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HomeMy WebLinkAboutMinutes - 19670306MINUTES OF THE ORANGE COUNTY 56 BOARD OF COMMISSIONERS March 6, 1967 The Board of Commissioners for the County of Orange, North Carolina, met in regular session at the County Courthouse in Hillsborough, North Carolina, the regula place of meeting, at 10 o'clock A.M., on March 6, 1967. . Present: Chairman Harvey D. Bennett and Commissioners William C. Ray, Carl M. Smith, Henry S. Walker and Ira A. Ward. Absent: Norte Also present: S. M. Gattis, County Accountant and Betty June Hayes, Register Deeds and ex officio Clerk of the Board of Commissioners. read: Commissioner Ward introduced the following order authorizing bonds which was ORDER AUTHORIZING $130,000 COUNTY OFFICE BUILDING BONDS BE IT ORDERED AND RESOLVED by the Board of Commissioners for the County of Orange: 1. That, pursuant to The County Finance Act, as amended, the County of Orange, North Carolina, is hereby authorized to contract a debt, in addition to any and all other debt which said County may now or hereafter have power or authority to contrac , and in evidence thereof to issue County Office Building Bonds in an aggregate princi e amount not exceeding $130,000 for the purpose of providing funds, with any other available funds, for constructing and equipping a county office building on land now owned by said County to provide offices and facilities for'the various departments, bureaus and agencies of the County government. 2. That a tax sufficient to pay the principal of and the interest on said bond when due shall be annually levied and collected. .3. That a statement of the County debt has been filed with the Clerk and is open to public inspection. 4. That the purpose for which said bonds are authorized as hereinabove set for and for which the proceeds of the bonds will be expended is hereby found and declare to be a necessary expense of the County of Orange within the meaning of Section 6 of Article VII of the Constitution of North Carolina. 5. That this order shall take effect thirty days after its first publication after final passage unless in the meantime a petition for its submission to the voters is filed under said Act, and that in such event it shall take effect when approved by the voters of the County at an election as provided in said Act. Thereupon, upon motion duly made, seconded and unanimously carried, the Board thereupon designated the County Accountant as the officer to make and file with the Clerk the sworn statement of debt and assessed valuation of the County as required by The County Finance Act, as amended, to be filed before the final passage of the order which was introduced at this meeting. Thereupon the County Accountant filed with the Clerk, in the presence of the Board, the statement of debt and assessed valuation as so required. Thereupon the order entitled: "ORDER AUTHORIZING $130,000 COUNTY OFFICE BUILDING BONDS" was passed on first reading. On motion duly made, seconded and unanimously carried the Board fixed 10 o'clock A.M., March 20, 1967, as the hour and date for the public hearing upon the foregoing order, and directed the Clerk to publish said order, together with the appended note as required by the County Finance Act, as amended, in The News of Orange County, not later than the tenth day before said date. ORANGE COUNTY STATEMENT CONCERNING OTHER THAN SCHOOL INDEBTEDNESS I, S. M. Gattis, County Accountant of the County of Orange, North Carolina, do make and file the following statement of the financial condition of said County, having been designated by the Board of Commissioners for that purpose. Said state- ment includes a statement of debt incurred and to be incurred for other than school purposes under orders either introduced or passed, whether evidenced by bonds, notes or otherwise, and whether incurred by original creation of the debt or by assumption of debt, including debt to the State or any department thereof, but not including obligations incurred to meet appropriations in anticipation of revenues to an amount not exceeding the amount of the last.preceding tax levy for other than school Durnose J'?