HomeMy WebLinkAboutAgenda - 09-23-2002 - 4 ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 23, 2002
Action Agenda
Item No. 4
SUBJECT: County/OCS/CHCCS Informational Reports
DEPARTMENT: Budget/Planning PUBLIC HEARING: (YIN) No
ATTACHMENT(S): INFORMATION CONTACT:
As listed in "Background" Donna Dean, ext 2151
Craig Benedict, ext 2592
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To receive reports from staff regarding several school related issues.
BACKGROUND: This portion of the meeting provides an opportunity for the three elected
boards to receive updates on the topics noted below. As time permits, the Boards may wish to
discuss some or all of these topics, and to identify any points that staffs may need to research
and bring back as the subject of subsequent reports.
a. 2002-03 School Budget Outlooks
The overall budget picture remains clouded for both the County and the school systems in light
of the General Assembly's failure to complete work on a State budget for the 2002-03 fiscal
year. School system representatives can report on what information may be available regarding
State budget impacts and what steps they have taken to this point to deal with the budgetary
uncertainty.
Attachment 4a— 1: 9113102 OCS Superintendent Letter to DPI
Attachment 4a— 2: 911V02 CHCCS Director of Budget and Planning Memo
b. 204i Day Student Membership for 2002-03
Attachment 4b - 1: Table - OCS 20th Day Student Membership Figures
Attachment 4b-2: Table - CHCCS 20th Day Student Membership Figures
4
2
c. Major Capital Project Status Reports
To the extent not addressed elsewhere on this meeting agenda, school representatives can
provide brief verbal updates on the progress Of construction of CHCCS Elementary School #9,
planning for OCS Middle School #3, and design of renovations to Hillsborough Elementary
School.
Attachment 4c: 7125102 Architect's Report on Hillsborough Elementary School Renovations
d. Timeline for First 2001 Bond Sale and Alternative Financing
Time.permitting, the County Budget Director can review the major elements to be included in
the County's first sale of 2001 bonds and in the first installment of the alternative financing plan
that was a companion piece to the $75 million bond package approved by Orange County
voters in November 2001. Project funding plans were presented to and affirmed by the BOCC
at their September 3, 2002 regular meeting. The first installment of alternative financing, in the
amount of$3,475 million, is being scheduled with the Local Government Commission for
completion in December 2002. The sale of the first installment of November 2001 bonds, in the
amount of$19.175 million, is being scheduled for sale through the LGC for March 2003. The
accompanying attachments provide details of projects included in the first phase of the capital
financing and the few changes that have been made to these plans between
Attachment 4d— 1 9103102 PowerPoint Presentation to BOCC on Bond Sales and
Alternative Capital Financing
Attachment 4d-2 9103102 Table 1—Potential Schedule for Issuing November 2001
Bonds
Attachment 4d-3 . 9103102 Table 2— Potential Schedule forAkemative Financing
Attachment 4d-4 9103102 Table 3—Potential Schedule for November 2001 and
Alternative Financing (Combined)
Attachment 4d-5 9103102 Table 4—Proposed Projects by Fiscal Year
Attachment 4d- 6 9103102 Table 5— Comparison of Proposed Projects to be Included
in Bond and Alternative Financing Issuances for Fiscal Year 2002-03
FINANCIAL IMPACT: There is no financial impact tied directly to the review/discussion at this
meeting of these reports. However, any discussion is likely to influence future school operating
and capital budgets.
RECOMMENDATION(S): The Manager recommends that the boards receive the reports for
information only.
Af6aikme.A4 Ala.—�.
Orange County September 13,2002
Board of
Education Mr.Hank H.Hurd,Associate State Superintendent
Department of public Instruction
301 N.Wilmington Street
Raleigh,NC 27601-2825
Dr. Michael F.Williams Dear Mr.Hurd,
Interim Superintendent On August 30,1 received a communication from the office of Governor Mike Easley
regarding his executive order to release over$29 million"to fund enrollment growth in
North Carolina's public schools". In addition,I am aware of an earlier executive order
Board Members: issued by the Governor releasing funds for additional teachers to reduce class size in grades
Dana Thompson,Chan K and 1.
Delores Simpson,Vice Chan
Robert Bateman To date,we have in membership 175 students in excess of the projections upon which we
Keith Cook P p J p0
Susan 1Ialkiotis received our state allotments for this school year. We have a major problem with class sizes,
David Kolbinsky especially in the middle and high school classes. In addition,we do not meet the state
Brenda Stephens standards for class sizes in grades K and 1. However,before we begin the process of
employing additional personnel to reduce class size in grades K and 1,and resolve class size
problems in the middle and high schools,I need more specific information regarding the
Governor's orders,especially in light of the current situation regarding the state budget.
200 East King Street First,what will the Governor's most recent executive order provide Orange County Schools
Hillsborough, 9- 27278
2-81 in terms of additional teacher positions;i.e.,positions above and beyond the most recent
Telephone: 919-732-8126 P Po Y
FAX: 919-732-8120 Planning allotments that we have received,in light of our additional 175 students?
Second,what additional funding(in addition to additional teaching positions)will Orange
NTM County Schools receive as a result of the Governor's most recent executive order?
Third,what is the current status of the"discretionary budget reductions"that have appeared
in many of the budget proposals we have seen this spring and summer,and is there a
connection between these reductions and the Governor's two executive orders?
I realize that you are dealing with a complex and constantly changing situation. However,
any guidance you can give me will be most valuable since we need to act now to deal with
our class size problems.
I look forward to hearing from you as soon as possible.
�Sincerely,
Michael F.Williams
Interim Superintendent
Ipmc
cc: Ms.Sandra Tinsley,Director of Finance
Dr.Raymond Cooke,Associate Superintendent,Human Resource Services
Dr.Kathy Osborne,Associate Superintendent,Curriculum and Instruction
, AvIr.John Link,Manager,Orange County
OraW County Schools
"Providing educational opponunities far successful funeret."
