HomeMy WebLinkAboutAgenda - 01-18-2000 - 8f., i
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 18, 2000
Action Agenda
Item No. - 8-1
SUBJECT: Budget Amendment #6
DEPARTMENT: Budget Office PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
1999-00 Budget As Amended Spreadsheet
Smart Start Grant Project Ordinance
Syphilis Elimination Program Grant Project
Ordinance
CHCCS Smith Middle School (Construction
Phase)
INFORMATION CONTACT:
Donna Dean, extension 2151
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To approve budget amendments, grant project ordinances and capital project ordinances.
BACKGROUND:
Amendments for Items Approved by Prior Board Action
Environment and Resource Conservation Department
1. The Environment and Resource Conservation Department recently received a Historic Preservation
Grant from the State. The grant, totaling $4,000, will offset costs of the Saint Mary's Road Corridor
Study. (See column #1 of the Budget As Amended Spreadsheet)
Arts Commission
2. The Orange County Arts Commission recently received its annual allocation from the State for the
Grass Roots Arts Program. The actual amount of the grant was $10,649 more than anticipated
during the budget process last spring. This amendment reflects the receipt of the additional monies.
(See column #2 of the Budget As Amended Spreadsheet)
Orange County Library
3. On November 16, 1999, the Board of Commissioners accepted a Smart Start grant on behalf of the
Orange County Library. The $10,226 grant provides funding to purchase materials and provide
services for the Traveling Treasures Program. Through this program, the Library will partner with the
Orange County School system and local Hispanic community leaders to provide bilingual library
materials and services to Hispanic preschoolers living in northern Orange County. (See attached
Smart Start Grant Project Ordinance).
Amendments for Items Included in the 9999-09 Capital Investment Plan
Chapel Hill-Carrboro City Schools
4. The Board of County Commissioners approved the County's ten-year Capital Investment Plan on
June 21. Funding for construction of the Smith Middle School was a part of that plan. In
November, the Chapel Hill Carrboro City Schools received bids totaling $12,688,924 for the
project. The bids include daylighting features and a fire safety sprinkler system. The bids are
less than the funding provided in the County's ten-year plan by approximately $380,000The
Chapel Carrboro City Schools has requested that the Board of Commissioners approve the
attached Smith Middle School Capital Project Ordinance. The attached memo from Neil
Pedersen, Superintendent, indicates that the school system adhered to the Orange County's
Middle School Construction Standards. (See attached Smith Middle School Construction Capital
Project).
Amendments for New Items Not Approved by Prior Board Action
Department of Social Services
5. The Department of Social Services recently received notification of a special state allocation for
enhancement of adoption services. According to the State, the intent of these funds is "to secure
adoptive homes for more children than would otherwise be possible within the limitations of existing
financial resources." Staff anticipates an additional allocation of $96,000 for the current fiscal year
from the State. (see column #5 of the Budget As Amended Spreadsheet).
6. The Department of Social Services has received a grant totaling $19,383 to assist with start up costs
associated with the Skills Development Center. The funds are part of the Wagner-Peyser Act Grant
Agreement and awarded by the Governor's Commission on Workforce Preparedness. No County
match is required for the receipt of these funds. (See column # 6 of the Budget As Amended
Spreadsheet)
Health Department
7. In November 1999, the Orange County Health Department received a funding notification from the
Centers for Disease Control and Prevention. The funds total $21,500 and will supplement the
$43,000 grant previously approved by the Board of Commissioners (on November 17, 1999). The
attached Syphilis Elimination Grant Project Ordinance increases the grant project budget by $21,500
for the current fiscal year. No County funds are required for the receipt of these funds.
8. The Personal Health division of the Health Department recently received $1,870 additional State
funds. The intent of these funds is to provide diagnostic and treatment services to school age
children with acute and chronic dental needs. This amendment provides for the receipt of these
funds.(see column #8 of the Budget As Amended Spreadsheet)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the budget ordinance amendments and the grant and capital project ordinances.
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Smart Start Program
Grant Project Ordinance
4
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159
of the General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the Smart Start Program as awarded to the Orange County Departments
of Social Services, Health, Library and Cooperative Extension by the State of North
Carolina and the Orange County Partnership for Young Children (OCPYC).
