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HomeMy WebLinkAboutAgenda - 02-29-2000-8cORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 29, 2000 Action Agenda Item No. g _~ SUBJECT: Jail Inspection Report DEPARTMENT: County Manager PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Jail Inspection Report Manager's Office -- Extension 2300 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968501 Durham 68&7331 Mebane 336-227-2031 PURPOSE: To receive the jail inspection report for January 27, 2000, from the North Cazolina Department of Health and Human Services. BACKGROUND: The General Statutes require the Boazd of County Commissioners to receive and take necessary corrective action to the semi-annual jail inspection reports submitted by the North Cazolina Department of Human Resources. The statute further states that the governing body shall promptly initiate any action necessary to bring jail facilities into conformity to standards. The report for January 27, 2000, is enclosed for review, and indicates our compliance with standazds. FINANCIAL IMPACT: RECOMMENDATION(S): The Manager recommends that the Board of Commissioners receive the report. Corrective action is being taken as required. ~,~ +~~`~ ~ .~ ~ '~~ ~~ . w ..~. ^*a,,,,,~• F ~ North CaroliHa Department of Health and Human Services Division of Facility Services - Jail and Detention Section __ _ _ _ _ __ _ 2710 Mail Service Center ~ Raleigh, North Carolina 27699-2710 Courier Number 56-20-OS lames B. Hunt lr., Governor H. David Bruton, M.D., Secretary Lynda D. McDaniel, Director February 4, 2000 Mr. Lindy Pendergrass, Sheriff Orange County Sheriff s Department 144 E Margaret Ln Hillsborough, NC 27278-0567 Dear Sheriff Pendergrass: 2 Robert G. Lewis, Section Chief Phone: 919-733-4560 Fax: 919-715-4785 On 1/27/00, Mr. Donnie D. Byrd, Area Jail Consultant, from the North Carolina Department of Health and Human Services, inspected the Orange County Jail. A copy of the inspection report is enclosed for your attention. Please submit your plan of corrective action on each deficiency cited in this report to this office by 3/5/00. Sincerely, Robert G. Lewis, Chief Jail and Detention Section RGL:ss Enclosure cc: Ms. Alice Gordon, Chairman, Orange County Board of Commissioners Mr. John Link, Orange County Manager Mr. Donnie D. Byrd, Area Jail Consultant ~a Location: 701 Barbour Drive r Dorothea Dix Hospital Campus ^ Raleigh, N.C. 27603 An Fnnnl (lnnnrtunity / Affirmative Ar-tinn GmnlOVer N. C. DEPT. OF HUMAN RESOURCES DIVISION OF FACILITY SERVICES BAIL AND DETENTION BRANCH POST OFFICE BOX 29530 RALEIGH, NC 27b26-4530 TELEPHONE (919) 733-4560 SEMIANNUAL INSPECTION REPORT Facility Name ORANGE CO JAIL Date 1127100 Address 125 COURT ST Inspector DONNIE D BYRD HELLSBOROUGH NC 27278-25b7 County ORANGE Date of Construction 1925 Capacity 129 *OVERCROWDED AT TIME OF INSPECTION, DUE TO CLASSIFICATION OF INMATES. **58 ADDITIONAL BUNK5 IN NEW SECTION. Date of Major ItenovationlExpansion 1982& 1990 Male Beds 125 Female Beds 4 Number of Confinement