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HomeMy WebLinkAboutAgenda - 10-15-2002 - 8d - _ t ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Dale: October 15, 2002 Action Agen Item No. SUBJECT: Budget endment#4 DEPARTMENT: Budget PUBLIC HEARING: (YIN) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet INFORMATION CONTACT: Attachment 2. Conservation Easement Donna Dean 2452151 Capital Project Ordinance Attachment 3. Whiffed Human Services TELEPHONE NUMBERS: Center Capital Project Hillsborough 7UHS181 Ordinance Chapel Hill 9601501 Attachment 4. Northern Human Services Durham 688-7331 Center Capital Project Mebane 336827.2031 Ordinance PURPOSE: To approve budget ordinance and capital project ordinance amendments for fiscal year 2002-03. BACKGROUND: Department of Social Services 1. The Department of Social Services has received ratification from the State of additional Crisis Intervention funds totaling $41,202 to be used for crisis related living needs (such as utility bill aietence) by citizens who are 'medically at risk'. These additional funds bring the current budget for this program to $133,217 for FY 2002-03. This budget amendment provides for the receipt of these State funds. (See Attachment 1,column#1) 2. The Department has also received notification from the State of additional Energy Administration funds totaling $3,434 to be used to offset the costs of staff administering the Crisis Intervention Program. These additional funds bring the current budget for this program to $16,616 for FY 2002-03. This budget amendment provides for the receipt of these State funds. (See Attachment 1, column 12). Environment and Resource Conservation Department 3. The Federal Farm Security and Rural Investment Act of 2002 induced an appropriation of $50 million to purchase agricultural conservation easements throughout the United States. Of the $50 million appmpriation, North Carolina was awarded $2.2 million to be distributed to interested local governments throughout the state. The State recently notified Orange County that based 2 on the County's ongoing Interest in preventing the conversion of agricultural lands to non- agdcultuml uses, the County would receive $71 155, or about 36 percent of the total available State funds. In accordance with the grant agreement, Orange County must provide a match of$184,165 over a three-year period On September 3, 2002, the Board of Commissioners approved a six-year plan to issue bonds and alternative financing for various County related projects. The plan included $3 million in alternative financing for conservation easements with $1 million of the total being included In the upcoming December 2002 issuance of alternative financing. The attached Conservation Easement Capital Project Ordinance allows for receipt of the federal grant funs. Once the December 2002 issuance is completed, staff will bring forward an amended capital project ordinance for the Board's approval. (See attached Conservation Easement Capdel Project Ordinance) Richard E.Whiffed and Northern Human Seedless Center Capital Projects 4. In Spring 2002. the Board of County Commissioners issued two-thirds net debt reduction bonds in the amount of $2.845 million to cover a portion of the costs associated with planned renovations at the Richard E. Whited and Northern Human Services Centers. On September 11. 2002, the Commissioners approved a plan to allocate the proceeds from these bond funds to the respective projects. The chart below outlines the approved allocations: Whitted Human Services Center HVACreplacement $2,064,000 Data Winne $50.000 Tile Replacement In Carrel Recreation $80.000 Painting and Floor Covering in offices and corridors of facility $506 000 Contingency $61 POOO - Total 213 Net Debt Reduction Bonds Allocated to WhIl Human Services Projece $2,745,000 Northern Homan Services Center General Renovations 1 $100000 Tend 213 Net Debt Reduction Bonds Allocated to Northern Human Services Project E100,000 Total Cost of Renovations $2,a45,OW The attached Whined Human Services Center and Northam Human Services Center Capital Project Ordinances appropriates the two-thirds net debt funds. (See attached Whiffed Human Services Center and Northern Human Services Center Capdal