HomeMy WebLinkAboutAgenda - 12-10-2002-8eORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 10, 2002
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Action Agenda
Item No.
SUBJECT: Contract with TRC Garrow Associates, Inc. for a Cultural and Archaeological
Survey of the Chapel Hill Township Park and Educational Campus
DEPARTMENT: ERCD, Purchasing
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Request for Proposals
Consultant Proposal
INFORMATION CONTACT:
David Stancil, ext 2590
Pam Jones, ext 2650
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To consider awarding a contract to TRC Garrow Associates, Inc. for a survey of
cultural and archaeological resources on the 193-acre property acquired by Orange County for
the Chapel Hill Township Park and Educational Campus.
BACKGROUND: Orange County is seeking a qualified and experienced firm to conduct a
survey of cultural and archaeological resources on the property planned for the Chapel Hill
Township Park and Educational Campus (CHATPEC). The information will be used for siting
park and school facilities and for identifying areas of historic and cultural interest for
interpretation. The development of this new 193-acre park and schools complex is a
cooperative project among Orange County, Chapel Hill-Carrboro City Schools and the Town of
Carrboro.
The survey will be comprised of the following principal components: (a) background research,
(b) an intensive surface and subsurface investigation of the Cate farmstead and log cabin (ca.
1880s), (c) a limited field reconnaissance of the entire property, and (d) a reporting of results. A
final report will be submitted to Orange County by February 28, 2003. The contractor will also
present its findings to the CHATPEC Master Plan Work Group.
Orange County received three proposals in response to a November 15 request for proposals
(RFP). After a thorough evaluation of the proposals and consultation with the Purchasing
department, ERCD recommends awarding the contract to TRC Garrow. This firm's excellent
proposal, high level of experience, familiarity with the project area, previous work for Orange
County (Greene Tract), and cost of services make them our first choice. A detailed evaluation
of the proposals is available from ERCD.
FINANCIAL IMPACT: The projected cost of the survey is $13,650. Funding exists in the
current budget, via appropriation from November 2001 bonds for this project.
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RECOMMENDATION(S): The Manager recommends that the BOCC approve the contract and
authorize the Chair to sign, subject to final review by staff and county attorney, for completion of
a cultural and archaeological survey of the Chapel Hill Township Park and Educational
Campus.
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Orange County
Environment & Resource Conservation
306-A Revere Road / PO Box 8181
Hillsborough, NC 27278
Phone: (919) 245-2590, Fax: (919) b44-3351
Jha even /I/i[s C..rseh preDervie
November 15, 2002
MEMORANDUM
TO: Archaeology Consultants
FROM: Tina Moon, ERCD Land Use & Preservation Planner
SUBJECT: Request for Proposals
Cultural and Archaeological Survey
Chapel Hill Township Park and Educational Campus (193 acres)
Orange County, North Carolina
Orange County is seeking a qualified and experienced archaeologist(s) to conduct a
survey of cultural and archaeological resources within the proposed Chapel Hill
Township Park and Educational Campus. The information will be used for siting future
park and school facilities and for identifying areas of historic and cultural interest for
interpretation.
The property is owned by Orange County, and is located near the intersection of
Eubanks Road and Old NC 86, about one mile north of the Calvander crossroads. The
best access to the property is via two gravel entranceways along the east side of Old NC
86, approximately 1/3 mile south of the intersection with Eubanks Road.
The majority of the 193-acre property was owned by the Cate family, who operated a
farm dating back to at least the mid-19`h Century. The Cate farmstead includes a 1929
farmhouse and several outbuildings. An unidentified log cabin (ca. 1880s) also,exists on
the property. Maps of the property are enclosed.
If your firm is interested in performing this work, please deliver or mail your response to
the Orange County Purchasing Department, Attn: Pam Jones, Director, 129 East
King Street, PO Box 8181 Hillsborough, NC 27278 to be received no later than 3
pm, Tuesday, November 26, 2002.
Please contact ERCD directly if you would like to visit the site in advance of submitting a
proposal. If you have any questions, feel free to contact Tina Moon at 245-2583 or Rich
Shaw at 245-2591.
