HomeMy WebLinkAboutAgenda - 10-01-2002-10a ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 1, 2002
Action Agen
Item No. ��-Q
SUBJECT: Review Work in Progress and Authorize Negotiation of an Agreement to
Secure an External Evaluation of the Orange County Animal Shelter
DEPARTMENT: Health PUBLIC HEARING: (YIN) No
County Manager's Office
ATTACHMENT(S):
Veterinarians' Report
Background Report INFORMATION CONTACT:
AHA and HSUS Evaluation Proposals Rosemary Summers, ext 2411
APS Funding Request & Contract Gwen Harvey, ext. 2300
Shelter Statistics TELEPHONE NUMBERS:
Subcommittee Minutes Hillsborough 732-8181
APS Financial Statements Chapel Hill 968-4501
APS By Laws Durham 688-7331
County Attorney Memo Mebane 336-227-2031
PURPOSE: To provide the Board of County Commissioners with information on actions
underway to address operational concerns at the Orange County Animal Shelter, propose
entering into an agreement with the consultation arm of a national humane organization to
conduct a comprehensive assessment, and receive feedback and direction from the Board on
particular issues they may wish examined through the evaluation process.
BACKGROUND: Several residents raised concerns at the BOCC meeting on September 3,
2002 regarding the operation of the Orange County Animal Shelter and the contract that the
County has with Animal Protection Society of Orange County (APS)to provide those shelter
services. Specific concerns were raised regarding disease management practices at the
shelter. Concerns were also raised regarding adoption procedures and responsiveness to
public input. The health department staff took immediate steps to procure a preliminary
assessment of disease management practices. The health director consulted with Dr. Kate
Wilder, the Board of Health veterinarian and with Dr. Lee Hunter, the NC Public Health
Veterinarian to select external veterinarians that could provide an unbiased assessment of
disease management at the shelter. Dr. Richard Fish, an infectious disease specialist with the
NCSU School of Veterinary Sciences, and Dr. Dwight Bellinger, Director of Animal Research
Laboratories at UNC at Chapel Hill, were contacted and agreed to examine practices at the
shelter. They made a site visit on September 17, inspected the facilities, and interviewed the
APS Executive Director and the Shelter Manager. Their findings, received on September 24,
relate to the physical plant and quarantine and sanitation practices, and are being reviewed with
APS management for actionable items. A copy of their report is attached.
4
Second, the health department staff has gathered inforrfiation on a comprehensive external
review of shelter operations. There are at least two organizations that conduct these
assessments nationally. One is the Humane Society of the United States (HSUS) and the other
is the American Humane Association. Both conduct assessments that address such areas as
shelter operations, adoptions, spay/neuters, field services, community outreach, governance,
management and leadership, human resources, and financial information. A description of
each consultation service is attached.
An external assessment would provide an unbiased view of shelter operations and offer
benchmarks with other organizations providing shelter services nationwide. To the health
department's knowledge there has not been an external assessment of operations since the
inception of the contract with the APS for the operation of the shelter. In addition to the usual
areas of operations, management, and leadership, Staff is proposing that the assessment
address the issues outlined below specifically, and seeks Board feedback or clarification on any
other areas of concerns.
• Program and management improvements
• Public interaction and customer service/satisfaction
• Considerations for the design, maintenance, and programming of any new facility
• Continued review and consideration of best disease management practices
• Adoption policies (ensuring that healthy animals are adopted)
• Provisions for effective, low-cost spay/neuter operations
• Operational policies, procedures, protocols
• Records-keeping
• Rules codification and review
• Governing structure
• Other systems to support the humane treatment of animals and that promote public
understanding and trust
Either agency would require the organization being studied to submit the formal request for an
assessment; therefore the APS Board will consider the proposal at their meeting on October 14.
The Board of County Commissioners would be entered as a co-requestor and receive the full
report of findings for in depth consideration. The entire assessment process beginning after a
contract is established would take from four to six months.
Additionally, staff has attached the following reports for your review and reference:
• Background Information
• APS Funding Request and Contract
• Shelter Statistics
• Financial Statement
• Organizational By Laws
• Minutes from the Animal Control and Environmental Health Committee of the Board of
Health when it dealt specifically with shelter performance issues,
• County Attorney memo re: open meetings and public records law applicability to APS
FINANCIAL IMPACT: The cost of the external assessment by either AHA or HSUS ranges
from $8,000 to $20,000 and is typically based on size of the shelter, the size of the county, and
the scope.of the assessment. A specific cost will be derived following formal application for
consultation and staff negotiation, and will be reported to the BOCC. It is proposed that the
County pay the full cost from funds within the Board's contingency account. The contingency is
currently budgeted at$25,000 but with the future availability of the additional half-cent sales tax,
that amount could be supplemented, if the Board desires, for other anticipated projects (such as
the IOG assessment of schools collaboration) by an appropriation from fund balance.
RECOMMENDATION(S): The Manager recommends that the Board receive the report on
action steps underway, provide further feedback and clarification on issues it wants particularly
addressed within the comprehensive external evaluation of the Orange County Animal Shelter,
and authorize entering into an agreement with either the American Humane Society or the
Humane Society of the United States for said evaluation in an amount estimated between
$8,000 and $20,000.
September 23,2002
Dr.Summers
Page 1
September 23,2002
Rosemary L. Summers,MPH,DrPH ;
Health Director
Orange County Health Department
P.O.Box 8181,300 W.Tryon St.
Hillsborough,NC 27278
Dear Dr. Summers,
i
We are providing comments as requested on infectious disease control at the Orange County
Shelter,based on a visit to the facilities and discussion with you and key shelter staff on
September 17,2002.There are at least two caveats to the comments that follow.First,although
biosecurity issues are an important part of our jobs,each of us has limited experience with shelter
practice. Second,these comments are based on our impressions of the facility,combined with
information provided by the staff.We did not see or review written standard operating
procedures,or any reports or records from previous disease outbreaks.For both reasons,our
comments should be taken as neither a criticism nor endorsement of previous practices.
The facility was uniformly clean and tidy,and animals appeared to be well cared for.It was
apparent that shelter staff invest a great deal of effort in sanitation.This level,of commitment can
make up for many physical plant deficiencies,but limitations in the physical plant can
compromise the ability to control spread of infectious disease.
• Limitations in overall size of the facility can compromise objectives of the shelter in general,but
inevitable pressures for animal housing space can make infectious disease control difficult.
The ideal would be to have adequate quarantine space for all incoming animals,preferably
multiple rooms that would avoid introducing new arrivals to rooms with other animals.A
related logistic issue of course is how long any given animal can be held before being offered
for adoption.Here again,the ideal,from an infectious diseases standpoint,might be to hold a
quarantine room for a week+before any public contact.
• Lay-out/traffic patterns—Ideally,the path for an incoming animal would not cross with routine
traffic patterns,and required personnel traffic,staff or public,would not cross between
quarantine or isolation spaces and other rooms.One particular concern at the Shelter was that
drop-off animals were in a room with queens/litters.This exposes the potentially most
vulnerable animals to new arrivals of unknown health status.
• Surface finishes—We observed several situations where existing surface finishes would be
judged at least difficult to effectively sanitize.These include several areas where paint was
1
5.
September 23,2002
Dr.Summers
Page 2
chipped on walls or ceilings;uncertainty about whether concrete floors were sealed;and
presence of lay-in,acoustic tile ceilings. "
Sanitation practices should be reviewed,in particular the effective"shelf life"of bleach
solutions.We're not certain what those guidelines should be,but a week between changes of
bleach baths may be excessive to ensure effectiveness;presence of organic matter may
compromise effectiveness even sooner.(Are fresh solutions made daily for cage cleaning?)Foot
baths have inherent shortcomings,i.e.,rapid build up of organic matter and difficulty in ensuring
adequate contact with shoes,including adequate contact time.In our facilities,it is more typical
to use disposable shoe covers when contamination by this route is of concern.
We discussed possible limitations in use of a hand disinfectant;we're not aware of actual data
that would help judge whether this is actually effective in killing parvoviruses.One consideration
would be for staff to use disposable gloves when working in quarantine/isolation,or perhaps
even routinely during an outbreak.We didn't discuss other fomites,but this is an important
consideration in preventing transmission of infectious agents among animals.What protective
clothing is used by staff when handling animals?In our facilities,it is typical in
quarantine/isolation conditions for personnel to change outerwear(anywhere from lab coats to
full-dress coveralls with cap,boots,and gloves)for each such room.In some cases;the
protective clothing is left in the room and re-used but,with higher level concern,new disposable
apparel is used by each person each time they enter.We didn't ask about the shelter cat,but she
also is a potential fomite.Wild mice also have the potential to act as fomites,although we're not
aware of specific data to indicate this for feline and canine parvovimses.
It's useful in an outbreak situation,and perhaps routinely,to think in terms of susceptible
individuals;infection can only be spread/maintained in a facility if there are susceptible animals
exposed to those that are shedding the virus.We don't know with respect to the outbreak this
past Spring to what extent the infection continued because of incoming infected,.animals
compared with maintenance in the facility,but this seems an important consideration to attempt.
Sanitation practices and traffic patterns can minimize transmission within the facility,and
effective quarantine can minimize exposure of healthy animals to new arrivals.Vaccination on
arrival seems prudent,but if an incoming animal has no immunity when it arrives,this
vaccination would not prevent disease if it exposure occurs shortly thereafter.This means that
effective quarantine is key and,given the incubation period of the virus,the length of quarantine
(or at least time before adoption)will be important in preventing adoption of animals that have
been exposed but not yet showing signs.Can/should pre-weaning kittens be vaccinated?
It seems inappropriate for us to judge the proper level of euthanasia in the face of an outbreak;
clearly there are competing,if not conflicting,shelter objectives.To the extent that the adoption
of healthy animals is a key objective,it may be necessary in an outbreak to decrease the number
of adoptions,increase the holding period and/or limit public access to certain areas of the shelter.
Effective biosecurity should control the public as well as shelter staff.
One consideration we didn't discuss was the role of the spay/neuter program in a disease
a
September 23,2002
Dr.Summers
Page 3 .
outbreak.There is considerable stress associated with both the anesthesia/surgery and transport
of animals,and this might interfere with early vaccine protection and/or make animals more
susceptible to infectioq,Delaying the neutering might improve the animals'health,but again has
implications for other shelter objectives.
Please let us know if we can clarify any of the above,and good luck with an excellent program.
Sincerely,
Dwight Bellinger,DVM,PhD
Interim Director,
Division of Laboratory Animal Medicine
University of North Carolina—Chapel Hill
Richard E.Fish,DVM,PhD
Director,University Animal Resources
North Carolina State University
Background Information
Orange County Animal Shelter
September 24, 2002
Disease Management at the Shelter
There have been concerns expressed that poor disease management practices
exist at the shelter and that animals are going to new homes that have
contracted a disease at the shelter. There has been an outbreak of
panleukopenia in cats at various shelters across the country over the past year.
The Buncombe County Animal Shelter experienced an outbreak in January 2002,
suspended cat and kitten adoptions and purged the shelter of all cats. Wake
County also had an outbreak of panleukopenia but chose not to suspend cat and
kitten adoptions. The Orange County Animal Shelter had its first case in May
2002. They immediately consulted with their veterinarian and several local vets
and the Rollins Animal Laboratory at NC State University. Additional disinfection
measures were instituted, including footbaths at the entrance to all shelter wings,
hand sanitizers near cages, and installation of plexiglass fronts on cat cages to
prevent touching of cats.
In June, the height of the outbreak at the shelter, the cat room was closed and all
the kittens and cats in the room were presumed infected and euthanized. The
shelter reports that there has only been one case thus far in September.
In an effort to assess shelter disease management practices further, Orange
County asked two veterinarians to examine current practices at the shelter and
provide a report of their findings to the County. Dr. Richard Fish, an infectious
disease specialist with the NCSU School of Veterinary Sciences, and Dr. Dwight
Bellinger, Director of Animal Research Laboratories at UNC at Chapel Hill,
examined practices at the shelter on September 17, Their report has been
prepared and submitted to the Health Director for review and discussion with
APS.
Full Assessment of Shelter Operations
It has been ten years since animal shelter and animal control services have been
studied. In 1992, the Orange County Commissioners appointed an 11 member
study committee comprised of county residents to study the two agencies and
make recommendations. There has never been an independent, external
assessment of the animal shelter operations since its inception in 1979. An
external assessment would provide an unbiased view of shelter operations and
provide benchmarks with other organizations providing shelter services
nationwide. The assessment would provide recommendations for program
improvements, public interaction, and future considerations for programming and
for eventual shelter replacement. This would be an important step for developing
a long-range plan for both animal sheltering services and animal control.
. S
County Government Legal Responsibilities for Animal Services
The Orange County Health Department is charged with enforcing the North
Carolina General Statutes contained in Chapter 130A-184 through 200, known
as the Rabies Control Statutes.
The County is responsible for administering NCGS 67-4.1-67-4.5, known as the
Dangerous Dog law. This statute is administered through a municipal or county
animal control agency. Because animal control services are administered by two
municipalities and the county, this law is administered by three separate animal
control entities within Orange County.
Orange County Commissioners appoint animal cruelty investigators annually
under NCGS 19A-45. This is not a mandatory requirement of the county. These
investigators have been members of the Animal Protection Society of Orange
County. Orange County Animal Control Officers also conduct animal cruelty
investigations..
NCGS 153A-121 states that: (underline added)
"(a)A county may by ordinance define, regulate, prohibit, or abate acts,
omissions, or conditions detrimental to the health, safety, or welfare of its citizens
and the peace and dignity of the county and may define and abate nuisances."
North Carolina General Statute 153A-442 defines the legal responsibility for
animal sheltering services in the following way (underline added):
" A county may establish, equip; operate, and maintain an animal shelter or may
contribute to the support of an animal shelter, and for these purposes may
appropriate funds not otherwise limited as to use by law. (1973, c. 822, s. 1.)"
In 1987 Orange County Commissioners approved an Animal Control Ordinance
for the unincorporated areas of the county. That ordinance has been revised five
times , the last in 1996. That ordinance contains a section that states in Section
11: "Orange County shall operate and maintain a County Animal Shelter for the
purpose of impounding or caring for animals held under the authority of state law,
this ordinance or any other county or municipal ordinance. Orange County may
contract,for the operation of the Animal Shelter as it deems appropriate."
Chapel Hill and Carrboro each have their own animal control ordinance.
Hillsborough has by formal action adopted the county ordinance as applicable
within Hillsborough.
Animal Control and Animal Sheltering Services in Municipalities and
Unincorporated Areas
Animal Control Services
In Carrboro, animal control services are provided by one animal control officer
located within the Carrboro Police Department. Afterhours and weekend calls
are handled by either police officers or by Animal Protection Society volunteer
EARS (Emergency Animal Rescue Service)workers.
In Chapel Hill, animal control services are provided through a contract between
the Town of Chapel Hill and the Animal Protection Society. Chapel Hill has one
animal control officer employed by the Animal Protection Society, located at the
Orange County Animal Shelter facility. Afterhours and weekend calls are handled
by Animal Protection Society volunteer EARS (Emergency Animal Rescue
Service) workers.
In Hillsborough and the unincorporated areas of Orange County, animal control
services are provided by five animal control officers. Officers provide services
from 8 am through 5 pm, Monday through Friday. An officer is on-call afterhours
and weekends to answer emergency calls for rabies suspects, animal bites,
animals attacking animals, imminent threat to humans, and for law enforcement
assistance in the unincorporated areas of the county. Emergency animal rescue
and other animal emergencies during nights and weekends are handled through
EARS workers with the Animal Protection Society,
Animal Sheltering Services
All municipalities and unincorporated areas of the county utilize the services of
the Orange County Animal Shelter. The Orange County Animal Shelter is
located on land owned by the University of North Carolina and leased to the
Town of Chapel Hill. The original building was built in 1979 and is owned by the
County.
The County contracts with the Animal Protection Society of Orange County, Inc.
for the operation of the Orange County Animal Shelter.
Organizational Structure of Animal Protection Society
The Animal Protection Society of Orange County, Inc. is a private, not-for-profit
agency in Orange County. It was organized and chartered in 1962. The purpose
of the organization "shall be the prevention of cruelty to animals and the relief of
suffering among animals, the investigation of cruelty reports, the care of lost,
homeless, mistreated or injured animals; the operation of an animal shelter,
privately or under contract with public authorities, the establishment of an
adoption system for people seeking pets,the development of an effective and
humane animal control program in Orange County and elsewhere;public
education for the humane treatment of animals,..."
The APS is governed by a Board of Directors, elected by members of the Society
according to their established by-laws. The Board has six standing committees
that advise the Board of Directors on certain matters. They include Shelter,
Welfare, Fund-Raising/Membership, Finance, Sanctuary, and Personnel. Each
of the standing committees has at least three members in addition to staff, at
least one of whom is a Board member. The APS has a long history of utilizing
community volunteers in all of its programs. Annually that number exceeds
20,000 hours of volunteer time.
The APS operates the Orange County Animal Shelter'under contract with
Orange County. The APS owns and operates the Felicite E. Latane Animal
Sanctuary. The APS also provides a variety of services to areawide residents,
such as the Emergency Animal Rescue Service (EARS), low-cost spay-neuter
program for the public, animal control services to Chapel Hill, cruelty
investigations under NCGSI9A, obedience classes for dogs, and educational
programs on care of animals.
History of Orange County Animal Shelter
The Orange County Animal Shelter was constructed by Orange County in 1979
with 2,926 square feet. The APS contracted to operate the shelter in 1979 from
the outset. The original shelter was built to house 32 dogs and 30 cats. In 1986
734 square feet were added for isolation area and in 1991 3,828 square feet
were added to the shelter. The APS provided $61,000 for the expansion in 1990-
91. The total square footage at the shelter is 7,488. This does not include
outdoor dog run space.
The shelter currently houses approximately 175 animals at any given time. All
animal shelters in North Carolina are subject to annual inspections by the North
Carolina Department of Agriculture. The most recent inspection was conducted
in April of 2002.
The County is responsible for capital improvements and for capital maintenance
of the building. Maintenance includes painting, flooring, roofing,.HVAC, etc. but
does not include janitorial services. Capital equipment necessary to operate the _
shelter is generally negotiated as part of the annual budgeting process.
The Orange County Animal Shelter primary purpose is to receive and shelter
domestic animals from residents in Orange County. It is the sole place in Orange
County that all Animal Control Officers bring domestic animals that are picked up
as strays, lost animals, wounded animals, quarantine animals as a result of a
bite, animals seized as a result of cruelty investigations, and animals seized in
dogfighting or other criminal cases. The shelter was not intended to house
wildlife except on a short-term basis until other arrangements could be made.
Animal Shelter Finances and Budgeting Process
The Orange County Animal Shelter is financed by a collaborative arrangement
with.the APS. A preliminary capital improvement budget is developed in
December and a preliminary operating budget is developed by the APS in
January of each calendar year. Prior to 1999, the budget was submitted directly
to the County Manager's Office through the non-profit funding agency application
process. Beginning in 1999, the budget was submitted to the Orange County
Health Department for review and recommendation to the Board of
Commissioners as part of the regular departmental budgeting process for county
departments.
The Animal Control and Environmental Health Committee of the Board of Health
reviews the performance of the shelter, the budget request, the annual contract
and provisions within the contract for potential changes, and makes
recommendations to the full Board of Health. The Board of Health makes
recommendations for funding and contract changes to the Board of
Commissioners through the regular budgeting process. This year the Board of
Commissioners requested that the APS include a customer satisfaction card for
all customers of the shelter. Since August 1, the APS has made sure that each
person receiving shelter services receives a form to complete.
