HomeMy WebLinkAboutAgenda - 10-01-2002 - 8n t
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 1, 2002
Action Agenda
Item No. _
SUBJECT: Bid Award: Road Tractor for Landfill Operations
DEPARTMENT: Purchasing Department PUBLIC HEARING: (YIN) No
and Solid Waste Management
ATTACHMENT(S): INFORMATION CONTACT:
Pam Jones, 245-2652
Bid Tabulation Gayle Wilson, 968-2885
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To consider awarding a bid to Piedmont Truck Center of Greensboro, North Carolina for
one (1) road tractor for use in Landfill operations.
BACKGROUND: On June 4, 2002, the Board awarded bids for five pieces of heavy equipment to be
used in the C & D landfill operations as prescribed by the Regulated Recyclable Materials Ordinance.
Below is a breakdown of those five pieces of equipment:
ITEM AWARDED TO AMOUNT
Horizontal Grinder Pioneer Machinery LLC, Sanford North Carolina $501,382.76
Crawler Loader Gregory Poole, Raleigh, North Carolina $204,803.00
Trommel Screen Screening & Shredding Systems, Winston Salem, North
Carolina $132,210.00
Live Floor Trailer Canam Steel Corporation, Points of Rock, Maryland $46,872.00
Stacking Conveyor I Powerscreen Mid-Atlantic, Kernersville, North Carolina $29,447.00
Bids had also been solicited for a road tractor that was to have been awarded at the same time.
However, the low bidder was unable to guarantee the County that its truck would meet mandated
EPA reduced Air Quality Standards effective October 2002, a requirement of the specifications. The
bidder was therefore allowed to withdraw their bid and a second round of bidding was conducted.
The proposed road tractor, which is similar to trucks typically used to pull large over-the-road trailers,
will make day runs to deliver recycled material to markets within a localized area. In addition, it will be
used to pull other trailers and.equipment used in the Landfill operation, including but not limited to the
wood waste grinder, trommel screen and other large pieces of equipment.
Bids were solicited from fourteen vendors on Orange County Bid Number 243. The second pre-bid
conference held for this vehicle was attended by three vendors. All three responded with bids.
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Pursuant to the attached bid tabulation, Piedmont Truck-Center of Greensboro, North Carolina
submitted the lowest responsible bid that was responsive at a delivered cost of$77,950 for a 2003
Sterling LT-9513 Tractor. This truck will be fully certified by the EPA and meets all reduced emission
requirements.
FINANCIAL IMPACT: Total cost of this action, if approved by the Board, would be $77,950.
Sufficient funds are allocated in the Solid Waste Management Department FY 2002/03 operating
budget.
RECOMMENDATION(S): The Manager recommends that the Board award Bid Number 243 to
Piedmont Truck Center of Greensboro, North Carolina at a delivered cost of$77,950; and authorize
the Purchasing Director to execute the necessary paperwork.
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BID TABULATION
BID # 243
BID FOR: ROAD TRACTOR BID AWARDED TO:
CLOSING DATE: 9-23-2002 BID PRICE:
CLOSING TIME: 10:00 AM BUDGETED AMOUNT:
VENDOR DELIVERY BID COST DELIVERED
PIEDMONT TRUCK CENTER 90 DAYS $77,950.00
GREENSBORO, NC
90 DAYS
VOLVO & GMC OF CHARLOTTE $88,937.00
CHARLOTTE, NC
FREIGHTLINER OF CHARLOTTE 90 DAYS . $80,680.00
CHARLOTTE, NC