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REQUEST FOR PROPOSAL
For: Cultural and Archaeological Survey
Chapel Hill Township Park and Educational Campus
Orange County is seeking a qualified and experienced archaeologist to conduct a survey
of cultural and archaeological resources within the proposed Chapel Hill Township Park
and Educational Campus. The information will be used for siting park facilities and for
identifying areas of historic and cultural interest for interpretation. The development of
this new park and schools complex is a cooperative project among Orange County,
Chapel Hill-Carrboro City Schools and the Town of Carrboro.
All proposals must address the specifications of the accompanying Scope of Work, and
are to include, but not be limited to the following:
A discussion of the research design for the proposed investigation.
2. A discussion of the field and laboratory methods to be employed.
3. A work schedule for the proposed survey.
4. A lump sum project cost proposal, with cost breakouts as cited in Section IV.
5. Resumes articulating qualifications of all members of the project team, including,
but not limited to the Principal Investigator(s) and field director(s).
6. A list of all similar projects completed by the proposer over the past five (5) years,
along with contact names and telephone numbers where they may now be
reached.
Submission Deadline: Proposals must be received by the Purchasing Director no later
than 3pm, Tuesday, November 26, 2002. Proposals received after that time will be
returned unopened. Mail or deliver proposals to be received by the deadline time to:
Orange County Purchasing Department
Attn: Pam Jones, Director
129 East King Street
PO Box 8181
Hillsborough, NC 27278
Additional information and/or clarifications regarding the scope of work should be directed
to Tina Moon, Land Use/Preservation Planner, Orange County Environment and
Resource Conservation Dept. 919/245-2583 a-mail: cmoon@co.orange.nc.us
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SCOPE OF WORK
Cultural and Archaeological Survey
Chapel Hill Township Park and Educational Campus
Orange County
Project Background
Orange County acquired 193 acres in June 2001 for the proposed Chapel Hill Township
Park and Educational Campus (CHATPEC). The subject property is located near the
intersection of Eubanks Road and Old NC 86 (Attachment A). Most of the property (149
acres) was acquired from the Cate family, who owned and operated a farm since (at
least) the mid-1800s. The remaining 44 acres, with frontage along Eubanks Road, were
acquired from the Hunter family.
Roughly two-thirds of the property is wooded with pines and mixed-aged hardwoods.
Portions were logged in recent years. The former open agricultural fields (50 acres)
now support 10- to 15-year-old pines. Two small streams flow through the property:
Jones Creek winds along the north and eastern sections and Buckhorn Branch flows
through the southwest portion. Both are headwater tributaries of Bolin Creek.
The former Cate property features a 1929 farmhouse (wood frame bungalow), a large
(gambrel roof) dairy barn and several other small outbuildings. The remains of a late
19th Century log house are also located on the property, to the east of Jones Creek.
Orange County ERCD has gathered some preliminary data on the former landowners
and structures found on the property.
Portions of the Cate property were surveyed in the early 1990s as part of a countywide
architectural inventory (OR 436 Cates Farm). The surveyors documented the main
building complex including the house, dairy barn and surrounding outbuildings and
collected some historical information from the former owner, Mr. John Henry Cate, Jr.
The log building near Jones Creek and the log tobacco barns near the south entrance
were not recorded in the survey.
Largely undeveloped lands surround the subject property. It is bordered to the west by
Old NC 86 and the Morris Grove Heights subdivision (12 homes), to the north by
Eubanks Road and Duke Forest property, to the east by Duke Forest and undeveloped
woodlands owned by the Leak family, and to the south by a 50-acre wooded tract.
The parkland portion of the property (currently proposed to be south and west of Jones
Creek) will be available for a combination of active and low-impact recreational uses,
including athletic fields, hiking trails, picnic areas, and cultural interpretation. The
school-related portion of the property (proposed north and east of Jones Creek) will be
planned for at least one school and as many as three schools. A CHATPEC Master
Plan Work Group began meeting in September 2002 to develop a concept plan for the
entire property by June 2003. The findings from the archaeological survey will be
reported to this Work Group for its use in designing the project.
