HomeMy WebLinkAboutAgenda - 09-23-2002 - 3 r
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ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 23, 2002
Action Agenda
Item No. 3
SUBJECT: Issues Identified/Presented by Chapel Hill-Carrboro City Schools
DEPARTMENT: County Manager/CHCCS PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
As noted in "Background" Neil Pedersen, 967-8211
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968,4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To discuss issues of concern to the Chapel Hill-Carrboro Board of Education.
BACKGROUND: The Chapel Hill-Carrboro Board of Education identified the topics listed below
as issues they wished to discuss with the Board of Commissioners at this September 23 joint
work session. To the extent they are not addressed here, other topics identified in the '
Superintendent's memorandum are addressed elsewhere on this work session agenda.
Attachment 3— 9112102 Memo from CHCCS Superintendent
a. Update on Major CIP Projects with Identification of Next Steps for BOCC
1. Third High School (for at least 750 students)
2. Conversion of Lincoln Center to an Educational Facility for Students
3. New Facility for Relocated Central Offices
a. Elementary#10
Attachment 3a - 9113102 Memo from CHCCS Assistant Superintendent,
FINANCIAL- IMPACT: There is no financial impact tied directly to the discussion at this.
meeting. However, decisions that may be made by one or more of the elected boards at
subsequent meetings are likely to have significant implications for future capital and operating
budgets.
RECOMMENDATION(S): The Manager recommends that the boards discuss the issues noted
and provide direction to staff, as appropriate.
CHAPEL HILL-CARRBORO CITY SCHOOLS
Lincoln Center, Merritt Mill Road
Chapel Hill, North Carolina 27516-2881
Telephone: (919) 967-82111
Neil G.Pedersen NeWe Collins-Hart,Assistant Superintendent
Superintendent of Instructional Service
Stephen S.Scruggs,Assistant Superintendent
Of Support
Services
Raymond J. Reitz, Chief Technology
Officer
TO: John Link
Orange County Manager
FROM: Neil G. Pedersen
Superintendent
RE: BOCC Agenda for September 23, 2002
DATE: September 12, 2002
The Chapel Hill-Carrboro City Board of Education met on September 5s'and
asked that the following items be included on the agenda for the joint meeting scheduled
for September 23rd. The first two items are brief, informational items. The Board would
like for adequate time to be dedicated to a discussion about the third high school.
• Membership as compared to projections for 2002-03 school year(20t'day figures will
be provided at the meeting)
• Update on anticipated reductions in the state budget(see enclosed)
• Update on major CIP projects with identification of next steps for BOCC (see
enclosed)
• Third high school for at least 750 students
• Conversion of Lincoln Center to an educational facility for students
• New facility for relocated central offices
• Elementary No. 10
The Board is particularly interested in the County Commissioners clarifying their.
commitment to the construction of a third high school by 2005 in the southern end of our .
school district.
The Board also would like to receive an update at the meeting of the status of the
many committees appointed by the BOCC to study school-related issues.
` 'r�w►en'�' mss.
Chapel Will - Carrboro City Schools
Lincoln Center, Merritt Mill Road
Chapel Hill, NC 27516 .
Telephone: (919) 967-8?41
Fax: (919) 933-4560
Nall Pedersen,Superintendent . Nettle Collins-liart,Assistant
Superintendent for Instructional Services
Ray Reitz,Chief Technology Officer Steve Serogge,Assistant Superintendent
for Support Services
To: Neil G. Pedersen
Superintendent .
From: Steve Scroggs
Assistant Superintendent for Support Services
Re: Capital Projects Updates
Date: September 13,'2002
Included are summaries of our progress with various capital projects within the district. ..
High School#3
The need for additional high school capacity gained urgency this year. We have passed
the LOS of 105 percent and will pass the 110 percent level next year. The first chart
below reports current membership figures. The second chart displays projections for the
next five years.
Ca acr Da 114 LOS
CHHS
EAST
TOTAL
Unofficial projections of student growth using CFICCS methodology:
To date,the following items have taken place in planning for HS#3.
Site Selection:
1. CHATPEC will meet for the first time on September 30,2002 to start
discussion of joint use of the Eubanks Road site.
2. The Board of Education has authorized the appraisal of several sites in the
southern part of the district. These include the Ray Road site, adjoining
properties, and other properties fronting Smith Level Road.
3. The Board Chair will be conferencing with the Mayor of Chapel Hill regarding
the moving of the Urban Service Boundary to include those sites mentioned
above.
4. Alice Gordon is the BOCC member assigned to this project and is being kept up
to date.
5. Funding of$1,350,000 exists in the approved CIP for land acquisition
Architect Selection:
I. Identify Selection Screening Committee was completed in May, 2002
Nick Didow,Bill Mullin,Pam Jones,David.Thaden, Steve Scroggs,Kathleen Weeks
2. Advertisement announcing a Request For Proposals took place on June 21,22,23
of 2002
3. Deadline for submission of proposals for the consideration was established for
July 23, 2002
4. Eleven.proposals were received by the deadline
5. The committee met to screen proposals and selected a draft interview list that
reduced the firms to five
6. Architect interviews are scheduled for September 23,2002
7. A recommendation to the Board of Education will be made at the October 17,
2002 Board meeting.
Funding:Approved C1P
PROJECT TITLE YEARS 2002-03 2003-04 2004-05 2005-06 2006-07
New Facilities:
Acquisiflon of High School SitB 1,350,000
H1 9h Schad with ca a of 500-.OMS 200 500,000 1834 986 110,446,982 12,407,019
Neat Steps for BOCC:
• Expedite and accelerate meeting schedule of CHATPEC
• BOCC should expect a recommendation for a site within 90 days
• County Manager is requested to work with the District.administration to
develop a financing plan that would provide for the opening of a new high
school in 2005-06
• Coordinate and consolidate efforts between H.S.Facility, Schools Facility
Task Force and the Schools and Land Use Council
Elementary# 9
Construction continues on Elementary#9 at Meadowmont. Construction is currently 3
weeks behind schedule but the contractor is committed to reestablishing the schedule
quickly.Pertinent facts are included below.