The APS original budget request for fiscal year 2002-2003 was $453,060
(attached). The Board of Health recommended $432,112 and the County
Manager forwarded a request for$428,818 which is the budget that the Board of
Commissioners approved for this fiscal year. In addition to these funds, the APS
receives funds from the town of Carrboro ($2,791) and the town of Chapel Hill
($8,822)for sheltering services. The town of Chapel Hill also contracts with the
APS for animal control services within the town limits. That is a separate
contract and not accounted for in this report. Shelter fees earn approximately
$45,000 each year through adoptions, reclamation and boarding fees. In
addition, various APS programs such as microchips, rabies clinics, and
education, held at the shelter also earn fees that defray the cost of operating the
shelter (approximately$47,000 each year). Finally, the APS contributes around
$90,000 each year. There has never been and there currently is no funding in
the budget for the Felicite Latane Animal Sanctuary.
The Shelter sends quarterly financial reports to the Orange County Finance
Director and the Health Director. The most recent financial audit of the APS was
conducted in 2000 and a copy Of the shelter audit and the audit of the APS is
attached.
Animal Shelter Statistics
The animal shelter houses approximately 5,000 domestic animals and 1,200 wild
animals annually. Typically the wild animals are transferred to the Wildlife
Sanctuary shortly after they are brought to the shelter. The numbers have been
decreasing by small increments each year, believed to be a result of the
aggressive spay neuter program at the shelter and widespread community
education on spay neuter for animals. Over 50% of the domestic animals
admitted to the shelter are from the unincorporated areas of Orange County.
About 12% of the animals are from the night deposit box, unidentified from where
they were picked up. A summary page of statistics is attached that shows
dispositions by month for calendar year 2001 and the first six months of 2002.
The adoption rate is notable for this shelter. In 2001, the overall adoption rate
was 40%, the rate rising to 46% in some months, the highest for any shelter in
North Carolina. The euthanasia rate was 45% overall for 2000-2001 and 42%for
2001-2002 and the reclaim rate was 12% and 14% respectively.
The Shelter operates under procedures developed with consultation by
veterinarians and adopted by the APS Board of Directors, the Board of Health,
and the Board of Commissioners as part of the regular contract process. The
last in-depth review was conducted in the spring of 2000 at which time an
outdoor dog adoption section and an adoption appeals process section were
added. The procedures specify in detail the daily management of the shelter,
including the care of the animals and specific disinfection techniques for each
area of the shelter.
Gwen Harvey-shelter consult/evaluation program
! 3
From: buckman @grandrapidsmn.com
To: ajsauls@co.orange.nc.us>
Date: 9/25/02 5:28PM
Subject: shelter consult/evaluation program
John-
It was a pleasure speaking with you this afternoon.
As I described when we spoke, American Humane offers a very flexible shelter
consultation program. We generally recommend that agency officials work
with our staff to identify key issues for the consultation to focus upon -
then we make a recommendation about the resources and time necessary to
adequately address the areas of concern. Most of our consultations are one
to three days in length, utilizing one or two consultants. Based upon our
very preliminary conversation, my estimation at this stage would be that a
two person team (shelter professional and veterinarian)doing a two day
evaluation would be appropriate. Our fees are$750/day/person plus
expenses. The daily rate is charged only for the days of consultation (not
travel)and expenses include airfare, car rental, per diem for meals, hotel,
etc.
A.pdf version of our shelter consultation brochure and my bio are attached,
please don't hesitate to give me a call(mobile phone 303.898.9030)if you
have any questions!
jodi
Jodi Lytle Buckman
Director, Shelter Services
American Humane Association
direct line: 218/245-0222
direct fax: 218/245-1588
www.americanhumane.org
www.sheltercentral.org
Check out our website just for you,Animal Welfare Professionals,
www.ShelterCentral.orgl I I
11kVE CAN HELP.
.. American Humane Association's
Whether it's
LTER AL recommendations on
m. renovations, working with
CONSULTATION AND th board and executive
i' EVALUATION SERVICES or showing kennel
technicians a new trick or
tAHA's experience
working with animal
shelters can help. We can
m visit your facilities, see .
firs d your frustrations,
e . share with you possible
' olutions.
-site visits allow us to
spe d quality time with
A. pr, you, your staff, and board;
something a manual can't
ell .. do. We can see your day-to-
da,von perations in progress,
cipate in resolving
icts, work directly with
yo board, and help you
discover, and overcome, the
obstacles'you've had to live
.. with.
At W, we recognize the
„ p
*yKque struggle each shelter
ML ces in maintaining, or
e
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Protecting fERC,gN - inspections and evaluations
Children&Animals ii HUMANE to y,our needs, and our
Since 1877 AssoCIATION ommendations to your
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The following list is just a sample of the areas AHA can evaluate for your organization
Shelter Operations New Shelter Planning& Construction
• Customer service • Renovation or new construction
• Animal intake procedures • Site plans
• Adoption programs • Site evaluation
• Physical plant review&evaluation • Preparing for, and understanding,capital
(regarding current operations) campaigns
• Animal health protocols including health
screening,vaccinations, treatment protocols, Field Services
euthanasia protocol, and decision making
• Disease control and cleaning protocols Licensing and ordinance enforcement
• General facility cleaning and maintenance
• Cruelty investigations
• Feeding and nutrition programs
• Animal housing Administration and Human
• Animal behavioral programs Resources
• Shelter disaster preparedness plans • Organizing an animal welfare agency
• Record keeping • Resource allocation
• Large animal sheltering • Human resource management
• Safety compliance • Employee policies and procedures
• Staffing levels
Community Outreach • Staff recruitment and retention
• Marketing • Staff stress management
• Humane education • Staff training
• Volunteer programs • Board development
• Strategic partnerships • Board relations
• Community disaster preparedness plans • Board member manuals
• Community/Public relations • Conflict management
• Spay/Neuter programs • Strategic planning
• Innovations in animal welfare work
Our consultation and evaluation programs
are designed to weet.your needs. We work
closely with agencyswlFto define what
areas require review:
Scope
Shelters are complex organizations, Each
individual program and department of your
organization has an effect on the whole.
Therefore, it is crucial that your AHA
Consultant or Evaluation Team have an
understanding of your organization prior to
their visit.
After working with shelter personnel to
define the areas/programs to be evaluated,
your AHA Consultant or Evaluation Team
will prepare a list of documents they will
require prior to their visit.The documents
may include such items as budgets,
newsletters,financial statements,organizing
documents (i.e. bylaws),operations
manuals,employee handbooks,job
descriptions, adoption agreements,and
marketing materials..
Cost
After an initial discussion about your
organization and your needs,AHA will
submit a brief proposal for your review
detailing the time and resources necessary to Protecting AMERICAN
complete,an evaluation or consultation. Children&animals %HUMANE
Since 1877 ASSOCIATION
M .
Customized For You WWW-ainvicanbamane•org
AHA Shelter Evaluation and Consultation 800.227.4645
programs will be designed to meet your
needs. Our services are flexible. From a one
day/one person consultation on the 63Invervem Drive East
development of your board to a complete Englewood, CO 80112-5117
oganizational review by a team of shelter
professionals,we can put the resources of
the American Humane Association to work
for your organization. American Humane Association 0 2001
l7
Biography
Jodi Lytle Buckman
Director, Shelter Services
American Humane Association
Jodi Lytle Buckman joined the American Humane Association (AHA) in 2000 as the
Manager of Shelter Services, providing direct assistance and support to shelters across
the country on a wide range of issues. Now serving as the Director of Shelter Services,
Buckman works with a team of animal welfare professionals serving the needs of the
animal sheltering community. She serves on the National Council on Pet Population
Study and Policy and is an instructor for AHA's Shelter Operations School, SOS for
Managers, Shelter Planning, Design and Construction class and the National
Fundraising School.
Buckman graduated with a bachelor's degree in Biology from Macalester College in St.
Paul, Minnesota. Her career in animal welfare began with a college internship at a
humane society in St. Paul. That experience was the foundation for her first job out of
college when she was hired as the first-ever Executive Director of the Bangor Humane
Society in Bangor, Maine. Buckman served as an Executive Director for over seven
years, first at Bangor Humane where her tenure culminated with the successful
completion of a capital campaign and the preparation of construction documents for a
new facility and then back to Minnesota at the St. Croix Animal Shelter in Woodbury,
where she and her staff worked through the completion of and transition into a new
facility. Buckman has also worked with local animal shelters and humane societies as a
consultant, primarily working with Board of Directors on areas including board and
organizational development, strategic planning and shelter planning and design.
Buckman's volunteer commitments include a four-year tenure as President of the Maine
Federation of Humane Societies, board member of the New England Federation of
Humane Societies, service on a variety of animal-related State Commissions in Maine
and work with the Midwest Regional Office of the Nature Conservancy.
Jodi, her husband David Lytle, and children Samuel Jack and Zoe Cora share their
home in northern Minnesota with a variety of former foster animals; canines Kate, Spot
and Shadow; and feline Hannibal.
1 �
OF THE UNITED 3TATESL
THE HUMANE SOCIETY OF THE UNITED STATES
PROFESSIONAL ANIMAL SERVICES .
CONSULTATION PROGRAM
OVERVIEW
The Humane Society of the United States
2100 L Street,NW
Washington,DC 20037
19
TABLE OF CONTENTS
TOPIC PAGE NUMBER
1. BACKGROUND AND QUALIFICATIONS 3
2. THE HSUS CONSULTATION TEAM APPROACH 5
3. THE PREPARATION 6
4. COMMUNITY DEMOGRAPHICS AND PERCEPTIONS 7
5. THE SITE VISIT PROCESS g
6. THE TIMELINE 10
7. THE PRODUCT 11
8. THE COST 11
9. RECENT REFERENCES 12
)#t4'Profecsional Animal SeRvim Comultadon`Progrmn ew
Pane 3 ..,.
BACKGROUND AND QUALIFICATIONS'
The Humane Society ofthe United States(HSUS)is the nation's largest animal protection organization,with
more than seven million constituents.The HSUS was founded in 1954 to promote the humane treatment of
animals and to foster respect understanding,and compassion for all creatures,Today,our message of care
and protection embraces-not only the animal kingdom,but also the Earth,its environment, and human
inhabitants.
To achieve our goals,The HSUS works through legal,educational,legislative,and investigative means.The
HSUS's efforts in the United States are facilitated by our regional offices, and globally through our
international arm,Humane Society International(HSI).Our programs include those in humane education,
. animal control and sheltering,wildlife and habitat protection,farm animals and bioethics,and animal research
issues. .
The HSUS believes that the objective examination of shelterprocedwes and operations is best accomplished
through independent consultations. Recognizing the need for such a service, The HSUS developed the
professional Animal Services Consultation(ASC)program, designed to provide animal care and control
agencies with standardized analyses of their programs,recommendations for improvement,and assistance
with implementation.
The HSUS has extensive experience in the performance ofevaluations ofboth private and public animal care
and control agencies.For example,in late 1998,The HSUS performed a comprehensive evaluation of the
Center for Animal Care and Control (CACC)in New York,NY.The CACC is one of the nation's largest
sheltering agencies in the United States,serving a human population of 73 million through the operation of
five animal shelters in New York City's boroughs.
Numerous agencies have recently sought the help of and have been greatly improved by,The HSUS ASC
program.Since June 1999,our expertise in animal services management has helped the following animal care
and control organizations in their desire to provide the most humane,responsive,and cost-effective services
possible:
• The City of Toronto's Animal Services Division and contractual relationships(Canada)
• City of Richmond(Virginia)Animal Control Division
• Placer County(California)Division of Animal Control Services
• City of Oklahoma City(Oklahoma)Animal Welfare Division
• Stillwater Humane Society(Oklahoma)and Stillwater Animal Control(Oklahoma)
• Baltimore City(Maryland)Bureau of Animal Control
• Albuquerque(New Mexico)Animal Services Division
• The Humane League of Lancaster County(Pennsylvania)
• City of Sacramento(California)Animal Care and Control Division
• Lycoming County(Pennsylvania)SPCA
• Ottawa Humane Society(Canada)
• City of Austin(Texas)Animal Services Unit
The HSUS believes the success of our professional ASC program is based on the nature of its foundation:
xStlsr„ufessmrta so? 66i"Off
we 4.::.
objective,comprehensive assessments of animal care and control services by teams of experts,specifically
tailored to meet the requesting agency's needs.
Too often, animal-related issues, programs, policies and problems are addressed individually, without
consideration for how each affects the others. The success of any animal care and control program hinges
dhVCdY on many,if not all,aspects of sheltering services.Further,no agency can be studied in a vacuum
without regard to other areas;an understanding of the history,mission,and goals is essential.
There are no broad,sweeping solutions to success that can be applied to all agencies and service areas_Each
is dramatically unique in its needs,resources,public perceptions and expectations.Animal care and control
programs that have proven extremely successful in one community sometimes fail miserably in another.
Agencies therefore must not only be creative in assessing their own communities but also be willing to evolve
in order to continue to best meet both the ever-changing animal and human needs.
i
HSUSPm ass 1tiiialMmrdl Sernces Co►uultanrn;Pragrme'Ov¢rvlew
Pgge 5
THE CONSULTATION TEAM APPROACH
The HSUS Animal Services Consultation(MC)program is a unique blend ofthe expertise oflmowledgeable
HSUS national staff and practicing local animal services professionals.When you invite The HSUS ASC
experts into your community,the team will be tailored to meet your particular needs;team members are
animal care and control specialists with very detailed areas of expertise.
Animal care and control agencies must struggle to find the necessary balance between community
expectations and available resources, and we have the ability to help you acquire the long-term stability
necessary for success.The HSUS takes pride in our ability to conduct a comprehensive assessment of not
only animal care and control services,but also the changing community needs,before providing feasible
recommendations to a wide breadth of problems.
,a'
P3
FrSUS.Pmfesssronat 4riniat services Goa+7ellanon Progrmn Overview
THE PREPARATION.
To make The HSUS Animal Services Consultation team's work as efficient and effective as possible,The
HSUS mustreviewwritten materials and documents relating to current animal cane and control services prior
to an on-site visit Tbis data is extremely important to the review and evaluation of an agency,and as
such is required four weeks in advance of the site visit,and is considered a'cou"on of the evaluation
by The HNS.The materials we review are:
1. Demogrsphics/Geograpby
2. Shelter Operations
Policies and Procedures
Organizational Statistics(current and past)
3. Adoption Information
4. Spay/Neuter Information and Forms
5. Field Services/Animal Control Information
Laws and Regulations
➢ Forms
Licensing/Registration Enforcement
➢ Services/Contracts
6. Community outreach
Volunteers
➢ Humane Education
➢ Public RelationsMiedia
> Web Site
7. Governance,Management,and Leadership
➢ Bylaws
➢ Organizational Vision/Mission
➢ Long Range Plana/Goals
Misc.Contracts/Agreements
8. Human Resources
➢ Organizational Chart
➢ Job Descriptions
➢ Employee Manual
➢ Staff Training
9. Financial Information
Financial Statemems/Audits
D Current Budget Information
Fundraising
10. General Information(newsletters,brochures,etc.)
11. Miscellaneous(past reports,manuals,evaluations,surveys,etc.)
12. Any additional information you feel would be useful to the evaluation process
HSUSP�AYRTnQIaS,'C/VICCS�ConsuItad6n.
Pope 7
COMMUNITY DEMOGRAPHICS AND PERCEPTIONS
Demographic research is a valuable tool for assisting with both short-and long-range planning.lnformation
about human and animal populations helps determine current and future needs of agencies and communities.
Public perceptions (and expectations) of the level and scope of animal care and control services are
unfortunately too often based on misconceptions. Crucial to effecting long-term change, however, is
widespread community awareness and public support. With that in mind, The HSUS will assist you in
improving public perceptions through the enhancement of animal can and control services. .
The HSUS professional Animal Services Consultation(ASC)program uses a variety of approaches to gain an
understanding of community needs and perceptions. For example, an effective medium has been the
solicitation of public comment on current animal care and control services.As part of our evaluation,The
HSUS will accept written comments from interested individuals(including those representing local animal
care,protection,and sheltering organizations)regarding the level of services provided,experiences with the
agency,and community expectations.With the agency's assistance,this effort to solicit public opinion will
occur for a minimum two-week period prior to the on-site visit,and The HSUS encourages the agency to
communicate this opportunity to all members ofthe community it serves,not just to those interested in animal
welfaze.A variety of forums—including letters to active community members and coverage by the media—
may be used to assure the success of this effort Often,media outlets are eager to provide these notifications in
the form of free public service announcements.
In addition,The HSUS requests an opportunity to meet with members ofany citizens advisory committee(if
applicable) as part of the evaluation process. Other active community members with a vested interest in
animal care,control,protection,and sheltering may also be considered for a brief,on-site discussion.
The HSUS believes there is much to be learned from widespread input from the public(and the identification
of needs),that can guide the development of programs. However, a nus assessment of the community's
perspectives regarding any animal care and control agency,while extremely valuable,is beyond the scope of
any animal services consultation program.The HSUS believes that is order to adequately assess and evaluate
community perspectives,a public opinion survey by a professional research firm,conducted immediately
following our consultation,could:
a)identify key target ;
b)evaluate community awareness levels;
c)test advocacy messages;and
d)measure effectiveness.
This type of study can be extremely beneficial to both the animals and humans in need of services. In
addition,to do so puts an agency on the cutting edge in the field of animal care and control,and serves to
ensure long-term success for its animal care and control pi ograma.
HSUSProfessiwral Animal Services Consultation Program.pveni¢w '
THE SITE VISIT PROCESS
The site visit process both begins and ends with the HSUS Animal Services Consultation (ASC) team
members meeting with agency officials overseeing operations. It is important for all levels of staff to
understand that The HSUS ASC program involves looking at the present and into the future,and we do not
(and will not) investigate allegations into past incidents as part of our visit. To best assist you with a
comprehensive assessment,all parties must be aware that The HSUS ASC team members are consultardsfor,
and not investigators into,animal care and control practices.
When The HSUS is called in to perform an evaluation of a local animal care and control agency,our ASC
team members spend an extensive amount of time researching and studying the agency prior to the on-site
visit. This allows them to then largely entrench themselves in normal daily operations during their visit,by .
not only meeting with current staff and administrators, but also shadowing employees, listening to and
observing standard practices,studying workloads,understanding roles,evaluating commm ity interactions,
and therefore best assessing the agency's ability to provide needed services. In addition, our ASC team
members work closely to evaluate overlaps or gaps in agency services.
While our ASC team members'individual on-site areas ofobservationwin overlap to some degree,they each
Will be responsible for duties that fall within their specific areas of expertise in the field of animal care and
control. Therefore,to accomplish our goals,thejoint development ofitinerdries for individual teammembers
is necessary prior to the on-site visit.Itineraries primarily serve to give us access to the necessary resources,
while providing the agency ample opportunity to make staff available (as needed)during specified time
periods--without disrupting the important work that needs to be accomplished within the shelter and in the
field
The HSUS strongly believes that the success or failure of animal care and control programs are intertwined,
and each hinge closely on many, if not all, aspects of sheltering services.As an example,to responsibly
evaluate current adoption procedures,one must look at many related areas including(but certainly not limited
to)facility accessibility,traffic flow(both animal and humsn�animal care and handling,veterinary care
procedures,facility stmcture,employee morale,and public perceptions.
The HSUS ASC team therefore will conduct a comprehensive and thorough review into all areas of animal
care,control,and sheltering provided.