CHAPEL HILL-CARRBORO CITY SCHOOLS
Lincoln Center, Merritt Mill Road
Chapel Hill,North Carolina 27516
Telephone: (919) 967-8211
Neil G.Pedersen,Superintendent Steve Scroggs,Assistant Superintendent of
Support Services
Ruby Pittman,Director of Budget and Planning
TO: Dr.Neil Pedersen,Superintendent
FROM: Ruby Pittman,Director of Budget and Planning
RE: Proposed 2002-03 State Budget Reductions ,
DATE: September 12,2002
Budget discussions in the extended General Assembly 2002 session have continued well into the month of
September with uncertainty about when final approval will take place. The delay in receiving a final 2002-03 State
budget creates a great deal of uncertainty and prohibits finalization of spending plans. The major recommendations
that will create budget reductions for the district are discussed below.
Some budget reduction categories were in both House and Senate budgets without controversy: Mentor Pay for
state paid mentor teachers only,ABC bonuses,removal of the inflationary increase for instructional supplies,
deletion of RESA(Regional Education and Service Alliance)funding,and the 1.8%salary increase for teachers and
principals. Other items were in both budgets at different levels: class size reduction in K-1 and LEA discretionary
reductions.
From the latest information received on the public education budget,the budget categories listed below will likely
be reduced. The planning allotments sent out by DPI included some increases over the 01-02 budget. I have listed
the areas expected to be reduced indicating the reduction amount based on the planning allotment and the net budget
reduction amount compared to last year's budget level:
Program Area Planning Allotment Reduction Net Reduction
Central Office Administrative Salaries $ 97,228 $ 15,104
Instructional Supplies 17,745 -0-
RESA 23,425 23,425
Discretionary Reductions 329,725 329,725
Mentor Pay 70.000
Total $468,123 $438,254
Normally,we provide our schools with their final budgets based on their 20m day enrollment figures. It is
recommended that we wait until the State budget is finalized before making the 100%allocations so that we have
flexibility to manage the expected State budget reductions. We have discussed possible budget reduction options.
We have also implemented some cost reduction policies this year such as restricting certain types of expenditures.
While the loss of any state budget impacts our ability to deliver quality instruction to students,it is a relief that the
final reductions may not reach the$600,000 figure we projected earlier. Of course,until a budget is approved by
both houses of the General Assembly,we really don't know what the final impact will be. By the time of the joint
meeting with the BOCC,we may have more current and accurate information to share.
End Date: 9/9/za02 ORANGE COUNTY SCHOOLS End of is! MONTH
0
ENR MEM ENR MEM ENR MEM ENR MEM ENR MEM ENR MEM ENR MEM ENR MEM ENR MEM ENR MEM ENR MEM ENR MEM ENR MEM ENR MEM
SCHOOL KI KI 1 1 2 2 3 3 4 4 5 5 6 6 7 7 B 8 9 9 10 10 11 11 12 12 TOT TOT
CAMERON PARK 67 87 92 61 58 58 91 9D 59 58 79 77 415 411
CENTRAL 54 '54 59 50 49 48 36 36 52 52 58 56 300 304
EFLANDCHEEKS 70 70 75 74 73 71 66 65 61 58 T4 74 419 412
GRADY BROWN 90 88 83 81 72 71 79 78 TI 70 67 67 438 433
HILLSBOROUGH 65 65 66 86 65 64 TO 70 83 83 61 61 390 389
NEW HOPE 70 69 70 69 59 59 99 69 87 85 73 72 448 442
PATHWAYS 71 08 09 69 76 75 92 90 S8 86 85 84 479 471
1
AL STANBACKM 238 234 254 253 203 202 693 689
ALSTANBACKJYR) 51 50 49 49 31 31 131 130
CW STANFORD 285 281 270 273 25B 258 819 810
CEDAR RIDGE $14 309 247 242 162 156 723 707
ORANGE HIGH 303 295 287 284 253 251 331 329 1174 1159 }{+..
47
TOTAL 483 4sal 4S4 477 452 446 523 918 479 471 494 401 572 565 579 575 1 492 459 017 604 534 526 415 407 331 329 6435 6357
Enmilmen/ Memhershl
TOTALS: K-5 2895 K-5 2882
64 1643 6.8 1629 - r
9-12 1897 9-12 1066
V
pOW17M02
CHCCS 20 Day Report
ELEMENTARY
Capacity Da 20 LOS
CARRBORO 563
EPHESU&
ESTES HILLS .:
FPG tµ
GLENWOOD
MCDOUGLE " ''jief„ 4,
SCROGGS `
SEAWELL ;
UNC Hospital .
TOTAL
MIDDLE
Ca aci / Da 20 LOS
CULBRETH i
MCDOUGLE
PHILLIPS �',i'•,
SMITH 'S ? :r
UNC Hospital
TOTAL
HIGH
Ca aci Da 20
CHHS ,'t''.
ECHHS s '`
UNC Hospital
TOTAL
Grand Total
Note :Hospital School membership not used in LOS calculations
20 Dayl.xls Pagel
CodO Redfoot Zack, Inc.
Preliminary Report on Existing Facilities
Thursday,July 25, 2002 Page I
School- Hillsborough Elementary School
Location: Hillsborough,North Carolina
Owner: Orange County Schools
Hillsborough Elementary School(HES)has served the citizens of Orange County well for over 50
years, first as a high school, next as a middle school and currently as an elementary school. It has
reached a point in its useful life where some major modernizations, upgrades,repairs and program
enhancements are in order. The purpose of this report is to provide preliminary, investigative
information regarding the existing facilities to assist in determining the scope of the renovations to
be performed.