(o Minutes of March 6, 1967 Continued- (a) The assessed valuation of property as last fixed for county taxation ..... .......... X66.439.565.44 (b) Outstanding debt for other than $1502000200 ••• school purposes (C) Bonded debt for other than school purposes to be incurred under orders either introduces or passed: Orders assed October 3f71966 Water Bonds ........ $ 560,000 Sanitary Sewer Bonds . 90,000 Order introduced March 6 1967 County Office Building Bonds. 130,000 (d) The sum of items (b) and (c) ., $934.944.44. (e) Sinking funds (except school sinking funds), being money or investments thereof pledged and held for the payment of principal of debt out- $ 0 standing for other than school purposes.. (f) Moneys payable to the County by a railroad or interurban railway company under contract, as all or prat of the cost of grade crossing elimination, if such moneys are pledged to and when collected will be used in the retirement of out- standing debt for other than school purposes .......................... $...?.... (g) Amount of unissued funding and refunding bonds not for school purposes included in gross debt g „ •?•,•• (h) The sum of items (e), (f) and (g) $930 000.00 (i) Net debt, for other than school purposes, being the sum by which item (d) exceeds item (h) _ _ (j) The percentage that the net debt for other than school purposes bears to said assessed valuation ............ 0.005574% STATE OF NORTH CAROLINA ) /s/ S. M. Gattiz County Accountant ) ss COUNTY OF ORANGE ) Subscribed and sworn to before me this 6th day of March, 1967. /s/ Frank S. Frederick Clerk of Superior Court I, Betty June Hayes, Register of Deeds and ex officio Clerk of the Board of Commissioners for the County of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of a statement filed with'me as Clerk on March 6, 1967, after the introduction of an order authorizing bonds of said County, and that said statement is open to public inspection in my office. WITNESS my hand and the corporate seal of said County, this 7th day of March, 1967. /s/ Bett June ayes Register' of Deeds and ex offici Clerk of Board of Commissioners COMMISSIONERS SEAL Minutes of all the February meetings were read and approved. Chairman Bennett brought to the attention of the Board that Vernon Burch, Constable for Chapel Hill Township had resigned this position because of poor health The County Attorney advised the Board that they were authorized to fill the vacancy created by Mr. Burch's resignation. Mack Williams of Chapel Hill Township was present and presented his verbal application for the position of Constable for Chape Hill Township. Discussion ensued. I {1 Minutes of March 6, 1967 Continued - The County Attorney discussed with the Board the problems involved concerning the failure of the Town of Carrboro to submit the proper petition-for the proposed recreation district election. Mr. Graham advised the Board that they had no jurisdiction to act upon said matter until all municipality petitions were received. Commissioner Ward suggested that the Town of Carrboro be sent an official notice advising the Board of Aldermen that unless a proper petition was received by the Orange County Board of Commissioners the County Board would be unable to act on the other municipality recreation district petitions. Sheriff Knight was present to discuss with the Board the need for a Constable to serve in Chapel Hill Township. Upon motion of Commissioner Smith, seconded by Commissioner Ward and unanimousl adopted, Henry Mack Williams of Chapel Hill Township was appointed Constable for said Township to fill the unexpired term of Vernon Burch. Frank Jordan, member of Jones Grove Baptist Church: located at Route #2, Hillsborough, N. C., requested that the Board discuss the proposed road improvement because it appeared to him that the stakes located on said Jones Grove Baptist Churc Road would take all of the front of the church yard. The Board advised Mr. Jordan that they would discuss the matter with representatives of the highway department who were scheduled to meet with the Board later in the day. Chairman Bennett read a letter from the State Board of Welfare, Said letter advised the Board that the term of Robert L. Satterfield, member of said board, would