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document, and the rules and regulations of the State of North Carolina.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental (DSS) - 1993-94 $77,119
Intergovernmental (DSS) - 1994-95 $259,953
Intergovernmental (DSS) -1995-96 $347,780
Intergovernmental (DSS) - 1996-97 $393,327
Intergovernmental (DSS) -1997-98 $201,079
Intergovernmental (DSS) -1998-99 $102,006
Intergovernmental (DSS) -1998-99 $7,498
Intergovernmental (DSS) -1999-00 $91,960
Intergovernmental PSS) -1999-00 $30,370
Intergovernmental (Health) - 1993-94 $43,777
Intergovernmental (Health) -1994-95 $56,711
Intergovernmental (Health) - 1995-96 $51,219
Intergovernmental (Health) -1996-97 $77,787
Intergovernmental (Health) -1997-98 $48,532
Intergovernmental (Health) -1998-99 $48,832
Intergovernmental (Health) -1999-00 $133,791
Intergovernmental (Library) -1993-94 $10,721
Intergovernmental (Library) - 1999-00 $10,226
Intergovernmental (Cooperative Extension) - 1994-95 $6,000
Intergovernmental (Cooperative Extension) - 1995-96 $17,880
Intergovernmental (Cooperative Extension) - 1996-97 $17,522
Intergovernmental (Cooperative Extension) - 1997-98 $56,325
Total Rewnue $2,090,415
Section 4. The following prior years' grant funds have lapsed:
Intergovernmental (DSS) - 1993-94 $77,119
Intergovernmental (DSS) - 1994-95 $259,953
Intergovernmental (DSS) - 1995-96 $347,780
Intergovernmental (DSS) - 1996-97 $393,327
Intergovernmental (DSS) - 1997-98 $201,079
Intergovernmental (Health) - 1993-94 $43,777
Intergovernmental (Health) -1994-95 $56,711
Intergovernmental (Library) - 1993-94 $10,721
Intergovernmental (Cooperative Extension) - 1994-95 $6,000
Intergovernmental (Cooperative Extension) - 1995-96 $17,880
Intergovernmental (Cooperative Extension) - 1996-97 $17,522
Intergovernmental (Cooperative Extension) - 1996-97 $56,325
Total $1,488,194
A 5
Section 5. The following amounts remain appropriated for this project:
Hw=Serrias DSS $231,834
Hwnw Smias Library $10,226
Hur=Smiw - Hadth $360,161
Total Appropriation $602,221
Section 6.
The Finance Officer is hereby directed to maintain within the grant project fund sufficient specific
detailed accounting records to provide the accounting to the grantor agency required by the grant
agreement and federal and state regulations.
Section 7. Funds may be advanced from the General Fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely manner.
Section S. Copies of this grant project ordinance shall be made available to the Finance Officer for direction
in carrying out this project.
Section 9. Positions authorized through this grant project include:
3.0 full time equivalent positions in the Department of Social Services Day Care Subsidy
program as authorized by the Orange County Board of County Commissioners on January
18, 1994.
.85 full time equivalent positions in the Health Department as authorized by the Orange
County Board of County Commissioners on December 5, 1994.
1.0 full time equivalent positions in the Health Department Community Awareness Project
authorized by the Orange County Board of County Commissioners on September 7, 1999.
Funding for these positions is contingent upon the General Assembly's allocation of Smart Start
funds.
Section 10. This project period begins January 18, 1994, and is valid through June 30, 2000. Subsequent
funding of this grant project is contingent upon the availability of funds sufficient to cover
expenditures.
Section 11. This ordinance supersedes all previous Smart Start Program Grant Project Ordinances.
Adopted this eighteenth day of January 2000.
Smith Middle School 6
Chapel Hill-Carrboro City Schools
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted.
Section 1.
Section 2.
Section 3.
The project authorized provides funds to build Smith Middle School. This project will
be financed with proceeds from the 1997. bond referendum
The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
The following revenue is anticipated to complete this project:
roug
1998-99 -
Appropriatio roug
1999-00
a es ax so W
Impact Fees so $0 so
VSSF $0 $0 $0
1199 / on un ,
otal un mg 10,14.5,VZ4 U5,44 i,VZ4
Section 4.