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II. Description of Work
The requested service is a cultural and archaeological survey of the site being planned
for the Chapel Hill Township Park and Educational Campus (CHATPEC) to locate and
evaluate the probable significance and extent of any archaeological or historically
significant remains on the property. Amore comprehensive survey of the proposed
construction sites should be conducted in order to avoid any damage of cultural
resources by the proposed park and school development.
The survey will be comprised of the following principal components: (a) background
research, (b) an intensive surface and subsurface investigation of the area proposed for
facilities construction, with a surface and possible subsurface investigation of the Cate
farmstead, a remote tobacco barn, and log dwelling sites, (c) a limited field
reconnaissance of the entire property, and (d) a reporting of results. These components
are described as follows:
A. Background Research
Prior to the initiation of the field investigations the Contractor shall undertake
background research sufficient to acquire a working familiarity with the natural and
cultural resources in the study area and to locate any previously recorded historical or
archaeologically significant sites on the property, including former roads, historic
structures, and any significant landscape alterations associated with those historic
structures. The North Carolina Division of Archives and History should be contacted to
determine whether there are any such recorded sites, and to reference existing
architectural and archaeological survey files. Other resources should include, but not
be limited to An Inventory of Cultural, Historical, Recreational Biological, and Geological
Significance in the Unincorporated Portions of Orange County, the Historic Preservation
Element of the Orange County Comprehensive Plan and ERCD staff research files.
B. Surface and Subsurface Investigation of the Cate Farmstead, Tobacco Barn
and Log Cabin Site
The study shall also include a surface and subsurface investigation of the immediate
area around the Cate farmhouse and nearby outbuildings, a log cabin located on the
rear of the property (east of Jones Creek), and around the tobacco barns near the
sound entrance drive (Attachment B). The amount of subsurface excavation will likely
depend on the results of initial surface investigation, and may require intensive
subsurface shovel test pits (STPs) only in specific concentrated areas. We anticipate
the tobacco barn area will require only a minimal subsurface investigation. The number
of STPs shall be of the Contractor's choosing, but should be sufficient to determine the
cultural and archaeological significance of the site(s), to document the site(s) with state
survey forms, and to evaluate the site(s) for eligibility for the National Register of
Historic Places.
C. Field Reconnaissance for Remainder of Property
A limited field investigation may be conducted for the rest of the property where no
construction is planned. The field reconnaissance shall provide documentation (state
site and cemetery forms), as appropriate, of all above ground structures, including burial
grounds or cemeteries. The field methods and techniques used shall be of the
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Contractor's choosing, but should reflect a thorough working knowledge of
contemporary archaeological methods and techniques.
The field investigation shall be of a nature sufficient to accomplish the following goals:
1. Locate and identify sites on the property that may have archaeological or
historic significance,
2. Evaluate the archaeological significance of any such sites located, and
3. Make recommendations on the potential need for further survey of the site.
Based on this limited field investigation, Orange County ERCD will discuss with the
Contractor whether there are areas that may warranf a more intensive surface and
subsun`ace investigation. For instance, once specific locations are determined for
construction of park and schools facilities, we may decide to follow up this project with a
systematic shovel testing program based on a 30-meter, or similar, grid pattern across
the areas of the property that have been identified for the construcfion of park and
schools facilities. Contract pricing for this will be negotiated with the successful bidder in
fhe eventuality the work is ordered.
D. Reporting of Results
The Contractor shall give regular (bi-weekly) verbal reports to the Orange County ERCD
during the course of the project and shall provide specific information regarding the
farmstead and log cabin site prior to completing the field investigations for that area.
In order to facilitate the effective use of information contained in the final report, the final
report must be completed and submitted to ERCD in final form no later than Friday,
February 28, 2003. Approximately midway through the project (specific dates to be
included in contract), the successful Contractor will provide ERCD with a Preliminary
Field Report of the findings to date, status of the survey (research and field work), and
the anticipated date of completion of the final report (final report must be submitted by
February 28, 2003). The contractor shall also, at this time, be prepared to conduct a
short presentation (15-20 minutes) to the Chapel Hill Township Park and Educational
Campus (CHATPEC) Master Plan Work Group.