expire on June 30, 1967. No action was taken. Upon motion of Commissioner Smith, seconded by Commissioner Ward, Walker J. [Dunsmore, Route #2, Chapel Hill, North Carolina was appointed to fill the unexpired erm of J. Richard Webb on the Carrboro Planning Board. This vacancy.was created y the death of J. Richard Webb. T. A. Burton, Division Engineer; E. F. Hoover, J. B. Taylor and C. I. Walters, representatives of the State Highway program presented Part "B" Bond Program to the Board. Discussion ensued concerning the proposed Part "B" Bond Program. Upon motion of Commissioner Walker, seconded by Commissioner Ray, the following program for Orange County was unanimously adopted. PART "B" BOND PROGRAM - ORANGE COUNTY Total Allocation $971,100 Programmed Part "A" (Less Miller Rd) 490,500 ($14,200 ) Less Crawford Dairy Road 43,500 Supplement W.O. 6.5020019 18,500 Supplement W.O. 6.5020029 7,000 Supplement W.O. 6.502098 85,000 Balance for Programming $326,600 Mao No. SR No. LPnrnth noarr; n+; ,n rya 1 2 3 3A 4 PAVING PROGRAM 1160 0.77 Charlie McBroom Rd. - from US 70 to SR 1166 $20,000 11729 1.3 Rogers Road - from SR.1727 to SR 1777 360000 1538 1.9 Will Roberts Road - from SR 1573 to SR 1003 47,500 1956 1.7 Crawford Dairy Rd - from SR 1005 to Chatham Co. 43,500 5.67 $147,000 STABILIZATION 1716 2.0 Couch Mountain Road - from SR 1714 to SR 1717 $28,000 SUMMARY 5.67 Mi. Grading, Drainage & Paving $147,000 2.0 Mi. Grading, Drainage & Stabilization 28,000 . TOTAL PROGRAMMED $131,500 The clerk was instructed to forward to the State Highway Commission a letter requesting that SR #1939,.which runs from Damascus Church to Smith Level Road, be included by the State Highway Commission in their next road program for Orange Count, Upon motion of Commissioner Walker, seconded by Commissioner Ray, the following Aid to the Blind Grants were accepted: AID TO THE BLIND AGENDA March 6, 1967 REVISION NAME EFF. DATE AMOUNT Sophronia Sykes 4-1-67 101 to 92 Matilda Pickett 4-1-67 168 to 179 Garland Suitt 4-1-67 46 to 43 CHANGE IN ADDRESS Robert Banks Hobby Decrease in cost of speciI medical care. Increased cost in home care. Deleted cost of dry cl & medical expense. Members of the Orange County School Board and the Chapel Hill City Admi.nistrati Unit were present to discuss with the Board school needs and the proposed school bond issue. These representatives were advised that before the Board of Commissione could act upon said matter formal petitions from each school board must be presented to the Board of Commissioners. Chairman Bennett advised the Commissioners and the members of the Orange County School Board that the term of Dr. D. D. Carroll on the A.H.C. Board had expired. Chairman Bennett stated further that he had received a letter from Dr. Carroll requesting that he not be re-appointed to said A.B.C. Board. Upon motion of Commissioner Walker, seconded by Commissioner Smith and unanimously adopted, Bernice Ward of Chapel Hill was appointed as a member of the County A.S.C. Board for a term of three years. Upon motion of Commissioner Ward, seconded by Commissioner Smith, it was moved and unanimously adopted that a copy of the letter of appreciation to Dr. Dudley D. Carroll be mailed to Dr. Carroll, that a copy be spread upon the minutes of the Hoard of Commissioners and that a copy be spread upon the minutes of-the Orange County School Hoard and that a copy be forwarded to each newspaper in the county. "The Board of County Commissioners and the Orange County School Hoard would like to express its sincere appreciation to you for serving as chairman and as a member of the Orange County Alcoholic Beverage Control Board since February of 1959. You have done a fine job. It is unusual indeed to find a person of your ability and statue who is willing to give the time necessary to properly execute a post such as this to public service. Your willingness to do this was.our good fortune. When you advised us over a year ago you did not desire reappointment after your present term expired, we keenly felt the forthcoming loss. However, after realizing that service on this board consumed a portion of your time that could be more pleasantly spent elsewhere, we felt your wishes