The following amount is appropriated for this project:
roug
1998-99 -
Appropriation roug
1999-00
FlwumWArch/Engin So . $1,50,000
an oc ees
'
Site Development so $1,000,000
ons ru ion $2,5C),UUU $10,143,924
' ,
quipmen urtu mgs 50 $0
Other- ec o ogy
on mgency $25U,Uou $0 _ $250,000
0 os ,
Section 5.
Section 6.
This ordinance supersedes all previous Smith Middle School Capital Project
Ordinances.
This Ordinance shall remain in effect from July 1, 1998 until June 30, 2000.
Adopted this eighteenth day of January 2000.
CHAPEL HILL-CARRBORO CITY SCH JAN - 4 2000
Lincoln Center, Merritt Mill Road
Chapel Hill, North Carolina 27516
Telephone: (919) 967-8211
Neil G. Pedersen Ann Hart, Assistant Superintendent
Superintendent For Instructional Services
TO. John Link, Manager
Orange County
FROM: Neil G. Pedersen
Superintendent
RE: Bids for Smith Middle School
DATE: December 21, 1999
Steve Scroggs, Interim Assistant Superintendent
For Support Services
I am pleased to report that Smith Middle School was successfully bid last month.
We awarded contracts at our last school board meeting. We were able to accept all
alternates, which means that we don't have to make compromises in the design and
materials for which we would have to pay later.
At our joint meeting earlier this month, a question was raised about our adherence
to the Orange County construction standards. As you can see from the attachment, the Tier
3 Middle School has a capacity of 700 students and a total square footage of 132,192.
Smith Middle School has a slightly higher capacity (the difference being spaces for
exceptional education students) and is more than 3,000 square feet s awl than the
standard.
In 1996, the budget for this school was computed on the basis of $95.00 per square
foot. Three years later, this school came in at only $3.54 more per square foot. We are
delighted, especially when we were able to incorporate features such as daylighting and the
collection of roof runoff.
Please pass this information on to the Commissioners to document that we do
adhere to the adopted building standards and we have been successful in containing costs
on this project as well as the two previous major projects (ECHHS addition and Scroggs
Elementary School). We greatly appreciate their support and make every effort to be good
stewards of the resources that we are allocated.
Cc: Board of Education
8
CHAPEL HILL-CARRBORO CITY SCHOOLS
SMITH MIDDLE SCHOOL
COMPARATIVE DATA
Orange County
Middle School
Smith Middle School Construction Standards
Capacity 732 Capacity 700
Size: Size:
Construction Base 125.,343 (1) Base Building 110,673
Multi-Purpose Room 2,271 Tier 1 2,700
Health Classroom 1,150 Tier 2 1,620
Tier 3 17,199
Total Square Feet 128,764 132,192
Cost Cost
Base Bid Cost per SF $ 94.88 1996 Budget Model $ 95.00
Base Bid + Alternates $ 98.54
(1) Construction Base square footage includes 2,000 sf assigned to the UNC School
of Education.
Syphilis Elimination Program
Grant Project Ordinance
9
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 a
Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the Syphilis Elimination Program as awarded to the Orange
County Health Department by the North Carolina Division of Health and Human
Services (DHHS). The purpose of this grant is to provide education and outreach servic4
to at risk populations in Orange County.
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document, the rules and regulations of the Centers for Disease Control.
Section 3. The following revenue is anticipated to be available to complete this project:
IWi?al - SVbdz Elirrr mian Gnor (1998-99) $43,000
Imugarer vv" - SVbdu Elmngm Gnu (1999-00) QQ
Total Sypbihs Elimination Grant Rewnue $107,500
Section 4. The following amount is appropriated for this project:
Human Ser 'ces - Syphilis Elimination Program $86,000
Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations.
Section 6. Funds may be advanced from the General Fund for the purpose of making payments due
Reimbursement requests should be made to the grantor agency in an orderly and
timely manner.
Section 7. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 8. The following permanent full time equivalent position is authorized through this grant
project ordinance:
1.0 Full-time equivalent Public Health Educator
Section 9. This project period begins December 1, 1998 and goes through December 31, 2000.
Adopted this eighteenth day of January 2000.