The final report shall provide overviews of those portions of prehistory and history that
are relevant to the Calvander and Eubanks sections of Chapel Hill Township (Orange
County), set within the broader context of the Southeast. The report will also include
detailed maps of any former locations of roads, historic structures, and any significant
landscape alterations associated with those historic structures. The final .report shall
generally satisfy requirements outlined in the "Guidelines for Preparation of
Archaeological Survey Reports," prepared by the NC Office of State Archaeology.
Two copies of a draft of the final report shall be submitted to the Orange County ERCD
for review and comment at least two weeks in advance of the final submittal deadline.
Following that review, the Contractor shall make any required changes and submit four
copies of the revised final report to the Orange County ERCD no later than February 28,
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2003. The Contractor shall also submit to the Orange County ERCD copies of all field
maps delineating the subsurface test grid and the location of all archaeological and
above ground sites, and copies of all recorded survey sites including copies of black
and white photographs.
III. Cost
Consultants submitting a proposal must provide a lump sum bid for the project, with cost
break outs cited for the following project components, Background Research (Section-A);
Surface and Subsurface Investigation of the Cate Farmstead, Tobacco Barn and Log
Cabin Site (Section II-B); Field Reconnaissance for Remainder of the Property (Section
II-C); and Reporting (Section II-D).
IV. Project Schedule
Orange County ERCD will negotiate the exact project schedule with the successful
consultant. For purposes of resource planning, however, it may be helpful to know that
the successful consultant will be required to provide to ERCD a preliminary field report by
February 4, 2003, with final report submittal no later than February 28, 2003.
V. Notice to Proceed
The contractor will not begin any work on the project until issuance of a Notice to
Proceed from Orange County.
The County anticipates approval of this contract on December 10, 2002 and a Notice to
Proceed Issued shortly thereafter.
VI. Business Interests
A. Insurance. The Contractor shall provide proof of insurance purchased from an
insurance company authorized to write casualty insurance in the State of North Carolina
the following limits of insurance:
1. Worker's Compensation Insurance -Worker's Compensation insurance as
required by law for all of the Contractor's employees. The Contractor shall also
require his subcontractors to provide Worker's Compensation for all of the
tatter's employees, unless the Contractor affords protection to such employees.
2. Comprehensive General Liability Insurance -Comprehensive General Liability
Insurance shall be carried in the following amounts: $500,000 bodily injury each
person, $300,000 property damage.
3. Automobile Liability Insurance -Automobile Liability Insurance shall be carried in
the following limits: $300,000 bodily injury each person, $500,000 bodily injury
each accident, $300,000 property liability. Automobile Liability Insurance shall
cover liability arising out of the use of owned, non-owned and hired motor
vehicles.
The cost of all insurance shall be included in the bid submitted.
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Proof of insurance must be submitted with the contract at the time of execution by the
successful consultant. Insurance shall be maintained in full force and effect until the
contract has been fully and completely performed, as evidenced by final acceptance
payment. Certificates of Insurance submitted with contract shall provide for a thirty (30)
day written notice to the County in the event of any modifications, cancellation, or
expiration of said policies.
Orange County must be included as an additional named insured as their interests may
appear in this agreement.
B. Contract Form. The successful consultant will be expected to execute alump-sum
project contract.
C. Progress Payments. Orange County will entertain requests for progress payment
at completion of milestones in the project, as agreed to between Orange County
ERCD and the successful consultant.
VII. Fiscal Responsibility
The Contractor shall maintain for a period of two years a full and accurate record of all
expenditures, and shall make it available to Orange County for review upon request.
VIII. Curatorial Responsibilities
The Contractor shall make the necessary arrangements for the storage and curation of
all records and materials recovered during the survey. Any arrangements by the
Contractor must receive prior approval from the N.C. Office of State Archaeology.
IX. Human Skeletal Remains
Any human skeletal remains encountered during the investigations shall be treated
according to the provisions of the N.C. General Statutes, Chapter 70, Article 3.