Levels 2 SherifflChief of Police L1NDY PENDERGRASS Facility Administrator CAPT BILLY DUNNGAN Assistant Administrator LT MARK LANKFORD SUPERVISOR JAILER {S) STAFFING PATTERN Time Time 8 Hour Shifts i2 Hour Shifts i. M F 1. M 5 F 2. M F 2. M 5 F 3. M F ADMINISTRATIVE STAFF SCHEDULE STAFFING PATTERN . . Monday through Friday 8:00 a.m. 5:00 p.m. M 2 F Total Number of Inmates Confined Male 69 Female 5 Under 18 years of age 2 2 2 ~ Jur+eniles {Under 1 b years of age} 0 Work Release 2 Weekend Sentences 5 b Month to 2 Year Sentences 0 w Enforcement of Noncompliance Statement If a facility is not in compliance with any of the standards contained in Sections 1 through VII in Rule .3502{b) or Rule .395 }(I3}, this report will be forwarded to the Secretary of Human Resources within I O days For his determination whether those conditions may jeopardize the custody, safety, health, ar welfare of the inmates. Noncompliance with any standard listed in .3503(c} or .3952(c) automatically jeopardizes the safe custody, safety, health, and welfare of those confined and the report will be forwarded to the Secretary for further action. I. Section .2500 Classification and Housing (C. S. 153A-221, Rules .2501-05) WRITTEN COMPLIANCE CORRECTIVE ACTION CLASSIFICATION PROCEDURE FEMALE INMATES CONFINED [N SEPARATE CONFINEMENT UNIT, OUT OF SIGHT OF MALE INMATES MALE INMATES UNDER AGE I8 HOUSED IN SEPARATE SLEEPING CELLS FROM ADULT INMATES DURING SLEEPING HOURS. JUVENILES UNDER AGE 16 WHO ARE TRANSFERRED FROM SUPERIOR COURT CONFINED WHERE THEY CANNOT BE SEEN OR CONVERSE WITH ANY ADULT INMATE POPULATION. r ~~ ~vu ® ^ ® ^ ® ^ ^ ® NO JUVENILE AREA IS AVAILABLE. NO RESPONSE REQUIRE©. HOUSING ASSIGNMENTS NOT MADE BASED ON RACE, COLOR, CREED POLITfCAL BELIEF, OR NATIONAL ORfGINS. lI. Section .2600 Fire Safety (G.S. 153A-221, Section .2600, Rules .2601 COMPLIANCE EMERGENCY EXITS COMPLY WITH BUILDING CODE. EXIT DOORS NOT LOCKED IN RESIDENTIAL UNRESTRAINED UNITS FIRE EXTINGUISHERS COMPLY WITH NATIONAL FIRE PREVENTION ASSOCIATION PAMPHLET #l0. SMOKE DETECTORS COMPLY WITH BUILDING CODE. WRITTEN FIRE PLAN FOR EVACUATION OF INMATES DEVELOPED AND PROPERLY POSTED. QUARTERLY FIRE DRILLS ARE HELD AND RECORDED. EVACUATION ROUTES CLEARLY MARKED THROUGHOUT THE JAIL. CORRECTIVE ACTION YES NO ® ^' ^ ^ ® ^ ® ^ ® ^ ® ^ ® ^ COMPLIANCE CORRECTIVE ACTION 4 WRITTEN REQUEST TO LOCAL FIRE MARSHAL FOR ANNUAL INSPECTION OF JAIL AND FIRE PLAN. COMPLIANCE CORRECTIVE ACTION MATTRESSES CONSTRUCTED OF NON- TOXIC FIRE RESISTIVE MATERIALS. JAiL HAS SAFE, SECURE AREA FOR KEYS. SET OF DUPLICATE KEYS ARE STORED [N SAFE, ACCESSIBLE PLACE. ACCOUNTING SYSTEM FOR 1SSU[NG AND RETURNING KEYS. KEYS AND LOCKS COLOR CODED AND MARKED FOR IDENTIFICATION BY TOUCH. YES NO ® ^ ® ^ ® D ® ^ ® ^ ® ^ 111. Section .2800 -Supervision (G.S.153A-224; Section .2800, Rules 2$Ol $-h) .5 JAILERS MAKE AND DOCUMENT IRREGULAR ROUNDS TWICE PER HOUR. o+ DIRECT OBSERVATION OR ELECTRONIC SURVEILLANCE MAINTAINED AT ALL TIMES. MORE FREQUENT SUPER- VISION ROUNDS FOR SPECIAL NEEDS INMATES CONDUCTED. (ASSAULTERS, SUICIDAL, MENTALLY ILL, ETC.