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HomeMy WebLinkAboutAgenda - 11-19-2002-8gORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 19, 2002 Action Agenda Item No. ~-q SUBJECT: Agreement Renewal with School of Dentistry for Dental Director DEPARTMENT: Health PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Agreement Rosemary Summers, ext. 2411 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To renew the agreement between the Health Department and the UNC Dental School for the services of a Dental Director. BACKGROUND: This is an annual renewal of the agreement with the Department of Dental Ecology of the UNC School of Dentistry for the services of a Dental Director for the Health Department. The School of Dentistry has provided this service since the inception of the Dental Program 20 years ago. The Dental Director provides clinical oversight and consultation to health department staff and to the variety of dental attendings, residents, and students that provide actual clinical services to the program. The Dental Director develops dental policies and consults with the Health Director as requested. During this year, the department will be exploring the consolidation of the dental director role with the part-time faculty that the department also utilizes through the School of Dentistry. The agreement is for $10,000 annually and has not increased. The County Attorney has reviewed the agreement, and changes have been incorporated as a result of that review. FINANCIAL IMPACT: The agreement is for $10,000 for Fiscal Year 2002-2003 and is included in the approved budget for the department. RECOMMENDATION(S): The Manager recommends that the Board approve the agreement and authorize the Chair to sign the FY 2002-2003 agreement. 2 STATE OF NORTH CAROLINA COUNTY OF ORANGE AGREEMENT BETWEEN THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL SCHOOL OF DENTISTRY FOR ITS DEPARTMENT OF DENTAL ECOLOGY AND ORANGE COUNTY HEALTH DEPARTMENT DENTAL SERVICE AS PART OF THE COUNTY OF ORANGE THIS AGREEMENT is made and entered into this 1~ day of July, 2002 by and between The University of North Carolina at Chapel Hill, School of Dentistry, for its Department of Dental Ecology, hereinafter referred to as the ~~School of Dentistry"; and The Orange County Health Department, hereinafter referred to as ~~The Health Department." WITNESSETH: WHEREAS, the Health Department desires the services of one faculty member of the School of Dentistry to direct the Dental Service of The Health Department for the fiscal year 2002-2003, and WHEREAS, the Health Department desires to reimburse The School of Dentistry for the faculty's time commitment; NOW, THEREFORE, in consideration of the premises and of the following Mutual promises, covenants and conditions, The School of Dentistry and The Health Department agree as follows: 1. The Health Department will reimburse The School of Dentistry at the close of each quarter for ~/a of $10,000. 2. The School of Dentistry will provide the services of one of its faculty members to The Health Department for the purpose of directing the dental program in the Health Department. 3. The School of Dentistry will bill The Health Department $2,500 at the close of each quarter for the salary/fringe of one faculty member. 3 Between The University of North Carolina School of Dentistry for its Department of Dental Ecology And Orange County Health Department And UNC Hospitals 4. The person whose services are to be provided pursuant to the Agreement is for all purposes an employee of The School of Dentistry. 5. While The School of Dentistry. faculty member is on rotation at The Health Department, professional liability insurance coverage will be provided by The School of Dentistry with coverage of at least $1 million, per incident, $3 million per year. 6. This Agreement shall run for a period of one year, from the 1~ day of July 2002 to the 30tH day of June 2003, and may be renewable thereafter. 7. This Agreement or its renewals may be terminated at any time without penalty by either party provided that written notice of such termination is furnished to the other party at least 90 days prior to termination. In the event of such termination any payment due shall be prorated to the date of termination. 8. In compliance with 42 U.S.C. 1395x(v)(1)(1) and implementing regulations, The School of Dentistry and The Health Department agree, until the expiration of four year after the services are furnished under this contract, to allow the Secretary of the Department of Health and Human Services and the Comptroller General access to this contract and to the books documents and records of The School of Dentistry and The Health Department necessary to verify the nature and extent of this contract. The School of Dentistry and The Health Department further agree that if any of the duties of this contract are carried out by a subcontractor of The School of Dentistry or the Health Department such subcontract shall contain a clause to the effect that, until the expiration of four years after the services are furnished under such subcontract, the Secretary of the Department of Health and Human Services and the Comptroller general shall have access to such subcontract and to the books, documents and records of the subcontractor necessary to verify the nature and extent of the costs of such subcontract. 9. The Health Department agrees with The School of Dentistry that in its educational and/or employment practices The Health Department and The School of Dentistry will comply with such non-discrimination laws as may be applicable to it in the performance of this Agreement. 4 Between The University of North Carolina School of Dentistry for its Department of Dental Ecology And Orange County Health Department And UNC Hospitals 10. The Agreement contains the entire understanding of the parties and shall not be altered, amended or modified, except by an agreement in writing executed by the duly authorized official of both parties. The laws of North Carolina shall govern the validity and interpretations of the provisions, terms and conditions of the Agreement. In WITNESS WHEREOF, the parties have hereunto signed this Agreement in their official capacities on the day and year listed below. FOR AND ON BEHALF OF: THE ORANGE COUNTY HEALTH DEPARTMENT Rosemary L. Summers, MPH, PhD Health Director FOR AND ON BEHALF OF THE COUNTY OF ORANGE: Barry Jacobs Date Chair, Orange County Board of Commissioners This instrument has been pre-audited in the manner required by the Local Government Budget and fiscal Control Act. FOR AND ON BEHALF OF: THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL Date Dr. John Stamm Dean, The School of Dentistry Nancy D. Suttenfield, Vice Chancellor for Finance Date Kenneth Chavious Date Director, Orange County Finance