, 2000 shall remain in effect until June 30,
2000.
Adopted this twenty first day of March 2000.
12
Equipment and Vehicles Project
Capital Project Ordinance
Project Number 61-412
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby
adopted.
Section 1. The project authorized provides funds to purchase County-owned vehicles and major
equipment. The project will be financed with proceeds from the County's portion of the one
half cent sales taxes, appropriated fund balance from the County Capital Projects Fund, and
grant funds from the North Carolina Department of Transportation.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY
1998-99
FY 1999-00
Throu h FY 1999-00
Sales Tax $3,144 89 $956,850 $4,101,439
fond Funds $0 $0 $0
Private Placement $0 $0 $0
Grant Funds $631,938 $45,000 $b76,938
Other $20,000 $0 $20,000
Total Funding $3,796,527 $I,OOY,850 $4,795,377
Section 4. A portion of the funds available for this project have been expended. The following
amendment is anticipated to close these amounts:
Through FY 1998-
99 FY 1999-00 Through FY 1999-00
Ttansfer from County
Capihal Reserve (1992-93) $239,5$3 $0 $239,583
Transfer fn~m County
Capital Reserve (1993-94) $348,3$4 $0 $348,384
Transfer from County
Capital Reserve (1994-95) $351,954 $0 $351,954
Intergovenunental(1992-
93) $32,935 $0 $32,935
Intergovernmental (1993-
94) $4,688 $0 $4,688
Intergovernmental (1994-
95) $128,822 $0 $128,822
Total ,106,3d6 0 1,106,3dd
Section 5. The following amount is appropriated for this project:
LandBuilding Through FY 1998-99
$0 FY 1999-00
$0 Through FY 1999-00
0
Design $0 0 $0
Construction $0 $0 $0
Equipment an
Vehicles
$2,690,161
$1,011,850
$3,702,011
Total Costs $2,690,161 $1,011,850 $3,702,011
Section 6. This ordinance supersedes all previous Equipment and Vehicle Capital Project
Ordinances.
Section 7. This ordinance shall remain in effect from July 1, 199$ until June 30, 2000.
1.
Adopted this twenty first day of March 2000.
Government Services Annex
Capital Project Ordinance
Project Number 61-401
1~+
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby
adopted.
Section 1. The project authorized provides funds for the renovation of the Government Services Center
on Cameron Street. Through fiscal year 1999-00, the improvements and modif cations to
this building include waterproofing, replacing storm windows, painting and the replacement
of a retaining wall. Proceeds from the County's portion of the one-half cent sales taxes
finance this project.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete this project:
roug
1998-99
FY 1999-00 oug
1999-00
es ax ,
on s
nvate acement
ees
er
ota n ing , , ,
Section 4. The following amount is appropriated for this project:
roug
1998-99
FY 1999-00 oug
1999-00
u mg
esign
onstruction
er ,
o a osts , ,
Section 5. This ordinance shall remain in effect from July 1, 1998 until June 30, 2000.
Section 6. This ordinance supersedes all previous Government Service Annex Capital
Project Ordinances for Orange County.
Adopted this twenty first day of March 2000.
Information Technology
Capital Project Ordinance
Project Number 61-491
1s
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 1S9 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1. The project authorized provides funds to implement the phases of the County's
Information Technology Plan. The project will be financed with proceeds from the
County's portion of the one-half cent sales taxes, State grant funds for the
Department of Social Services, and intergovernmental revenue from the Town of
Chapel Hill's participation in the aerial photography component of the plan.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
roug
199$-99
FY 1999-00 ug
1999-00
es ax ,
on s
vase acement
rant n s
er
o a un g ,
Section 4. The following amount is appropriated for this project:
oug
1998-99
FY 1999-00 roug
1999-00
u mg
estgn
onstructton
t er
eserve or ttrzen
and Board Access
$0
$50,000
$50,000
ota oats , , ,
Section 5. No funds allocated for public access initiatives will be expended from this project
without recommendations from the Information Technology Committee and
approval from the Board of County Commissioners.
Section 6. This ordinance supersedes all previous Information Technology Capital Project
Ordinances for Orange County.
Section 7. This ordinance, originally adopted December 1, 1997, shall be in effect until June
30, 2000.