HES is an open campus of six freestanding buildings interconnected by a network of covered
walkways. The 100 Building and 200 Building are basic classroom buildings. The 300 Building
was designed as a classroom building, but is currently used as office space by the Orange County
School's Support Services Department. The 400 Building(previous Shop Building) is currently
leased to aprivate organization that runs a private pre-school program on the campus. The 500
Building consists of a Gymitorium (combination gymnasium and auditorium),and associated spaces
that are currently housing the art classroom, academically-gifted program and faculty offices. The
600 Building houses the Cafeteria.
All six buildings were constructed between 1952 and 1962,a time period when quickly built,
inexpensive school facilities were the rule due to the expanding student populations after WWII.
Some of the general characteristics of construction from that period of time include light structural
frames, little (if any)thermal insulation, and simple heating and ventilation systems with no
provision for air conditioning.
The 100 Building opened in 1962. It was built to replace an existing building that burned. A portion
of the original building (the boiler room) was retained and became the boiler room for the current
building. The 100 Building exhibits the following features:
• A two-story,concrete structural frame including concrete floor and roof structure.,
• An exterior wall consisting of a 10"thick infill and aluminum windows that span between
exposed concrete columns and beams. The walls are made up of a 4"concrete masonry unit,
a 2" A space and a 4"exterior brick, The original windows were replaced in about 1990
with a thermally unbroken aluminum window system. During site investigation, it was noted
that the weepholes (holes that allow the air cavity to release water)in the exterior walls were
small holes (about the diameter of a pencil) and could be clogged easily.
7 • A roof that has reached its useful life and needs to be replaced. The single-ply membrane
roof was replaced in 1987 (15 years old). Many small blemishes are forming due to its age
that could create small leaks in the future. The original roof deck was truly flat with internal
Hillsborough Elementary School Renovations - 7/25/2002
Preliminary Report on Existing Facilities Page 3
• An interior that was renovated about 12 years ago. Acoustical tile ceilings and carpet were
installed in all the classrooms. Cabinetry is inconsistent through the building. A data closet
was introduced onto the corridor cutting into one of the larger classrooms.
• A building program that includes classroom space for kindergarten and first grades,the
school's music classroom, and a Reading Recovery room. Two of the three kindergarten
classrooms are adequately sized. One of the three kindergarten classrooms and all three first
grade classrooms are very small and do not meet NCDPI guidelines for primary classrooms.
• Interior partitions that are primarily 4"concrete masonry. The doors and door frames are
predominately original. The floors are mostly vinyl composition the(some placed over vinyl
asbestos tile) in corridors, and a mix of carpet and vinyl composition tile in the classrooms.
Quarry tile is used in the group toilet rooms.
• Odors emanate from various rooms around the building. More than likely,these smells are
caused by water penetration from the walls,windows or other source,and mold.
• A lack of ventilation. When the air conditioning was provided in 1990, no ventilation vents
were created for the unit ventilators in the classrooms. The HVAC system consists of a two-
pipe, hot water heating system that emanates from the boiler room located below the
cafeteria. Insulated and jacketed heating pipes, that replaced the ruptured,underground steam
pipes in 1997, travel across the existing covered walkways and enter the building on the west
end of the building. The cold water cooling system begins in the cooling tower located north
of the building, is pumped from a mechanical room in the 300 building and circulates through
(' s•� unit ventilators located on the floor of each classroom.
The 300 Building opened in 1959. The original floor plan appears to have been designed for primary
classrooms. The Orange County School's Support Services Department is currently using the
building for office and storage space. The 300 Building exhibits the following features:
• A one-story, lightweight, structural steel frame with a concrete slab floor and a"Cemesto
Insulation Roof Deck".
• An exterior wall consisting of 12" thick masonry end walls, 8 'h" thick masonry walls below
window sills and aluminum windows that extend the length of the building. The walls at the
ends of the building are made up of a 8"concrete masonry unit and a 4"exterior brick and
the windows under the sills are made up of a 4"concrete masonry unit, a W'air space and a
4"exterior brick. The original windows were replaced in about 1990 with a thermally
unbroken aluminum window system. During site investigation, it was noted that the
weepholes (holes that allow the air cavity to release water) in the exterior walls were small
holes(about the diameter of a pencil) and could be clogged easily.
• A roof that is serviceable. It appears to be a modified bitumen roof with a granular cap sheet,
and a%9rding to school system records, it was replaced in 1994(8 years old). The original
roof deck was truly flat and has no gutters or other internal drains, so the rainwater drains off
the edge of the roof onto the ground.
• An interior that has been renovated piecemeal over the past 12 years ago. Interior finishes
and cabinetry are inconsistent throughout the building.
• Interior partitions that are primarily 4"concrete masonry. The doors and door frames are
4v`l
predominately original. The floors are mostly vinyl composition tile(some placed over vinyl
asbestos tile) in corridors, and a mix of carpet and vinyl composition tile in the classrooms.
(919) 942-8586 Telephone R051602existingfacilities.doc
(919)929-4802 Fax
Hillsborough Elementary School Renovations » -7/25/2002
Preliminary Report on Existing Facilities Page 5
• A heating system consisting of a two-pipe, hot water heating with a boiler room located to the
west. A cooling system consisting of a two-pipe loop with a cooling tower and air handling
units. The locker area cooling system consists of(2) through-the-wall air conditioning units.
Following is a list of potential renovations to each building:
Building 100
• Add group toilets on the first floor of the building. This would require changes to the floor
that could affect some of the classrooms or office space located there.
• Address the mold and mildew problems.
• Remove all unit ventilators for thorough cleaning and maintenance
• Provide new exterior vents in exterior brick wall for all unit ventilators and rework unit
ventilators to provide fresh air into the classrooms.
• Remove.all carpet from the classrooms as this may be a significant habitat for mold.