Keeping in mind community needs,perceptions,and expectations,The HSUS ASC program encompasses
(but is not limited to)the following three key components of animal services delivery:
• Shelter Ooerations/Facilities:Theteam will conduct athomugb,on-gite review ofall current facilities
and daily activities within the animal shelter.This will include,but not be limited to,accessibility to
the public(such as facility location and hours of operation),stafftraming,customer service,policies
and procedures involving incoming animals,animal care and handling,health care and veterinary
services,redemption,adoptions,and euthanasia.Volunteer programs and fostering relationships will
be reviewed.In addition,a review of all animal-reined recordkeeping forms,including statistics and
any routine or required documentation or reports(weekly/mmrWy/amrually)will be performed.
fISUSProfessiona!dma9al Services Conyu ahon Pro�7 a7nYt7VerVleW
.Pa 9
• Manaeement/Administtative:Overall agency management and governance will be studied,including
the roles,duties,and responsibilities of those agents,and the dynamics of both internal and external
relationships. Specific attention will also be paid to human resources-related issues, staffing
infrastructures,contractual relationships and obligations,and community outreach efforts(including
those with area animal interest groups).General budgeting and strategic and long-range planning will
be evaluated.
• Animal Coutrol/Field Services: All animal care and control field services efforts will be studied
carefully.Emphasis will be placed on areview of existing and pending legislation relating to animal
care and control(and related services),current enforcement programs and procedures,field officer
staffing and training,rabies and quarantine policies,normal and emergency procedures and protocols,
and the demographics of the area served
I
P7
IISUS Prrifessronal Animal ServieesyConsirltation P%grtan Oven raw,
Paf a -10
THE TIMELINE.
A potential timeliaes for completion of a comprehensive assessment would be as follows:
Contract awarded to The HSUS Animal Services Consultation Program To Be Determined
Solicitation of Public Comment Begins Two weeks following
Background Documentation Due to The HSUS Fora weeks following
Solicitation of Public Comment Ends Four weeks following
HSUS Animal Services Consultation Team Itinerary Development Fora weeks following
HSUS Animal Services Consultation Team Site Visit Fora weeks following
HSUS Animal Services Consultation Report Presented. 90 days following
(approve)
• Please note that The HSUS Animal Services Consultation program is in high demand, and final
confirmation of any speck evaluation timeline is not possible until a contract is awarded to The MUM
MU8 Profeactonal Animal-Services;Consulfatlarri Progr�i:Overview
Page 11
THE PRODUCT
Based on our comprehensive assessment,The HSUS will conduct a formal oral presentation at the end of the
site visit,followed by a final,comprehensive written report that includes The HSUS'a findings,supportive
data,and rleepmme udafions for improvements.Reports include any immediate concerns and areas of focus,
which your agency should address within six to eight weeks,as well as suggest&1 short-range goals and long-
term strategic planning,recommendations,and proposed methods of implementation.
Once the ASC team has presented a final report to an agency, a wor3vog task force (identified, and
implemented by the agency)reviews the document and develops plans for implementation.This group's
advice and recommendations are thenprovided to appropriate officials,and the group's progress and resulting
actions are closely monitored.
After the issuance of the report,The HSUS is available for follow-up and remains your partner,providing
ongoing support to ensure that you meet your goals and become a force for change.
THE COST
The HSUS Animal Services Consultation Team is prepared to perform a comprehensive review and analysis
ofcmrent service delivery methods,and to make recommendations regarding strategies that will provide the
most streamlined, cost-effective, and innovative animal care and control programs and services for the
citizens of your community.
Fees are based on a multitude offictors,including the scope ofservices requested and the agency's available
resources.Ifrequested,an HSUS Animal Services Consultation proposal can be sent that includes specifics
such as the team size,number ofdays necessary to complete the task,and a quoted fee for services performed.
FI$USProfesstonat.grnmat Services ConsutraliaP Progrmn t�verview
-Pie. :.
RECSNT REFERENCES
' `
Joyce Hershberger,Board President
Lycoming County SPCA
2805 Reach Road
Williamsport,PA 17701
570322.0410 (phone)
570.322.4646(shelter phone)
570.322.6886(fax)
deermountainAsuscom.net
Maggie Weidinger,Board President
Humane League of Lancaster County
205 W.Frederick St,
Millersville,PA 17551
717.299.7967 (phone)
mwcidin@sedrose.net
Curtis Montman,Deputy Director
City of Albuquerque Department of Environmental Health
Albuquerque Animal Services Division
1 Civic Plaza,NW
Albuquerque,NM 87103
505.768.2626 (phone)
505.768.2617 (fax)
cmonimanCa).cabc.sov
Robert L.Anderson,Director
Baltimore City Bureau of Animal Control
301 Stockholm Street
Baltimore,MD 21230
410.396.4694(phone)
410.396.7332 (fax)
Rana K Bohan
Director of Neighborhood Services
City of Oklahoma City Animal Welfare Division
420 W.Main Street,Suite 1050
Oklahoma City,OK 73120
405.297.3636(phone)
405.297.3374(fax)
rana.bohan i.okc.ok.us
+ 3U
HS(1SProfess�onal Animal Services Cpnsultatwn Pnpg�n Overveew 5 , . , '
Norman McNickle
Stillwater Police Chief
Stillwater Animal Control
P.O.Box 1725
Stillwater,OK 74076
405.742.8285 (phone)
Sheila Hill-Christian
Special Assistant to the City Manager
City of Richmond Animal Control Division
900 East Broad Street
Richmond,VA 23219
804.780.5858 (phone)
804.780.7987(fax)
Brad Banner
Environmental Health Director
Placer Couaty Animal Control Services
Division of Environmental Health
11454 B.Avenue
Auburn,CA 95603
530.889.7335 (phone)
Elena Purdy .
Community and Neighbourhood Services
Toronto Animal Services Division
146 The East Mall
Etobicoke,ON M8Z 5V5
416.394.8109(phone)
Marilyn Haggerty-Blohm,Executive Director
Center for Animal Care and Control
11 Park Place
New York,NY 10007
212.442.2076(phone)
M 31
FiStTSProfecmonglAniinals?rvtoes crnuwrtahmrPragr F)werview
Page 14_
The Humane Society of the United States (iiSUS)is the nation's
largest animal-protection cuBmizatioo,with tban sevenmillion
constituents.The HSUS was founded in 1954 to promote the humane
treatment of mimals;and to faster respell, understanding, and
corPassinn for OR creatures. Today our message.of care and
protection embraces not only the animal kingdom but also the Earth
and its environment.To achieve our goals,The 14SUS works through
legal,educational,legislative,and investigative means.TheHSUS's
efforts in the United States ate facilitated by ourregional offices;we
are not,however,affiliated with any local animal shelters or humane
organizations. Our programs include Those in humane education,
wildlife and habitat protection, farm aniassls and bioethics,
companion animals, and animal research issues. The HSUS's
worldwide outreach is supported by our global family of affiliated
lorganizations.
Revised]Mlll
3�
REQUEST FOR FUNDING
The APS respectfully requests an increase in County,funding from $422,o85 to
$453,060, an increase of$30,975. Personnel increase accounts for$20,395,
and$10,580 is included for upgrading the Shelter facility (see attachment A).
ORANGE COUNTY ANIMAL SHELTER 2001 STATISTICS
• 5117 domestic animals were sheltered at the Orange County Animal
Shelter.`The source of the animals was:
o Orange County 56%
o Chapel Hill 16°6
o Carrboro 5%
o Night Deposit Box 12%
o Other Counties 4%
• 2,017 (40%) of all dispositioned animals were adopted.
• 2,017(39%) of all animals were adopted.
• 598 (12%) of all dispositioned animals were reclaimed (17% of strays).
• 2,282 (450/6) of all dispositioned animals were euthanized.
• 89 animals were quarantined as rabies suspects
• 1,027 emergency calls(6,656 hours of coverage)
• 538 Flables Clinic vaccinations (10 clinics)
• Over 2,000 microchips inserted in pets
• 26,445 Volunteer hours
100+ educational outreach programs, workshopstcamps
o Care Cadets
o Kids n` Critters
o .Three-Day Horse Investigation Workshop (co-sponsored with
the Humane Society of the United States and NO State
University Equine Program)
o Basic Animal Investigation Workshop
o Tabling, talks to organizations, schools (including no-blte
programs)
o Lecture series
The Animal Protection Society of Orange County is dedicated to service to the
anknals and to the community.
The Board of Directors and APS members embrace Albert Schwe&ees belief
that "Until he extends the circle of his compassion to all living things, man
hanseY Will not find peace.°
s
f.
3
MEASURES
STATISTICAL YEAR 1 1999-20001 2000-01 1 2001-02 1 2002-03
Actual Actual Estimated Projected
NCDA Score pass/fall pass pass pass pass
OCAS Kennel Inspection none none pass pass
DISPOSITIONED ANIMALS, by number and percentage
ANIMAL ADOPTION RATE 1,800(32°4 2,017(40%) 2,140(44%) 2,300( 50%)
Dog Adoption %age of total ....... 382 (21%) 403(20%) 450(21%) 479 (21%)
Puppy Adoption %age of total ....... 392 (22%) 418(21%) 460(21%) 489 (21%)
Cat Adoption %age of total ........... 387 (22%) 449 (22%) 478 (22%) 515(22%)
Kitten Adoption %age of total........ .571 (32%) 653(32%) 670(31%) 710(31%)
Other%ane of total................. 68 (4%) 94 (5%) 95(4%) 107 (50/*)
RECLAIM RATE 629(11V 598(129 600(14%) 653(13%)
Dog Reclaim %age of total......,... 509(81%) 495(83% 498(830/6) 636(82%)
Puppy Reclaim %age of total....... 32 (5%) 27 (5%) 30 (5%) 38(6%)
Cat Reclaim %age of total........... 70 (11%) 56 (9%) 54 (9%) 59 (9%)
Kitten Reclaim%age of total........ 11 (2%) 13 (2%) 12 (2%) 13(2%)
Other Reclaim%age of total........ 7 (1%) 7 (1%) 6 (1%) 7(10/,)
EUTHANASIA RATE 3,098(54%) 2,282(45%) 2,115(42%) 1,8S7(38%)
Dog Euthanasia°kage of total.... 910(29%) 781 (34%) 762(36°4 869 (36-/.)
Puppy Euthanasia%age of total.. 500(16%) 343(15%) 336(16%) 297(16%)
Cat Euthanasia %age of total...... 9S7(31%) 681 (30%) 568(27%) 501 (27%)
Kitten Euthanasia°/oage of total: 631 (20%) 376(16%) 369 (17%) 316(17-/o)
Other Euthanasia%age of total.... 100 (3%) 101 (4%) 90 (4%) 74(4%)
TOTAL EMERGENCY CALLS 832 1,027(+19%) 980(-5°4 990
Orange County ........................ 759(91%) 928 (90%) 891 (91%) 891
Triangle Pet Emergency............. 68 (8%) 79(9%) 79(8%) 79
Other Counties......................... 5 (1%) 20(2%) 10(1%) 10
TOTAL DOMESTIC ANIMALS ADMITTED
5,649 _ 5117(-9%) 5,000(-2*4 4,950(-1%)
Orange County unincor....:...... 3,154(56%) 2,877(66%) 2,800(66%) 2,779(56%)
Hillsborough ........................ 124 (2%) 350 (7%) 350(7%) 348 (7%)
Carrboro.............................. 181 (3%) 238(5%) 235(5%) 234(5%)
Chapel Hill........................... 768 (14%) 833(16%) 800(16%) 796 (16%)
Night Deposit....................... 599(11% 614(12%) 600(12%) 595(12%)
Other Counties..................... 407 (7%) 200 (4%) 200(4%) 198(4%)
TOTAL ANIMALS ADMITTED 11999-20001 12000.20011 12001-021 12002-20031
DOMESTIC ANIMALS 5,649 5,117 5,000 4,950
WILDLIFE ANIMALS 1,103 1,139 1,155 1,165
TOTAL 6,752 6,256 6,155 6,115
2
3q
NEEDS
I. To continue a strong Pet Overpopulation Control
Program to stabilize and decrease the numbers of
unwanted and homeless animals brought to the
Orange County Animal Shelter.
II. To increase the percentage of dogs and cats with valid
rabies vaccinations in Orange County.
III. To increase the number of owned but lost animals
reclaimed by their owners.
IV. To increase the number of animals adopted from the
Shelter.
V. To develop a temperament profile for potentially
adoptable animals.
VI. To provide educational materials and opportunities to
the community to increase empathy toward animals
and human beings and to offer workshops and
programs to help anima[care professionals and the
general public understand how they can help protect
animals.
DISCUSSION OF NEEDS
Need I: To continue to stabilize and further reduce the,numbers of
animals brought to the Orange County Animal Shelter. To date the APS
has shown a 22% reduction in the numbers of animals brought to the
Orange County Animal Shelter from 1995 to 2001. There was a record
9% decrease between 2000 and 2001. This phenomenal success is
based on a strong program that enjoys a symbiotic relationship between
the APS Spay/Neuter Program and the Orange County Animal Shelter.
This program assures that adopted animals are sterilized in-house so
there is no chance that an animal adopted from the Shelter can add to the
overpopulation problem. In addition, low-cost outreach spay/neuter
operations are offered to the community.
In spite of the increasing human population, which is an accepted indicator
for the number of animals in a community, the figures below show a
program that, while it is decreasing the numbers of dogs and cats, needs
to be supported so that long-term results will decrease the cost of animal
control and create a more humane environment for the county. This
means that while the number of animals continues to fall, it is critical that
the shelter and spay/neuter programs continue to be fully funded so the
continuation of this progress is assured.
4
If this strong Pet Overpopulation Control Program were allowed to decline,
the numbers of unwanted and stray animals in'Orange County would
again start to rise, animals impounded would increase, and the adoption
rate will fall. The APS appreciates the support from Orange County to
make these remarkable statistics possible and to help us create a really
humane community,
OBJECTIVES
• To reduce the number of animals impounded at
the Orange County Animal Shelter by 1%for
2002-03. (Last year's success greatly exceeded
the 2001-02 objective of 1%.) While every effort
will be made to increase the percentage reduction,
other steps, such as ordinance changes that give
greater incentives to residents for sterilizing their
animals and the feral cat sterilization project may
be necessary for the ne)d step in overpopulation
decrease.
STRATEGIES:
• To track unadoptable animals (e.g.,feral,
communicable disease, aggressive) to determine
the Percentage of adoptable/unadoptable animals
admitted to the Shelter and provide information to
develop action protocols. (The new software
package, Chameleon, will allow staff to do this, but
it is not yet installed.)
• To offer outreach low-cost spay/neuter certificates
to the general public.
• To reduce the numbers of feral cats in Orange
County--which will reduce the numbers of animals
impounded and reduce the risk of rabies in the
county.
• To continue microchipping all animals adopted
from the Shelter and offering microchips at rabies
clinics to the general public.
• To propose an ordinance change to increase
license rates for fertile animals and a proposal that
would increase the reclamation charge for fertile
animals brought to the Shelter as strays.
OUTCOME FOR 2001:
The An)mal Protection Society has focused on the APS Spay/Neuter
Program in 2001-2002 realizing that to reduce the numbers of unwanted
5
- 36
and stray animals in Orange County, diligence would be the key. Three
major programs were coordinated to accomplish the outstanding goal: 1)
adopted dogs and cats are sterilized, 2) the Spay(Neuter outreach
program, providing low-cost spay neuter certificates to the public,
sterilized another 1,120 animals; and 3) the use of a special grant to
provide help to sterilize pets for poverty-level families.
The sterilization outreach program includes extra labor at the Animal.
Shelter to give animals with deposits health examinations to prepare them
for surgery. Volunteers pick the animals up from the Shelter and transport
them to the Felicite Latane Animal Sanctuary for sterilization and back
again for their scheduled adoption appointment Although it is labor-
intensive, by sterilizing the animals before they leave the Shelter,
sterilization is assured.
Low-cost SIN certificates are for sale at the Shelter, and the poverty-level
program is administered from the Shelter. APS staff cooperate with
Orange County and Carrboro Animal Control Officers who identify
families that need help with their animals to provide a means of
sterilization and rabies vaccinations.
Below are the statistics for domestic animals impounded at the Orange
County Animal Shelter showing the strong results from these pet
overpopulation control programs—a 22%.decrease in the numbers of
ki omk)g animals between 1995 and 2001:
* Base 1995-6,562
1996 6,254 - 5% -
1997 6,288 + 1%
1998 5,823 -7%
1999 5,574 -4%
2000. 5,649+ 1%
2001 5,117 -9%
NEEDS 11. To increase the percentage of dogs and cats with valid rabies
vaccinations in Orange County.
OBJECTIVES
• To vaccinate all adaptable animals impounded at
the Orange County Animal Shelter within 24 hours
or at the earliest possible time.
• To assure that all dogs and cats reclaimed or
adopted have either a valid rabies certificate or are
vaccinated against rabies before leaving the
a Shelter.
• To hold 10 rabies clinic during the year.
6
STRATEGIES
,
• Dr. Rosemary Summers has appointed six rabies
vaccinators under NCGS 130A-186. These
Shelter staff vaccinate all adoptable animals
within 24 hours or at the earliest possible time.
• A check will be made at the adoption final health
examination to assure the animal is vaccinated
before it leaves the shelter.
To hold 10 rabies clinic during 2002:
January 19 2-4pm
February 16 2.4pm
March 16 2-4pm
April 20 2-4pm
May 18 9-11 am
_ June 15 9-1 lam
July 20 9-12am Weaver St Market - Cwrboro
August 17 9-11 am
September 21 9-11 am
November 16 2-4pm
OUTCOME FOR 2001:
• 631 dogs and cats were vaccinated at the ten
Shelter- scheduled rabies clinics.
• Over 2,000 were vaccinated at the Shelter--all
adopted and reclaimed dogs and cats four months
of age and older were vaccinated before leaving
the Shelter, those under four months of age
received a rabies voucher for later vaccination.
• All low-cost s/n animals received a rabies
vaccination before their sterilization surgery.
• Rabies clinics and shelter-vaccinated dogs and
cats brought in $6,877 in 2000-01.
NEED 111. To increase the number of owned animals reclaimed from the
Shelter.
OBJECTIVES:
• To operate a lost and found service to help reunite
owners with their pets.
• To reduce the numbers of animals euthanized.
• To increase Shelter income.
.a
7
S
30
STRATEGIES:
• To keep a lost and found.file that is reviewed each
day.
• To read all lost and found reports at the daily staff
meeting.
• To offer free brass identification tags for all
adopted and reclaimed animals to facilitate
identification of pets when lost,
• To insert microchips registered with the American
Kennel Club (AKC) in each dog and cat adopted.
• To offer low-cost microchips to the public.
OUTCOME FOR 2001:
• Each adopted animal received a free brass
identification tag that was attached to the pet's
collar before leaving the Shelter(1,923 tags).
• Each adopted dog and cat received a microchip
that was registered with the AKC.
• 598, or 12%, of the total number of dispositioned
animals impounded (stray and surrendered), or
(17%) of the strays admitted to the Shelter) were
reclaimed. This was 1% greater than the previous
year.
• Reclamation and board fees totaled$18,957 in the
fiscal year 2000-01.
NEED IV. To Increase the numbers of animals adopted from the
Shelter.
OBJECTIVES
• To increase the percentage of animals adopted
from the Orange County
Animal Shelter.
• To provide residents of Orange County with pets
that have been spayed/neutered at a reasonable
fee.