Adopted this twenty first ~av of Marrh ~flfl(1
Justice Facility Planning Project
Capital Project Ordinance 16
Project I~Iumber d1-728
Be it ordained by the Orange County Board of County Cotn.missioners that pursuant to
Sectian 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital
project is hereby adopted.
Section 1. The project authorized will provide funds to begin a master plaztning process for
relieving overcrowded conditions in the Courthouse. This project will be financed
with proceeds from the County's portion of the one-half cent sales taxes.
Section 2. The officers of the County are hereby directed to proceed with the project within
the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
roug
1998-99
FY 1999-00 roug
1999-00
es ax ,
on S
vote acement
ees
er
ota u u~g , , ,
Section ~4. The following amount is appropriated for this project:
roug
1998-99
FY 1999-00 roug
1999-00
u mg
esign
anstruction
er ,
ota osts ,
Section 5. This ordinance supersedes all previous Criminal Justice Facility Capital Project
Ordinances for Orange County.
Section 6. This ordinance, originally adopted September 17, 1997', shall be in effect until June
30, 2000.
Adopted this 21st day of March 2000.
17
New Courthouse Renovations Project
Capital Project Ordinance
Project Number 61-418
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby
adapted.
Section 1. The project authorized provides funds for the renovation of the New Courthouse located in
Hillsborough including roof replacement, exterior painting, ceiling file replacement in the
Superior Courtroom, renovations to the third floor, and a jury assembly room. The project
will be financed with proceeds from the County's portion of the one-half cent sales taxes.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY 1998-
99
FY 1999-00
Through FY 1999-00
es ax
on s
vate ement
es
t er
ota un ing
Section 4. A portion of the available funds for this project have been transferred to the JaiUCourthouse
Addition Capital Project. The following amendment is anticipated to complete this transfer:
Through FY 1998-99 FY 1999-00 Through FY 1999-00
'I]ansfer to jail/Courthouse
addition (1995-96
$507,104
$0
$507,104
ota un ang
Section S. The following amount remains appropriated for this project:
oug -
99 FY 1999-00 Through FY 1999-00
n u utg
eslgn
onstructlon
t er
ota osts
1s
Section 6. This ordinance supersedes all previous New Courthouse Renovations Project Capital
Project Ordinances.
Section 7. This ordinance shall remain in effect from July 1, 1998 until June 30, 2000.
Adopted this twenty first day of March 2000.
19
New Hope Creek Corridor Project
Capital Project Ordinance
Project Number 61-662
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the fallowing capital project is
hereby adopted.
Section ].. The project authorized will provide for a wildlife habitat and hiking and biking
trails along atwenty-three mile corridor from rural Orange County to Jordan
Lake. This project will be financed with proceeds from the County's portion of
the one-half cent sales taxes and subdivision payment-in-lieu funds.
Section 2. The officers of the County are hereby directed to proceed with the project within
the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
ug oug
1998-99 FY 1999-00 1999-00
es ax ,
on s
vate ement
es
er
o un ing , ,
Section 4. The following amount is appropriated far this project:
ug
1998-99
FY 1999-00 oug
1999-00
u uxg
esign
onstruction
er
ota osts ,
Section 5. This ordinance supersedes all previous New Hope Creek Corridor Capital Project
Ordinances for Orange County.
Section 6. This ordinance, originally adopted June 26, 1995 and subsequently amended, shall
remain in effect until June 30, 2000.
Adopted this 21st day of March 2000.
Northside Human Services Center Project 2°
Capital Project Ordinance
Project Number 61 ~60d
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby
adopted.
Section 1. The project authorized provides funds to begin minor renovations to the facility. These
renovations include upgrading the restxoom fixtures and possibly replacing air conditioning
units in building one of the center. The project will be financed by proceeds from the
County's portion of the one-half cent sales taxes.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete this project:
roug
].998-99
FY ].999-00 roug
1999-00
es ax ,
on s
vote acement
ees
er
ota g , , ~
Section 4. The following amount is appropriated for this project:
roug
1995-99
7; Y 7.999-00 roug
1999-00
u ing
esxgn
onstruction
er
ota o s , ,
Section 5. This ordinance supersedes all previous lVorthside Human Services Center Capital Project
Ordinances for Orange County.
Section 6. This ordinance shall remain in effect from July 1, 1998 until June 30, 2000.