Removing the carpet and vinyl composition tile may require asbestos abatement of the
existing vinyl asbestos tile. Install earth-friendly floor tile system similar to other.
installations in the school district.
• Reroof the building including new insulation and edge flashing
• ,Rework the exterior drainage system to insure rainwater is being drained away from the
building.
• Provide new standardized casework in all classrooms with an emphasis on storage of
classroom materials.
• Determine whether new lighting fixtures are warranted. Verify the condition of acoustical
ceilings and replace as necessary.
• Provide new doors and door hardware into each room. Try to reuse the existing door frames.
• Address the rodent problem by permanently sealing all penetrations from the boiler room into
the building.
• Address the heat build-up in the south-facing classrooms by providing perforated window
shades so the heat is abated,but the view is not totally blocked.
• Repaint the entire building on the interior.
• Determine if any electrical upgrades are required or desired by the school.
Building 200
• 'In the final build-out, the classrooms may need to reconfigured to more closely meet NCDPI
guidelines for primary grade classrooms. In order to achieve this,three of the classrooms
may need to be merged into two larger classrooms.
• Renovate the group toilet facilities.
(919)942-8586 Telephone R051602existingfacilities.doc
(919) 929-4802 Fax
Hillsborough Elementary School Renovations -7/25/2002
Preliminary Report on Existing Facilities Page 7
these units should be investigated so their intrusion into the classroom(both from a space and
noise aspect) could be minimized.
• Reroofing of this building does not appear to be needed. The introduction of gutters and
downspouts and the reworking of surface drainage patterns could help control the flow of
water and the mitigation of damage by water on the building.
• Provide new standardized casework in all classrooms with an emphasis on storage of
classroom materials.
• Determine whether new lighting fixtures are warranted. Verify the condition of acoustical
ceilings and replace as necessary.
• Provide new doors and door hardware into each room. Try to reuse the existing door frames.
• Repaint the entire building on the interior.
• Determine if any electrical upgrades are required or desired by the school. Provide, if
necessary, a data closet and/or electrical closet for electrical upgrades.
Cafeteria Building
•
Reroof the building including new insulation and edge flashing.
Gymnasium Building
• Depending on the final programmatic requirements agreed to, some or all of the rooms will
need to be renovated in some fashion.
(919) 942-8586 Telephone R051602existingfacilides.doc
(919) 929-4802 Fax
Hillsborough Elementary School Renovations
Preliminary Project Schedule
CRZ Project No.0111
5/28/2002
Proposed ; Proposed 2002 2003 2004
Description of Activi start ! End J! JlA;S'OlN JIF;k1tA'M J; J;A;S;O;N D J117MIA;Iv1- M!A
Design Development ; 6/1 72
Contractor Bidding ; 9/3-02 ; lOP3/02 i ! ; ! 1 1 ! ! ! ; ! ! ! ! ! ; !
Contract Negotiation ..«.- -1 -- -- ---i'---- -i—+ -F—i- i - --1--�--+--! i +--t--i--! i f -i
! 1013102 ; 11/4/02 ! ! ! ! ! ; ; ' ; ! ! ' ! ! ! ! ! ! ! ' ' ;
Orange County Schools
Support Services DeC1�(
PC° �•.
moves out of 300 Building 6/1/02 !I ' ll/4/02
1
Renovate 300 Building 1 11/4102 ! &W3
u 1 1 1 1 1. 1 1 1 1 .1 1 1 • ; 1 1 , 1 1 1 1 1
mmer re or ;
students(based on HES,
schedule)
6110/03 1 7/11/03 1 1 1 1
Relocate K/1 st grades,
Music and Reading .
Recovery to 300 Building 1 6/12/03 1 713M3
Renovate 200 Building_ _ 1 6112/02 ! 12119/03 1 1 11 1 !
Relocate 2nd and 3rd Q�ades
O�
200 Building during HES
' Hier Break ; 1222/03 : 1/9104
1 1 1 1 1 1 1
— - -i +—F--f—i
Renovate Second Floor of t t ; ; t 11 ! ! t ! ! t � --t-1—+-
100 Building ! 1112!04 1 3/1204
:.«-------------____««...._`'---- -.«... ,..,....._.`._._mow w..�..a_..a_r. _
1 - 1 1 , 1 1 , 1 1 1 1 1 1 1 1 -1---1-�- 1
Relocate 4th and 5th grades ;
to Second Floor of
Building 4AM 3/t J/\/Y 1 .yp{/i
Relocate HES—__—__--
Administration to temporary;
facilities t 3/15104
412104
Renovate First Floor of
100 Building _ 3_/151_04 ; 6111/04_
Relocate 3rd grade to First
Floor of 100 Building.
Adjust 4th grade classes to
final position. 5th grade
remains on Second Floor 6!14/04 ; 7112/04
Renovate Cafateria and
Gymnasi
• ___ 1 i i. ; 1 1 1 1 t i t 1 1 1 1 ! 1
um Buildings 6/14104 ; 7/12x04
---------------___ -�-__----_•----- _Y_-T--lr1_u.Y.Y- ••.Y'•_Y--F_,—�-T__f__,--�_•_-1_ 1 -•'N� 1 1 1 1 -
»---.. .... +—¢-4—+-4—+-4--a--+-4-4— +-4--4..Y. +--a--
•
1 1 1 1 1 1 1 1 1 1 1 1 1 1
1 1 1 1 1 , 1 1 1 1 1 1 1 1 1 1 1 1 1 1
��....--------------------------1•--------►....»_..- --i--+--t•--i--�--t•-- --i--+--f--i--+—F--t—i--+--i—+-- -"r--r--t--t—t•-
` vnovations Complete.