STRATEGIES:
• To continue adoption outreach through Dubey's
Pet World, PetsSmart in Durham, Pet-of-the-
Week,and APS webstle.
• The APS added another remote adoption center at
PetSmart in Cary. The APS will continue this
program through a program which couriers
animals to and from the pet shop and performs
adoptions there.
8
39
• To continue the Pets-for-Life program (managed
bybolunteers) that provides grooming, training,
behavior solving, and counseling to adopters and
potential adopters to assure that pets will remain
in their home after adoption.
• To continue education outreach programs to
upgrade pet owner responsibility and awareness
of pet overpopulation.
• To hold animals longer with She decrease in the
numbers of animals impounded, giving them a .
greater chance of being adopted.
OUTCOME for 2001:
• In 2001 there was a record adoption of 2,017, or
39% of domestic animals admitted to the Orange
County Animal Shelter, or 40%of dispositioned .
animals..
• The adoption of animals from the Orange County
Animal Shelter enhances the overall Pet
Overpopulation Program since the animals are
sterilized before they go home.
• The adoption of each animal from the Shelter
provides a more humane outcome for Orange
County animals. The euthanasia rate for 2001
was also a record low of 45%.
• The adoption of animals from the Orange County
Animal Shelter assures that the animals are
recorded in the Orange County Animal Control
system, added to their data rase with the their
rabies information, owners names and addresses,
and proof of sterilization. This cuts the costs of
Animal Control
• Income for adoptions in 2000.01 was$23,673;
feline leukemia tests, heartworm tests, and FIV
tests income was$24,746, and microchip income
was$9,587.
V. To develop a temperament profile for potentially
adoptable animals.
The APS has held seminars, including one by Sue Stemberg who has a national
reputation in temperament testing shelter animals to determine N the animals are
suitable for adoption. Orange County Animal Shelter animals were used as
training models and taken to the Sanctuary for this workshop. One-hundred and
w
9
ten shelter staff, APS volunteers, and members of rescue groups attended this
workshop.
OBJECTIVES:
• To develop a temperament profile to assist staff
members match potentially adoptable animals to
potential adopters.
• To train staff members to recognize animals with
behavior problems that may make the animals
unadoptable, such as aggressiveness.To train
staff members in profiling.
• To publish on the APS website (animalprotection
society.org) adoptable Shelter animals with their
temperament profile.
STRATEGIES:
• To hold regular training sessions to develop a
reliable mechanism for temperament testing.
• To test animals and have the profiles available to
the staff and public.
OUTCOME:
• To test all dogs and cats that are to be placed in
foster homes.
• To test any dog or cat identified by staff as
needing evaluation.
VII. To provide educational materials and opportunities to
the community to increase empathy toward animals
and human beings and to offer workshops and
programs to help animal care professionals and the
general public understand how they can help protect
.animals.
OBJECTIVES:
• To provide outreach programs to public schools
and tabling at public events
• To develop educational materials that are effective
in explaining animal protection laws and the needs
of animals.
• To provide professional training workshops for
animal care professionals and volunteers working
in the field of animal care and welfare.
10
• To provide support and comraderie amongst
people who are concemed about the welfare of
animals and the welfare of human beings.
• Networking to provide community support for
interrelated programs.
• To provide counseling to pet owners to help them
solve animal and animal-related problems,
OUTCOME for 2001:
• The APS offered a two-week Care Cadet Camp
for youth 12-15 years of age. This camp was held
at the Orange County Animal Shelter and included
such programs as health care, dog training,
disease management, and volunteer effectiveness
training.
• The APS offered three one-week IGds n' Critters
camps by contract with the Chapel Hill/Carrboro
schools system. These programs include 2-5
grade students. The curriculum is similar to Care
Cadets, but it is designed for elementary-level
students.
• The APS held a three-day Horse Investigation
Workshop co-sponsored with the Humane Society
of the United States and NC State University
Equine Program. This event attracts professional*
in the field of animal care and law enforcement
from throughout the Southeast.
• The APS held a 6-hour Basic Animal Investigation
Workshop, including 19-A procedures.
• The APS offer; a lecture series, including world-
renowned speakers like Sue Sternberg, Patricia
McConnel, and.Trish Kng.
• Volunteers and staff present programs to local
organizations and schools groups.
• APS has networked with Orange Enterprise to
have trainees work at the Animal Shelter with
Orange Enterprise supervisors.
• The Shelter has in place a°Pets for Life" line for
people seeking help to solve animal and animal-
related problems. This is a volunteer-managed
program.
11
5
2900-01 200142 01-200 2002-2003
ACTUAL ORIGINAL $MONTH
AS OF 3102
INCOME INCOMEIEXP BUDGET ACTUAL REQUESTED
4000.10•O,CAS.-REVENUE.
4001.10•GOVERNMENT FUNDING.OCAS
4010.10.ORANGE COUNTY FUNDS- $397W1 5422,085 $316,118 $453,060
4011.10•CARRBORO FUNDS-OCAS $3,654 52,710 $170 - S2,791
4012.10•CHAPEL HILL SHELTER FUNDS OCAS $7,786 $8,565. $22,769 $8,822
Total 4001.10•GOVERNMENT FUNDING-OCAS 5404,111 543$369 5210,079 5464,673
Total 4002.10•APS DIRECT SUPPORT-OCAS $83,472 $96,169 $40,510 596,169
4003.10-APS PROGRAMS-OCAS
- 4054.10•BATHS-OCAS $5,294 $8,480 $2,047 $6,490
4050,10•EDUCATION.OCAS _ -97,127 $6,669 5440 58,000
4052.10•ROUTINE TESTS- OCAS
$17,886 $15,000 $14,175 $15,000
4058.10.OUT OF COUNTY-OCAS $393 1 $400 $230 $400
4064.10•TESTS/CLINIC!MICROCHIPS-OCAS
4055.10-MICROCHIPS-SHELTER $9,457 $12,600 $9.344 S1Z,600
4185.10•RABIES CLINIC INCOME-OCA $1,650 $1,200 $1,314 $1,200
4053.10•PAID TESTS- OCAS $5,461 $4,200 55,270 $4,200
Total 4064.10•TESTSlCLINIC/MICROCHIPS-OCAS 516,667 576400 $76,428 318,000
Total 4003,10•APS PROGRAMS-OCAS 5477268 $46,880 $23,078 $",890
4004.10•SHELTER PROGRAMS-OCAS
4051.10•ADOPTIONS-OCAS $21,121 $15,000 $16,811 $15,000
4056.10•RABIES VACC-OCAS - $5,146 $6,600 $3,531 $5,500
4060.10•BOARD.00AS $11.906 $12,000 $8.767 5127500
4057.10•RECLAMATIONS-OCAS $0,162 $6,500 $3,643 $6,500
Total 4005.10•MISCELLANEOUS-OCAS $3,203 51,000 $1,677 $1.000
Total 4004.10•SHELTER PROGRAMS-OCAS $47,539 $40,000 $34,429 $40,000
4401.10•SALES TAX REFUND $2,000 $2,000 $0 $2,000
4402.10•TAX REFUND-WITHHOLDING
Total 4000.10-O.C.A.S.-REVENUE $582,954 1 $617,419 $446,316 $650,732
TOTAL INCOME 1 $582,954 $617,419 $446,316 $650,732
PAGE 1
- 2000-01 2001-02 2001,2002 002-2003
ACTUAL ORIGINAL 8 MONTH
AS OF 3/02
INCOMEIEXP BUDGET ACTUAL REQUESTED
EXPENSE
5000.10•OCAS-EXPENSE - -
5006.10•PERSONNEL - -
6560•Payroll Expenses
5101.10-SALARIES-OCAS $326,069 ;346,406 i $195,112 $380,180
5112.10•EARS PAY-OCAS ;18,510• $18,800 ;11,080 ;20,460
Total 6560•Payroll Expenses ;369,403- ;386,367 5116,873 $100,640
6106.10•EMPLOYER FICA-OCAS ;27,250 $28,000 ;16,208 ;29,395
6115.10•WORKERS COMP-OCAS ;6,620 ;12,000 ;8,721 ;11,652
6116.10•SuTA-OCAS ;2,000 ;2,000 M314 ;2,584
5107.10•HEALTH INSURANCE=OCAS ;39,821 $47,000 ;26,283 $5$697
6109.10•RETIREMENT-OCAS ;8,404 . $9,000 ;3,315 $13,112
5118.10•PERSONNEL MISCELLANEOUS
6110.10•STAFF TRAINING-OCAS 0$1,628 ;800 $1,926 $2,500
- - 6114.10•RABIES VACC STAFF-OCAS $800 $1,060 $2,800
5118.10•PERSONNEL MISCELLANEOUS $400 $0 ;400
Total 5118.10•PERSONNEL MISCELLANEOUS $3,700 $2,686 $3,700
Total 6006.10•PERSONNEL $488,067 5276,408 $519,380
5009.10•PROGRAM COSTS
6205.10•ANIMAL FOOD-OCAS 512,556 $6,462 $3,446 SSA62
5206.10•LITTERIBEDO1NG.OCAS 5853. 1,850 ;1,200 $1,850
5201.10•EOUIPMENT/REPAIR.OCAS 51,983 2,250 737198 $2,250
6213.10•BODY DISPOSAL SUPPLIES-OCAS 51,932 54,000 11,810 $4,000
5208,10•VET SUPPLIESIEXPENSE-OCAS
6235.10•MEDICALIEVIDENCE DOGS.CK SO $60 ;0 $60
$207.10•VET EXPENSE-OCAS 56,688 $4,300 $$920 $4,300
- - 5210.10•PAID TESTS(Adoptions).oc $2,038. M750 ;1.645 $2,750
5209.10•ROUTINE TESTS(Adoptions).C ;4,549 $4,500 ;3,456 $4,600
6211.10•RABIES VACCWEsrrAGS.00 $433 ;350 $384 ;350
$208.10•VET SUPPLIES/EXPENSE-OCA 517,384 518,050 $17,358 $18,050
Total 5208.10•VET SUPPLIESIEXPENSE-OCAS $30,393 $30,000 ;26,764 $30,000
6240.10•CRUELTY $106 $500 5673 $b00
5011.10•VEHICLEICOST
5261.10•EARS FUEL.OCAS 1 $2,307 1 $1,750 $1,403 ;1,750
5263.10•EARS VEHICLE REPABi/MAINT $333 $1,650 $431 $1.650
5251.10•EARS VAN LEASE-OCAS $1,980 $1.880 So $1,980
$332.10•CAR INSURANCE-OCAS 53,085 51.760 ;758 $1,750
5223.10•VEHICLE REPAIRlMAINTENAN ;842 $250 ;399 $250
5222.10•SHELTER FUEL-OCAS $591 $470 $122 $470
6221.10•VEHICLE MISCELLANEOUS-O ;868 5400 ;568 $400
6117.10•VEHICLE MAINTENANCE-OCq SO $1,800 $477 $1,800
TOW 6011.10-VEHICLEICOST $9,998 $10,050 $4,363 $10,050
5224.10•MILEAGE REIMBURSEMENT-OCAS $17
5187,10•EARS ;884 $700 $743 $700
6203.10•SUPPLIES-OCAS $12,180 59.000 $71928 $9,000
5485.10•MISCELLANEOUS EXPENSE-OCAS ;977 52,500 $394 $$500
5270.10•EDUCATION $5,630 56,300 $163 $6,300
-- 5276.10•MICROCHIPSICLINICS $7,162 $9,500 x3,964 59,600
Total 5008.10•PROGRAM COSTS $84,650 $83,112 563,527 583,112
PAGE2
2000-01 2001-02 2001.2002 2002-2003
ACTUAL ORIGINAL 8 MONTH
AS OF 3102
IN60MEIEXP BUDGET ACTUAL REQUESTED
6005.10•ADMINISTRATION
$301.10.OFFICE SUPPLIES-OCAS $3,897 52,000 53,196 (2,000
5338.10•LIABILITY INSURANCE-OCAS - $357 $500 5141 $600
$311.10•ADVERTISING• OCAS $2,393 $800 31,301 $800
6302.10•PRINTING/STAMPS-OCAS - $8,051 $5,700 $6,691 $5,700
6307.10•CPA EXPENSES-OCAS
5377.10•PAYCHEX PAYROLL SERVICES $2,108 $3.500 $1,556 (3,600
5307.10•CPA EXPENSES-OCAS. $4,285 $8,600 $0 $3,500
Total 5307.10•CPA EXPENSES.OCAS $6,393 $7,000 $1,656 1 $7,000
5308.10•LEGAL EXPENSE - -
5380.10-LEGAL-CRUELTY
5379.10•LEGAL-OTHER
Total 630$.10•LEGAL EXPENSE $0 $0 $0 $0
TOTAL 5991.10 FINANCIAL EXPENSES $2,728 $D $1,711 $0
5309.10•MEMBERSHIPISUBSCRIPTIONS-OCAS $316 $00 $246 $90
6487.10•MISCELLANEGUS(SALES TAX).OCAS $0 $200 $0 $200
Total 5006.10•ADMINISTRATION $24,136 $16,290 $14,268 $16,290
5014.10•UTILITIES
5472,10•TELEPHONE-OCAS
6429.10•TELEPHONE MAINTENANCE/RE $200 5750 5200
5469,10•SECURITY•O 'AS SO 5264.10•EARS PHONE.00AS $800 6472.10•TELEPHONE-OCAS-Other 5,400 $4,097 - $6,400 Total 5472.10•TELEPHONE-OCAS 7,000 54,857 I 57,000
5471.10•ELECTRICITYIPROPANE-OCAS - -
6473.10•PROPANE-OCAS $3,392 M250 $2,060 $2,250
6471.10•ELECTRICITY OCAS 572047 $12.700 57.587 $12.700
Total 5471.10•ELECTRICITY/PROPANE-OCAS $15,539 $14,960
$9,646 $14.950
5474.10•WATERfSEWER•.00AS 54,858 . $6,000 $3,743 $6,000
Total 5014.10-UTILITIES $27.629 $27,950 518.246 $27,950
Total 6000.10•OCAS-EXPENSE - $692.954 $616,419 $362,460 $646,732
6310.20•SALES TAX PAID-APS
5270.00•SALES TAX EXPENSE
6270.A•ALAMANCE i S4 $6 SO $5
5270.)•DURHAM COUNTY $250 $170 $42 $170
6270.K•WAKE COUNTY $0 $25 $0 $25
$270.0•ORANGE COUNTY $806 $1,800 $56 $1,800
Total 6270.00•SALES TAX EXPENSE $1,051 $2.000 $1,893 $2,000
TOTAL EXPENSE $684,014 $517,419 $302,690 $650,732
$0 $0 50 $0
•"M HAVE JUST BEGUN TO USE CREDIT CARDS AS A CONVENIENCE TO CUSTOMERS
PAGE
NUMBER OF ANIMALS, # OF EMPLOYEES, BUDGET, ORANGE COUNTY
CONTRIBUTION, BY YEAR
Number of Orange Co. Number of Perm
Years Animals _ `Budget Funds Positions
1984 5,317 $108,145 $49,045 5%
1985 5,557 146,796 59,825 636
1986 6,148 85,466" 32,775 7%
1986-87 7,007 195,525 91,755 7% .
1987-88 7,432 202,941 142,760 8%
1988.89 6,938 257,840 187,271 10%
1989-90 5,919 6,938 265,855 . 190,971 10%
1990-91 5,901 7,084 . 303,625 208,960 . 111h
1991-92 6,228 7,559 330,367 230,538 12%
1992-93 5,026 7,478 362,579 237,100 13%
1993-994 5,975 7,309 411,465 267,181 1334
1994.95 6,582 8,220 424,937 293,810 13%
1995-96 6,254 7,680 469,465 298,200 14
1996.97 6,288 7,955 471,274 313,200 14
1997-98 5,823 7,059 486,067 322,600 14
1998-99 5,574 6,957 507,019 344,537 14%
1999-2000 51649 6,752 519,986 356,974 14%
2000-2001 5,117 6,256 574,511 392,671 15
2001.2002 rd 616,209 _ 420,158 15
'Includes funding from Orange County,the APS,Town of Carrboro,Town of Chapel HE,fees for
services
"Change from calendar year to fiscal year.
1979 2,926 square feet-original building
1986-+734 square feet for Isolation area
1991 -+3,828 square feet-expansion
total=7,488
In 1990 the APS provided$61,000 of the Shelter expansion cost to help fund the multipurpose
room and 16 kennel runs that were going to be cut because of overrun in costs
ATTACHMENT A. SHELTER UPGRADE FOR 2002-03
First, let us thank you for the air conditioning from last;year's request. The air
conditioning in the Isolation Area and Green Wing/Yellow Wing areas has made
a positive impact on the health of the animals and also helps the kennel
technicians get through the dog days of summer.
This year we have a series of small items, but each is critical to our operations.
1. The Shelter seriously needs three wall cabinet units in'the medical room to
hold the various medicines and paraphernalia used in physical exams and
for treating injured and sick animals. With the level of adoptions and the
numbers of animals that need blood drawn passing through this room,
efficiency is compromised when the technicians cannot have their supplies
well organized. With the cabinets, we.can organize supplies that are used
on an hour-to-hour basis so the health care technicians can handle the
animals more effectively. Each unit is$500, total$1,500.
TOTAL- $1,500
2. ' Flooring for the front office area, bathrooms and medical room.. The floor
is very old and cracking, and for both appearance and for maintaining
bacteria-free areas, this replacement will make a big difference and it will
last through the five years we have left here. The total cost installed, for
seamless vinyl flooring:
TOTAL: $3,893
3. We need to replace GUIL07INE DOORS that were damaged during the
pit bull era. Not only is it not healthful for the animals (because of drafts)
during the winter months, but we are heating the out-of-doors through the
holes at the bottom of these doors that are in disrepair. We need:
18"x30"
10 needed at$75 each
TOTAL: $750
4. Rabies vaccine to vaccinate approximately 1,500 more animals against
rabies while sheltered:
TOTAL: $1,367.
1. wall cabinets... 1,500
2. flooring.......... 3,893
3. guillotine doors...... 750
4. rabies vaccine....... 1,367Ih bui
Total: $7,510
12
.• Ll 7
CONTRACT BETWEEN COUNTY OF ORANGE AND
ORANGE COUNTY ANDAL PROTECTION SOCIETY
FOR ANIMAL SHELTER OPERATIONS
This CONTRACT is by and between the Courty'of Orange,North Carolina, a
body politic and corporate("County"), and the Animal Protection Society of Orange
Coumy, Inc.,a North Carolina nonprofit corporation("Society");
WITNESSETH:
WHEREAS, County has responsibilities under the laws of North Carolina and
other directives to control dogs and other animals and, to promote health, welfare and
safety of humans and animals; and _
WHEREAS, the purpose of the Society, as stated in its corporate charter and
bylaws, is the prevention of cruelty to animals and the relief of suffering among animals;
the investigation of cruelty reports; the care of last, homeless, mistreated or injured
animals; the operation of an animal shelter, privately or under contract with public
authorities; the establishment of an adoption system, for people seeking pets; public
education for the humane treatment of animals; and other purposes set out in the
corporate charter and as allowed by lava, and
WHEREAS, County has obligated itself, pursuant to its Animal Control
Ordinance, to operate and maintain a County Animal Shelter ("the shelter"), either itself
or by contract with another entity; and
WHEREAS, County desires to co so with Society, and Society desires to
contract with County, for the operation and maintenance of the shelter;
NOW, THEREFORE, in consideration of the mutual promises and covenants
contained herein, County and Society agree as follows:
Page 1 of 7
1. EMose. This Contract is to provide for the management and operation of the
shelter by Society.
