HomeMy WebLinkAboutAgenda - 12-10-2002-8dSUBJECT:
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 10, 2002
et Amendment #7
DEPARTMENT: Budget
ATTACHMENT (S):
Attachment 1. Budget as Amended
Spreadsheet
Action Agenda
Item No.
PUBLIC HEARING: (Y /N) No
INFORMATION CONTACT:
Donna Dean 245 -2151
TELEPHONE NUMBERS:
Hillsborough
732 -8181
Chapel Hill
968 -4501
Durham
688 -7331
Mebane
336- 227 -2031
PURPOSE: To approve budget ordinance amendments for fiscal year 2002 -03.
BACKGROUND:
Department on Aging
1. The Department on Aging offers in -home respite services for caregivers of the elderly. Various
grants received by the Department offsets a portion of the program's cost. Recently, the Triangle J
Council of Governments /Area Agency on Aging awarded the Department $38,380 in Family
Caregiver Support funds. This brings the current budget for the program to $68,500. With the
additional funds, the department plans to increase the number of respite service hours for clients and
provide individualized training to caregivers. Staff estimates that approximately 100 additional clients
would receive services through the assistance of this grant. The County is not required provide a
match for the receipt of these funds. This budget amendment provides for the receipt of these
refunds. (See Attachment 1, column #1)
Board of Elections
2. The Board of Elections has received grant funds totaling $19,410 from the State of North Carolina
Board of Elections related to One Stop Absentee Voting Sites. These grant funds will offset costs of
staffing and equipping One -Stop voting sites. There is no county match required for the receipt of
these funds. This budget amendment provides for the receipt of these grant funds. (See
Attachment 1, column #2).
Non - Departmental
3. On June 30 of each year, certain designated appropriations are not fully expended. Many of these
relate to outstanding purchase orders where goods and services have been ordered but not yet
received and /or paid. In accordance with the annual budget ordinance, funds for these outstanding
purchase orders are automatically re- appropriated in the new fiscal year's budget. On the other
hand, there are some instances where approved funding for certain initiatives is not fully expended at
the end of the fiscal year. Funds for these planned, but unencumbered expenditures, must be re-
appropriated from the County's fund balance. In order to carry these funds forward and authorize
their expenditure in fiscal year 2002 -03, it is necessary for the Board to approve the attached
amendment (See Attachment 1, column #3).
4. Orange County receives "pass -thru" funds from the North Carolina Department of Juvenile Justice
and Delinquency Prevention (NCDJJDP) to assist community -based programs in providing services
for high -risk youth. During the County's budget planning process last spring, the State indicated that
Orange County would receive $236,675 to provided these services.
With the approval of the State budget in late September 2002, the final amount awarded to Orange
County totaled $287,996, an increase of $51,321 from the original State estimates. This budget
amendment appropriates the additional funds to various youth- oriented agencies in the County. The
table below outlines how the additional funds would be allocated:
Department of Juvenile Justice Pass -Thru Funds
Program
FY 02 -03
Budget
Actual
Approved
Budget from
DJJ
Difference
Dispute Settlement Victim Offender
10,235
11,091
856
Dispute Settlement Center - RESOLVE
15,265
18,230
2,965
JOCCA Summer Youth Employment
11,001
11,001
0
JOCCA Teen Court
0
40,000
40,000
Sheaffer House
50,000
50,000
0
Project Turnaround
37,251
37,251
0
Volunteers for Youth - Juvenile
Community Service
30,000
32,500
2,500
OPC Clinical Case Manager
17,423
17,423
0
Hillcrest Youth Shelter
10,000
10,000
0
Family First
40,000
40,000
0
DJJ Administration
15,500
15,500
0
Volunteers for Families with Children
0
5,000
5,000
Total
$236,675
$287,996
51,321
This budget amendment provides for the receipt of the additional funds and allocates them to the
above - mentioned programs. (See Attachment 1, column #4).
Two of the agencies identified in the above chart, Family First and Hillcrest Youth Shelter, were first
time recipients of State funding. In order to receive the State funds, it was necessary for the county
to provide a thirty percent match for the two agencies. Family First provides intensive in -home
counseling and therapy for juvenile offenders and their families. Hillcrest Youth Shelter provides
temporary shelter and related services for at -risk juveniles who are determined to need out -of -home
placement for one reason or another. As with the other agencies outlined in the above chart, the
Orange- Chatham Justice Partnership recommends funding for the new organizations.
During the County's budget planning process last spring, the Commissioners set -aside $15,000 in a
reserve fund to provide the required match should the State funding become available to the
agencies. This amendment transfers $12,000 from the reserve account to the Family First allocation
and $3,000 for Hillcrest Shelter. (See Attachment 1, column # 5)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve
the attached budget ordinance amendments.
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