School capacity increases 1 7/12/04 ! 1 1 1 1 1 1 1 i 1 I 1 1
Page 1
e
July 8, 2002
HILLSBOROUGH ELMENTARY SCHOOL RENOVATIONS
Project#!0111
PROPOSED BUDGET
BUILDING AND SITE CONSTRUCTION: $1,271,800
PROJECT CONTINGENCY (3%) OF TOTAL BUDGET: 93,200
PROFESSIONAL SERVICES:
ARCHITECTURAL/ENGINEERING DESIGN FEES: 85,000
TESTING, SURVEYING, REIMBURSABLE& A
Y
$140,000
0111-bud
k4lA�,, t� - .t
h.�. �Mnr!!. YkfF4xliiy
Orange County's Preliminary
Plans for Bond Sales and
Alternative Capital Financing
September 3, 2002
Proposal Offers A Six-Year
Plan for...
• Constructing facilities approved by the voters in
the November 2001 $75 Million Bond
Referendum
• Addressing $37.875 Million in other facility
needs identified by Capital Needs Advisory Task
Force but not included on November 2001 bond
• Considering the County's current fiscal
environment and minimizing our impact on
taxpayers
1
How Does This Proposal Differ
From June 24 Proposal?
Focusing on Immediate Plans
(Fiscal Year 2002-03)
Timing of Proposed Issue
Dates
June 24, 2002 September 3, 2002
Proposal Pro sal
Alternative Proposed issue date Proposed issue date of
Financing (Issue of December December 2002
41) 2002/January 2003
2001 Bond (Issue Proposed issue date Proposed issue date of
#1) of Decemberl March 2003
200 ]anus 2003
2
f
Advantages of Staggering
Issue Dates
it Earlier issuance of alternative financing
allows County to take advantage of being
"bank qualified" and offers opportunities to
obtain lower interest rates
it Later sale of bonds allows County to "piggy
back" refinancing of outstanding 1988 bonds
and realize an annual savings of about
$120,000 in interest expenses
Alternative Financing Proposal
December 2002
June 24, 2002 September 3, 2002
Proposal Proposal
OCS Addition to Board $1,650,000 $0
of Education (to
relocate cenbal ofike
Staff from MI&bomogh
Elementary(MRS)to
Cameron Street and allow
for expensfon ofHES
OHS Renovations $950,000 $950,000
Conservation Easements $1,000,000 $1,000,000
Community College $1,000,000 $1,000,000
Satellite Campus
Orange Enterprises $525,000 $5251
Addition
3
1
General Timeframe for
Alternative Financing Decisions
BOCC determines amount As soon as possible
and projects for alternative
financing plan
BOCC conducts public November 19, 2002
hearing; adopts resolutions
as required by Local
Government Commission
Local Government December 2002
Commission approval of
County's financing plan
Bond Issuance Proposal March 2003
(Schools)
]une 24, 2002 September 3, 2002
Proposal Proposal .
CHCCS—Chapel Hill $750,000 $750,000
High Renovations
CHCCS Elementary #9 $11;100,000 $11,100,000
OCS— Hillsborough $900,000 $900,000
Elementary
005—Middle $500,000 $1,000;000
School#3
4
i
Bond Issue Proposal - March 2003
(Parks, Recreation and Open Space)
3une 24, 2002 September 3, 2002
Proposal Proposal
Cedar Grove District Park $200,000 $200,000
Chapel Hill District Park $200,000 $200,000
Efland Cheeks Park(Phase $125,000 $125,000
2
Fairview Park $200,000 $200,000
Greenway Development $400,000 $400,000
Lands Legacy $1,750,000 $1,750,000
Smith Middle School Park $250,000 $250,000
Soccer Super Fund $500,000 $500,000
Bond Issue Proposal - March 2003
(Other,Projects)
_,'-i c•,.. �_ ..~III". __ - �,.
June 24,2002 September 3, 2002
Proposal Proposal
Affordable Housing $1,300,000 $1,300,000
Senior Center—Chapel Hill $400,000 $400,000
Senior Center - $100,000 $100,000
Central Northem Orange
5
1
General Timeframe for Proposed
March 2003 Bond Sale Decisions
Determine amount and As soon as possible
projects for financing plan
Submit Local Government By November 30, 2002
Commission application
BOCC conducts public January 2003
hearing and adopts bond
order
BOCC adopts resolution February 2003
approving amount of bonds
Proposed bond sale Early March 2003
Estimated Impact on Taxpayers (Cumulative)
September 3, 2002 Alternative and Bond Financing Proposal
6.00
7.00
6.00
S.00
V 4.00
v 3.00 2.03
2.00
1.00
0.00
a0 NO a0 No a0 NO
6
9m3o2
Table 1. Potential Schedule for Issuing November 2001 Bonds
9!312002
Bom13ala N1 Band Sale 712 Bono Sale 03 Bond Sere 7b
March2UO3 March 2004 March2005 March2006 Total
Schools
Elementary fib $11,100,000 $1,700,000 $0 So $12,800,000
Hiftsbomugh Elementary $900,000 m $0 to 41900,000
Chapel Hi6Hlgh $750,000 $1,250,000 $0 $o S2,000,000
Elementary N10 $0 so $1,125,000 $11,675000 $12 00
Mioale Schoolh $1,000,000 $4.500,000 $9400,00D $3,500,000 $16,500,000
Total Schwle $13.750,000 $7AN.000 $10,625,000 $15,175.000 $47,000,000
