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Home My WebLink AboutAgenda - 11-21-2002-4JOINT MEETING ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS/ HILLSBOROUGH BOARD OF COMMISSIONERS WORKSESSION AGENDA ITEM ABSTRACT Meeting Date: November 21, 2002 Action Agenda Item No. ~_ SUBJECT: Joint County/Town Projects DEPARTMENT: Environment and Resource Conservation, Recreation and Parks, Purchasing PUBLIC HEARING: (Y/N) No ATTACHMENT 1) Fairview Park Summary Sheet 2) Map of Fairview Park Area INFORMATION CONTACT: Pam Jones, 245-2650 David Stancil, 245-2590 Lori Taft, 245-2660 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To discuss joint projects or initiatives of the County and Town. BACKGROUND: Over the years, Orange County and the Town of Hillsborough have shared many projects and initiatives of joint concern. Tonight's agenda offers opportunities to discuss three potential joint projects: 1) Fairview Park 2) Other Parks and Recreation Projects 3) Justice Facilities Update 1. Fairview Park Orange County owns 41 acres of land in the Fairview community north of Hillsborough slated for a community park. A playground and youth baseball field currently exists at the park, which has received a suitable geo-technical evaluation for use as a park. In the voter- approved 2001 County Parks and Open Space bond, $850,000 was allocated for construction of additional recreation facilities at Fairview Park. The inclusion of this project was requested by the Town and approved by the Capital Needs Task Force and the County Board of Commissioners. 2 On September 9`h and again on November 11 `h, the Board of Commissioners reviewed potential project timetables, including the attached Park Summary Sheet for Fairview Park. As noted on the summary sheet, a few key questions remain to be addressed before the park project can get underway. In general, these questions relate to the size and scope of the plan for the park, whether or not it will include the Town's adjoining 25 acres, and the context of a joint project. The preliminary timetable on the draft summary sheet proposes that, after the two boards agree on the scope, nature and scale of the project, that a Concept Pfan/Master Plan Committee be appointed to begin developing a plan for the site(s) in the summer of 2003. A map of the area, showing County and Town owned land and the adjacent County public works facility, is also attached. 2. Other Parks and Recreation Projects The Boards may wish to discuss the potential for other joint parks and recreation projects, as desired. 3. Justice Facilities Update Culminating several years of study involving various judicial officials, citizens, elected County and Town officials, staff and consultants, the BOCC endorsed a phased approach to the expansion of judicial facilities in downtown Hillsborough. Although various iterations of the expansion have been presented, the County Commissioners have endorsed expansion of judicial facilities as well as other County facilities on the downtown Hillsborough campus only to the extent that parking needs can be met with surface parking. The current operating assumption indicates that no deck parking will be constructed. As was reported to the Town Board of Commissioners on May 6, 2002, the County Commissioners have identified three planning groups that will carry out the design and construction of Phase I of the proposed expansion of the Courthouse; one for architect selection, another for exterior design review, and a third for interior design review. The planning process, originally slated to begin in July 2002 was delayed by six-months in an effort to overcome obstacles created by budgeting methods employed by the State of North Carolina for FY 2002-2003. Discussion by the BOCC concerning the next steps in justice facilities planning was scheduled to be heard during a recent work session; however, time precluded the presentation. The County Commissioners will reschedule the discussion in the near future and will apprise the Town Board of any material outcomes. FINANCIAL IMPACT: There is no financial impact involved in discussion of these projects. If and when the projects are initiated, capital project ordinances will be considered and adopted outlining the individual financial impacts. The amount allocated from the 2001 bond for Fairview Park is $850,000. The adopted Capital Funding Schedule and CIP would appropriate these funds as follows: $200,000 in this fiscal year, $500,000 in FY 03-04, and $150,000 in FY 04-05. RECOMMENDATION(S): The Manager recommends that the boards discuss the projects and provide feedback as desired. Project Name: Fairview Park Project Cost: 850 000 Pre-Concept Plan Completed? IVo Project Status: Existing playground and playing field. Decisions needed on 1) whether park will include both County and Town of Hillsborough portions or County only, 2) whether a joint County/Town park or a County park, and 3) whether park plan will be folded info master plan for other public facilities at site. Funds from 2001 bond, appropriated accordingly in 2002-2012 CIP, consistent with following timetable. There is no pre-concept plan (a 1986 concept plan was prepared). Meeting being scheduled between County and Town representatives to discuss issues. Scope of Work: Discuss outstanding issues with Town of Hillsborough. Develop pre-concept plan. Form concept plan committee to design park and any overall facility, using pre-concept plan and operating principles adopted as part of the char e b the Board of Co Estimated Cost mmissioners. • $11,500 for detailed to o ra hic and location surve Project Partners? Town of Hillsborough Fairview Park Commissioner Jacobs Concept Plan Committee Commissioner Halkiotis Membership Hillsborough Town Commissioners 1 OC Recreation and Parks Advisory Council member 1 Hillsborough Parks and Recreation Board member 1 Commission for the Environment member Area Citizens _ 1 citizen design professional/ other expertise Additional members if a Master Plan Work Grou ? Staff Resources Primary: County Manager (or designee), Open Space Design Specialist, ERC Director, Recreation and Parks Management Director, Town Manager (or designee) Other (Primary, if Master Plan approach selected): Land Conservation Manager, County Engineer, Planning Director (County and Town), Purchasing Director, Public Works Director 2003 Town/County Work Group (Process): December 2002 - February BOCC Approval of Scope of Project: March-June 2003 Projected Concept Plan Timetable*: July 2003 -April 2004 Target Date BOCC/Town Consideration*: May-Auqust 2004 * - As per current proposed schedule. D~ euelop construction drawings and bids, gain Town site plan approval, award bid to contractor(s) and construct the park facilities according to the BOCC-adopted plan. Estimated Cost $838,500 Construction Project Commissioner Halkiotis Team Commissioner Jacobs County Manager (or designee) Recreation and Parks Management Director Purchasing Director Open Space Design Specialist County Engineer ERC Director Planning Director Park Services Director (Town staff if Joint Master Plan process) BOCC Review of Construction Drawin s Au ust-October 2004 BOCC Bid`A royal "Best-case" Construction Be ins November 2004 December 2004 "Best-Case" Park Opening: _ November 2005 ~tction //eeclecl to ~roceec~at this time: If the Board is ready to proceed with planning for this park: 1. BOCC representatives to meet with like contingent from Hillsborough Board to discuss joint park, Master Plan opportunities, and scope of project 2. Once key decisions made, the two Boards might develop and adopt a pre-concept plan and scope of work 3. Appoint Fairview Park Concept Plan (or Fairview Campus Master Plan) Committee, with charge and mission based on pre-concept plan and any operating principles the Board wishes to apply. 5 County Park Sibe - 41 Acres 0 Town of Hillsborough - 25 Acres Orange County Public Works - 26 Acres Panel Boundary Hillsborough Town limits 0 300 600 Feet N ~ ~s s `~/.r r s4 •j `•••~ ~y ,..• Fairview Park Vicinity