HomeMy WebLinkAboutAgenda - 11-19-2002-8kORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 19, 2002
Action Agenda
Item No. --~~ -~1--
SUBJECT• Bid Award Meadowmont Recycling Area
DEPARTMENT: Purchasing/Solid Waste PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Pam Jones, 245-2652
Bid Tabulation Gayle Wilson, 968-2885
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To consider awarding a bid for construction of the recycling site at Meadowmont.
BACKGROUND: During the development of the Meadowmont project, Solid Waste Management
staff worked with the Town of Chapel Hill to ensure that adequate recycling facilities were available for
the residents of the area. In November of 1999, the Solid Waste Department offered its opinion on
the site specifications with both the Town of Chapel Hill and East-West Partners, the developer of
Meadowmont, on the proposed recycling site. In January 2000, the Solid Waste Department agreed
to the proposals between the Town of Chapel Hill and East-West Partners on the easement rights
and deed to the property, and the Solid Waste Management Plan was approved in February 2000. In
the winter of 2001, construction of the Harris Teeter grocery store started and, as part of that project,
the developer installed the curb and gutter and the surrounding screening fence for the recycling site.
The rock for the base of the site was installed in March 2002, and a chain link fence was installed to
keep traffic off of the site until construction could be started on the pad. On March 11, 2002, the
Chapel Hill Planning Department was notified that the East-West Partners had fulfilled all of its
obligatory improvements related to the recycling site.
The recycling area will be located behind the Harris Teeter grocery store at the corner of East Barbee
Chapel Road and Meadowmont Lane in Chapel Hill. The project will consist of the removal of the
chain link fence, installation of 4,800 square feet of concrete, and the installation of 31 bollards. Staff
will coordinate with the developer to ensure that the fencing that is removed is used elsewhere at
Meadowmont, reused by the County's Solid Waste Management Department, or appropriately
recycled as scrap metal if it is not in reusable condition.
Bid specifications were developed by the staff that met the County's needs. Bids were solicited from
six vendors and advertised on the Purchasing Department's website on Orange County Bid Number
1292. One vendor attended apre-bid conference held for this project. Four companies responded
with bids. Pursuant to the attached bid tabulation, C.J. Maclsaac Construction of Eden, North
Carolina submitted the lowest responsible bid that was responsive at a cost of $24,900.00.
FINANCIAL IMPACT: Total cost of this action, if approved by the Board, would be $24,900.
Sufficient funds have been appropriated in the FY 2002-03 Solid Waste Management Department
operating budget.
RECOMMENDATION(S): The Manager recommends that the Board award Bid Number 1292 to C.J.
Maclsaac Construction of Eden, North Carolina at a cost of $24,900.00; and authorize the Purchasing
Director to execute the necessary paperwork.
BID TABULATION
BID #1245
BID FOR: MEADOWMONT
RECYCLING CENTER
CLOSING DATE: 10-29-02
CLOSING TIME: 3:00 PM
BID AWARDED TO:
BID PRICE:
BUDGETED AMOUNT:
VENDOR LICENSE # TOTAL COST
CJ MACISAAC CONST.,
EDEN NORTH CAROLINA
38785
$24,900.00
WHITE OAK CONSTRUCTION,
NEW HILL, NORTH CAROLINA
37337
$30,500.00
BARNHILL CONTRACTORS
RALEIGH, NORTH CAROLINA 3194 $38,688.00
PATRIOT BUILDERS.,
HILLSBOROUGH NORTH CAROLINA
29128
$30,250.00