Parks.Recreation 8
Open Space $3,825,000 $7,675,000 $5,075,000 $3.625,000 $20,000,000
AHomable Housing $1,300,000 $1,300,000 $1,400,000 $0 $4,000,000
Senior Centers $500,000 $1,500,000 $2,000,000 $0 $4,000,000
lotall $19,175,000 $17,925.000 $19,100.000 $18,600,000 $75AO0A00
Annual Debt Service Annual Debt Service Annual Debt Service Annual Debt Service Pmjec*d Tax
Range Range Range Range Total Debt Service tcant Rate Impact
From I To From I To From I To rem I To I From I To Estimate Fmm o
Interest Rate Assumed 42591. 5.25% 4.50% 5.506 1 4.75GA 5.75'6 5.00% 6.00%
Projected Debt Service Payments; (by fiscal e
2002-03 $0 $0 $0 $0 $0 $0 $0 $0 $D $0 $926,800 940 900
2003-04 $416,525 $514,529 $0 $0 $0 $0 $g $0 $416,525 $514,529 $963.872 0.49 0.53
2004-05 $716,415 $78%030 $412,275 $503,900 $0 $D $0 $0 $1,128.690 $1,263,930 41,002,427 1.13 4.28
2005-06 $1,432030 $1,560,060 $604,330 $744,450 $463,705 $561330 1 $0 $0 $2,500,865 $2,865,840 $1,192,886 {11 2.16 240
200fi-07 $1.432830 $1,560,080 31,388.666 $1,680,900 $744,950 $609.700 $484465 $576,533 $4,026,885 $4,435,193 $1,240,604 3.25 3.58
2007-08 $1,032,830 $1,500,060 $1,368,6fi0 $1,480,900 $1,489,900 $1,679,400 $749,920 $813,535 E5,040810 $5,461,695 1,290,228 3.87 4.25
2008-09 $1,432,830 1,550860 $1,368,660 $7,488,900 $4,488,800 t,878,490 $1,497840 $1,628,870 $5,709,230 $4295,030 $1,341,037 9.31 489 peak
Fiscal Year for Final 2024-05 202&26 2026-27 2027-26
Payment
Ili Denotes revaula0on year
�r
0XM2
Table 2. Potential Schedule for Alternative Financing
91312002
Alternative Financing Alternative Financing Alternative Financing Alternative Financing Alternative Financing
Issue 01 Issue 02 Issue 03 Issue 04 Issue 85
06cember7002 July 2004 July2005 July2008 Judy 2007 Total
Schools
CHCCS Unfunded from
Bond Request I'd So $3,700.000 30 33,700,000 $3,700,000 $11,100,000
OCS Unfunded from Bond
Request in $050,000 $1,850.000 30 so % $2,600,000
Total School" 6050,000 $5,350.000 $0 $3,700,000 $3,700,000 113,700,000
Conserva0on Faeamenffi
lfnduarg Pno4ry Ansfeds
n0fied dudfr0 ins C&AW
Needs AdMtary Task FOme $1,000,000 $500,000 $750,000 $750,000 $e 13,000,000
woomss Erampieslndvdr
FOamrs wunteln and
Un$HdRed rly 10 anl5
fwyearmal"ry 100 acres
rysaq in Cana Creek,
Vppar Eno, Rack Creek acid
LilOe Rrver watersheds)
Community College
Satellite Campus $1,000,000 $3,600.000 $0 30 $0 14,000,000
dhionel funds for SeN
Center $0 $2,150,000 30 $0 $0 12,150,000
Omnlie Enlerpdses $525,000 $0 $0 30 $0 $525,000
AddlJonsfRenov2tions to
County Failibas $e $0 $0 $4,000,000 $4,000,000 $8,000,000
JustIce Faality $0 $0 $6,000,000 so $0 $6,000.000
Planning B Ag Center
Renovations and Farmers
Markel 30 $0 $0 Ee $500,000 $500,000
Total $SA75,000 111,000,000 $9,760.000 10,450,000 $9,200,000 $37,875,000
Annual Debt Service Annual Debt Service Annual Debt Service Annual Debt Service Projected Tax
Range Range Range Range Total Debt Service 1cent Rate]MPacl
From o ram To From To From To From To from To Estimate From To
Intorest Rate Assumed 425'h 5.250. 4.50% 5.50% 4-750. 5.75% SAM BA00. 5.00% 8.00%
Projected Debt Service Payments Joy gecal ear
20D2-03 $0 $0 $0 $0 $0 $0 EO $0 $0 $0 $0 to $025,000 0.00 om
20D3414 $260,500 $284,100 $0 $0 ED EO EO E9 $0 $9 $260,500 $294,100 $983,e72 027 0.29
2004-05 $260,500 $284,100 $421,500 $459,250 $0 $0 EO $0 $0 $0 $662,000 $743.350 $1,002,427 a.6e 0.74
2005-06 $260,500 $284,100 $043,000 $910,500 $264,325 $287,775 so $0 $0 $e $1,367,925 $1,490,375 $1,192,899 125
2008-07 $280,500 $284,100 $043.000 $919.500 5529.050 $575,550 $338,108 $367,800 $e $1,970,250 $2,145,9511 $4,240,604 1.59 1.73
OD7-08
$280,500 $284,100 $043,000 10,500 $529,650 $575,550 $676,200 $735,600 $328,100 $355,900 $2,636,450 32,870.650 $1,290229 2.04 2.22 S�
2008-09 BQ500 84,100 043,000 10,500 $528,850 $575,550 $676200 $735,600 $6%,200 $713,800 $2,9&1550 3,227,550 1,341,837 221 2.41 peak
Fiscal Vearfor Final
Payment 2022-23 2024-25 2025-26 2028-27 2027-28
Pa
w Cartes mvaula ion year
� (1
VV
Table 4. Proposed Projects by Fiscal Year (September 3, 2002 Revision)
]lmalabla revlelons M11eU BOCCbudool[ruM"melon discuealone mat have taken place annual 6r24102. Pmpaeal malnulna the pdadtlea and Omell"s oubmith d OV the County's bona Partners. Parole limmilOhietl cells ratiacl staff propoaetl chenaea lmm Me
June 24 prop"al lava Table 5. Comm of Aro osad Praect et o Be Included In Bond and Altemativa Flnandno annual for Flia lYear 2002-03.