2. Rye ponsibilities of Society. Society shall manage the shelter and shall be
responsible for operating the shelter in a safe, sanitary, humane, and efficient way. It
shall be the duty of Society to:
A Hire and supervise shelter personnel pursuant to County-approved procedures
adopted by Society. Society shall pay a living wage, as determined from time to
time by the Board of County Commissioners. Any changes to the personnel
procedures of Society proposed by Society shall be presented to County for its
consideration and approval no later than March 1, 2003. No such personnel
procedures shall be implemented by Society without the approval of the Board of
County Commissioners.
B. Properly impound animals coming into its control.
C. It is the intention of the County and Society that only animals originating in
Orange County will be impounded in the shelter. Specific operating procedures
designed to carry out this intention shall be included in the Procedures Manual
described in Section 3.C. of this contract.
D. Be responsible for disposing of as Society deems necessary, all animals brought
to the shelter in compliance with applicable North Carolina law and local
ordinances.
E. Handle, care for and dispose of animals in accordance with applicable North
Carolina law including the Animal Welfare Act, and local ordinances.
Page 2 of 7
y9
F. Require citizens redeeming animals from the shelter to pay applicable reclamation
and boarding fees established by County. Society may retain reclamation fees to
help defray cost of shelter operations.
G. Have the shelter open for business at County approved times, which permit the
public to redeem animals during other than normal working hours.
H. Maintain records on all animals received at the shelter including:
a) admission source(from the public or from Animal Control)
b) animal identification(species,breed, etc.)
C) disposition (reclamation, adoption, euthanasia) status of.animal
(stray or surrender)
d) length of stay
Such records shall be summarized monthly and a copy of such summary
provided to Animal Control no later than fifteen (15) days after the close
of each calendar month.
T. Comply with receipt and cash control procedures prescribed by County including
pro-numbered, controlled receipts itemizing fees collected. Such receipts shall be
made available for inspection by County Finance Officer at all reasonable times.
J. Provide the County Finance Officer and the Health Director fiscal expense and
expenditure performance reports on a quarterly basis and in such detail as to
permit evaluation and cost analysis of the contracted services. Society will detail
the allocation of revenue by source and expenditures for operations and other
Society programs by each functional area. Quarterly reports for the quarter
Page 3 of 7
t: 50
ending July 1 through September 30 each year shall be transmitted to the Finance
Officer no later than October 31; for the quarter October 1 through December 31,
no later than January 31; for the quarter January 1 through March 31, no later than
April 30; and for the quarter April 1 through June 30 no later than July 31.
K Permit access and inspection to all areas of the shelter by Animal Control
personnel and other health and safety officials in pursuance of their duty.
L. Add no new structure or modify the shelter facilities or the premise whereon the
shelter facilities are located without the written approval of County. County may,
in its sole and absolute discretion, approve or disapprove any such new structure
or modification to the shelter facilities, subject at all times to limitations and
restrictions imposed on the premises contained in the Special Use Permit erecting
the premises.
M. All proposals, reports, proposed budgets, maintenance requests, etc. shall be
submitted to the Health Director or his/her designee.
N. Any changes in any procedures of the type contained in the five sections of-the
procedures manual should be submitted to the Health Director or his/her designee
for agreement and compliance with contract and budget considerations.
O. Society to submit an independent audit prior to annual contract and budget
review, at least every 7m year.
3. County Responsibilities: In exchmp for Society's services outlined herein
above, County shall:
A Provide an annual appropriation to Society in an amount approved in the
annual budget by the Board of County Commissioners. The annual
Page 4 of 7
appropriation will be payable in twelve(12) equal monthly increments due
the first day of each month.
B. Provide a structure for the shelter and provide facility repair services.
Such repairs will be performed by County's Public Works Department.
C. Review and approve procedures for operation of the shelter and fees to be
collected. Such procedures shall be outlined in a Procedures Mamial that
shall be reviewed by the Board of Health annually at the time of contract
review. Revisions requested by the Board of Health shall be submitted to
the Board of County Commissioners for inclusion in the fine]Contract.
D. County will provide Society with a copy of the official monthly Animal
Control report not later than the 15s'of each month.
E. Cooperate with.Society in promoting health, safety and rabies control.
4. Term Termination and Renewal. This contract is for the period July 1, 2002
through Jun: 30, 2003. This Contract may be terminated on ninety .(90) days
written notice by either party. The obligations of County and Society contained in
this Contract are all deemed covenants. A breach of any covenant in this Contract
or in any other document incorporated by reference into this Contract shall make
this Contract immediately terminable at the option of the non-breaching party. In
the event this Contract is terminated for breach of Contract, Society will be
allowed a reasonable time, not to exceed thirty (30) days from the date the
termination is to be effective, to remove its property from the shelter. This
Contract may be renewed annually for July 1 through June 30 fiscal years by
action of the Board of Directors of Society and the Board of Commissioners of
Page 5 of 7
Coumy, Society and County shall provide the other with written notice of
intention to renew this Contract no later than January 1 of each renewal year, In
the event Society or County fails to provide this written notice, the other party
shall immediately following January 1 .begin preparation for shelter operations by
County or its designee effective July 1 of the year in which there is no renewal
notice by Society or County. All property of Society shall be removed and
operations responsibility shall.be transferred in its entirety on or before July 1 of
the year of termination.
5. UAW& Society will indemnify, save and hold harmless County, against any
and all liability up to$500,000 which might arise or accrue by reason of the act or
failure to act of any and all Society's officers, agents, employees, members,
representatives, volunteers or assigns. Society will carry a comprehensive general
liability insurance policy.with limits for each occurrence of$500,000 covering the
operation of the shelter and the actions of Society, its officers, agents,employees,
members, representatives, volunteers or assigns in the operation of the shelter.
County shall be a designated insured under the policy. Society shall provide
County with a certificate of coverage from the insurance provider. County will be
provided at least thirty(30) days written notice of cancellation of the policy. The
certificate of coverage shall so provide County with a copy of the policy,
IN TESTIMONY.ViMMOF, COUNTY OF ORANGE has caused this
instrument to be signed in its name by its duly authorized officers and its seal to
be affixed by authority of its Board of Commissioners and AND&4L
Page 6 of 7
. .... ... .. ..... .. ... . . ... .:. . _ _
_. 3
PROTECTION SOCIETY OF ORANGE COUNTY, INC. has caused this
instrument to be signed in its name by its duly authorized officers and its seal to
be affixed by authority of its Board of Directors the day and year recited above.
FOR AND ON BEHALF OF FOR AND ON BEHALF OF
ORANGE COUNTY HEALTH DEPARTMENT ANBM PROTECTION
/�"� � SOCIETY OF ORANGE
COUNTY
Rosemary L. er
Health Director -4
Pat Beyle,
Date President
FOR AND ON BEHALF OF COUNTY Date: — —!pZ
0,qF RANGE:
arty lac h,
Orange untyBo f mrty Commissioners
Date: pv
"This instrument has been preaudited in the manner
required by the Local Government Budget and Fiscal
Control Act"
Kenneth Chavious
Finance Director
Date:
Page 7 of 7
ORANGE COUNTY ANIMAL SHELTER STATISTICS
DISPOSITIONS BY MONTH,2001
Month adopted; reclairned euthanlzed other Total netums Bites
January ' 173 (48%) 53 (15%) , 126 (35%) 11 (3%) 363 8 4
February 104(40%) 40 (15%) 113 (43%) 5 (2%) 262 8 7
Marsh . 129 (37%) 45 (13%) 169 (48%) 6 (1%) 349 7 0
April 137 (38%) 51 (14%) 153 (43%) 18 (5%) 359 7 6
May 142 (32%) 4300%) 242 (55%) 15(3%) 442 8 6
June 192 (30%) 69 (10%) 363 (56%) 13 (4%) 644 7 8
July 174 (39%), 37 (8%) - 212 (480/,) 18 (4%) 441 16 15
August 189'(42%) 49 (111%) 196 (44%) 13 (3%) 447 12 11
September 189 (42%) 48 (11%) 199 (440/) 18 (4%) 454 5 15
October 168 (39%) 57 (13%) 190 (45%) 12 (3 0;Q 427 13 4
November 227 (50%) 54 (12%) 149 (33%) 20 (5%). 450 17 6
December 184 (45%) 52 (13%) 166 (400/6) 8 (2%) 410 15 7
Total 2,008 598 2,278 157 5,098 123 89
Error rate: +/-.008
Orange County Animal Shelter Statistics.
Dispositions by Month, January—June, 2002
Month Adopted Reclaimed Euthanized Other Total
January 181 (48.9%) 35 (9.5%) 147 (39.7%) 7(1.9%) 370
February 147 (45.5%) 35 (10.8%) 130 (402%) 11 (3.4%) 323
March 157(39.2%) 38 (9.5%) 197(49.1%) 9 (2.2%) 401
April 142(37.8%) 47 (12.5%) 166(44.1%) 21 (5.6%) 376
May 112(39.2) 11 (3.8%) 144 (50.3%) 19(6.6%) 286
June 183 (34.4%) 19(3.6%) 290 (54.5.%) 38(7.5%) 532
09/26/2002 13:51 9196443308 0 C ANIMAL CONT
3
h 6
APS Shelter Report JULY 2002
Other
Days Puppies Cats Kittens Species Tom!
,Incoming' July 156 110 144 146 25 5821
lin Sneiter` as of 7;S-UO2 45 5s 85 123 1 isSi r
}'In shelter Is based on p1psla l count of animals at shelter,plus those in rww and at off-aft Weadons - }
Breakdown of animals brought to Shelter during the month of July
Strays 407
Surrenders 175
Subtotal 582
Wildlife 80
Total" 642
site Q 7, included in total
Dispositions
Other % of
Dogs Puppies Cats Kktens Species Total Total
Adopted 52 43 36 70 18 219 38.2%
Reclaimed 44 0 3 0 0 47 8.2%
Euthanized 83 144 63 77 0 267 46.6%
Died 0 0 2 38 0 40 7.0%
Other disp. 0 0 0 0 0 0 0.0%
Total 179 87 104 185 18 573 100%
Puppies and Kittens are <1vr old.
Demogmphics
From Animal Control From the Public Tout
Strays Surrend Strays Surrond. Ineomino
Chapel Hill 10 13 27 15 65l
Carrboro 0 10 3 1 14
Hillsborough 30 10 7 12 59
Orange Cnty 159 62 80 46 357
Night Deposit 71 7 78
Other County 6 3 9
TOaQ1 209 95 194 84 582
Wildlife is not included in Demographics,
7/31/02 2002she1terreports.HS
SEP—EG-2002 12 : 12 PM
APj Shelter ReCoLl August 2002
Dogs Puppleo Cats Kittens Others Total
Admitted in shi August 150 81 103 41 4 379
In Shelter"as of August 31Y'002 47 52 59 57 9 224
9n mess is hgm M chysiciii=m of anlm is at saver,as"ii imse n wot ene m o0-6119 hettwe
Breakdown of animals brought to Shelter during the mor month of August
Mmys 21D
Surrenders 169
Subtotal 379
Wildlife !H
Totg/" 423 Bite Quarantines: 6 (these are included In Total",)
Dispositions
wits Puppies tats Rlttetls Claws Total %of Tot
Adopted 47 50 43 38 6 784 49.7%
Reclaimed 30 0 2 0 0 32 8,6%
Euthanixed 65 21 30 24 0 140 37.8%
Died 0 0 2 11 0 13 3.5%
Other 0 0 1 0 0 1 0.3%
Total 142 71 78 73 8 370 100.096
IPUDPM and Kittens are- 1 r old.
Demographics
From Animal Control From the Public
Strays Sutrarmfor Strays Surrender &Mondm
Chapel Hill 5 7 17 27 56
Carrborc 5 0 7 1 13
Hillsborough 15 33 4 5 57
Orange CMy 58 66 42 20 lee
Night Deposit 0 0 44 2 46
Other County 0 0 6 15 21
Told 83 108 120 70 379
Wildlife Is not included in Demographics.
Ux12 2002aheM
- nePmrs,tr
ORANGE COUNTY BOARD OF HEALTH
ANIMAL CONTROL AND ENVIRONMENTAL HEALTH COMMITTEE
MEETING
DATE: JANUARY 14, 2000
TIME: 3:00 - 5:00 P.M.
PLACE: SOUTHERN HUMAN SERVICES CENTER
MEETING ROOM D
CHAPEL HILL,NORTH CAROLINA
Committee Members Present:
Ron Cammarata, Co-Chairperson
Rick Marinshaw
Barbara Chavious
Barry Jacobs .
Rosemary Summers, Staff
John Sauls, Staff
Harmony Whalen, Coleman, Gledhill, &Hargrave
Pat Sanford, APS Executive Director
.;tt^ James Kramer, APS Board
And Members of the Public
Board of Health Animal Control and Environmental Health Committee Packet included:
- Contract between APS and the County .
- APS 1999-2000 Funding Application
- APS Procedures Manual
The meeting was audiotaped.
A letter from Susan Sexton-Melton was read by Rosemary Summers. There was
discussion on whether this was a properly called meeting according to open-meeting law.
� BaM-Jwobs informed the committee members that proper notice was given according to
-SOW the County Attorney's office:
The committee members made a unanimous decision to continue this meeting.
'J
ITEM I: Establishment of a regular meeting schedule and location prefetence.
It was decided that the committee would meet at this same location on the second
Thursday of each month from 4 - 6 p.m., with additional meetings if needed. The next
meeting was scheduled for February I&.
Animal Control and Environmental Health Committee Meeting
January 14,2000
Page 2 of 4
ITEM II: Review of the contractual re ationshiR between the Animal Protection Soci
and Orange County.
Pat Sanford submitted:
- APS "Goal Statement" including a statement regarding "Appeal Policies and
Procedures"
Adoption guidelines from other agencies
- Short article, Togwatching'
- Letter from local.veterinarian, Claudia Sheppard
John Sauls explained how the APS was established in 1962 as an independent/non-profit
organization. In 1978-1979, they contracted with the.APS to operate the new animal
shelter,built and owned by the county:
Rosemary Summers explained that this was the first step in a process that would include
reviewing the actual contract between the APS and the county for operation of the animal
shelter and the elements within this contract. Because of a recent citizen complaint, the
review will begin with the Adoption Guidelines portion of the APS Procedures Manual
that is specified in the contract. Once the Adoption Guidelines are reviewed the
committee may choose to return to the overall contract.
ITEM H.A. Review of APS Procedures Manual beginning with Part ,1L ,Shelter
Procedures.
Barry Jacobs wants the appeals process to be pointed out more and described more
clearly. He also inquired if the appeals process is posted in the APS building. Pat
Sanford answered that it was not. It was recommended that it should be.
Chapter 11: Guidelines, page 39: Ms. Sanford said that all procedures 2,3 and 4 were
brought together to the Shelter Committee and Board Members with the main objective
being to cut costs and be humane.
Chapter 11.6, page 40: Mr. Rossi wants the Board to seriously look at this section.
Ms Sanford feels very strongly that animals should be with their families. She pointed
out that outdoor pets are not housebroken, often suffer from embedded collars whereas if
they were kept inside, the owner would have noticed that the collar was getting too small.
Also, outside pets often suffer neglect and are more subject to parasites and rabies. She
had a handout on "pack animals." According to Ms Sanford, most rescue organizations
also want indoor animals.
Ms. Sanford wants dogs/cats that are outside during the day brought inside at night to be
with their families.
iJYS.
:. Animal Control and Environmental Health Committee Meeting r.
January 14,2000 4�
Page 3 of 4
It was pointed out that on the adoption form it states that "outdoor only" adoptions will
not happen.
Ron Cammarata inquired about figures and also questioned the euthanasia program.
When questioned about euthanasia, Ms. Sanford said they try to save as many animals as
possible through placing ads in the paper,the internet, T.V., etc.
Ms. Sanford said that the APS has kept a 'denial 'log" since the Rossi incident with the
following results:
- 2 denials (including the Rossis)
- 2 denials(children under 6)
- l denial (a bird in an apartment)
Ron Cammarata pointed out that some animals (certain breeds such as Huskies, etc.) like
it outdoors.
Ms. Sanford said that exceptions are sometimes made if there is:
- : a fenced-in yard
a proper dog house
- a certain amount of time is spent with the animal.
„u? She said she encourages animals to spend time ,outside, but companionship is also
critical.
When questioned about the Rossi case, Ms. Sanford said that the Rossi's did not have a
fenced-in yard at the time. Also, Mrs. Rossi did not want the dog at that time and that
Mrs. Rossi agreed with the policy:,
Mrs. Scarpa(a resident of Chatham) said she had adopted several animals from the APS,
but was denied 2 dogs. She has several acres of land, fences and a variety of animals.
Mrs. Scarpa also questioned the rule stating that you cannot adopt more than two animals
at one time. The APS wants one animal to be adopted at a time and to become adapted to
the family and surroundings;then return to the shelter and adopt the next one.
Barry Jacobs referred to the rules of the APS. He has personally found the rules at the
APS inflexible. He would like a more user-friendly way to have the APS deal with the
public.
Bobby Clapp (owner of one cat and one dog) also had negative comments about the
policies and public treatment by members of the APS staff. Ms. Sanford agreed that
there is a need for clarity on the procedures and communication with the public could be
improved:
: Animal Control and Environmental Health Committee Meetinig_ I
January 14,2000
Page 4 of 4
Mr. Rossi informed the group that both Alamance and Chatham have different policies..
By referring to page 63, he wanted to know the rationale for euthanizing animals. He
believes that the APS should adopt out the largest number of animals out that you can. .
The subject of"high-risk"P'guard dogs" came up in terms of what was defined as a high-
risk dog. Ms. Sanford said that breeds like chows, rottweilers and pit .bulls need more
training and socialization and can often cause a liability.
Other sections in the manual needing attention:
-Questions arose regarding disposal of animal bodies after euthanasia. Ms.
Sanford said that bodies are taken from the freezer to the landfill once or twice
weekly. At the landfill, they are taken to a specific area and covered up
immediately.
-page 40-11.7 - "young puppies" should be defined. Ms. Sanford said it varies
from case to case.
The review will continue at the next meeting. Committee members were encouraged to
flag areas that they had questions about or would like to see changed.
s
QUESTIONS REGARDING A.P.S. ADOPTION PROCEDURES
1. Are animals that could be placed in homes where they would live outdoors being
euthanized instead due to adoption guidelines that disallow such placement?
2. What is the likelihood that an animal will be mistreated it it is kept outdoors?
. 3. What is the net effect of the restrictive indoor only adoption policy on the general
health of the outdoor pet population in Orange County? In other words,,given
that the vast majority of dogs, living outdoors in Orange County did not come
from the Orange County Animal Shelter and that therefore the people did not
have the advantage of adoption counseling and the pets did not receive the
veterinary treatment given to animals our shelter adopts out, is the general health
and well-being of the outdoor population compromised because they were
procured from another source which would include neither counseling nor pre-
adoption veterinary services.
4. How many animals are being euthanized because they are -not suitable for
adoption as indoor animals but may be suitable as an outdoor pet?
5. Definition of"not adoptable".
6. Definition of"high risk breeds".
7. Definition of"young puppies'%
R 1
DRAFT RECOMMENDATIONS
1. That A.P.S. develop guidelines for dogs that would live outdoors
primarily.
2. That A.P.S. submit a monthly report to Animal Control that details the
number of the dogs that are euthanized, including the reason(s) for
euthanasia and how long they were held in the animal shelter.
