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HomeMy WebLinkAboutAgenda - 02-18-2002 - 3 ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February18.2002 Action Agenda Item No. 3 SUBJECT: Planning Process for Parks Recreation and Open Some Propane DEPARTMENT: Environment and Resource PUBLIC HEARING: (YIN) Consery item nti ATTACHMENT INFORMATION CONTACT: Summary of l PWG Discussion 1131102 David Stanch 245-2590 Tables-Potential Bond/Alternative Financing Donne Dean,245-2151 Schedules TELEPHONE NUMBERS: Hillsborough 7314181 Chapel Hill 968-4501 Domain 608-7331 Mebane 336827-2031 PURPOSE: To review the planning process for parks, recreation,and open space projects approved by voters as pad of the November 2001 bond BACKGROUND: In December,the Board reviewed a draft prospect for projected bond sales authorized by the voters In November 2001. In this and subsequent discussions,the Bead has expressed Interest in considering a mechanism and timetable for considering the appropriation of funds for parks, recreation, and open space bond projects.The Board also, along with the Chapel Hill Town Coined,asked the Intergovernmental Parks(IP)Work Group to dismiss and recommend a planning process for these projects, using the draft Joint Parks Policy Statement as a guide. On January 31, 2002,the IP Work Group reviewed the draft policy statement and Town of Chapel Hill comments In a facilitated discussion.As a result of that discussion,the Work Group identified a possible approach based on the OountylSchools planning process. The attached summary outlines the basic concepts of that discussion. The IP Work Group is scheduled to broader a recommendation on this item at their meeting on Febuary 27,2002. Staff will make a PowerPoint presentation at this February 18 work session focused on comprehensively integrating the policylplanning Hopes and funding timetable mains ts. Staff have also provided updated tables(see Attachment 2)for potential band and alternative financing capital Project timetables that reflect a delay in the first dend sale from July 2002 to January 2003. The Manager recently recommended mat approach as a mill to reduce the amount of debt service that would have to be budgeted for FY 2002-03. 2 FINANCIAL IMPACT: There is no financial impact in receiving the presentation of this item, although subsequent actions regarding eventual funding timetables and planning processes will unquestionably have Important fin an call implications. RECOMMENOATION(St The Manager recommends that the Board receive the presentation and discuss the casaible alternative mechanisms itlenEfiod. Illy 3 DRAFT 219102 Attachment Summary Outline of IP Work Group Discussion, 1/31/02 On ✓unary al, the In eigo,ni.mw,w Pores old Wort Gmnp mot to review me Caun(yS dmfr polity, statement 'Tits of Cohen ptrnda for Joint PorM1 and Open dean, lomm,o '(pie Chapel 9,11 Ybwn Comwtl via the County Board of Gmmu+i mw-s had voted the IP Wind Group to review the Pollry emerged in light if...me rated and duaelop a remmmendafion Per inner, agree and thoughts were to be untten up and poseph ed be a inveigle mended m on Fegruory 27, along with provide innermamon amended fmm the Towne. Some general concepts about joint Cauntylfnwn parks wee agreed to by conamentrus 1. Interest in avoiding overlap and delays In completing projects 2, An appropmate level of County oversiight/overview of perform 3, Means of addresshrg bnthepecific 2001 bond projects and standing penetrant policy for new joint prebend The Work Group mad,agreed that the following points loom the draft policy statement should be retained: 1. The concept n4"Conditional Approvate (item#1 in dealt imany statement),for new joint pryeta grain 2. That the County should have joint approved for command plans on parkslopen space projects the County t truly m partially funding 3, That tough projects should be roraiatent with adopted County guidelines and mimed 4. That 2001 bend projects should be,exempted from the coadidinol approval Pearson(item 91 in draft policy statement) 5. That all joint pinks will be open for use by au County reasons(as per adopted Open Fatihtiea Pollan) Upon former domenum an of the haves rabo d regarding,the draft,the On Work Croup demakinedo new proposal for addresprej ntpattapryectsonawee- bv-case bases. This cargusho wrge eganded with explanation of a woulto plrmd de d h C I The Work Group seemed that: no lmatparkh'to be mooed by this should be defined' • TheTowm sbouldprower lN'ormufigrn on their top Priority pmjmts DRAFT Attachment ent I In terms of the proposed process, the Work Group remmmmued that diameter be deuellm ed along the dines of the current County/schools murder, that would 1. Have Towns and County develop a property list of projects, with project cost estimator and reported duration 2. The County would then consider funding opportunities and schedule of projects 3. Onto a lenient receives the proof go-aEead, a Capital Project Commands would then be developed time step triggers the creation of a Townl0punty Pm"Project Work Group) 4. Town and County elected boards would appoint two members W a Par" Project Work Group far the project Peter Ftoi set Work Group • 2elecfai pfYidsla from[he('uwly,and thejudeAGlon Invoked in[M1e project Relevant taff(iudet • Aeluvar¢Stefi(8Wga5 PmkslERCD) Charge to EUCh Parker project Work Group j The Parks Project WoK Group would memento a rrcommmdalim to each elected bomdwwoobalmp Poke dalgn and mmnncfion(imlumngphasiH memo and me himp of design attl mneuaction Consultants and doorstop), commoner; park operation, slewur prip and maintenance focusing the hubs of opemhoml consultants),the porous mr doveogral;a park concept plan(including appob�m[e to say Committees), the homes& for approval of die conegrt plan and park "nateressitimp"orow and plans for hoeing cr mclayre m odedulo g of park Residues by any private or own prompt firm ve mgmtizatitn _ New b rot Parksbonen Spam Proposals New joint park proposals that have not yet been identified or discussed wood follow a different protest tort would have the joint park concept reviewed by the Board of Commbsioners,with a recommendation from the IP Werk Group (as per schemes item 41 in draft poH©statement) *Current Joint Town/Consist Parks and Open Spam Profmts purisdimiansl 1. Homestead Park Aquatim Center(Chapel Hill,Orange County) 2. Falrvlew Pazk(Orange County,Hillsborough) S. Smith Middle School Park(Orange County, Cnrsboro) 4. Gemorwayatfirm o Open Spam dAmpal 111, Orange County, Processor) 5. Southern Park(Orange County, Chapel Hill) Taing 1. Potential Schedule for leasing November 2001 Bonds 1.1.1.01 1 �.I�w IOO,�Im n n's"'e" JoNs"20o "�cmm TN'to 's"'e" w so N nz,N 2 �O UNIN �,.Imll sm%vm so 9 $5, 'A, IAIIAW SAM 000 sule" S"A"I'D WHOM SIA5DIDD 5 1 11 301'r"m $111U, MAM100 51 xx No M.M1, "All" so culls, �Wll $150 ON SMA0000 $1 W10 411AM", 311fiftw, 411,110 MMAN 80,. A..O.1 NO S.O. R"& I.nm MO, TOW DOM 9s,Is. 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