X. Consultant Selection/Qualifications
Consultants or consulting firms will be evaluated in part on the basis of the following
criteria:
1. The person/firm has performed satisfactorily on previous archaeological surveys
as indicated by the North Carolina Department of Cultural Resources, Division of
Archives and History, Office of State Archaeology. Firms/persons who have
previously completed archaeological surveys and National Register Nominations
for archaeological sites or historic districts are preferred.
2. The person/firm demonstrates a professional writing capability with a style of high
quality that is suitable for publication;
3. The person/firm demonstrates that they have adequate experience and staff to
perform the work required. Previous work in Orange County is preferable;
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4. The person/firm must demonstrate that they have the ability and resources to meet
the time schedule established for the work;
5. The person/firm must meet the qualifications of 36 CFR 66, Appendix C; and
6. The person's/firm's familiarity with the geographic area to be .surveyed.
XL. Submission of Proposals
Persons or consulting firms interested in the project are invited to submit a proposal that
addresses the aforementioned criteria and includes material requested throughout this
Request. In addition, one copy of samples of previous work must be submitted as part of
the proposal. -
.Proposals are to be marked "CHATPEC CULTURAL/ARCHAEOLOGICAL SURVEY"
and mailed or delivered to the Purchasing Director at the address listed below no
later than 3:00 p.m. ,Tuesday, November 26, 2002. Proposals received after the date
and time will be returned unopened. Proposals may be mailed or delivered to:
Orange County Purchasing Department
Attn: Pam Jones, Director
P.O. Box 8181
Hillsborough., North Carolina 27278
Questions regarding the project may be addressed to Tina Moon (919) 245-2583 or Rich
Shaw (919) 245-2591.
All proposals received will become the property of Orange County and will be evaluated
to determine which proposal most closely meets the requirements of the County. At the
discretion and option of Orange County, oral interviews may be conducted with one or
more firms to assist in the selection process. Orange County reserves the right to reject
any and all proposals and to accept the proposal most favorable to the County.
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PROPOSAL
CULTURAL AND ARCHAEOLOGICAL SURVEY
OF THE CHAPEL HILL TOWNSHIP PARK
AND EDUCATIONAL CAMPUS,
ORANGE COUNTY, NORTH CAROLINA
Submitted to:
ORANGE COUNTY ENVIRONMENT AND RESOURCE CONSERVATION
- 306-A Revere Road
P.O. Box 8181
Hillsborough, North Carolina 27278
By:
TRC GARROw AssoclATES, nvc.
501 Washington Street, Suite F
Durham, North Carolina 27701
November 2002
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INTRODUCTION
TRC Garrow Associates, Inc. (TRC) is pleased to submit this proposal for a cultural and archaeological
survey of the Chapel Hill Township Park and Educational Campus (CHAPTEC) in southeastern Orange
County, North Carolina. The proposal is based on the Request for Proposal (RFP) and accompanying
maps provided by the Orange County Environment and Resource Conservation Department (ERCD), and
on our previous experience with projects of this type in this area. The Orange County ERCD has
commissioned this study to provide information to guide siting of future park and school facilities and to
identify areas of historic and cultural interest for interpretation. The Orange County ERCD has requested
a comprehensive survey of the proposed construction sites and a limited survey of the remainder of the
property.
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The project area involves a 193-acre tract south of Eubanks Road and east of Old Route 86. The project
area includes ridgetop, slope, and floodplain settings at the headwaters and near the confluence of
Buckhorn Branch and Jones Creek. The confluence of these drainages forms Bolin Creek just outside the
project area to the southeast. Several historic period resources have been identified on the property,
including a 1929 farmhouse with associated outbuildings (Cate Farmstead), log tobacco barns, and a
nineteenth century log cabin.
RESEARCH DESIGN AND METHODS
The cultural and archaeological survey will be conducted in four stages: (A) background research; (B)
surface and subsurface investigation of the Cate Farmstead, tobacco barns,'and log cabin site; (C) field
reconnaissance for the remainder of the property; and (D) reporting of results.
Task A: Background Research
The first task will consist of a review of the available archaeological and historical literature concerning
the project area, and will be completed prior to the beginning of fieldwork. This research will provide the
environmental and cultural perspectives necessary for interpreting the survey results as well as data on
known resources in and adjacent to the survey azea, and will be fully documented in the final report.