3. That A.P.S. submit a monthly report to Animal Control of all
adoptions, including whether indoor or outdoor.
4. That A.P.S. submit a monthly report to Animal Control regarding
adoption refusals, adoption returns and the reasons for each.
5. . That A.P.S. include in the procedures manual clear definitions of"not
adoptable", "high risk breeds",and "young puppies".
��V✓ I
L4
Draftrec.
9
ORANGE COUNTY BOARD OF HEALTH
ANIMAL CONTROL ARID ENVIRONMENTAL HEALTH COMMITTEE
MEETING NIINUTES
DATE: FEBRUARY 10,2000 "
TIME: 4:00-6:00 P.M.
PLACE: SOUTHERN HUMAN SERVICES CENTER, ,
MEETING ROOM A
CHAPEL HILL,NORTH CAROLINA
Committee Members Present:
Ron Cammarata, Co-Chairperson
Rick Marinshaw
Barbara Chavious
Barry Jacobs
Rosemary Summers,Staff
John,Sauls, Staff
Harmony Whalen, Coleman, Gledhill&Hargrave
*: • Pat Sanford,APS Executive Director
, .., James Kramer,APS Board
John Gilmore, APS Shelter Manager
Bobby Schopler,DVM
Dean Edwards,APS Associate Director
,rte
And Members of the Public
The meeting was audiotaped.
Minutes from the previous meeting were adopted,with noted changes.
Members of the A.P.S. submitted a draft of the appeals process for their policy and
conditions for exceptions for outdoor-only dogs. Ms. Sanford asked if the questions
regarding A.P.S. adoption procedures be deferred until the next meeting. The questions
must be approved by the shelter board. The shelter board meetings are held the third
Wednesday of each month. The shelter committee spots are open to anyone. Currently,
Jim Kramer is the Chairperson and other committee members include two APS board
members. Staff members are ex-officio.
III. Committee's recommendations to A.P.S.
The Appeals Process(draft)-
Conditions for Exceptions for Outdoor-Only Dogs-
ii'A;.
'T -Ron Cammarata suggested that"if available"be added.
"c" - Barry Jacobs asked why go to the trouble of home visits if the
veterinarian will testify.
"c" - Ron Cammarata replied that the A.P.S: is trying to prevent op tential
mistreatment,etc.
Ms. Sanford responded that home visits are required and submitted cases
where home visits are required There are sometimes exceptions.
"i" -Barry Jacobs said that more definition is required.
"h" and"i" -The appeal process should be reworded The public shouldn't
have to appeal,wait and then start the process all over again.
IV. Public comment.
John Gilmore addressed "Adoption Policies" and handed out pictorial
examples of abused and neglected animals seen at the shelter. He spoke
about lack of contact with the animals and noted they handle about 200
cruelty cases per year. Of those, 90%are outdoor animals.
Ms. Sanford informed everyone that much is done by the A.P.S. in the
way of educational instruction via volunteers going to the schools, and by
teachers and other educators.
It was suggested that there be more funding for educational information to
be given out. Ms. Sanford said that UNC will make tapes and there could
be more public service announcements.
s Mr. Rossi requested more public input and pointed out that the meeting
packets were only distributed to the board members. He'would like all
present at the meetings to get copies. He asked what the committee was
doing in that the A.P.S. is'having to rewrite their policies per the board
I& Rossi questioned the impartiality of the A.P.S. committee and
suggested that the committee consist of two veterinarians, two A.P.S.
members and three members of the public.
Mr. Rossi questioned why the A.P.S.needs more money and why Animal
Control isn't doing anything about auditing them.
V. Committee comment.
Barry Jacobs asked Harmony Whalen if an educational fund is available
through the court system. Ms. Whalen said there is such a fund when
going through the D.A.'s office,but not for civil cases.
Barbara Chavious remembered such an audit four or five years ago.
yyJ
Barry Jacobs noted that the intent of the committee was not to replace the
APS,but to improve customer service.
The next meeting date was left"open". It will be publicizp'd in advance and handouts will
be available for all at the door.
D
.J
y
ORANGE COUNTY BOARD OF HEALTH
-. ANIMAL CONTROL AND ENVIRONMENTAL HEALTH COMMITTEE
MEETING MINUTES
DATE: MARCH 20,2000
TIME: 7:30 P.M.
PLACE: ECONOMIC DEVELOPMENT CONFERENCE ROOM.
110 EAST KING STREET
HILLSBOROUGH,NORTH CAROLINA
Committee Members Present:
Dr. Ron Cammarata,Co-Chairperson
Mr.Rick Marinshaw
Dr. Sandy Quinn
Mr.Barry Jacobs
Dr. Rosemary Summers,Staff
Mr.John Sauls, Staff
Ms.Harmony Whalen,Coleman, Gledhill&Hargrave
Ms.Pat Sanford,APS Executive Director
Mr.James Kramer,APS Board
Mr.Dean Edwards,APS Associate Director
48.9Y
And Members of the Public
The meeting was audiotaped.
In reference to question #4, Dr. Cammarata started by saying he understands that no
animals are euthanized due to indoor only adoption requirements.
Ms. Sanford said if they could hold the animals longer they would eu&anize fewer
animals. The problem is that everyone wants the same animals. They hold them at least
five days and longer, if possible.
Mr. Jacobs wanted to know what the ordinance requirements are for dog houses. John
and Pat answered.
Dr. Quinn responded to Ms. Sanford's description of the development of a model facility
adoption center as an alternative to euthanizing so many animals. She asked if such
funding is in place.
Ms. Sanford said they have not begun a funding campaign. She also stated that last
month their euthanisia declined to 40% and they think they can get it down to 25%.
1
',. Mr. Jacobs asked for elaboration. Ms. Sanford reviewed the present and proposed
facilities and programs at the sanctuary including veterinary services, including
spay/neuter, and livestock and wildlife holding facilities. There is also a three-acre
'fenced dog park and three very large rooms for training dogs indoors. She explained how
sanctuary programs are operated at no cost to the county and once animals are transported
from the shelter to the-sanctuary, the Society bears the expenses. The APS clinic is
managed by Bobby Shopler and the APS bears all expenses. Pat invited all to attend the
tour of the sanctuary on 3/25"'. The adoption facility will start out as doubling as a
boarding kennel. $720,000 is to be raised in a capital campaign. The USDA will
underwrite,but the APS will likely have to borrow.
Ms. Sanford wants to clearly define that after an animal has been at the shelter for its five
day stray period that it become the property of the APS so they can transport it to the
sanctuary. A question has arisen as to the validity of the contract and ordinance provision
that give ownership to the APS after five days.
Mr. Jacobs thinks they are on the right track. He has two problems: (1) the supposition
that outdoor-only animals will not be treated as well, and that (2) an entity is being
empowered by the county to inspect the way a person lives. He suggested that an
alternative method would be a generic letter from a veterinarian saying people care for
their animals. He objects to the presupposition that a person is guilty until proven
innocent, and that they are going to violate the leash law if they have an outdoor animal.
- He wants to see provisions for adopting" outdoor animals built into these adoption
n^•h!
procedures.
Ms. Sanford said that the APS feels that if they are outdoor animals and they don't have a
fenced in yard, that they are probably going to stray.
Mr. Jacobs understood but disagreed.with the supposition that the animal will be
mistreated rather than treated properly. The other way of looking at it is that someone
can be a responsible pet owner and still have outdoor dogs. We don't have to distrust
them to start with.
Dr. Quinn wanted to know where all of the outdoor dogs come from. If the average
person goes through the whole adoption process - going through the shelter,pay the fees,
fill out all of the forms, etc., that surely they aren't going to just tic them out and neglect
them.
Dr. Cammarata added that as far as his clients go,.he really doesn't know if they have a
fenced-in yard or proper housing. A vet that sees an animal once a year cannot know
what home environment is like. He wondered if we do not do the home visit, will that
result in more work for Animal Control?
Mr. Jacobs agreed and suggested an experiment to see if these adopters allow their dogs
to become nuisance problems.
2
Mr. Sauls suggested that one adoption standard should be that for adopters who already
have an animal at home, the APS check with Animal Control for vaccination/registration
compliance as well as any violation history.
Dr. Cammarata asked how many adoptions would that be'a month.
Ms. Sanford said that it would not be many animals, but that the APS calls Animal
Control when potential adopters already have animals.
Dr. Summers said it is not many probably because of the outdoor only restriction. She
said if adoption standards were relaxed,then requests for outdoor only animals may rise.
Mr. Marinshaw asked how many people know there is a policy against adopting outdoor
dogs. He didn't know and the few people he talked with were not aware of that (indoor)
policy. He agreed with Mr. Jacobs that outdoor adoptions should not be prejudiced. His
dog does not want to be in the house.
Ms. Sanford believes that standard equipment should be required. She listed the things
that dogs need and said asking questions to find out if an adopter has these things is no
more obtrusive than when questioning someone who wants to adopt a child.
Dr. Cammarata said he has no problem with the questions. He thinks Mr. Jacobs has
more of a problem with the home visits.
Ms. Sanford said home visits reveal that half of the people who say they have a fence do
not.
Mr. Jacobs thinks it is fine to tell people what is required and this is in the Animal
Control Ordinance.
Dr. Quinn asked if this is a supposition that we are making or does the data support the
statement that 90%of cruelties and 70%of nuisances are outdoor animals?
Ms. Sanford said APS and Animal Control experience support these statements. She
related specific cases of negligence that led to death that would have not happened had
the dogs lived indoors. She said dogs that live outdoors get bored and are likely to bark,
to chase.
Mr. Marinshaw asked where do these dogs come from if they are not coming from the
animal shelter?
Ms. Sanford said people do not necessarily get their dogs from the animal shelter. She
said that is a good question.
Mr. Marinshaw said there is no evidence that people who get their animals from the
shelter are mistreating the dogs because you don't know where the mistreated dogs are
3
coming from. He believes that people who go through the shelter's adoption process are
not going to tie it out and neglect it. He thinks we are talking about two different groups.
Ms. Sanford said that home visits reveal that 50% of people who want to adopt an
outdoor or potentially dangerous dog do not have a fence or,pen.
Mr. Jacobs asked if she meant 50% of the two dozen requests for outdoor only dogs per
year that Ms. Sanford referred to in our January meeting.
Ms. Sanford said she was adding potentially dangerous dogs to that number and those
dogs need to have a fenced in yard for the safety of the dogs and the neighbors.
Mr. Jacobs said you write ordinances to deal with the bad actors. He said we do not have
the data to know what is going on. We don't know where the cruelly treated animals
come from. Nor do we know how many outdoor animals there are or what % are being
treated cruelly. 5061c or 5%. If it is 5%, do we penalize the other 95%7 He does not like
to make presupposition about people. One of the things he would like to see come out of
all this is some systematic analysis.
Ms. Sanford referred to a study done by AVMA about outdoor animals. Orange County's
animal programs are so far ahead of most counties. There are very few studies that have
been done so far, but this (AVMA) study indicates that outdoor animals relinquished to
shelters have a much smaller chance of being adopted out cause they are not as
'a social....we have a letter from Dr. Powers....
:..a
Mr. Jacobs said....maybe we should fmd a more systematic way of doing things within a
larger context (to gain more information). If it is a matter of money, maybe we should
ask the county commissioners to consider this before we make changes.
Ms. Sanford said the APS still feels that for those who want to adopt outdoor animals, a
home check is indicated and usually the people do not mind just as with homes where
there are children under 6.
Dr.Cammarata said we may have to come back to that at a subsequent meeting.
Mr. Jacobs said maybe we could have a list of decision items at the end of our process to
guide out recommendations to.the Board of Health.
Ms. Sanford said that perhaps the county could fund the position she has outlined in the
funding application.
Dr. Cammarata directed the committee to correct and approve the minutes of the last
meeting on February 10a.
Dr. Cammarata began the discussion of the contract review by asking Ms. Sanford if she
had any comments.
4
A discussion of the county's living wage encouragement followed.
There followed a discussion regarding the relative timing of meetings of the relevant
parties such as this committee,the A.P.S. shelter committee and the A.P.S.board.
Dr. Summers reiterated that this is not a lock step process and emphasized that today we
are discussing the first round of staff recommendations and that is a long way from the
committee's final recommendations.
Dr. Cammarata called attention to the staff recommendation that five dog runs be left
open for after-hours incoming dogs, expressing concern that such a policy might lead to
unnecessary euthanasia. (Contract 23.)
Mr. Sauls said that he thought five rims available after 5:00 p.m. and that stuffing large
dogs into kennel carriers was something to be avoided
Mr.Jacobs suggested that the committee allow the A.P.S. to respond to that proposal. He
initiated discussion about out-of-county animals being impounded at our animal shelter
and suggested that the shelter tract their origins. Discussion continued regarding the
practicality and efficacy of staff recommended actions and it was suggested that Pat come
back with a recommendation. (Contract 2.C.)
Dr. Summers said that she did not want the committee to lose sight of the fact that we are
looking for standards of excess capacity.
Mr.Marinshaw asked for better headings on the "contract review".
Mr. Jacobs initiated a discussion of the shelter hours of operation which are 11 a.m. to 6
p.m., Monday,Tuesday, Thursday and Friday; and 11 am. to 4 p.m. Saturday and 1 p.m.
to 4 p.m. on Sunday. The committee seemed to find these hours to be at least adequate.
Mr. Jacobs asked how much of receipt and cash control (I. of the contract) is on
computer. He wondered about the efficacy of the lost and found reporting and locating
efforts by shelter employees, especially regarding impounded animals and the lost reports
their owners file.
Mr. Sauls responded that it is not always possible for the front desk shelter staff to know
all the animals that are in the shelter or to be able to match them to verbal or written lost
reports. It is necessary for people whose animals are missing to come to the shelter once
or twice a week to look for it.
Mr. Jacobs discussed how computerization could facilitate reunions between pets and
owners as just one example of the potential benefits of comprehensive computer
automation shared between Animal Control and the A.P.S.
i
5
1
Dr. Cammarata directed the committee to the A.P.S. funding application for FY 2000-
2001.
Dr. Summers emphasized that today's consideration of; the funding application is
preliminary.
.Dr. Cammarata questioned the substantial increase in the request for the Emergency
Animal Rescue Service(p.14) from$30 per call to $46.59.
Ms. Sanford answered that they want to hire an extra staff person to help with EARS so
as to reduce the number of days per month each staff person must pull EARS duty, in
hopes of reducing staff turnover.
The unit cost of handling one rabies suspect at the shelter was also discussed.
Ms. Sanford explained the unit cost fluctuation in terms of budget estimates due to
difficulty projecting the number of rabies quarantines from year to year. In general, unit
cost comparisons for a given program were due to a two low projection for 1999/2000 or,
as in the case of sheltering and emergencyprograms, due to a proposed raise in pay for
all shelter workers for 2000/2001.
Ms. Sanford made the point that the A.P.S. has never come back to the county to ask for
more money for any program when the initial projection proved to be too low.
Mr.Jacobs asked for the definition of"program service fees" which Ms. Sanford defined
as services that the A.P.S. provides, generally at the shelter, that generate income that is
used to help pay for shelter operations, such as microchipping, rabies clinics, occult
heartworm tests,baths, care cadet and other fees for service. She explained the profit and
loss statement.
Mr. Jacobs noted that the percent of county funding for 2000/2001 would rise from
68.7%to 71.7%over 1999 to 2000.
Ms. Sanford offered to give a short budget_presentation at our next meeting.
Dr. Summers said we need to make a recommendation on this proposed funding
application at our next meeting on April 7th so that it may be presented at our April Board
of Health meeting in order for it to be included as part of the regular budget process.
Next year,we would do it as part of the Health Department budget process which for this
year we are doing this week. In the past this has been'part of the nom-profit agency
review which is decided directly by the Board of County Commissioners.
Mr. Jacbos requested that staff review the 1993 A.P.S. Advisory Committee and
summarize the current state of affairs regarding its eight recommendations.
a,
6
Ms. Sanford recounted some of the benefits of having a veterinarian on the A.P.S. staff;'
and how this benefits shelter programs at no expense to the county.
Ms. Sanford introduced A.P.S. board members, Ann Hamner (President), Billie
Nagelschmidt(Secretary), Lauren Powers (DVM), Dan Texores (Treasurer), Jim Kramer
(Shelter Committee Chair and Dean Edwards,(Associate Director).
Dr. Summers suggested that at the next meeting we have three things: (1) a list of
decision items on shelter procedures, (2) a list of contract provisions that need to be
decided upon and forwarded and (3)the proposed budget in reverse order so we are sure
to complete the funding part.
Mr. Jacobs requested some consideration of computer automation as well as policy on
public access to A.P.S. records and the idea of county-appointed members to the A.P.S.
board. He also mentioned the idea of the shelter staff collecting the pet tax registration
fee at the time of adoption.
7
S
ANIMAL PROTECTION SOCIETY OF
ORANGE COUNTY, INC.
FINANCIAL STATEMENTS
June 30, 2000
5
ANIMAL PROTECTION SOCIETY OF ORANGE COUNTY, INC.
TABLE OF CONTENTS
Page
No.
ACCOUNTANTS'REPORT t
FINANCIAL STATEMENTS
' Statement of Assets,Liabilities and Net Assets—Cash Basis 2
Statement of Support, Revenues, Expenses and Changes in
Net Assets—Cash Basis g
Statement of Functional Expenses—Cash Basis q
Statement-of Cash Flows 6
Notes to Financial Statements 7
76
McDaniel & Company, PLLC
Certified Public Accountants
May 3,2001
Board of Directors
Animal Protection Society of Orange County,Inc.
Chapel Hill, North Carolina
We have audited the accompanying statement of assets, liabilities and net assets—cash basis of
Animal Protection Society of Orange County, Inc. (a nonprofit organization) as of June 30, 2000,
and the related statements of support, revenues, expenses and changes in net assets - cash
basis, functional expenses— cash basis and cash flows for the year then ended. These financial
statements are the responsibility of the Organization's management Our responsibility is to
express an opinion on these financial statements based on our audit.
We conducted our audit in accordance generally accepted auditing standards. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the
financial statements are free of material misstatement. An audit includes examining, on a lest
basis, evidence supporting the amounts and disclosures in the financial statements. An audit also
includes assessing the accounting principles used and significant estimates made by
management, as well as evaluating the overall financial statement presentation. We believe that
our audit provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects,
the financial position of Animal Protection Society of Orange County, Inc. as of June 30, 2000, and
the changes in its net assets and its cash flows for the year then ended in conformity with
generally accepted accounting principles.
CERTIFIED PUBLIC ACCOUNTANTS
419-R Arhor Hill Road Kemcr. ills W-17794 • rinieo IlIM 996-1119 • Fur(13M996-1166
- -7
ANIMAL PROTECTION SOCIETY'OF ORANGE COUN7 INC.
STATEMENT OF ASSETS, LIABILITIES AND NET ASSETS - CASH BASIS
i June 30,2000
ASSETS.
CURRENT ASSETS
Cash and cash equivalents $ 182,101
Inventories 18,655
TOTAL CURRENT ASSETS 198,756
LONG-TERM INVESTMENTS 286.703
FIXED ASSETS,NET 957,336
OTHER ASSETS 7.555
$ 1.450..350
ILIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Accrued spay/neuter expenses $ 2,550
Sales tax due 155
ITOTAL CURRENT LIABILITIES 2.705
NET ASSETS
Temporarily restricted to:
Buildings and improvements 15,370
IPurchase of equipment and other purposes 29,540
Unrestricted 1.402.735
1.447.645,
$ 1,450.350'
See accompanying notes to financial statements.