1. The capacity of the building will be 619
2. A redistricting committee will meet in September to redraw student attendance
zones
3. Deshera Mack has been selected principal of the new school
4. A naming committee has been formed to select a name for the new school.
Funding:
001 CIRMS COUNTY BOND FUNDS !W r Years 2002-03 2003-04
Elemen School#9 . - 1697 462 9,225 0 2 450
• includes$572,462 previously approved for project design and funded from another
source.
Neat Steps for BOCC:
• None at this time
Elementary#10
Overall,the number of elementary students increased by only 34 students this year but
the largest kindergarten class in history may point to an increasing trend in numbers.
Charts showing membership are included for your review,
Capacity Day 14 LOS
CARRBORO
EPHESUS
ESTES HILLS
FPG
GLENWOOD
MCDOUGLE
SCROGGS
SEAWELL
TOTAL
Unofficial projections of student growth using CHCCS methodology points to'a need
for a new elementary school in 2006-07.
Elem -`'? 4560` 4754 X1'0 . 305Q 51803M19 ->
t'ia 4302': 4921 4921 4921
Pertinent facts are included below.
1. The school is expected to be located on the joint site at Eubanks Road
2. The school is expected to be a prototype of Elementary#9 or Mary Scroggs
3. The capacity of the building will be between 609 and 619
4. Slower growth in total elementary numbers may alter the schedule
Funding:
001 CHCCS COUNTY BOND
FUNDS YEARS 2002-03 2003-04 2004 OS 2005-06 2006-07
Elementary School#10 1 125 OA 9 225 2 A50 0
Nest Steps for BOCC:
• Expedite and accelerate meeting schedule of CHATPEC
• In light of pressing high school needs,the County Manager is requested to
work with the District administration to develop a financing plan that would
provide for the opening of a new elementary school in 2006-07 in the event
that bond funds are diverted to the third high school project.
Conversion;ogJ Lincoln Center to_aMagnet High School:
The conversion of Lincoln Center back to a school serving high school students is
being explored.Work with an architect to explore the feasibility was completed last.
year.No programmatic decisions have been made. The construction of HS #3 and the
conversion of Lincoln Center to a school would meet the projected high school
enrollment through 2012-13.
The major points are included below.
1. Lincoln Center can be converted to school use with a maximum capacity of 500
students.
2. Renovation of the original space and an addition placed in the rear of the
building would be required.
3. There is not sufficient space at Lincoln to offer a complete athletic program
4. The maintenance warehouse would continue in its present function.
5. Additional parking would be required.
Funding:
At the present time, funding does not exist for this project
Next Steps for BOCC:
• Additional funding for this project needs to be secured
Central Administration Offices
At the present time,no planning has taken place for administrative office buildings for
the district. If the conversion of Lincoln Center is to take place,this project will require
immediate attention.
n !
Funding: CIP
LECT TITLE YEARS 2005-08 2006-07 2007-06 2008-09
novations/Additions
tral Office-0 in 200a= 300,OON 3,200 000 2,330 600
Nest Steps for BOCC:
• Need commitment to maintain two school districts in Orange County with
separate central offices that will collaborate whenever feasible
Smith/CHHS/Orange Caunoff own of Carrbor4 Fields
The joint use fields have been completed and are in use.Field 3-13,the joint use field
can be used by the school until 4:00 on school days.After that time,the Town of
Carrboro,in conjunction with Orange County,will control the field.
Several pertinent facts are included below:
1. The Town of Carrboro has leased out 3-B to Rainbow soccer for over 226 hours
of the available 230 hours. At the current lease rates,this equals$3,400.
2. The district is providing all the maintenance for field 3-B.
3. Smith Middle School students are currently using the tennis courts.
Funding:
Request for payments by Orange County for the$75,000 field construction fees and
their portion of the reclamation efforts have been made. The item will be on the next
BOCC agenda Requests for payments from Canboro are tieing prepared.
Nest Steps for BOCC:.
• Process payment
Health/SafetX
Contained in the 2001 bond package were funds to address safety and health concerns
within the district with an emphasis on Chapel Bill High School.We have targeted
CHHS for IAQ remedial work and for conversion of their 1966 vintage HVAC unit in
building'W'.
A list of pertinent facts is provided below.
1. Request for Proposals for engineering services was developed and advertised
2. Proposals were received and finalists selected.
3. Interviews of finalist were completed and Reece,Noland and McEhath were
selected
4. Proposals for the HVAC systems will be reviewed in September and October
2002. f`
5. Bids will be requested after that time for review.
6. Work will be scheduled to start in December of 2002 or January 2003.
7. A completion date has not been established at this time.
Funding:
001 CHCCS COUNTY BOND FUNDS YEARS, 2002-03 2003 04
HeawSafety CMS 750 1 250 0
Neat Steps for BOCC:
• . None required