The background reseazch will begin with a review~of the state historic structure and archaeological site
files and reports at the North Carolina Division of Archives and History Office of State Archaeology
(OSA) and Survey and Planning Department in Raleigh to gather additional information available for the
previously recorded resources present on the tract and for other sites documented nearby. Following this
review, we will consult pertinent sources, such as An Inventory of Cultural, Historical, Recreational,
Biological, and Geological Significance in the Unincorporated Portions of Orange County, the Historic
Preservation Element Orange County Comprehensive Plan (The Jaeger Company 1996), Test
~ Excavations at Selected Log Cabin Sites in Orange County, North Carolina (Daniel and Wazd 193), An
Archaeological Survey of Portions of Orange County, North Carolina (Daniel 1994), Carolind Dwelling
(Swaim 1978), the Hillsborough Historical Society Journal, and the ERCD research files, as well as
resources available at the North Cazolina Collection at LTNC-Chapel Hill, the North Carolina. State
Archives and Library, and other repositories to identify published or unpublished data concerning the
project azea and relevant site and structure types.
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Task B: Surface and Subsurface Investigation of the Cate Farmstead,
Tobacco Barn and Log Cabin Site
A team consisting of the Principal Investigator and one Archaeological Technician will conduct the
archaeological survey of the proposed construction azeas, including areas around the Cate Farmstead
house and outbuildings, the log cabins in the eastern portion of the tract, and the tobacco barns near the
south entrance driveway. Both surface and subsurface methods will be used as appropriate .for the
topography artd ground cover. This testing. will consist of the excavation of systematic and/or
strategically placed shovel tests to be determined by the conditions at each location. Sufficient subsurface
investigation will be made to determine cultural affiliation, site size and boundaries, integrity, and
significance (in terms of eligibility for the National Register of Historic Places [NRHP]) of these
resources.
Each shovel test will measure about 30-35 cm in diameter, and will be excavated to sterile subsoil or
bedrock. All removed soil will be screened through one-quarter-inch mesh hardware cloth to ensure
uniform artifact recovery. All artifacts recovered will be bagged by site and intra-site provenience. Each
shovel test will be described in terms of depth, stratigraphy, and artifact recovery, and the texture and
Munsell soil color of all soils will be recorded. A sketch map of each site will be produced, and .the site
and its limits will be entered on the project map. The location of each shovel test will be placed on the
site sketch map, and notes will be maintained on the soil profiles and artifact content of each shovel test.
Each site will be photographed in black and white print and color slide formats, and general notes will be
taken concerning site location and condition.
Task C: Field Reconnaissance.for Remainder of the Property
The reconnaissance of the remainder of the project tract will be conducted by a surface inspection along
transects spaced 30 m apart. As requested in the RFP, this task will not involve a systematic shovel
testing program; however, limited shovel testing will be performed in selected azeas. This reconnaissance
level of investigation will provide data regarding all above ground structures, including cemeteries. This
coverage will allow the development of a model predicting the potential for the presence of intact
azchaeological sites within the tract and gather sufficient data to complete a site form for any sites
identified. The level of effort, however, may not result in an identification of all significant
archaeological resources within the project tract or in definitive determinations regazding the eligibility
of all of the identified resources. Recommendations on the potential need for further survey will be
included in the final report. Future research in these azeas will be commissioned at the discretion of the
Orange County ERCD.
Any marked cemeteries in the survey azea will be recorded, but they will not be probed to determine
boundaries or the number of graves present. Any cemetery delineations that may be'required aze beyond
the scope of this proposal, although we can perform these services under a sepazate scope of work if
necessary. If unmarked human burials or skeletal remains are found, the Orange County ERCD will be
notified immediately; the proper authorities will then be notified according to the provisions of North
Carolina G.S. 70, Article 3, The Unmarked Human Burial and Skeletal Remains Protection Act.