FY 24 FY 100044 fY 2001 FY name 1200 1 FY2 0]AB Total
Band Alleme9w Bond AllemelNn I Bond Albmadve Bond Miamellva Bond Allema0va bmative Bx1tl temefNe Pro ett Total
A B e p E F G H I J L M N 0
echeols
2 CHCC9-Cha IHIA HI h $130000 5fl 51250 fD Sb Sb ED 30 SO fO f0 E 000000 30 f 000000 2
3 CHCCS aOmanla Wo 30 50 54 30 31,125,000 30 8110]5.00
50 $0 T4 12000,000 30 31 000000 3
4 CHCCS Bamanl0 OB Slt,i OOo 54 $1 ]00 WO EO 30 50 $0 $0 312.880.000 SD $12,0000011 4
'rac y::,:i;; CHCC OnluntlW lnml Bond
Reueal(nMYxldmOrNday -
5 CH SQ 50 $U EO 33,]00000 $0 >4 EO 100 3]OD m 311,100000 311 + Opp 5
-':-k 0 CCe-HAIe M1EIertBnu OOO S4 Sd EO 30 m 30 $0 0 0 00D 70 $9D0000 8
]
p
9 OC90m eH ftenpvatlana % SBW 000 m Sp so $0 10 30 SD 60 f0 5050000 $950000 9
10 ToM118Mnob f13750000 SB3D pDD K460"p SD 61 000 53300 Opp E1 175 00 m LD 33100000 S3T"000 EIT D00000 $13700000 500100 10
Pe Ma,Reamellon 30pen
n s on so u
12 ceaarBrow nHida Park sop w 500 ppD 5p Si m f9 So B o $I 2DDOpp m s+ 12
13 Chi e IHII McI PBM 3200.00 SQ 3500000 EO $500000 80 D W 0 31,200 $0 S+ 13
14 of "IMPark PheN2 5125 >D 3125000 E0 m 0 30 f0 W >D 3280 SD $230000 14
16 FnIMaw PeM 3210 >d 5500.000 SD 3150000 30 SO 10 f0 SD 3650 W SD $850000 is
i8 Breen eaval nt 3400 >D SXM.000 $0 %]5000 SO 557500D m >0 SQ % 71130 m ft] 19
1 17 MM ualics Chi So SD 335oo 000 So 39 SD SD W SD f 500oDp 30 u ti
i
I.anas Leery
;j P.Ar+aMrN�/pmeepb k"tVlad
.......e CepBNNeaOe Atlui9pry
10 )Bak noran
ma 1 ]50000 Eo E1,T50.000 $0 S1 T 000 so 31,]30,0$0 !4 30 $7[00000 m f7 000 10
! =?' 19 SMahrSupe Fd PaM 2RO ED SD 0 W $0 $0 id W b $200000 1B
20 Soa -- Or FUntl 308000 $0 steno. 0 f0 30o0000 3330000 30 So 30 $2.000,000 m 20
21 SouNam mmunl Pant D SD 30 so a I, —$ $2.000000 m 21
' - Toul PeMe,R"rea9on and
22
Clain 8 i $3023000 SO $70]5000 p $4074000 fD $3025000 so $D $o $D 32000 000 W 22
2E Sordeble Housing $1300000 So $+ 300000 $0 $1 000 $0 $0 $0 30 $0 $o $4,000000 m KOODAM 23
24 Conhanalon EeseO,enb So $1000000 Sfl $0 SO $5110000 so $730000 $0 Valli 1 so $0 53000000 $3 000 24
4 1 2S Senior Cenum W 25
ij re's• '� 20 he HIA Center 00.000 0 1000000 0 ,000 10]6000 30 0 $200DOW $1075000 $3075000 2A
h AS NalhemlCeMml Crenpe
IT Canter 11 $0 $sDo ODD $0 31400000 510]5000 3p So 33 30 50 32000000 $1075030 $3073000 27
29 TofelB"IOrCNrtar4 3000000 1.
WOOOp f9 OOD 32150000 $0 0 i0 0 f0 K000i u 150oW 30100000 2B —
tv+t, 9 ptl Y;% 20 Bear Cnvn FacDIO" so $0 E9
R21 VCdlee Sattllds
4, 4e' s1 rt`�+1 30 Ca McOdl 30 61000000 f0 $0 30 $3,00$000 $0 3o $o o $o SO $40W 000 N000000 30
A
'e y G"MAmanl ServiuO Caner
x . .:• t 'I 31 A411i 30 s0 SO $0 Sll 30 no SD $0 MOOOOW 540W $0 0000000 "".M 31
32 Juid roPod 0 50 30 SD 000000 30 0 o 0 $0 000 $0000000 32
33 O dines 0 82 000 $0 o 30 W Ep Sa W 0000
r3rdyae " o- 5:}5.k RenoveibngamaFemlas : ..