Adopted this twenty first day of March 2000.
xi
Parkland and Recreation Facilities
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1. The project authorized will provide maintenance and upgrades to existing
recreation centers throughout the County. This project will be financed with
proceeds from the County's portion of the one half cent sales taxes.
Section 2. The officers of the County are hereby directed to proceed with the project within
the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
ug
1998-99
FY 1999-00 ong
1999-00
es ax
on s
vate cett~ent
es
er
o g ~ ~ ~
Section 4. The following amount is appropriated for this project:
oug
199$-99
FY 1999-00 oug
1999-00
u mg
esign
onstructxon
er
of o s , ,
Section 5. This ardinance supersedes all previous Cedar Grove Park Relocation Capital
Project Ordinances and all previous Recreation Center/Park Improvements Capital
Project Ordinances for Orange County.
Section G. This ordinance shall be in effect from the date of adoption until June 30, 2000.
Adopted this 21st day of March 2000.
Planning and Agriculture Building Capital Project zz
Capital Project Ordinance
Project Number 61-SSO
Be it ordained by the Orange County Boazd of County Commissioners that pursuant to Section 13.2 of
Chapter 1S9 of the General-Statutes of North Carolina, the following capital project is hereby adopted.
Section 1. The project authorized provides funds to upgrade mechanical systems throughout the
facility. Through fiscal year 1999-00, these include replacing air conditioning units and
electrical system in the facility. With the installment of computers and other modern
equipment, an electrical upgrade is mandatory. This project will be financed by proceeds
from the County's portion of the one-half cent sales taxes.
Section 2. The officers of the County aze hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete this project:
oug
1998-99
FY 1999-00 roug
1999-00
es ax ,
on n s
nvate acenaent
ees
er
ota n g ,
Section 4. The following arnourit is appropriated for this project:
ug
1998-99
FY 1999-00 roug
1999-00
u mg
esign ,
onstructwn
t er ,
ota o s ,
Section 5. This ordinance shall remain in effect from ruly 1, 1998 until June 30, 2000.
Section 6. This ordinance supersedes all 'previous Planning and Agriculture Building Capital
Project Ordinances for Orange County.
Adopted this 21.5` day of Mazch 2000.
Triangle Sportsplex Project
Capital Project Ordinance
Project Number 61-666
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Cazolina, the following capital project is
hereby adopted.
23
Section 1. The project authorized provides funds in accordance with the operational
agreement of a swimming pool to serve all areas of Orange County. This project
will be financed with proceeds from the County's portion of the one half cent sales
taxes.
Section z. The officers of the County are hereby directed to proceed with the project
within the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
ug
199$-99
FY 1999-00 roug
1999-00
es ax ,
on s
vate cement
es
er
ota g , ,
Section 4. The following amount is appropriated for this project:
Through FY
1998-99
FY 1999-00 Through FY
1999-00
Land/Buildin $0 $0 $0
Desi n $0 $0 $0
Construction $0 $0 $0
Other $1 700,000 $400 000 $2,100,000
Total Costs $1,700,000 $400 000 $2,100,000
Section 5. This ordinance supersedes all previous Triangle Sportsplex Capital Project
Ordinances for Orange County.
Section 6. This ordinance originally adopted June 29, 1992 and subsequently amended,
shall be in effect from July 1, 1998 until June 30, 2000.
Adopted this 21st day of Mazch 2000.
z~
Utility Extension Development Project
Capital Project Ordinance
Project Number 61-902
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Cazolina, the following capital project is
hereby adopted.
Section 1. The project authorized provides fiends to finance utility extensions for
commercial entities thereby encouraging economic development within the
County. As various projects aze completed, a portion of the resultant property
tax revenue will be used to finance this project.
Section 2. The officers of the County aze hereby directed to proceed with the project
within the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
roug
1998-99
FY 1999-00 roug
1999-00
es ax
on s
nvate ement
s
er ,
oa n g , ,
Section ~. The following amount is appropriated for this project:
roug
1998-99
FY 1999-00 roug
1999-00
u mg
esign
onstruction
er
o a osts , ,
Section 5. This ordinance supersedes all previous Utility Extension Development Capital
Project Ordinances for Orange County.
Section 6. This ordinance originally adapted June 29, 1993 and subsequently amended
shall be in effect until June 30, 2000.
Adopted this 21st day of March 2000.