} INMATES NOT ALLOWED TO SUPERVIS~ OR CONTROL OT~-iER INMATES. JAILERS AWAKE AT ALL TIMES. JAILERS ARE NOT ASSIGNED OTHER DUTIES WHICH INTERFERE WITH THEIR ABILITY TO PROVIDE CONTINUOUS SUPERVISION, CUSTODY AND CONTROL OF INMATES. FEMALE JAILERS ARE ON DUTY IN THE .TAIL WHENEVER q FEMALE IS CON FINED. PLAN DEVELOPED TO PROVIDE ADDITIONAL PERSONNEL 1N CASE OF AN EMERGENCY. COMPLIANCE CORRECTIVE ACTION YES NO ® ^ ® ^ I ® ^ ® ^ ® ^ r ~, ® ^ ® ^ ' V 6 iV. Sanitation and Personal Hy~iene (G.S. 153A-226, Section .2900, Rules .2901 - 05 NCMJS). COMPLIANCE JAIL MEETS SANITATION REQUIREMENTS OF TITLE 15A, CHAPTER 18A, SECTION .1504. MATTRE55ES AND BEDDING COMPLY WITH RULE .2902 or Rule .3919. INDIVIDUAL RAZORS PROVIDED INMATES CONFINED OVER 24 HOURS PERSONAL HYGIENE ITEMS LISTED 1N RULE .2965 PROVIDED fNMATES CONFINED OVER 24 HOURS. SHOWERS AVAILABLE TO INMATES AS REQUIRED BY RULE .2904. CORRECTIVE ACTION YES NO ® ^ ® ^ ® ^ ® ^ ® ^ V. Section .3100 Food (G.S. 153A-226, Section .3100, Rules ', ~ .3102-05 NCMJS). DIET COMPLi~S WITH REQUIREMENTS OF RULE .3103 or Rule .3922. ONE-WEEK CYCLE MENU POSTED IN KITCHEN. PORTION SIZES INDICATED. o0 COMPLIANCE CORRECTIVE ACTION YES NO MODIFIED DIETS AVAILABLE AND RECORDS MAINTAINED. FOOD PROPERLY COVERED WHILE TRANSPORTED AND ADEQUATE TEMPERATURES MAINTAINED. IF FOOD !SNOT PREPARED AT THE FACILITY, THEN A WRITTEN CATERED CONTRACT 1S ON FILE. MENUS NOT DUPLICATED ON SAME DAY. ® ^ ® ^ ^ ^ ® ^ Vl. Section .3200 Health Care (G.S. 153A-225 Section .3200 Ru [es .3201-04) MEDICAL PLAN COMPLIES WITH G.S. .153A-225 AND .3200 or Rule .3925 and .3926. HEALTH SCREENING FORMS COMPLETED FOR ALL ADMITTED INMATES. SEPARATE INMATES REQUIRING MEDICAL ISOLATION. ADEQUATE EXERCISE OPPORTUNITIES OFFERED FOR ALL INMATES CONFINED FOR MORE THAN 14 DAYS ® ^ ® ^ ® ^ ® ^ ~o 8 INMATES HEALTH COMPLAINTS ASKED FOR DA [ LY. QUALIFIED MEDICAL PERSONNEL AVAILABLE TO EVALUATE INMATE HEALTI-I COMPLAINTS. ANNUAL REVIEW OF MEDICAL PLAN CONDUCTED. WRITTEN RECORD MAINTAINED. OF MEDICAL REQUESTS AND ACTION TAKEN. COMPLIANCE CORRECTIVE ACTION YES NO ® ^ ® ^ ® ^ ® ^ Vll. General Statute 153A-226fb) and Section .2900 NCM.iS Local Health Department lnspection Section .2900 and Rnle .3918 THE LOCAL I-IEALTH DEPARTMENT HAS APPROVED THE OPERATION OF THE .iA[L. Sanitation Inspection recommended. Vlli. Additional Standards Requirements Section .2400 aerations Manual (Rule .2401-04) (Rnle .3904 and .3905) Operations Manual complies with Rule .2403 or Rule .3905. r 0 COMPLIANCE CORRECTIVE ACTION YES NO Operations Manual reviewed and updated once a year. Section .2700 Security (Rule .2701} Secure Confinement or Rule .3916. Passage For Inmates from security perimeter until release. Locked storage of (rearms outside of security perimeter. Well lighted exterior perimeter. Communications link with agencies in case of emergencies. Section .3000 CommissarylCanteen (Rule .3001) Canteenmygiene items provides inmates for purchase. ® ^ ® ^ ® ^ ® ^ ® ^ ® ^ Section .3400 and Section .3700 