J + 34 MaM01 fp 30 sp 30 3p m SO $0 SO >D 3500000 39JD00p 000 34 -
% TpuIOMx COUn FedIIWe 30 fe 000 b SO 53000000 f0 000 So 000 N300000 0 19020000 $10025,000 % -
%
Total $1&1]3,000 [3-015,000 $1],823.000 fB 3/8,$00,000 311,000,000 f18,800,00p 38,130,000 $D $3.450,000 $B,2W,000 STEgpD,ppB 337,673,$$0 3112.375.00 %
37 6M 37
1 vj
>
. ',.7 vr , 1 'fin ac'+e4.:}[•SxesG ,¢ Y i [. :<?+°^'F 'R2 4Y!. .:. 7 ,.. Ft lk[et l '!' 13eR"�l . :C9FbMC t 4Lt
Tabfe 3. Potential Schedule for November 2001 and Alternative Financing (Combined)
91WO02
WnmM1eue Wmnbxe4Q WNIQpa Nnma9N Ju Epal 1.6reM1 ZOBS n apoa WldlmBE !u P8N A ]Wi TeW
Bonm 3p N IT o $17.90,00 N N l 990 N 310.Q Ce N N 0
o'e ra 998 N M SII 9988 b rµ N i 9W a 99p µT E] o
I;ST4998 N0.1r6,9a9 SnmAeB µtA89,e88 N0.199A99 l9,r18A99 SIMW889 IRK0.999 µANA00 SIeA]aAW
MnuelpeNaxvlm MmallMMam9m 4mulpe9[aervin Amal WN amum Morel pen3ervke MMelAMt9Man Mwe1 salt m Amml pptirvke Tu Wn
MnmlpHl BxrlmW a MMe Rams W e No" %Hp! WMe W • 'WMe Tifti mtanMm 9pm m
.. I Fmm TB imm Io Anm Te Form To Fom Te Smm Te Mm ro M1em To Nom To Emm Te aftem Fem fe
"Up tRon MemM 1]55{ 9]3% .]a% E]aM ClM1 690 Sep% l.e9X A1E% RTS% .Je% a]0% E09% e.d1Y. !Ap% M91i R0p% BApI{
Mee WeeaxvW Ma new
m m N m N N N m m N N N m i0 m SmAIM ON am
9x01 SM8 QNIM 551 5]6 W1e.QB N N N Oa N N N N N N .G15 Qe9.B]9 3%I.SQ O.N OH]
SYOS90 100 551&055 µNATO N11a16 1 550 3I,Epp NdB N µ N N N N N N IfimM6 W79M fI 801 1.01 aA3
- SOM.MO MAN Ste aM SIaMAM NMAM 6744ASOI 18430001 MmAM I Sm3,765 3551.398 33N,E9a up.V51 m mMBBM N µ8 311MME t0 3A3 SAO
ROD" WHIN 6143 . N fM SI.Mma SI409A00 N439M N19.M0 1 w4wal Ism.7mp Smm wa.ma I NM.W Sa)6,9N 39%100 ffi].BN N N I55 m.®Lip fl.'p]6N 1.Q 6.]]
j OB 3pM UMIN 11 3I. M.000 ".360MOOD 1 31,4 MM 1 NIBS%I SI.p9R00 EI.B19 eM NO fµASM µ10 BM Nl 355 !µ831N fn9AM Ma IM µSe NO µ tM M.Om,M3 SI.]Q.tM am Mp
609 QM,MO QdO.IM f1492M0 f1,b80.9M 11.99&HO fL9B6,M0 Np,OM Nt&BJO Sl,pe,Ne i1.018.eM S40M0 (µ0.9M Q,.m,MO f1.CN,BIB HIMM fn6AM NN3M P13 M N,TM,iM 59.5E.560 SI.M.01 QN ].It
nl ammH iFnuYOmyxe
ltl � 1
g,1004 bG p
WIN
s a5+9' r r
] 3
I
. , w it Y ^ e '�1z S }7 a s LZ -i 5, s
Table 5. Comparison of Proposed Projects to Be Included in Bond and Alternative Financing Issuances for Fiscal Year 2002-03aem
March 7,2002 Proposal
-'"June 24,2002 Proposal
.Septembw 3,2002 Proposal
Staff proposed changes from June 240 2002 Proposal
1 drools
21 CHCCS-Chanel Hill High _
31 CH= Elementery 010
41 CHCCS Elements 09 - 1
CHCCS Unfunded from Bond Request
5 not tfdenlleed6 CHCCS) so 11113-
8 OCS - Hillsbom It Elements
Proposal provides that the project be postponed while OCS explores the potential of
relocating central office staff currently housed on HES campus to an existing school
district facility
postponement of addition to OCS Board of Education Building offers an opportunity
B to accelerate planning and ailing the proposed OCS Middle School 03
9 OCS Oran a Hi h Renovations
Total Schools - "2,780AN 0
11 Parks. Recreation S Clean S m -
t2 Cedar rove District Park
13 Cha el Hill Distinct ark _
14 Efland Ctaseks Park (Phase 2 - -
15 Fairview Park •--
15 Greenwa Develo mant
17 Homestead uatics Canter
Lands Legacy(inciuding pdanly pntjesfs '-- - - - : - - Proposed funding allows offers an opportunity for County park projects to begin on
idenOfied during Capital Needs Ativisay ='' -- — - - "equal footing' and timing. Town priorities and timelines remain as requested by the
16 Task Force rocess Bi D Towns
19 Smith Middle School Park -
20 1 coer u ar Fund
21 Southern ommuni Park
22 Total Parks, Recreation and O en S m
23 Affordable Housln
- - Proposal offers additional funds that would allow the County to take advantage of
2/ Conaervetlon Easements conservation opportunities as they arise during the fiscal year
25 Senior Centers -..
Proposal offers sufficient funds to begin planning and design work in order to meet
20 Cha 1 Hill Center - - tmelines related to the Gotten& lease ermnrino in 2005
27 NorthamlCerdrsl Orange Center _ _ Proposal offers sufficient funds to begin preliminary planning to begin in fy 2002-03
28 Total Senior Cents
29 Dlhsr Court Facllllles _
mmunity Ilege atelii[e ampus
30 (Countv Match)-
31 Govemment SerAces Center Addition
32 Justice Facility - -- - S
33 Oran a Ente naea - Proposal increased to allow for additional funds related planning and design work 9
2
IenningiAg enter enovatians 8 _ _ _
34 Farmers Market 3
35 Total Other Coun FacialE
4-
36 Total >fA6,1T6r 1 gip'
rr