_ _ c 79'
i
ANIMAL. PROTECTION SOCIETY OF ORANGE COUNTY, INC.
STATEMENT OF SUPPORT, REVENUES, EXPENSESPAND
CHANGES IN NET ASSETS • CASH BASIS
For the Year Ended June 30,2000
UNRESTRICTED NET ASSETS
Unrestricted revenues
Governmental funds $ 458,644
Contnbutions 161,011
Memberships 19,687
Program revenue 331.521 ,
Fund-raising 61,339,
Investment income 22,084
Other revenue (30.35T)
1,023,929
Net assets released from restrictions _ 51.196
1.075.125-
Expenses .
Program services
Orange county animal shelter 536,800
Chapel Hill animal control 45,062
Sanctuary 143,162
Rehab complex 188,575
Other programs 77.340
Supporting services
Management and general , 135,637
Fund-raising 41,484
X6.060
DECREASE IN UNRESTRICTED NET ASSETS (92.9351
TEMPORARILY RESTRICTED NET ASSETS
Contributions for buildings and improvements 15,617
Contributions for equipment and other 5,662
Net assets released from restrictions 151.1981
DECREASE IN TEMPORARILY RESTRICTED NET ASSETS (29.917)
DECREASE IN NET ASSETS (122,$52)
NET ASSETS AT BEGINNING OF YEAR 1.570.497
NET ASSETS AT END OF YEAR $ 1.447.645
See accompanying notes to financial statements.
■�: 3
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ANIMAL PROTECTION SOCIETY OF ORANGE COUNTY, INC.
MSTATEMENT OF CASH FLOWS
For the Year ended June 30,2000
CASH FLOWS FROM OPERATING ACTIVITIES
Increase in net assets $ (122,852)
Adjustments to reconcile net income to net cash
provided by operating activities.
Noncash contributions of fired assets and securities (24,606)
Depreciation 92,152
Unrealized loss on investments 2206
Loss an disposal of fixed assets 43,731
Loss on sale of securities 70
Other nonoperating adjustments 701
(Increase)decrease in operating assets:
Employee loans 400
Inventories 14,147
Increase (decrease)in operating tiabirrties:
Accrued spay/neuter expense (636)
tSales tax due 42
NET CASH PROVIDED BY OPERATING ACTIVITIES 5,355
' CASH FLOWS FROM INVESTING ACTIVITIES
Proceeds from sale of securities 110,000
Purchase of securities (100.000)
Payments on construction in progress (7,555)
Proceeds from sale of fixed assets 9,528
Purchase of fixed assets (124,9571
NET CASH USED BY INVESTING ACTIVITIES (112,984)
NET INCREASE IN CASH (107,629)
CASH AT BEGINNING OF YEAR 289,730
CASH AT END OF YEAR $ 182,101
NONCASH INVESTING AND FINANCING TRANSACTIONS
Donated securities $ 2,518
Donated fixed assets $ 22,088
ANIMAL PROTECTION SOCIETY OF ORANGE COUNTY, INC.
Notes to Financial Statements
June 30,2000
NOTE 1-SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Nature of Activities
Animal Protection Society of Orange County, Inc. (APS).is a not-for-profit organization incorporated
under the laws of the state of North Carolina for the purpose of promoting respect for all living
creatures, preventing cruelty to animals and relieving their suffering. The Organization is exempt from
income taxes under Section 501(c)(3) of the Internal Revenue Code and is not classified as a private
foundation.
The Organization receives approximately 35% of its revenue from Orange County, North Carolina to
operate the Orange County Animal Shelter. The Organization provides programs and solicits
contributions primarily to residents of Orange County. The Organization's programs generate
approximately 33%of revenue and the remainder is primarily received as donations.
Description of Program and Supportino Services
The following program and supporting services are included in the accompanying financial
statements:
Orange County Animal Shelter
APS operates an animal shelter for Orange County, North Carolina in facilities it receives
at no cost from Orange County. The fair rental value of the facilities, estimated at
$46,800, is included in revenues and expenses. The animal shelter provides shelter and
care for animals and adoption services.
Chapel Hill Animal Control
An animal control officer serves the community of Chapel Hill, NC. He retrieves animals
found in the community and delivers them to the animal shelter for care.
Sanctuary
APS operates a sanctuary located in Mebane, NC offering various programs to the public
including obedience classes and other programs designed to facilitate the dogthuman
bond.
Rehab Complex
A rehabilitation center located on the sanctuary property accepts injured, sick and
orphaned wildlife and attempts to rehabilitate them for release back into the wild. A clinic
spays/neuters all cats and dogs adopted from the animal shelter and offers low cost
spay/neuter services to the public.
Other Programs
APS also provides rabies clinics, cruelty investigations, animal euthanasia and various
other programs.
'53
ANIMAL PROTECTION SOCIETY OF ORANGE COUNTY, INC.
Notes to Financial Statements
June 30,2000
NOTE 1 —SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Management and General
' This category includes the functions necessary to maintain an equitable employment
Program; ensure an adequate working environment provide coordination and articulation
of the Organization's program strategy, assure proper administrative functioning of the
Board of Directors; maintain competent legal services for the program administration of
the Organization; and manage the financial and budgetary responsibilities of the
Organization.
iFund-raising
The fund-raising function provides the structure necessary to encourage and secure
private financial support from individuals, foundations and corporations.
Basis of Acoountina
The financial statements of the Organization have been prepared on the modified cash basis of
accounting, which is a comprehensive basis of accounting other than generally accepted accounting
as receivables; recording nventtoory as basis
n asset records g include the purchase of expenses perty and equip equipment as
assets;and recording depreciation on property and equipment.
Financial Statement Presentation
The financial statements are presented in accordance with Statement of Financial Accounting
Standards (SFAS) No. 117, `Financial Statements of Not-for-profit Organizations." Under SFAS No. _
117, the Organization is required to report information regarding its financial position and activities
according to three classes of net assets: unrestricted net assets, temporarily restricted net assets
and permanently restricted net assets.
Restricted and Unrestricted Revenue
Contributions that are restricted•by the donor are reported as increases in unrestricted net assets if
the restrictions expire (that is, when a stipulated time restriction ends or purpose restriction is
accomplished) in the reporting period in which the revenue is recognized. All other donor-restricted
contributions are reported as increases in temporarily or permanently restricted net assets, depending
on the nature of the restrictions. When a restriction expires, temporarily restricted net assets are
reclassified to unrestricted net assets and reported in the Statement of Activities as net assets
released from restrictions.
The Organization reports gifts of land, buildings, and equipment as unrestricted support unless
explicit donor stipulations specify how the donated assets must be used. Gifts of long-lived assets
With explicit restrictions that specify how the assets are to be used and gifts of cash or other assets
that must be used to acquire long-lived assets are reported as restricted support Absent explicit
donor stipulations about how long those long-lived assets must be maintained, the Organization
reports expirations of donor restrictions when the donated or acquired long-lived assets are placed in
service.
0
ANIMAL. PROTECTION SOCIETY OF ORANGE COUNTY, INC
Notes to Financial Statements
June 3o,2000 ;
NOTE 1 —SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES(CONTINUED)
Functional Expenses
Expenses are charged to each program based on the direct expenditures incurred. Any program
expenses not directly chargeable and support costs are allocated .to a program based on the
percentage of use.
Designation of Unrestricted Net Assets
It is the policy of the Board of Directors of the Organization to periodically review its plans for future
property improvements and acquisitions and to designate appropriate sums of unrestricted net assets
to assure adequate financing of such improvements and acquisitions. $76,832 was designated for
these purposes at June 30,2000.
Donated Services
The Organization pays for most services requiring speck expertise. During the year, APS recorded
donated computer consulting services of $8,000 and donated construction services of approximately
$15,500. In addition, many individuals volunteer their time and perform a variety of tasks that assist
the Organization with specific assistance programs, campaign solicitations and various committee
assignments. No amounts are recorded in the financial statements for these services. The
Organization receives more than 27,000 volunteer hours per year.
Donated Materials
The Organization is the recipient of donated materials, which are stated at their fair market value at
the date of receipt.
Estimates
Management uses estimates and assumptions in preparing financial statements. Those estimates
and assumpfions affect the reported amounts of assets and liabilities, the disclosure of contingent
assets and liabilities, and the reported revenues and expenses. Actual results could differ from those
estimates.
Restrictions on Cash
The Organization has received $44,410 from donors that is restricted to specific purposes. This
amount is included with unrestricted cash in these financial statements.
Cash Equivalents
The Organization considers all highly liquid investments with a maturity of three months or less at the
date of acquisition to be cash equivalents.
Inventories
Purchased inventory is valued at the lower of cost or market determined by the first-in, first-out
method. Donated inventory is stated at the approximate fair market value at the date of receipt.
ANIMAL PROTECTION SOCIETY OF ORANGE COUNTY, INC.
Notes to Financial Statements
June 30, 2000
1(� NOTE 1 —SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES(CONTINUED)
I� Investments
The Organization carries investments in marketable securities with readily determinable fair values
and all investments in debt securities at their fair values in the Statement of Assets, Liabilities and Net
Assets. Unrealized gains and losses are included in the change in net assets in the accompanying
Statement of Support, Revenue, Expenses and Changes in Net Assets.
Fixed Assets and Depreciation
The Organization capitalizes expenditures for property and equipment expected to have a useful life
longer than one year. Purchased property and equipment are stated at cost. Contributed assets are
stated at the approximate fair market value at the date of receipt. Depreciation is computed using the
straight-line method over the estimated useful lives of the assets, ranging generally from three to
twenty years.
Advertising
The Organization uses advertising to promote its programs among the audience it serves.Advertising
costs are expensed when paid.Advertising costs for the year totaled $2,485.
NOTE 2—INVESTMENTS
At June 30, 2000, the Organization owned a $100,000 certificate of deposit with a 13-month maturity,
65,000 Ford Motor Credit Company bonds valued at $64,797 and 120,000 Dole Food Corporation
bonds valued at$119,606 and corporate stocks valued at$2,300. The Organization realized a loss of
$70 during the year on the sale of United States Treasury notes for $110,000. Investment income is
summarized as follows:
■ Interest and dividends earned $ 24,360
IRealized loss on securities ( 70)
Unrealized loss on securities ( 2.206)
Investment income $ 22.084
NOTE 3—FIXED ASSETS AND OTHER ASSETS
' Foxed assets at June 30,2000 consist of the following:
Building and improvements $ 594,286
I Land and improvements 556,151
Equipment 186,078
Furniture and fixtures 21,196
Vehicles 11,880
Libraries 1.439
1,371,030
Less accumulated depreciation 413.694
ANIMAL PROTECTION SOCIETY OF ORANGE COUNT!, INC
Notes to Financial Statements
June 30,2000'
NOTE 3—FIXED ASSETS AND OTHER ASSETS(CONTINUED)
Depreciation expense for the year was$92,152.
Other assets consists of construction costs in progress on a kennel building..
NOTE,4—RE 1REMENT PUN
The Organization provides a Simplified Employee Pension/Individual Retirement Annuity Contract for
its employees, Employees earning at least $400 in a calendar year qualify to participate in
�tMution of he rganizaton makes e CompanynThey to individual retirement accounts set up
amount as defined by Internal Revenue Service Organization is permitted to contribute any
$16,255. regulations. Contributions for the year totaled
The Organization also provides a tax-deferred annuity plan qualified under Section 403(b) of the
Internal Revenue Code, Employees may make contributions to the plan up to the maximum amount
allowed by law. The Organization makes no contributions to this plan.
NOTE 5—CONCENTRATIONS OF CREDIT RISK
Financial instruments that potentially subject the Organization to credit risk include $115,593 invested
in money market funds at two brokerage firms and corporate stocks and bonds valued at $186;920
held at two brokerage fines.
At June 30, 2000, the Organization had approximately$74,000 cash in excess of federally insured
limits.
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ORANGE COUNTYANIMAL SHELTER
A PROGRAM OF ANIMAL PROTECTION
SOCIETY OF ORANGE COUNTY,. INC.
FINANCIAL. STATEMENTS
June 30, 2000
ORANGE COUNTYANIMAL SHELTER
A PROGRAM OF ANIMAL PROTECTION SOCIETY
OF ORANGE COUNTY, INC.
TABLE OF CONTENTS
Page
No.
ACCOUNTANTS'REPORT
FINANCIAL STATEMENTS
Statement of Support, Revenues, Expenses and Changes in
Net Assets—Cash Basis 2
Statement of Functional.Expenses—Cash Basis 3
Notes to Financial Statements 4 .
McDaniel& Company, PLLC
Cerdifted PublicAccountants
May 3,2001
Board of Directors
Animal Protection Society of Orange County, Inc.
Chapel Hill,North Carolina
We have audited the accompanying statements of support, revenues, expenses and changes in
net assets— cash,basis and functional expenses—cash basis of Orange County Animal Shelter
(a program of Animal Protection Society of Orange County, Inc.) as of June 30, 2000. These
financial statements are the responsibility of the Organization's management. Our responsibility is
to express an opinion on these financial statements based on our audit
'We conducted our audit in accordance with generally accepted auditing standards. Those
standards require that we plan and perform the audit to obtain reasonable assurance about
whether the financial statements are free of material misstatement An audit includes examining,
on a test basis,evidence supporting the amounts and disclosures in the financial statements.An
audit also includes assessing the accounting principles used and significant estimates made by
management, as well as evaluating the overall financial statement presentation.We believe that
our audit provides a reasonable basis for our opinion.
As disclosed in Note 1 to the financial statements, interorganization cash transfers are recorded
as support If the cash basis of accounting had been followed, revenue would have been reduced
by$44.389.
In our opinion, except for the.effects of recording interorganization cash transfers as support as
discussed in the preceding paragraph, the financial statements referred to in the first paragraph
present fairly; in all material respects, the changes in net assets of Orange County Animal Shelter
(a program of Animal Protection Society of Orange County, Inc.)for the year ended June 30,2000
In conformity with the modified cash basis of accounting.
CERTIFIED PUBLIC ACCOUNTANTS JJ
;, 518-B Arbor Hill Road • Keincrsville,NC 27284 • Office ITim oh.14sR . e.,..r nx,ooR_1 14c
ORANGE COUNTYANIMAL SHELTER
A PROGRAM OF ANIMAL PROTECTION SOCIETY
OF ORANGE COUNTY, INC.
STATEMENT OF SUPPORT, REVENUES, EXPENSES AND
CHANGES IN NET ASSETS -CASH BASIS .
For the Year Ended June 30,2000
UNRESTRICTED NET ASSETS
Unrestricted revenues
Governmental support $ 413,740
Support.from Animal Protection Society 44.389
Program revenue 92,177
Other revenue X28
Net assets released from restrictions 558,234
� 45,802
604 036
Expenses
Program services 519,991
Management and general 84,045
— 604.036
INCREASE IN UNRESTRICTED NETASSETS
TEMPORARILY RESTRICTED NETASSETS
Contribution for painting kennel 5,802
Net assets released from restrictions __ (45.802)
DECREASE IN TEMPORARILY RESTRICTED NET ASSETS (40,0001
DECREASE IN NET ASSETS (40,000)
NET ASSETS AT BEGINNING OF YEAR 40.000
NET ASSETS AT END OF YEAR $
7
.e
a
See accompanying notes and accountants'report.
ORANGE COUNTYANIMAL SHELTER �oZ
A PROGRAM OF ANIMAL PROTECTION SOCIETY
OF ORANGE COUNTY, INC.
STATEMENT OF FUNCTIONAL EXPENSES - CASH BASIS
For the Year)Ended June 30,2000
Management
Program 'and General Total
Personnel expenses
Salaries $ 270,715 $ 64,051 $ 334,766
Payroll taxes 25,784 4,900 30,684
Employee benefits 24,107 - 24,107
Employee vacinations 1,453 - 1,453
Pension plan 8,877 2,562 11,439
Workers'comp insurance 15,116 - 15,116
Staff development 1,421 .1,421
Program costs
Equipment rental and repair 1,605 - 1,605
Miscellaneous expenses 1,419 - 1,419
Program supplies 26,633 26,633
Transportation 10,393 10,393
Veterinary services and supplies, 40,477 - 40,477
Workshops and conferences 4,381 - 4,381.
Administrative costs
Accounting and legal fees 1,470 9;934 11,404
Advertising 1,693 - 1,693
Dues and subscriptions 161 - 161
Finance and bank charges - (210) (210) .
Insurance 403 - 403
Office supplies 8,056 8,056
Postage 1,019 - 1,019
Printing and publications 3,740 - 3,740
Occupancy
Rent(in-kind) 43,992 2,808 46,800
Maintenance 203 - 203
Telephone 7,292 7292
Utilities 19,348 19,348
Depreciation 106 - 106
Miscellaneous 127 127
$ .519.991 $ 84.045 $ 604.036
See accompanying notes and accountants'report.
93
ORANGE COUNTYANIMAL SHELTER
A PROGRAM OF ANIMAL PROTECTION SOCIETY
OF ORANGE COUNTY, INC.
Notes to Financial Statements
June 30,2000
NOTE 1 —SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Nature of Activities
Orange County Animal Shelter is a program of Animal Protection Society of Orange County, Inc
(APS). The Orange County Animal Shelter is committed to providing shelter and care to lost,
abandoned and mistreated animals in Orange County. Its primary source of revenue is from Orange
County of North Carolina. Animal Protection Society of Orange County, Inc. is a non-profit
organization incorporated under the laws of the state of North Carolina. The Organization is exempt
from income taxes under Section 501(c)(3) of the Internal Revenue Code and is not classified as a
private foundation.
Basis of Accountinc
The financial statements of the Program have been prepared on the modified cash basis of
accounting, which is a comprehensive basis of accounting other than generally accepted accounting
principles. Modifications to the cash basis of accounting include recording expenses to be reimbursed
as receivables; recording the purchase of property and equipment as assets; and recording
depreciation on property and equipment
Departure from Modified Cash Basis
Interorganization cash transfers are recorded as support from Animal Protection Society, Inc. The
effect of recording the cash transfers as support is an increase in revenue.
Financial Statement Presentation
The financial statements are presented in accordance with Statement of Financial Accounting
Standards (SFAS) No: 117, "Financial Statements of Not-for-Profit Organizations' Under SFAS No.
117, the Organization is required to report information regarding its financial position and activities
according to three classes of net assets: unrestricted net assets, temporarily restricted net assets
and permanently restricted net assets.
Restricted and Unrestricted Revenue
Contributions that are restricted by the donor are reported as increases in unrestricted net assets if
the restrictions expire (that is, when a stipulated time restriction ends or purpose restriction is
accomplished) in the reporting period in which the revenue is recognized. All other donor-restricted
contributions are reported as increases in temporarily or permanently restricted net assets,depending
on the nature of the restrictions. When a restriction expires, temporarily restricted net assets are
reclassified to unrestricted net assets and reported in the Statement of Activities as net assets
released from restrictions.
Concentration of Support
The Program receives approximately 70% of its annual budget from Orange County of North
Carolina.
J
r
ORANGE COUNTYANIMAL SHELTER
A PROGRAM OF ANIMAL PROTECTION SOCIETY
OF ORANGE COUNTY,,INC.
Notes to Financial Statements
June 30,2000
NOTE 7—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Functional Expenses
Expenses are charged to each program based on the direct expenditures incurred. Any program
expenses not directly chargeable and support costs are allocated to a program based an the
percentage of use.
Donated Services
No amounts have been reflected in the financial statements for donated services.The Program pays
for most services requiring specific expertise. However, many individuals volunteer their time and
perform a variety of tasks that support the Shelter's specific assistance programs. The Program
receives more than 22,000 volunteer hours per year.