Space Requirements for New Jail Construction and Existing Jail Construction (Square footage, Accommodations, Support Areas, etc.), Rules .3401 - .3426 and .3701 - .3726 Square Footaee Requirements Single segregation cells provide minimum square footage. COMPLIANCE OLD STANDARDS COMPLIANCE NEW STANDARDS YES NO YES NO CORRECTIVE ACTION ^ ^ ® ^ r~ r 10 Single cells provide inmates with minimum square footage. Multiple cells provide inmates with minimum square footage. Multiple cells contain no more than (4) inmates. Dayrooms provide inmates with minimum square footage. Dormitories provide inmates with minimum square Footage. Construction Materials Paint Bunks Floors Walls Cei I ings windows Security Screens COMPLIANCE OLD STANDARDS COMPLIANCE NEW STANDARDS YES NO YES NO CORRECTIVE ACTION ^ ® ® ^ *FACILITY IS OVERCROWDED, DUE TO CLASSIFICATION & FEMALE INMATES. NO RESPONSE REQUIRED. ^ ® ® ^ * ^ ® ® ^ '~ ^ ® ® ^ * ^ ^ ® ^ ^ ® ® ^ PAINT SHOWERS IN OLD SECTION. RECOMMEND THAT SHOWERS BE TILED OR LINED WITH 5TAINLESS STEEL. PLEASE RESPOND. ® ^ ® ^ ^ ® ® ^ REPAIR FLOOR IN HALLWAY. PLEASE RESPOND. ^ ® ® ^ *WALL AND CEILING NEEDS REPAIRING. LOWER SECTION IN HALL {OLD SECTION, CEILING). WALLS {ROOM IU7}. PLEASE RESPOND. ^ ® ~ ^ ® ^ ® ^ ® ^ ® ^ r Insect5creens Doors Locks Dayroom Equipment Steel Grating Wiring and Electrical Fixtures Electric locks with Manual Override All Manual Locks Accessible floor drains have tamper resistive fasteners. SaFety and Security Section {Structurak Arrangements and Accom m odations~ Security Mirrors COMPLIANCE OLD STANDARDS COMPLIANCE NEW STANDARDS YES NO YES NO CORRECTIVE ACTION ^ ^ ^ ® ^ ® ^ ® ^ ® ^ ® ^ ® ^ ® ^ ® ^ ® ^ ® ^ ® ^ ^ ^ ® ^ ^ ^ ^ ® ^ o r w I? Secure Visiting Areas Separate Conference Area for Attorney and Clergymen Medical Area Pra~ided COMPLIANCE OLD STANDARDS COMPWANCE NEW STANDARDS YES ® ® ® NO ^ ^ ^ YES ^ ^ ^ NO CORRECTIVE ACTION ^ ^ ^ 13 Adequate Cooling Adequate Ventilation {Air Flow) Adequate Holding Cells Adequate Commodes Adequate Lavatories Sanitary Drinking Water Adequate Showers wl Tempered Water Adequate Cleanup Stations Adequate Dayroom Space Adequate ArtificiaE L ighling Adequate Natural Light COMPLIANCE OLD STANDARDS COMPLIANCE NEW STANDARDS YES NO YES NO CORRECTIVE ACTION ® ^ ^ ® ® ^ CLEAN VENTS. PLEASE RESPOND WITH AN UPDATE. ® ^ ^ ^ ® ^ ® ^ ® ^ ® ^ ® ^ ® ^ ® ^ ^ ® ® ^ FACILITY WAS OVERCROWDED, OLD SECTION FEMALE ONLY. NO RESPONSE REQUIRED. ,. ® ^ ® ^ ® ^ ® •'^ ,, r-' 14 COMPLIANCE CORRECTIVE ACTION -~~c ~n Rcports Monthly Jail Population Reports Submitted as Required. Administrator Understands the Requirement of Submitting Death Report. Names (s) of Person (s) Contacted During the inspection LT MARK LANKFORD, FEMALE JAILER 5HERRIE MOONEY NO ENTRY INDICATES ITEM NO APPLICABLE LT MARK LANKFORD stated that he is aware o#'his responsibilities under the Federal Cir+il Rights Act regarding segregation by-race. ff• _, Donnie D. Byrd . `~ 1~ Jail Consultant Distribution 15 MS ALICE CORDON, CHAIRPERSON, ORANGE CO BRD OF COMM MR JOHN LINK, ORANGE CO MGR r V