should be paramount. Your guidance and advice to the alcoholic beverage control board will be sorely missed, yet the policy you were instrumental in formulating will serve to help guide that organization for years to come. Again we want to thank you on behalf of all the residents of Orange County for the outstanding job you performed." Members of the Orange County School Unit and the Chapel Hill City Administrati Unit were present to discuss With the board a proposed $3,000,000 School Building Bond Issue. They advised the Hoard that a decision for the division of said propos bond money had been reached between the school units. Grey Culbreth stated that the agreement would allocate $2,000,000 to the Chapel Hill City Administrative Unit and would allocate 51,0001000 to the Orange County School Unit. Chairman Bennett advised the school representatives that before any official action could be taken by the Board of Commissioners formal petitions must be filed by each school unit. Donald Stanford, one of Orange County's representatives to the General Assembly was present to discuss proposed legislation of interest to the Orange County Board of Commissioners. The Register of Deeds asked permission from the Board to have Orange County included under the Uniform Fee Schedule for Registers of Deeds which was being proposed and sponsored by the North Carolina Register of Deeds Association. The Board of Commissioners endorsed the proposed Uniform Fee Schedule, for the Register of Deeds office, which would be introduced under the sponsorship of the North Carolina Register of Deeds Association. r+ J 1, 3 Commissioner Smith read a letter from Ann Scott. Said letter expressed appreciation to the Board of Commissioners for their action in adopting the ,Chapel HL11 Township Zoning Ordinance. The following jury lists were draws: April 24, 19.67 82 names June 12, 1967 60 names June 26, 1967 60 names Upon motion of Commissioner Ward, seconded by Commissioner Smith and unanimously adopted, Charles W. Johnston of Route 42, Chapel Hill, N. C. was appointed as a member of the Chapel Hill Township Planning.Board to-replace Aubrey McLennan. Upon motion of Comihissioner Smith, seconded by Commissioner Ward and unanimous2 adopted, the following persons.were appointed to the Chapel Hill Township Board of Adjustment: Harold Roberts, Jones Ferry Road, Chapel Hill, N. C. 1 year term Lemuel Cheek, Route 41, Chapel Hill, N. C. 2 year term Col. Geo. Jenkins, Route #2, Chapel Hill, N. C. 3 year term Delos O'Daniesl, Cedar Grove Road, Chapel Hill, N. C. 1 year term John Childs, Route #1,'Box 281-B, Durham, N. C. 2 year term Discussion ensued concerning the Mental Health program for Orange County which had been proposed at the meeting held on February 22, 1967 in Chapel Hill: No action was taken. Commissioner Ray stated that Fred Claytor, Mayor.of the Town of Hillsborough, had approached him concerning the problem which now exists at the city garbage dump. Discussion ensued concerning the garbage disposal problem in Northern Orange County. It was agreed that the Board would request further information from the Town of Hillsborough concerning said matter. Thefollowing petition was received from the Orange County Board of Education: "The Orange County Board of Education met at its offices in Hillsborough, North Carolina, the usual place of meeting, at 10:00 a.m. on March 6, 1967, in regular session. Present: C. W. Stanford, Chairman, and John E. Hawkins, John L. Efland, Jr., Roger L. Marshall, W. Glen Caruthers, Jr. Absent: None John E. Hawkins, Member, introduced the following resolution which was read: RESOLUTION REQUESTING THE BOARD OF COMMISSIONERS FOR THE COUNTY OF ORANGE TO PROVIDE ADDITIONAL SCHOOL FACILITIES IN THE COUNTY OF ORANGE BE IT RESOLVED by the Orange County Board of Education: Section.l. The Orange County Board of Education has determined and found as a fact that adequate school facilities are not now available in the County of Orange to comply with the requirements of Section 3 of Article IX of the Constitution of North Carolina for the maintenance of schools six months in every year, and that it- is necessary, in order to maintain such six months' school term as