Donated Materials and Facilities
The Program is the recipient of donated materials, which are stated at their fair market value at the
date of receipt. The program also receives the use of facilities at no charge. The fair rental value of
the facilities, estimated at$46,800�is included in governmental support and in expenses.
Estimates
Management uses estimates and assumptions in preparing financial statements. Those estimates
and assumptions affect the reported amounts of assets and liabilities, the disclosure of contingent
assets and liabilities, and the reported revenues and expenses. Actual results could differ from those
estimates.
Restricted cash
APS received $40,000 in the prior year that was restricted to repainting the Orange County Animal
Shelter kennel. APS received an additional $5,802 in the current year. These funds-have been
disbursed for painting as of June 30, 2000.
Depreciation
Depreciation Is computed using the straight-line method over the estimated useful lives of the assets,
ranging generally from three to twenty years. Depreciation expense for the year was$106.
Advertising
The Organization uses advertising to promote its programs among the audience it serves.Advertising
costs are expensed when paid. Advertising costs for the year totaled $1,693.
aF
ORANGE COUNTYANIMAL SHELTER
A PROGRAM OF ANIMAL PROTECTION SOCIETY
OF ORANGE COUNTY; INC.
Notes to Financial statements
June 30, 2000
NOTE 2--RETIREMENT PLAN
IThe Animal Protection Society of Orange County, Inc. provides a Simplified Employee
Pension/Individual Retirement Annuity Contract for its employees. Employees earning at least$400 in '
I a calendar year qualify to participate in contributions. The Organization makes contributions directly
to individual retirement accounts set up with Mutual of America Life Insurance Company. The
Organization is permitted to contribute any amount as defined by Internal Revenue Service
I regulations. Contributions for the year for Animal Shelter employees totaled$11,439.
The Organization also provides a tax-deferred annuity plan qualified under Section 403(b) of the
Internal Revenue Code. Employees may make contributions to the plan up to the maximum amount
allowed by law. The Organization makes no contributions to this plan.
i
' I
I
BYLAWS
of the
7WML PROUCTIOa sooisTY of OFD, = COU zrr Ina
incorporated'January 25, 1962
Organized January 28, x1962
Bylaws zevised: September 1918
September 1985 „
September 1987
December 1992
April 1994
.June 1997
September 2001
>ARSZ= Z. I A N SAM LEGAL Rule
Section 1. The name of this organization shall be the Animal Protection Society
of Orange County, Inc. (hereinafter "the Society"), a non-profit organization
incorporated under the laws of the State of North Carolina governing non-profit
educational and charitable corporations.
i
Section 2. The organization is formed and operated on a non- profit basis; no
part of any net earnings and no dividends or other profits shall accrue to the
benefit of any member or individual.
AI=CLE tt. PURPOSE
The purpose of this organization shall be the prevention of cruelty to animals
and the relief of suffering among animals; the investigation of cruelty reports;
the care of lost, homeless, mistreated or injured animals; the operation of an
animal shelter, privately or under contract with public authorities; the
establishment of in adoption system for people seeking pets; ;the development of
an effective and humane animal control program in Orange County and elsewhere;
public education for the humane treatment of animals; and all other purposes set
out in the corporate charter and as allowed by law.
ARTICLE III. MININSUSUP
Section 1. Membership shall be open to all interested persons on payment Of
dues. The Board of Directors shall have authority to establish or revise classes
of membership and to fix or change dues, but any changes in such classes or
dues shall not affect existing life members.
section 2. Annual membership shall run from the month of payment of dues. The
Board may authorize without amendment to these Bylaws changes, in the time of
renewal of annual memberships on a trial basis for a period not to exceed one
year. $action 3. All members are entitled to vote in the election of Directors
and at Deneral,.Meetings of the Society. Each member shall vote in person.
-
AM= rv. TBE BOARD of DIRECTORS
Section 1. The Board of Directors shall consist of not more than 15 members who
shall serve without pay and shall, except as hereinafter provided, serve three-
. year terms. The Board of Directors shell be responsible for establishing the
policies•of the Society.
Section 2. The members of the Board of Directors shall be elected in sequence so
that up to-give new members shall be elected each year except as hereinafter
provided. Any member of the Society shall be eligible for election as a
Director, so long as he or she does not have a conflict of interest with the
Society and is not married to, does not live with or is not a relative of
another Board member or a presently employed APS staff parson, but no Director
may serve as a paid employee of the Society. Directors may be re-elected to any
number of terms on the board. Nominations and elections shall be as follower.
Al Annually in April the President shall appoint a Nominating Committee of three
members, at least one of whom shall, at the time of election, not be a member of
the Board of Directors. The Nominating Committees shall choose its own
chairperson and shall nominate at least one candidate for each vacancy expected
to occur on the Board of Directors. The report of the Nominating Committee shall
be submitted in writinq to the Secetary by September 1. The Secretary shall
thereafter by means of the Society's newsletter or other mailing circulate to
the members of the Societyt the names of the nominees for the Board; an outline
of the procedure for nominating a candidate for the Board by petition;- and,
notification of the time and place of the General Meeting.
B) Additional candidates for the Board of Directors may be nominated by
petition, signed by ten or more members of the Society and filed with the
Secretary by November 1. By December l,, a list of all board nominees, including
those nominated by petition, will be posted at the Society office clearly
available to the public along with a notice of the time and place of the general
meeting.
C) The election shall take place at a General Meeting of the Society in December
at the time and place announced by the Secretary to the members of the Society
by means of the newsletter or other mailing. Election to the board shall be by a
simple majority of members present at the General Meeting.
Section 3. Any Board Member absent for more than three meetings of the Board of
Directors, without giving prior notice of the reason for the absence to the
President or other officer, shall be'deemed to have resigned.
Section 4. The Board may remove any Board member for cause, including but not
limited to unsatisfactory attendance at board meetings, by a vote of two-thirds
of the total Board. Section 5. Should a Board member resign, be unable to
complete his or-her term of office, or otherwise cease to be a member of the
Board, the Board of Directors, by majority vote of all remaining Directors, may
fill any vacancy on the board for the unexpired term of such positions.
Section 6. The Board of Directors shall establish the policies of the.Society
that shall be implemented by the officers and the Executive Director as provided
herein.
section 7. Good Faith: Directors shall exercise the utmost good faith in all
transactions touching upon their duties to the Corporation and its property.
In their dealings with and on behalf of .the Corporation, they are held to a
strict rule of honest and fair dealing between themselves and the Corporation.
• They shall not use their position as directors, or knowledge gained therefrom,
to their personal benefit and to the detziment of the Corporation.
ATiCLZ V. offic As
section 1.. The officers shall be a President, a Vice-president, a secretaryp and.
a Treasurer. Except in the event of resignation, removal or death, officers
shall serve for one year or until a successor is duly qualified or until they
are removed from office as provided in section three below.
Section 2: Annually in April, the President shall appoint a nominating committee
of three members of the Board who will nominate candidates for each of the
officer positions. These candidates will be chosen from present Hoard members,
and presented by the committee at the annual January meeting. Election shall be
by majority vote of the Directors present. Th'e incumbent Secretary, or in his or
her absence, the Vice President, shall preaide at the election.
Section 3. The Board of Directors, by a two- thirds vote of all its members, may
remove any officer or declare any office vacant and elect a successor to fill
the unexpired term. In the event of resignation or death of an officer, the
Board of Directors shall elect a successor to fill the unexpired term of the
officer at the next regularly scheduled Board of Directors meeting.
Section 4. The duties of the officers shall be as follows;
A) The President shall:
(1) Represent the society in such situations where he or she deems it to
be appropriate;
(2) Prepare the agendas for and preside at meetings of. the Board and
society;
(3) Appoint and abolish ad hoc committees as appropriate, and appoint
chairpersons-for ad hoc committees;
(4) On behalf of the board, screen priorities for and be the point of
coordination and communication with the Executive Director, and
report to the Board on such matters;
(5) Have the authority to delegate to the Vice President, Executive
Director, and others such responzibilitiea as he or she deems
appropriate;
(7) Execute legal documents on behalf of the Society; when such
execution has been duly authorized by the Board of Directors or is
otherwise within the scope of the President's authority as set out
herein;
(s) Report an the affairs, activities, and operations of the society to
the Board of Directors and members annually in December; and
4
(9) Take such actions as in his or hex judgment are necessary to keep
the Board of Directors adequately informed of the affairs of the
Society, and present to the Board such .policy questions as are
needed to conduct the affairs of the Society.
8) The Vice President shall:
(1) Perform the duties of the President in the absence or disability of
the President; and
(2) Support the President and perform such duties as are delegated to him
or her by the President.
C) The Secretary shall:
(1) Have• custody or control of the corporate seal, bylaws, and general
archives of the Society, including, but not limited to, the minutes
of all meetings of the Society;
(2) Keep a record of the proceedings of all meetings and distribute such
minutes to all Directors for review prior to approval at the next
(monthly) Board meeting;
(3) Give due notice as required by these bylaws of all meetings and
elections of the Society by means of the Society newsletter or other
mailing; and
(4) Preside at the elections of officers of the Society as set out in
these bylaws.
D) The Treasurer shall:
(1) Have charge or custody of the financial record of the Society;
(2) Oversee the financial affairs of the Society, with authority to
delegate responsibilities to others, as appropriate;
(3) Propose investment strategies for the Society; and,
(9). Be banded in an amount, if any, as set by the Board of Directors.
11in=& VI. OOI Stuns
Section I. The role of committees in the Society shall be to help develop
strategies, recommend policies, and oversee implementation of the Society's
policies. The Society depends on Board Members to provide leadership through
participation on committees and other activities of the Society.
Section 2. In addition to the Nominating Committees described above, theta eha11
be six standing committees designated ea follows; Shelter, Welfare, Fund-
Raising/membership, Finance, Sanctuary, and Personnel,
Section 3. The President shall be an ex-officio, non-voting member of all
standing committees. The President may designate the Vice President to act in
his or her stead as. an ex officio member of standing committees of the Society.
Section 4. Each standing committee should have at least three members in
addition to Staff, one of whom should be a Board member. The Board member need
not serve .as chairperson of the committee. The chairperson of the committee may
be selected by the President or by the members of'the committee. Additional
members of standing committees may be appointed by the chairperson Dof each of.
committee, and the chairperson shall promptly inform
such appointments.
Section S: All standing committees shall submit a written report to the
Secretary of the Board of Directors at each monthly Board meeting and such
special or interim reports as the President or Board of Directors may request.
Section 6. AS set out in Article 'V, Section 4 (A) (3) above, the President has
the power to establish and disestablish ad hoc committees and appoint
chairpersons for these committees.
Section 7. Executive Committee: The Executive Committee shall consist of the
President, Vice-President, Secretary, Treasurer and any additional member to
make an uneven number as determined by the Board of Directors at the election
time. The Executive Committee shall have the power to transact all regular
items of business necessary between Board of Directors meetings, and such
special items of business of the Corporation as the. Board of Directors may
authorize during the interim between the meetings of the Board, provided any
action shall not conflict with the policies and express wishes of the Board of
Directors. All matters of major importance, such as adverse public reactions,
and/or matters involving significant expenditures, losses of funds or resources,
or significant personnel issues, shall be referred to the Hoard of Directors on
an immediate basis. .
Awl= VIZ. SO== OPEWXOM
Section 1. The Board of Directors shall employ an Executive, Director to help
the Society pursue. its .purposes as set forth in Article II above. The Executive
Director shall report to the President. The Executive Director shall have a
required performance review on an annual basis with a report to the Board on
deficient performance and follow-up on the Executive Director's performance
changes to clear 'ap the deficiencies.
Section 2. The Executive Director shall:
A) Have the authority and responsibility to implement the policies and
directives of the Board of Directors:
B) Serve as an ex officio, non-voting member of all standing committeee
of the Society and help support the work of all committees of the
Society:
C) Administer the internal and external affairs of the Society,
pursuant to its purposes and consistent with Board policies and
directives;
D) Have overall accountability and responsibility for operation of the
Anim81 Shelter, including employment and periodic performance rsvier
of all staff.
E) Have authority to delegate tasks and assignments to all Shelter
and/or Society staff or volunteers, as appropriate;
F) Perform additional duties as assigned by the President in support of
the President, the Board, and the Society;
G) Be bonded in an amount, if any, as set by the Board of Directors.
AUZ=A Vixs. Mzsx'saos
Section 1. There shall be a General Meeting of the members of the Society to
elect Directors, receive the annual report of the President, and transact any
other business at the December meeting of the Board of Directors. Additional
meetings of the members may be called by the President or by vote of a majority
of members of the Board of Directors or by petition of fifteen members of the
Society. The Secretary shall notify members by means of the Society's newsletter
or other mailing of the proposed agenda and the time and place of special
meetings at least fifteen days in advance of the meeting.
Section 2. There shall be a meeting of the Board of Directors monthly, normally
to be held on the second Monday of each month. Special meetings of the Board of
Directors may be callad by the President or by-any three members of the Board on
twenty-four hours notice. Meetings of the board shall be open to the public,
except for those meetings or portions of meetings designated by the President or
any other Board members to be concluded in executive session. Any member of the
Society may speak at public meetings of the Board. The presiding Board Member
may extend the privilege of the floor to non-members. A quorum for meetings of
the Board of Directors shall be two-thirds of the currently elected Board
members. Questions concerning parliamentary procedure at all meetings shall be
determined by reference to Robert's Rules of Order.
ARTZ=A =. PA Ss
These Bylaws may be repealed, altered, or amended as follows: Any proposed
alteration shall first be submitted in writing to the Board of Directors with at
least seven days advance notice prior to a meeting of the Board to consider any
amendments. if there is a quorum at such meeting the changes may be approved by
a two-thirds vote of the Directors present. In addition to adopting or rejecting
proposed changes to the Bylaws, the Board shall designate when any changes shal]
become effective. The membership shall be informed by the regular Society
newsletter or .other mailing, of the changes or a summary of the changes in the
event that they are extensive. A current copy of the Bylaws shall be available
at the Society's offices at the Animal Shelter, 1081 Airport Road, Chapel Hill,
North Carolina.
ARTICLE X- INDEWIFICATION
To the extent permitted by law, and in accord with applicable statutory.
requirements, the Corporation may indemnify or agree to indemnify any person who
was or is a party _-Ir is threatened to be made a party to any threatened, pending
or completed action, suit or proceeding, whether civil, criminal, administrative
or investigative (other` than an action by or in the right of the Corporation) by
reason of the fact that he or she is or was a director, officer, employee or
agent of the Corporation, or is or was serving at the request of the Corporation
as a director, officer, employee or agent of another Corporation, domestic or
foreign, nonprofit, partnership. Joint venture, trust or other enterprise,
against expenses (including attorney's ,fees) , judgments, fines, and amounts paid
in settlement actually and reasonably incurred by him or her in connection with
each action, suit or proceeding if he acted, in good faith and in a manner he or
she reasonable believed to be in or not opposed to the best interests of the
Corporation, and with respect to any criminal action or proceeding, had no
reasonable cause to believe his or her conduct was unlawful. The termination of
any action, suit or proceeding by judgment, order, settlement, conviction, or
Upon, a plea of nor. contenders or its equivalent, shall not, of itself, create a
presumption that the person did not act in good faith and in a manner which he
or she reasonably believed to be in or net opposed to the best interests of the
corporation, and, with respect to any criminal action or proceeding, had
reasonable cause to believe that his conduct was unlawful.
Any indemnification under the Article, unless ordered by a court, shall be made
by the Corporation only as authorized in the specific case upon a determination
that indemnification of the director, officer, employee or or agent proper in
conduct
the circumstances because he or she has met the applicable
set forth in this Section.
The indemnification provided by this Article shall not be deemed exclusive of
any Other rights -.o which those seeking indemnification may be entitled under
the Articles Of Incorporation or any other provisions of these 8y-Laws or any
agreement, vote of members or disinterested directors, or otherwise, both as to
action in his official capacity and as to action in another capacity while
holding such effi2e, and shall continue as to a person who has ceased to be a
director, officer, employee or agent and shall inure to the benefit Of the
heirs, executors, and administrators of such a person.
The Corporation shall have the power to purchase and maintain insurance on
behalf of any person who is or was a director, officer, employee or agent of tbt
Corporation, or is or was serving at the request of the Corporation as a
director, officer, employee or agent of another Corporation, domestic or
foreign, nonprofit or for-profit, partnership, joint venture, trust or other
enterprise against: any liability asserted against him or her.and incurred by hir',
or her in any such capacity, or arising out of his status as such, whether or
.not the Corporation would have the power to indemnify him or her against such
liability under the provisions of the Article.
CAW OFFICES
COLEMAN, GLEDHILL &HARGRAVE
A PROFESSIONAL CORPORATION
129 E TRYON STREET
P.O.DRAWER 1529
HILLSRORODUM,NORTH CAROLINA 27278
919.732.2196 FROM THE OE:x OF
PAX 919.732.7997 GEOFFREY L GLEDHIU
WOSITE S,MAIL:gdfi ffl*d1 G.wmmdhrom
September 24, 2002
VIA FACSIMILE
Dr. Rosemary Summers
Orange County Health Director
Post Office Box 8181
Hillsborough, North Carolina 27278
RE: Open Meetings Laws and Public Records Laves
Applicability to the Orange County Animal Protection
Society
Dear Rosie:
This letter responds to questions that have been asked
concerning the applicability of North Carolina' s Open Meetings
Law and Public Records Law to the Animal Protection Society of
Orange County, Inc. (APS) . This question arises because Orange
County contracts with the APS for the operation of the County
animal shelter.
The facts necessary for my opinion on these questions are
assumed and contained in the answer to the questions.
1 . The North Carolina Open Meetings Law is actually
titled "Meetings of Public Bodies. " As the title of the law
suggests, only "public bodies" are subject to the requirement
that the meetings of public bodies be open to the public. A
public body means "any elected or appointed authority, board,
commission, committee, council or other body of the state, or of
one or more counties, cities, school administrative units,
constituent institutions of the University of North Carolina, or
other political subdivisions or public corporations in the
Dr. Rosemary Summers
Page 2
September 24, 2002
state. . . . " Simply put, neither the APS nor its board of
directors are public bodies. Therefore meetings of the APB or
meetings of its board of directors are not covered by the North
Carolina Open Meetings Law.
2. The North .Carolina Public Records Law defines public
records broadly to include "all documents, papers, letters,
maps, books, photographs, films, sound records, magnetic or
other tapes, electronic data process records, artifacts or other
documentary material regardless of physical form or
characteristics . " However, to be a public record, any of the
identified items must be "made or received. . .by [an) agency of
North Carolina government or its subdivisions." Therefore, an
APB record is a public record only when it is made by or
received by Orange County (or some other State agency or North
Carolina local government) . All other records made or received
by the APB are not public records.
Orange County, if it wishes, can, as a condition of
renewing its contract with APB, require all APB records related
to the County animal shelter be made available to it and thereby
make those records public records . There are policy pros and
cons to such a contractual requirement which should be developed
by APS and County staff and considered by the Board of
Commissioners before such a contract requirement is proposed by
the County.
Very truly yours,
COLEMAN, GLEDRXZL a BARGRAVE, P.C.
eoffrey E. G edhill
GEG/lsg
Esc: Barry Jacobs
Margaret Brown
Moses Carey, Jr.
Alice Gordon
Steve Halkiotis
John M. Link, Jr.
lsg:letters\rsummersapsopentatgslawissua.ltr