Project Ordinances), FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance and capital project ordinance amendments. ncren i S.Ad "AD41M I IT In In �6904 143G.304 Unnigirnwr r r 5 11 613 21a s V,229.311 Attachment 2 Conservation Easement y Capital Project Ordinance 'Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides Ponds for the acquisition Of agricultural conservation easements to help preserve County farmland with a priority placed on farms with a strong conservation track record in water supply watersheds. Financing for the project includes proceeds from alterni financing methods, such as private placement loans or cedificates of participation (COPa), and federal grant funds from the USDA Natural Resource Conservation Service. In accordance with the grant agreement,the County must provide a dollar for dollar match of the federal grant funds over a three-year period, ending September 30, 2005. Section 2.Tho officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Through FY Through FY 2001-02 FY2002-03 1 200203 Sales Tax $0 Sol SO Hord Funds SO $0 0 I'Mate Pluceuwnr $0 $0 $T Grant Funds 0 $984155 $984155 Fees $b $0 0 Omer $0 $0 $0 Total Smiting $0 $986155 $984155 Section 4.The following amount is appropriated for this project: taronalaFY Tlarinsti MM-M I FY2009N 21)(Ol $0 $24155 MM Gnwution So % DIKE so So 'MeICosts &I $ ]55 Section 5. This Ordinance supersede&all previous Conservation Easement Capital Project Ordinances for Orange County. Section 8. This ordinance shall remain in effect from September 30, 2002 until September 30, 2005. Adopted this 15r'day of October 2002. Attachment 3 Whined Human Services Center—Phase 2 5 Capital Project Ordinance Be it oNalned by the Orange County Board of County Commissioners that pursuant to Section 13 2 of Chapter 159 of the General Statutes of North Carolina, the following cephal project is hereby adopted. Section 1.The project authorized provides funds for major renovation work at the Whined Human Services Center in Hillsborough to include HVAC and general interior renovations. Financing for the project includes proceeds from the two-thirds net debt reduction bonds issued in Sprang 2000. Section 2.The offices of the County are hereby directed to proved with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Through TV Through FT 2001-02 FV 2002-03 200203 Sales Ten so sa W 2l3 Net Debt Reduction Bond Funds $2255628 $489372 $2,1451h00 Private Placement $0 $0 SO Grant Faoda $0 1 $0 $0 Fees $0 all $0 Omer au so $0 Toral FOntliu $E 55 26 $0bY 91 $2745000 Section 4.The following amount is appropriated for this project: Through Thmughter 200141E FYZOOSQ3 310.03 IsM�Eul ' $3 Dodge $l $0 Cnnsaistice %8.064 $438 R $2$0;11 Flof'®ICVVC-HVgC $191 $191 .W $51 551, Tara1 $489 7 Section 5. This ordinance supersedes all previous Whiffed Human Services Center—Phase 2 Capital Project Ordinances for Orange County. Section 6. This ordinance shall remain in effect until June 30, 2003. Adopted this 15" day of October 2002. Attachment (� Northern Human Services Center project Capital Project Ordinance Project Number 61-600 Be it ordained by the Orange County Boat of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital pmject is hereby adopted. Section 1.The project authorized provides funds for major renovations, including roof repair and septic and Hi systems upgrades, at the Northern Human Services Center. Financing for the project includes procaeds from the County's portion of the one- half cent sales taxes and the two-thirds net debt reduction bonds issued in May 2990 Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project. 1Troupp FYa001- 1LrcapAFY 02 PP a0U3-W 300243 Rates Ta dwo" 514cono $23onon Bond cow: so Povart Plw m so cw nw, so 22 Ne Di Nmuceoa fiords 100 no 100 on Tmei nw 240400 $330400 Section 4.The following amount Is appropriated far this project: Thmug4lY Thr0app FY. 2001-M PY21(i M-03 IavtlaB $0 0 Conanu ion $90W0 9edo9 am $0 $100" GeovalNnovauow $0 $109000 Teel Cnsd fll 0 Ni$E40 Section 5.This ordinance supersedes all previous Northam Human Services Center Capital Project Ordinances for Orange County. Section 6. This ordinance shall remain in effect from July 1, 1998 until June 30,2003. Adopted this 15'r day of October 2002.