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HomeMy WebLinkAboutAgenda - 02-29-2000-8hr ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 29, 2000 Action Agenda Item No. ___b_-_0_~ SUBJECT: Memorandum of Agreement with UNC School of Dentistry for Health Department Smart Start Grant DEPARTMENT: Health PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Memorandum of Agreement Rosemary Summers, ext 2411 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To renew the memorandum of agreement with the UNC School of Dentistry for the Health Department Smart Start grant. BACKGROUND' The Health Department has again received a grant from Smart Start to conduct dental screenings, education and follovu~up services for preschool children in day care centers and family care homes. The project takes place in the spring of each year (April through June) in order to utilize senior dental students and dental hygiene students just prior to and after graduation. Last year nearly 1800 children were screened for dental problems. This memorandum of agreement with the UNC School of Dentistry provides a Project Director for the grant who arranges for and provides oversight of the dental students that actually provide the on-site services. This arrangement is unchanged from previous years. FINANCIAL IMPACT: The Health Department pays the UNC School of Dentistry $12,000 for this service from grant funds. The total amount of the grant is $36,645. Smart Start requires a 10% match from grantees and that portion ($3,664.50) is county funded. The cost per child screened last year was about $20. RECOMMENDATION(S): The Manager recommends that the Board approve the renewal of the memorandum of agreement and authorize the Chair to sign. z MEMORANDUM OF AGREEMENT BETWEEN THE UNIVERSITY OF NORTH CAROLIlVA AT CHAPEL HILL CHAPEL HII,L, NORTH CAROLINA for the DEPARTMENT OF DENTAL ECOLOGY in the SCHOOL OF DENTISTRY and Orange County Health Department for the Smart Start Grant I. PURPOSE This document is a Memorandum of Agreement between The University of North Carolina. at Chapel Hill, for its Department of Dental Ecology in the School of Dentistry, hereafter referred to as the "University,"' and Orange County Health Department, hereafter referred to as the "OCHD", for the purpose of providing a Project Director for its Smart Start Grant awarded by the Orange County Partnership for Young Childrem, hereafter referred to as "OCPYC". II. EFFECTIVE DATES This agreement shall be effective as of April 1, 2000 and shall remain in effect until. June 30; 2000 unless terminated as set forth below. Either party may request a change in the terms of this agreement. Any agreed to change to this agxeemelrt must be approved by both parties' written endorsement thereto. Either party may terminate this agreement by giving the other party 30 days written notice in advance of the desired termination date. III. GENERAL AGREEMENT During the performance of this agn~rient, both parties agree as follows: A. The OCHD hereby agrees with the University that, in its educational and/or employment practices, said contracting party will not discriminate against any person because of race, color, religion, sex, national origin, age, or disability. B. The OCHD will not be responsible for damages arising from personal injury to students of the University while they are present at the OCHD unless personal injury was caused by the negligence of the OCHD, its employees, or agents. C. In the event the student is exposed to blood or body fluids, the OCHD will be responsible for providing an initial response, according to the Institution's Blood-Borne' Pathogens Standard. The student will be required to return to University of North Carolina Student Health Services for post-incident testing and counseling if feasible. In the event the student is unable to do so in a timely manner, the OCHD wall provide access to testing and counseling for the student. The student wall be responsible for the payment of services, but will be able to request reimbursement from the University. D. The University will be responsible for the negligence of its employees and agents to the extent permitted by the North Carolina Tort Claims Act. E. The OCHD shall pay the University $12,000 by June 30, 2000 upon receipt of the University's invoice. The University shall invoice the OCHD no later than June 15, 2000. 5rnart Start Orange County Health Department 3 1V. SPECIFIC RESFONSIBILTITES OF THE UNIVERSITY T'he University acknowledges the following specific responsibilities in connection with this agreement: A. To provide a Project Director for the Smart Start Program who will: 1) Schedule preselected senior dental and dental hygiene students to visit the Orange County Health Department and the majority of day care centers in Orange County to perform dental. screenings, examinations, education and preventive treatment; 2) inform the day care centers and the parents regarding all aspects for the student visits; 3) provide the OCHD with the results of the screening and examinations; 4) be available to answer questions from parents and the day care center directors; 5) design screening and examination report forms, write informational advertisements to appear in local newspapers; 6) be responsible for inventory of all supplies used in the study (these supplies will be purchased by the OCPYC grant); 7) gather data/results of screening and examinations, utilize the statistical analysis of the results to compile a report to the OCHD regarding the status of the teeth of the smart start children; 8) consult with the NC Public Health Dental Hygienist in order to provide the specific dental educational materials needed for the children, parents and the day care personnel; 9) schedule dental attendings who will serve as preceptors to the dental students and the dental hygiene students while at the OCHD Dental Clinics. B. To insure that University students, who are the subject of this agreernent, abide by all existing rules and regulations of the OCHD in the performance of their activities at the OCHD. C, To be responsible for providing adequate professional liability in~~*ance for the University and its students who are the subject of this agreement. While the student is participating in the project, their professional liability insurance coverage through Medical Security Insurance Company will be. provided by the School of Dentistry (with coverage of at least $200,000 per incident up to $600,000 a year for dental hygiene students and $1,000,000 to $3,000,000 a year for dental students). D. The University shall be responsible for training its students to follow the OSHA Blood- borne Pathogens Standards, ensuring that its students canply with health requirements established by North Carolina state regulations and the University. E. To maintain proper health records of its students while participating in the Smart Start Program at the OCHD, and instructing its students about Hepatitis B vaccinations, about the student's responsibility for post-exposure follow~p and any incurred costs, about the student's responsibility for the provision of protective equipment, and proper post~xposure record-keeping. F. To provide proof of Blood-borne Pathogens training for each student. Smart Start Orange County Health Deparhnent V. SPECIFIC RESPONSIBILITIES OF THE OCHD 4 A. The OCHI) shall reimburse the University for these services by June 30, 2000, upon receipt of an invoice no later than June 15, 2000. IN WITNESS WI~REOF, the OCHD and the University have executed this agreement as of the date written herein. FOR AND ON BEHALF OF: THE ORANGE COUNTY HEALTH DEPARTMENT Rosemary L. Summers Date Health Director FOR AND ON BEHALF OF THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL ~, Z~-U D . ohn W. Stamm Date ean, School of Dentistry • ~~ ~ hn P. Evans Date terirn Vice-Chancellor for Finance and Administration This instnyrr,ent has been pre-audited in the Manner required by the Local Government Budget and Fiscal Control act. Kenneth Chavious Date Director, Orange County Finance pb9es Car~-, L'hair Date Orange County Board of Commissioners