required by said Section 3 of Article IX of the Constitution, to erect additional school buildings and other school plant facilities, remodel, enlarge and reconstruct existing school buildings and other school plant facilities and acquire necessary land and equipment therefor, in order to provide additional school facilities in said County, the estimated cost of such additional school facilities being $1,000,000. Section 2. The Board of Commissioners for the County of Orange is requested to take all necessary steps, by the issuance of bonds or otherwise, in order that funds may be provided €or'such school facilities. Section 3. A copy of this resolution shall immediately be certified to the Board of Commissioners for the County of Orange. Upon motion duly made and seconded, the foregoing resolution was passed by the following vote: Ayes: C. W. Stanford, John E. Hawkins, John L.. Efland, Jr., Roger L. Marshall and W. Glen Caruthers, Jr. 574 I HEREBY CERTIFY THAT the foregoing is an accurate Copy of So much of the recorded proceedings of a meeting of The Orange County Board of Education held on March 6, 1967, as related to the passage of the resolution hereinabove set forth, and that such proceedings have been recorded in Minute Book III, beginning at page 193 and ending at page 193. WITNESS my hand this 6th day of March, 1967 /s/ G. P. Carr Secretary SEAL Upon motion of Commissioner Ward, seconded by Commissioner Smith this meeting . was adjourned to meet again on Monday, March 1'4 1967 at 8.00..P.M._in the Commissione. room at the Courthouse in Hillsborough and to meet on Monday, March 20, 1967 at 10:00 A.M..in the Commissioners room at the Courthouse in Hillsborough. Harvey D. Bennett Chairman Betty June Hayes, Clerk S. M. Gattis, Acting Clerk MINUTES OF THE ORANGE COUNTY BOARD OF COMMISSIONERS March 13, 1967 The Board.of Commissioners for the Countv of Orange, North Carolina, met in the Commissioners-room-:.at the Courthouse in Hillsborough, N. C. on Thursday, March 13, 1967 at 8:00 P.M. Members Present: Chairman Harvey D. Bennett, Commissioners William C. Ray, Carl M. Smith, Ira A. Ward and Henry S. Walker. Members Absent: None The County Accountant presented the following petition from the Chapel Hill City Board of Education: IT he Chapel Hill City Board of Education met at Superintendents Office, in ChapeHill, North Carolina, the usual March 6, 1967, in Regular session. place of meeting, at 7:30 o'clock,.P.M., on . Present: Mr. Grey Culbreth, Chairman, and Mr. Edwin Tenney, Mr. Ben Perry, Mrs Mary Scroggs, Dr. Richard Peters, Dr. Fred Ellis, Dr. Roy Lindahl. Absent: None." "Mrs. Mary Scroggs, Member, introduced the following resolution which was read: RESOLUTION REQUESTING THE BOARD OF COMMISSIONERS FOR THE COUNTY OF ORANGE TO PROVIDE ADDITIONAL SCHOOL FACILITIES IN THE COUNTY OF ORANGE BE IT RESOLVED by the Chapel Hill City Board of Education: Section 1. The Chapel Hill Board of Education has determined and found as a fact that adequate school facilities are not now available in The Chapel Hill City Administrative Unit to comply with the requirements of Section 3 of Article IX of th Constitution of North Carolina for the maintenance of schools six months in every year, and that it is necessary, in order to maintain such six months., school term as required by said Section 3 of Article IX of the Constitution, to erect additional school buildings and other school plant facilities, remodel, enlarge and reconstruct existing school buildings and other school plant facilities and acquire necessary land and equipment therefore, in order to provide additional school facilities in said Unit, the estimated cost of such additional school facilities being $2,000,000.1 Section 2. e Board take all.necessaryhsteps, by of themissurancesofobo bonds or otherwise, ordergthatefund! may be provided for such school facilities. . Section 3. A copy of this resolution shall immediately be certified to the Board of Commissioners for the County of Orange. Upon motion duly made and seconded, the foregoing resolution was passed by the following vote: Ayes: Mrs. Mary Scroggs, Mr. Edwin Tenney, Mr. Ben Perry, Dr. Richard Peters, Dr. Fred Ellis, Dr. Roy Lindahl Noes: None.