Task:3: Reporting of Results
Once the fieldwork is completed, the recovered artifacts will be returned to TRC's Durham facility for
processing. The artifacts will be cleaned and catalogued, and the artifact collection from each site will be
studied to determine the date or dates of occupations present and the range , of activities carried out at
each site. The vertical and horizontal distributions of the materials from each site will be studied so that
the nature and extent of the site can be better understood.
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The final task consists of reporting the findings of the study. During the performance of the first three
tasks, TRC will keep the Orange County ERCD informed of the progress of the work on at least a bi-
weekly basis through verbal reports. The Orange County ERCD will also be provided specific
information regarding the Cate Farmstead and log cabin sites prior to the completion of fieldwork.
Approximately halfway through the project we will provide a Preliminary Field Report that presents the
project findings to date; preliminary mapping of identified resources; a preliminary assessment of the
significance of any recorded resources; information on the -work remaining; and the expected date of
completion of the final report. We will also prepare a brief (15-20 minute) presentation of the
preliminary project results for the Chapel Hill Township Park and Educational Campus Master Plan
Work Group by this time.
When the fieldwork and analysis is complete, TRC will produce draft and revised final versions of a
technical report detailing the results of the background research, fieldwork, and laboratory analysis. The
report will be thorough and complete and .will be illustrated with photographs and drawings of
archaeological .sites and artifacts, as needed, and will conform to the reporting standards presented in the
OSA guidelines. )n addition to the report, updated or new archaeological site forms will be completed for
each recorded site or isolated find, as appropriate. The report will provide recommendations concerning
the significance of any. cultural resources discovered, as well as recommendations for future survey and
management and/or investigation of these resources. Any additional investigations are beyond the scope
of the present proposal
TRC will temporarily curate any artifacts recovered during production and review of the draft and final
reports. The permanent curation repository of all project materials and collections will be determined in
consultation with the client and the OVA, but~will likely be the Office of State Archaeology Research
Center in Raleigh. Orange County ERCD will be responsible for curation costs for records and artifacts
resulting from the project and this cost is not included in the attached budget.
SCHEDULE
TRC will proceed with this project in an expeditious manner once written Notice to Proceed (NTP) is
received. Barring circumstances beyond our control, such as extended periods of adverse weather, the
background research and fieldwork is expected to be completed within three weeks. The Preliminary
Field Report. will be prepared and submitted to the Orange County ERCD by February 4, 2003. -Two
copies of the Draft Final Report will be submitted to the Orange County ERCD no later than February
14, 2003. The report will be revised as necessary and four copies of the Revised Final Report will be
submitted to Orange County ERCD no later than February 28, 2003. The Orange County ERCD will also
be provided with copies of all field maps and copies of all black and white photographs.
BUDGET
TRC proposes to complete these studies on a lump sum basis as requested in the RFP. The attached
budget provides details on our proposed costs by task. Invoices will be provided every month for the.
duration of the project.
Page - 3
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17
CORPORATE AND STAFF QUALIFICATIONS
TRC is a full service cultural resources firm with extensive experience conducting all types of .cultural
resource projects, including archaeological investigations, historic structure surveys and evaluations, and
cemetery studies. Our local office is in Durham, North Carolina, and is supported by regional offices in
Atlanta, Columbia, and Nashville. We have maintained an office in the Raleigh-Durham area since 1990,
and have completed over 150 cultural resources projects in North Carolina. We have a permanent staff of
w :,._..: ...: y.. ,.... ..
approximately 45, including 12 m Durham, and additional temporary staff is hired as needed. We will
assign well-trained and experienced professionals to this project, including individuals experienced in the
archaeology of the North Carolina Piedmont. The administrative and technical staff will ensure that the
project is conducted in a technically excellent and cost'effective manner, and will further ensure that all
project-scheduling goals will be met. The Principal Irivestigator/Field Director is briefly introduced
below and a full resume is included in this package. Also enclosed is a copy of a report authored by Ms.
Millis detailing the results of a study commissioned by the Town of Chapel Hill Department of Solid
Waste Management. .
The Principal Investigator/Field Director for this project will be Ms. Heather Millis, a Senior
Archaeologist and Assistant Program Manager in the Durham office. Ms. Millis holds a M.A. in
Anthropology from the State University of New York at Albany, and has 15 years of experience in
archaeology. She has directed, managed, or authored the report of findings for a number of projects in the
North Carolina Piedmont. Ms. Millis meets the Secretary of the Interior's Standards and Guidelines for
Archaeology and Historic Preservation, is certified by the Register of Professional Archaeologists, and is
a member of the North Carolina Archaeological Council.
PROJECT EXAMPLES AND CONTACT INFORMATION .
TRC has conducted over two hundred cultural resource projects over the past five years. Selected
references for substantial projects conducted by our North Carolina office are provided below.
CLIENT REFERENCES
(1VYr. Gayle Wilsonp -_~..~`
Director,~Departmerit~of Solid Waste Management
Town of Chapel Hill
306 North Columbia Street
Chapel Hill, North Carolina 27516
(919) 968-2885
Cherie Pittillo
Balsam Mountain Preserve, Inc.
38 Church Street
Waynesville, North Carolina 28786
(828) 456-8033
Ms. Leza Mundt
ARCADIS
801 Corporate Center Drive, Suite 300
Raleigh, North Carolina 27607-5073
(919)854-1282
LMundt @ arcadis-us.com
Page - 4
Mr. Doug Smith or Mr. John Page
Parsons Brinckerhoff Quade & Douglas
909 Aviation Pazkway, Suite 1500
Morrisville, North Cazolina 27560
(919) 468-2129
smithdo@pbworld.com
Ms. Jennifer Huff -
Resource Management
Duke Energy Corporation
P.O. Box 1006
Chazlotte, North Carolina 28201-1006
(704) 373-4392
jrhuff @duke-energy.com
Mr. Edward Kosarek
Division Superintendent
North Carolina Natural Gas
150 Rowan Street
Fayetteville, North Carolina 28302-0909
(919) 546-6354
edwazd.kosazek.cplc.com
Mr. David L. Nash, Attorney General
Eastern Band of Cherokee Indians
P.O. Box 455
Cherokee, North Carolina 28719
(828) 497-7434
davinash@nc-cherokee.com
Dr. Bennie Keel
Southeast Regional Archaeological Center
National Park Service
2035 E. Paul Dirac Drive
Johnson Building, Suite 120
Tallahassee, Florida 32310
(850) 580-3011
bennie_keel C~ nps.gov
Mr. Jeff Irwin
Cultural Resource Manager
Department of the Army
XVIII ABN Corps and Fort Bragg
Attn: AFZA-PW-DP
Fort Bragg, North Carolina 28307-5000
(910) 396-6680
irwinj @BRAGG.ARMY.MIL
Page - 5
18
19
Dr. Michael L. Hargrave
Principal Investigator
Engineer Research and Development Center ,
Construction Engineering Research Laboratory
2902 Newmark Drive
Champaign, Illinois 61822-1076
(217) 352-6511 ext. 7325
michael.l.hargrave@erdc:usace.army.mil _
Mr. Richard Ervin
Project Planning Division
Maryland Department of Transportation,
State Highways Administration
707 North Calvert Street
Baltimore, Maryland 21202
(410) 545-2878
rervin C~? sha. state. md. us
REFERENCES CITED '
Daniel, I. Randolph, Jr.
1994 An Archaeological Survey of Portions of Orange County, North Carolina. Research Report
12, Research Laboratories of Anthropology, University of North Carolina, Chapel Hill.
Daniel, I. Randolph, Jr., and H. Trawick Ward
1993 Test Excavations at Selected Log Cabin Sites in Orange County, North Carolina. Research
Report 10, Research Laboratories of Anthropology, University of North Carolina, Chapel Hill.
Swaim, Doug (editor)
1978 Carolina Dwelling, Towards Preservation of Place: In Celebration of the North Carolina
Vernacular Landscape. The Student Publication of t5he School of Design: Volume 26, North
Carolina State University, Raleigh.
The Jaeger Company
1996 Historic Preservation Element, Orange County Comprehensive Plan, Orange County, North
Carolina. The Jaeger Company, Gainesville, Georgia.
Page - 6
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